Atch_3 _Sample_Task_Order_2.pdf

HTC711-15-R-D003

Attachment 3 Performance Work Statement

Sample Task Order 2, Task 3, Sign Management Study 12 December 2014

1. OBJECTIVE

This Performance Work Statement (PWS) defines the specific tasks to be performed under the Indefinite Delivery, Indefinite Quantity (IDIQ) contract known as Surface Deployment Distribution Command (SDDC)/Transportation Engineering Agency (TEA) Traffic Engineering Services. The objective of this task order is to solicit engineering services for IDIQ Task 3 – Traffic Engineering and Safety Studies- Sign Management Study

2. SCOPE OF WORK

The Contractor shall provide Traffic Engineering Services to SDDCTEA supporting Traffic Engineering Branch requirements in accordance with the details and specifications outlined herein. The contractor shall provide all personnel, management, supervision, equipment, tools, supplies, materials, transportation, and any other items and services necessary to perform the Task 3 – Traffic Engineering and Safety Studies; Sign Management Study.

3. TASK 3 - TRAFFIC ENGINEERING AND SAFETY STUDIES; SIGN MANAGEMENT

STUDY

3.1. The contractor shall provide all labor and equipment to inspect and evaluate existing on-base traffic signs (regulatory, warning, guide, and street name signs) in accordance with the 2009 Edition of the Manual on Uniform Traffic Control Devices (MUTCD), and develop an installation-wide traffic sign management system to help comply with the Federal Highway Administration’s (FHWA) requirement for agencies to implement a sign maintenance program that includes addressing the new minimum sign retroreflectivity requirements. The estimated number of signs to be inspected and documented is 5000.

3.2. This task requires a high level of coordination with various installation stakeholders. The objectives of this task shall be completed as per the Delivery Table and developed as described in the following objectives.

3.2.1 The contractor shall coordinate meetings and site visits with installation points-of-contacts to include approval of equipment placement and general operational parameters. Specifically, schedule and conduct an on-site in-brief with installation stakeholders to review the scope of work, discuss data collection activities and outcomes. Secondly, schedule and conduct an on-site out-brief with installation stakeholders to occur following SDDCTEA’s review and concurrence with the contents of the Draft Report. The out-brief presentation shall report major deficiencies and preliminary results, while also addressing potential improvements and recommendations.

The out-brief meeting also will serve the purpose to solicit comments from the installation to incorporate into the Draft-Final version of the Report.

Installation Point of Contact:

3.2.2 The contractor shall conduct an inspection and inventory of all regulatory, warning, and guide signs located on the installation. Street name signs are excluded as well as those signs specifically listed in the MUTCD (Section 2A.08). The service provider shall verify/capture the following attributes:

a. Sign Identification Number (i.e. a unique number identifying the sign panel), developed in coordination with the installation POC

b. GPS coordinates (i.e. GPS latitude and longitude)

The service provider shall survey the sign position using resource grade equipment and the survey shall match the projection system of the File Geo-database. All new sign locations shall be surveyed on the North side of the sign post and maintain +/-4” horizontal accuracy. The contractor shall provide the “job” file from the GPS unit for all surveys.

c. Roadway Name (i.e. route name on which the sign is located)

d. Installation Date (i.e. date when sign installed)

e. Sign photo

f. Sign code (i.e. the MUTCD designation)

g. Sign message (if unique)

h. Direction of travel (i.e. northbound, southbound, eastbound, westbound)

i. Sign Position (i.e. Location of sign relative to road – left, right, overhead)

j. Lateral offset (i.e. distance from the edge of the traveled way to the near edge of sign panel)

k. Sign dimensions (i.e. width and height of sign panel)

l. Mounting Height (i.e. height measured vertically from the bottom of the sign to the top of the curb, or in the absence of curb, to the elevation of the near edge of the traveled way)

m. Location of sign panels on assembly with other sign panels (For example - label top sign as 1 and lower panels as 2, 3, etc.)

n. Sign Substrate (i.e. the sign backing material; such as aluminum, plywood, fiberglass-reinforced plastic)

o. ASTM D4956 “Type” and manufacturer of sheeting material (i.e. grade of retroreflective material)

p. Sign retroreflectivity (Sign retroreflectivity shall be measured using one of the approved

MUTCD methods with the chosen method identified within the PWS.)

q. Number of sign supports

r. Type of sign support (i.e. wood post, U-channel steel post, square or round tube steel post, I-beam steel post, etc.)

s. Physical condition of sign face (Comment on condition [e.g. cracking, delamination, etc.], fading or discoloration, contrast, retroreflectivity, and damage due to vandalization)

t. Rating of the physical condition of sign face (e.g. good, marginal, poor)

u. Rating of the physical condition of mounting (e.g. good, marginal, poor)

v. Inspection/maintenance date (i.e. date when sign was last inspected or maintained)

w. Inspection comments (i.e. supplementary notes about the sign)

x. Name of Inspector (i.e. person who inspected and/or maintained the sign)

y. Maintenance history (i.e. type of maintenance last performed)

z. Additional field and desktop observations:

Is the sign the correct one in accordance with the 2009 Edition of the MUTCD? (i.e.

proper application) Is the sign the correct size?

