Atch_2 _Sample_Task_Order_1.pdf

HTC711-15-R-D003

Attachment 2

Performance Work Statement Sample Task Order 1, Task 2, Publications

12 December 2014

1. OBJECTIVE

This Performance Work Statement (PWS) defines the specific tasks to be performed under the Indefinite Delivery, Indefinite Quantity (IDIQ) contract known as Surface Deployment Distribution Command (SDDC)/Transportation Engineering Agency (TEA) Traffic Engineering Services. The objective of this task order is to solicit engineering services for IDIQ Task 2 – Publications- Pamphlet 55-8 Traffic Engineering Reference Update.

2. SCOPE OF WORK

The Contractor shall provide Traffic Engineering Services to SDDCTEA supporting Traffic Engineering Branch requirements in accordance with the details and specifications outlined herein. The contractor shall provide all personnel, management, supervision, equipment, tools, supplies, materials, transportation, and any other items and services necessary to perform the Task 2 – Publications- Pamphlet Preparation.

3. Task 2 – PUBLICATIONS – PAMPHLET 55-8 PREPARATION

3.1The contractor shall provide all labor and equipment and supplies to review the existing SDDCTEA 55-8 pamphlet, review current SDDCTEA policies and practices, review current AASHTO, ITE, and FHWA policies and practices, and prepare and publish an engineering document that serves as the revised SDDCTEA Pamphlet 55-8-Traffic Engineering Reference for year 2015.

3.2. This task requires a high level of coordination with SDDCTEA Traffic Branch personnel, and a high level of technical competence in the field of Traffic Engineering, and in-depth knowledge of traffic data collection and analysis processes. The objectives of this task shall be completed as per the Delivery Table and developed as described in the following objectives.

3.1.1. Review the Existing SDDCTEA Pamphlet 55-8 (1987) and provide a flow chart of potential improvements to the processes and guidelines. The contractor shall provide a detailed technical review of all guidelines in Pamphlet 55-18 (1987). Identify any technical and processes additions including discussions on new chapters on electronic data collection, and interpretation of data collected by others.

3.1.2. The contractor shall coordinate with SDDCTEA Traffic Engineering Branch. Coordination shall be in-person, via electronic methods, and teleconference. The numbers of estimated meetings are listed in the Deliverables Table below.

3.1.3. The contractor shall provide electronic and hard copies of the Pamphlet for review by SDDCTEA. At each official review listed, provide hardcopies, and an electronic copy for review.

The pamphlet shall be completed as per previous direction, with all comments addressed, prior to qualifying for a secondary review.

3.1.4. The contractor shall package, publish, print, and deliver hardcopies of final Pamphlet SDDCTEA 55-8. Approximately 1500 hardcopies are to be mailed to the current SDDCTEA Contact Mailing Database. The copies will be 81/2” x 11” spiral bound documents. The outside covers shall be a minimum of 65lb weight glossy paper, with the interior sheets having a minimum weight of 32lb glossy. The documents shall be full color with final color combinations determined by SDDCTEA. Each copy shall be wrapped in protective plastic or enclosed in a protective envelope to protect it from damage in transit. An additional 300 copies will be boxed and mailed to SDDCTEA for storage.

4. DELIVERABLES

4.1. All products, studies and analysis that are developed or provided under this PWS are the sole property of the Government. The contractor shall not use, disclose, transfer, convert, or otherwise appropriate any technical data, processes, studies, or engineering analysis developed during performance of this PWS, unless written permission from the Contracting Officer is obtained. IAW DFARS 252.227-7013 and DFARS 252.227-7014, the Government obtains under this contract "unlimited rights" to all data, documentation, reports, briefings, publications, and similar non-commercial data developed exclusively at Government expense and delivered to the Government under this contract.

4.2 All deliverables shall be made electronically via email to the COR. If a delivery is submitted via email and the size or the firewall prevents its delivery, the Contractor shall provide a Secure File Transfer Protocol site that allows the Government to download the deliverable. If a site is not available or not feasible, the Government will make one available to the Contractor. In case no sites are available, the Contractor shall deliver via compact disk / digital videodisk (CD/DVD). The CD/DVD must be properly labeled to identify the content to include classification, version number, and date. Deliverables shall be identified on each individual task order. The Deliverables Table is for informational purposes only and does not constitute all deliverables that may be on individual task orders.

