RFP Question and Answers V

Question and Answers Solicitation HTC711-12-R-C002

Question 1: The pricing scenario in the RFP is far more extensive than the current Category A contract and is therefore more than expected. Would the Government consider extending the RFP due date to allow offerors ample opportunity to develop fair and reasonable pricing for all CLINs?

Answer 1: The Government does not intend to extend the proposal due date.

Question 2: Please validate with the consignee that the delivery time is 0630L. This is different from what is currently occurring. Qatar for example, clearance is completed at 0800hrs and deliveries no earlier than 1000hrs.

Answer 2: Only shipments to USAMMCE Pirmasens, GE shall have the “Must be delivered at 0630L” (SLINS X001AA through X001AG). For Subcontract Line Item Numbers (SLINs) X001AH through X001BX, the “Must be delivered at 0630L,” language is deleted.

Question 3: CLINX001AC and all CLINs for Medical Prime Vendor in which the commodity is General Cargo. Why is this CLIN excluded from the WWX5 Contract for the shipments weighing 1-300 lbs?

Answer 3: The Medical Prime Vendor requirements have specific pick-up and delivery times which must be adhered to based on the type of commodity being transported. The WWX-5 contract was established to permit the carriers to propose company-unique transit times which may/may not compatible with these medical requirements. As the Government dictates the transit times for the CAT A requirement, these medical requirements were validated for movement under this follow-on contract.

Question 4: CLIN X003AC and all CLINs for AMCOM in which the commodity is General Cargo. Why is this CLIN excluded from the WWX5 Contract for the shipments weighing 1-300 lbs?

Answer 4: Reference Answer 3 above.

Question 5: CLIN X005AA what is the origin city?

Answer 5: No origin city is applicable. SLIN X005AA is a country to country blended rated.

Question 6: CLIN X005AA and all CLINs for Class VIII in which the commodity is General Cargo. Why is this CLIN excluded from the WWX5 Contract for the shipments weighing 1-300 lbs?

Answer 6: Reference Answer 3 above.

Question 7: CLIN X005CC please clarify which country is requested as the destination. Kazakhstand is not a country.

Answer 7: SLIN X005CC has been deleted from the requirement per RFP Amendment 0001. Attachment 2, CLIN Matrix, and Attachment 3, Volume Estimates, have been amended accordingly to reflect SLIN X005CC as “Reserved.”

Question 8: Appendix 6.11, lists the 20 Critical Controls; however these do not match those listed on the referenced website (http://www.sans.org/critical-security-controls/ <http://www.sans.org/critical-security-controls/>). Which critical controls would you like vendors to respond to. Those listed on the web or referenced in the solicitation?

Answer 8: Vendors shall respond to the 20 critical controls stated in RFP HTC711-12-R-C002.

Question 9: Is it your expectation that the offeror will complete the SF1449 continuation sheets as with most RFP responses? If so, can you provide instructions or an example using Attachment 1 and CLIN Matrix (Attachment 2).

Answer 9: No. The Government’s expectation is for offerors to insert a proposed all-inclusive cost-per pound rate for each Subcontract Line Item Number (SLIN) listed in Attachment 2, CLIN Matrix, including an individual price for the minimum charge and each weight increment for 1-300 lbs, 301-500 lbs, 501-1100 lbs, 1101- 2200 lbs, and 2201+ lbs. Offerors shall also provide a positional charge rate for those SLINs which include this charge. Offerors shall only complete the CLIN matrix for the base year.

Question 10: Will DIM factor 139 be applicable to all shipments? i.e. including Defense Distribution Depot San Joaquin (DDJC) to Alaska?

Answer 10: No. PWS paragraph 1.5.1.2 and Appendix 6.1, Definitions, have been revised via Amendment 0001 to distinguish between international and domestic (CONUS to Alaska and Hawaii) shipments. International shipments shall use a DIM factor of 139, whereas domestic shipments shall use a DIM factor of 166.

Question 11: We are requesting the government re-evaluate an extension for the CAT A RFP. The scope of the RFP is more complicated than the draft RFP posted on FBO and vastly different from the existing CAT A contract. We feel it will be in the best interest of the government to allow additional time for pricing and proposal development. Since the current CAT A contract has been extended through 30 Nov 2012, an additional 15 day extension in the due date would benefit all parties.