Is the sign needed per the 2009 version of the MUTCD? (Provide only the required signage, eliminating redundant and unnecessary signs.)

Is the sign correctly positioned with respect to lateral clearance?

Is the sign correctly positioned with respect to height above ground?

Is the sign correctly positioned with respect to longitudinal placement along road?

Is the sign visible, both day and night, at the required distance? If not, indicate cause of problem (e.g. blocked by vegetation, other signs, etc.)

Is sign support crashworthy (e.g. breakaway, yielding, or shielded with a longitudinal barrier)? If not, are sign supports located outside the clear zone?

3.2.3 The contractor shall develop a proposed baseline replacement schedule, in coordination with the installation POC. This replacement schedule shall be based on the findings of the initial inventory, with all signs identified for replacement, to be replaced in accordance with the MUTCD. The Roadway Sign Management System shall include all signs inventoried and the contractor’s estimate of remaining sign life.

a. The replacement schedule shall also consider installation’s budget and recommendations.

The replacement schedule, which is built upon the initial sign inventory and inspection, shall become the Roadway Sign Management System. The System should be designed for use as a management method to maintain traffic sign retroreflectivity at or above the established minimum levels, with the future users being the installation personnel.

3.2.4. The contractor shall recommend additional signing, in accordance with the MUTCD, and make installation recommendations in the report using the MUTCD sign codes.

3.2.5. The contractor shall provide recommendations on sheeting types based on local environmental conditions, cost, and expected life.

3.2.6. The contractor shall develop cost estimates based on the identified replacement schedule and recommended sheeting type. Include a separate cost for upgrading to breakaway sign posts, if required. Provide cost estimates in future dollars based on the anticipated year of replacement.

3.2.7. The contractor shall develop a complete inventory database in ESRI GIS format and also include data results in Microsoft Excel format.

4. DELIVERABLES

4.1. All products, studies and analysis that are developed or provided under this PWS are the sole property of the Government. The contractor shall not use, disclose, transfer, convert, or otherwise appropriate any technical data, processes, studies, or engineering analysis developed during performance of this PWS, unless written permission from the Contracting Officer is obtained. IAW DFARS 252.227-7013 and DFARS 252.227-7014, the Government obtains under this contract "unlimited rights" to all data, documentation, reports, briefings, publications, and similar non-commercial data developed exclusively at Government expense and delivered to the Government under this contract.

4.2. All deliverables shall be made electronically via email to the COR. If a delivery is submitted via email and the size or the firewall prevents its delivery, the Contractor shall provide a Secure File Transfer Protocol site that allows the Government to download the deliverable. If a site is not available or not feasible, the Government will make one available to the Contractor. In case no sites are available, the Contractor shall deliver via compact disk / digital videodisk (CD/DVD). The CD/DVD must be properly labeled to identify the content to include classification, version number, and date. Deliverables shall be identified on each individual task order. The Deliverables Table is for informational purposes only and does not constitute all deliverables that may be on individual task orders.

DELIVERABLES TABLE

TASK 3 – TRAFFIC ENGINEERING AND SAFETY STUDIES – Sign Management Study Scenario Asserted Rights

Deliverable Delivery Schedule

(days are calendar) Medium/Format Copy #

* Submittal Requirements

Points of Contact (POC’s)

Initial POC provided in Section 2.1.2.1.

Subsequent POC’s determined by Provider at in-brief and throughout the performance period.

E-mail 1 COR

Project Progress Schedule

Draft – 15 days after Notice to Proceed

(NTP).

Final – 5 days after receipt of draft comments; adjusted and submitted on a monthly basis.

Microsoft Excel or Project preferred

COR

(Note: Monthly schedule submittals shall make note of milestone changes)

Installation In-brief Presentation/Meeting

Draft Slides- 10 days prior to meeting

Final Slides – 5 days after receipt of draft comments.

MS Power Point / Contractor Format using SDDCTEA template (email soft copy)

1 COR

Installation In/Out-brief Meeting Minutes (including action items & responses) 5 days after meeting

MS Word / Contractor Format (email soft

Draft Report and Completed Sign Inventory Database.