DELIVERABLES TABLE

TASK 3 – TRAFFIC ENGINEERING AND SAFETY STUDIES – Sign Management Study Scenario Asserted Rights

Deliverable Delivery Schedule

(days are calendar) Medium/Format

Copy

* Submittal Requirements

Points of Contact (POC’s)

Initial POC provided in paragraph 3.1. Subsequent POC’s determined by the Contractor at in-brief and throughout the performance period.

E-mail 1 COR

Project Progress Schedule

Draft – 15 days after Notice to Proceed (NTP).

Final – 5 days after receipt of draft comments; adjusted and submitted on a monthly basis.

Microsoft Excel or Project preferred

COR

(Note: Monthly schedule submittals shall make note of milestone changes)

Initial Coordination Meeting Coordinate with COR

To be held on-site at SDDC

HQ

MS Power Point / Contractor Format using

SDDCTEA template (email soft copy)

1 COR

Meeting Minutes (including action items & responses) 5 days after meeting

MS Word / Contractor Format (email soft copy)

1 COR

On-going Coordination Documentation

As questions arise

Electronic.pdf / email Contractor Format

COR, or designated

POC

Draft Pamphlet 55-8

As per approved Project Progress Schedule

SDDCTEA 30-day review

Adobe pdf format

Hardcopies

COR

Draft-Final Pamphlet 55-8

(shall include all necessary changes comments and the implementation of remaining data;

as well as previous SDDCTEA draft review comments.)

Electronic.pdf / Pre-approved Format (email soft copy)

Hard Copies (8½” x 11” booklet w/ 11” x 17” fold outs when applicable)

Final Pamphlet 55-8*** (shall include all comments from

SDDCTEA on the Draft Final Report.)

30 days after Draft-Final review period period if required

Pamphlet 55-8 Publication and Distribution

Submit one hard copy for final approval prior to publication.

Distribution List

* The higher HQ agency for submittal to be determined in coordination with SDDCTEA.

** File naming convention for electronic submittals shall have the following format:

Installation Name, State_Final/Draft Study Type_YYYYMMDD (Example: Vance AFB, OK_Final Parking and Safety Study_20120730)

*** The report and the appendices shall all be contained within one (1) PDF file for the electronic submittal of the Final Report.

Also, all working/raw data files such as drawing files, analyses, calculations, etc., shall be included with submittal of the Final Report.

5. SERVICE DELIVERY SUMMARY

5.1 The Service Delivery Summary (SDS) represents the most important contract objectives that, when met, will ensure contract performance is satisfactory. Although not all PWS requirements are listed in the SDS, the Contractor is fully expected to comply with all requirements in the PWS.

Performance Objective PWS Paragraph Performance Threshold Deliverables completed in an accurate and timely manner

4.1 No more than one (1) late

delivery and no more than five

(5) days late. No more than two (2) sets of corrections / edits with all corrections accomplished within five (5) days of notice.

Events (e.g., In Process Reviews, Meetings, Briefings) planned and conducted with target audience

4.1 Events held within their

scheduled timeframes with no more than 1 validated formal complaints received per event.

Up to 95% of all existing program issues completed or closed. Exception noted for those issues to remain open based on prior approval by the

COR.

6. INSPECTION AND ACCEPTANCE

6.1. A deliverable is a specific measureable, tangible, and verifiable activity, outcome, result, item, or product that the Contractor shall provide and that will require formal Government acceptance and approval. The Government will review, assess, and provide comment, as required.

6.2. Unless otherwise specified within an individual task order, final inspection and acceptance of all work performed, reports, or other deliverables shall be performed at the place of delivery. The Contracting Officer Representative (COR) will notify the Contractor of deliverable acceptance or provide comments in writing.

7. GENERAL INFORMATION

7.1. PLACE OF PERFORMANCE: The primary place of performance of activities will be the primary place of business of the Service Provider, or sub-contracted entities.

7.2. PERIOD OF PERFORMANCE: The period of performance for this Task Order begins no later than 45 calendar days after Notice to Proceed (NTP), and shall be completed within 210 Calendar days.

7.3. TRAVEL/OTHER DIRECT COSTS: The contractor shall be available to travel CONUS to SDDCTEA HQ. The Government shall reimburse the contractor for travel expenses subject to the current Federal Acquisition Regulation (FAR) and Federal Travel Regulation (FTR). The Government shall not reimburse local travel and related expenses to the contractor for daily travel to or from the place of performance. For this Task Order, Travel expenses are not anticipated to exceed $19,000.00; and Other Direct Cost (ODC) are not anticipated to exceed $3,000.00.