(Report shall include adequate text, illustrations, ESRI GIS layers, and data to thoroughly document existing conditions & deficiencies; as well as to support the recommended improvements.

Recommendations for all necessary improvements shall be shown.)

45 days after completion of site visit.

SDDCTEA 15-day review period.

Installation 15-day review period following the Out-brief Meeting

Electronic.pdf / Contractor Format (email soft copy)

Hard Copies (8½” x 11” booklet w/ 11” x 17” fold outs when applicable) (provide to Installation only)

COR & Installation

(Note: Deliverables to the installation are to be provided after review & approval by SDDCTEA, but prior to the Out-brief

Mtg.)

Unlimited

Installation Out-brief Presentation/Meeting

Draft Slides- 10 days prior to meeting

Final Slides – 5 days after receipt of draft comments.

MS Power Point / Contractor Format using SDDCTEA template (email soft copy)

1 COR

Draft-Final Report (shall include all necessary changes due to installation out-brief comments and the implementation of remaining data; as well as previous SDDCTEA draft review comments.)

SDDCTEA 15-day review period.

Installation 15-day review period following the Out-brief Meeting

Electronic.pdf /

17” fold outs when applicable) (provide to Installation

TEA

Install

1 HQ

COR, Installation, and Higher HQ

Unlimited

Final Report*** (shall include all comments from

SDDCTEA and the installation on the Draft Final Report. Distribute as required.)

15 days after review period

Electronic.pdf /

Electronic CD

17” fold outs when applicable) (provide to Installation

TEA

Install

1 HQ

COR, Installation, and Higher HQ

Unlimited

Travel Request Document Notification required 5 days prior to traveling.

MS Word / Contractor format (email soft copy)

1 COR

Trip Report

Draft - NLT 10 days following trip completion w/supporting cost documentation

Final - 5 days after receipt of draft comments.

MS Word / Contractor Format (email soft

* The higher HQ agency for submittal to be determined in coordination with SDDCTEA.

** File naming convention for electronic submittals shall have the following format:

Installation Name, State_Final/Draft Study Type_YYYYMMDD (Example: Vance AFB, OK_Final Parking and Safety Study_20120730)

*** The report and the appendices shall all be contained within one (1) PDF file for the electronic submittal of the Final Report.

Also, all working/raw data files such as drawing files, analyses, calculations, etc., shall be included with submittal of the Final Report.

5. SERVICE DELIVERY SUMMARY

5.1. The Service Delivery Summary (SDS) represents the most important contract objectives that, when met, will ensure contract performance is satisfactory. Although not all PWS requirements are listed in the SDS, the Contractor is fully expected to comply with all requirements in the PWS.

Performance Objective PWS Paragraph Performance Threshold Deliverables completed in an accurate and timely manner

3.0.2 No more than one (1) late

delivery and no more than five

(5) days late. No more than two (2) sets of corrections / edits with all corrections accomplished within five (5) days of notice.

Events (e.g., In Process Reviews, Meetings, Briefings) planned and conducted with target audience

3.0.2 Events held within their

scheduled timeframes with no more than 1 validated formal complaints received per event.

Up to 95% of all existing program issues completed or closed. Exception noted for those issues to remain open based on prior approval by the

COR.

6. INSPECTION AND ACCEPTANCE

6.1. A deliverable is a specific measureable, tangible, and verifiable activity, outcome, result, item, or product that the Contractor shall provide and that will require formal Government acceptance and approval. The Government will review, assess, and provide comment, as required.

6.2. Unless otherwise specified within an individual task order, final inspection and acceptance of all work performed, reports, or other deliverables shall be performed at the place of delivery. The Contracting Officer Representative (COR) will notify the Contractor of deliverable acceptance or provide comments in writing.

7. GENERAL INFORMATION

7.1. PLACE OF PERFORMANCE: The primary place of performance of field activities will be the subject installation. All other work not requiring field data collection may occur at the primary place of business of the Service Provider, or sub-contracted entities.

7.2. PERIOD OF PERFORMANCE: The period of performance for this Task Order begins no later than 45 calendar days after Notice to Proceed (NTP), and shall be completed within 210 Calendar days.

7.3. TRAVEL/OTHER DIRECT COSTS: The contractor shall be available to work CONUS and OCONUS at military installations. Contractor personnel may be required to travel within the U.S. and overseas to perform this task. The Government shall reimburse the contractor for travel expenses subject to the current Federal Acquisition Regulation (FAR) and Federal Travel Regulation (FTR). The Government shall not reimburse local travel and related expenses to the contractor for daily travel to or from the place of performance. For this Task Order, Travel expenses are not anticipated to exceed $21,000.00; and Other Direct Cost (ODC) are not anticipated to exceed $7,000.00.