Answer 11: The Government has extended the proposal due date to 11:00 am 9 July 2012.

Question 12: The instructions require that the offeror submit a plan for accomplishing the technical requirements in PWS 1.2 Safety and Audit Oversight Program. PWS paragraph 1.2.1.2 states that “The contractor may use subcontractors with pre-existing audits completed to satisfy other USTRANSCOM contract requirements until the audit becomes invalid.” Question: Will a separate plan need to be submitted as part of the response if submission of a completed pre-existing audit from a subcontractor will satisfy this requirement?

Answer 12: Offerors shall submit a realistic plan for accomplishing the technical requirements identified in the PWS, Para 1.2. Safety and Audit Oversight Program. The offeror shall describe their techniques, procedures, and approach for complying with the Safety and Audit Oversight Program for foreign flag subcontracted carriers.

Question 13: In section 1.8. DLA Troop Support, Medical the specifications for cold chain cargo are indicated. Please also specify what kind of hazardous materials and UN numbers may be expected and if they will require cargo aircraft only.

Answer 13: Paragraph 1.8 is specific to refrigerated medical shipments, not hazardous material. Paragraph 1.7.4 addresses HAZMAT Shipments and lists examples accordingly.

Question 14: For the section 1.8. DLA Troop Support, Medical please indicate what the commodity would be for outsized cargo.

Answer 14: Paragraph 1.8 is specific to refrigerated medical shipments, not outsized cargo.

Question 15: Can we use our CPARS rating and performance from the current CAT A contract as a source of past performance for this RFP?

Answer 15: Yes. However, please keep in mind that past performance information is limited to no more than 5 pages per contract reference.

Question 16: In regards to attachment 2, pricing matrix, is partial response allowed?

i.e. – does each/every rate field need to be populated for our response to be considered complete/acceptable or are we allowed to ‘no bid’ items outside our normal scope of operations such as life and death services under Class VIII?

Answer 16: No. IAW 52.212-2, to be eligible for award, offerors shall insert a proposed all-inclusive cost-perpound rate for each Subcontract Line Item Number (SLIN) listed in Attachment 2, CLIN Matrix, including an individual price for the minimum charge and each weight increment.

Question 17: As per amendment 2 just posted to FBO, the due date is extended to 09 July. Would USTC consider a corresponding extension to the past performance questionnaires? We respectfully request an extension until 02 July for the receipt of completed past performance questionnaires.

Answer 17: Past Performance Questionnaire submission is changed to read “request response no later than 29 June 2012”.

Question 18: Regarding appendix 6.11 and Technical Subfactor 3, Information Assurance and Cyber Security, do principle subcontractors also need to prepare and submit an information assurance report, or is this limited to the prime contractor only?

Answer 18: The Information Assurance and Cyber Security is limited to the prime contractor only. 52.212-2 paragraph a(i) Factor 1 – Technical Capability is amended to read, “The government technical evaluation team shall evaluate the technical proposals at the subfactor level on a acceptable/unacceptable basis, assigning ratings of Acceptable or Unacceptable as defined below.”

Question 19: The Attached “Past Performance Questionnaire” seems to specifically focus on the contractor “Military” customers. Our commercial customers would not be familiar with some points, such as:

- Contract Number/Type (FFP, CPFF, etc)

- Contractor (Company/Division):

- On Page 2, it states:

NOTE: PPIRS may be reviewed for the contractors as well as responses to this questionnaire. Although you may have filed a CPARS for the contract listed, we would appreciate your response to this questionnaire because some of the questions relate to areas not covered by CPARS.

Am I correct in understanding that contractors should send this “Past Performance Questionnaire” only to our Military customers?

Answer 19: The offeror shall send out a Past Performance Questionnaire (Attachment 5, Past Performance Questionnaire) for each contract reference identified. This would encompass military and commercial contracts.

Question 20: I do not believe that USTRANSCOM allows for a carrier to have more than one sub. Would that be correct?

Answer 20: The CAT A solicitation language does not specify a limit on subcontractors; however, for each subcontractor you must comply with the past performance submission requirements stated in Addendum to FAR 52.212-1.

Question 21: Can you tell me if an international carrier (not part of the CRAF program) can participate in the program as a subcontractor?

Answer 21: Yes, as long the prime contractor is in compliance with PWS section 1.2.

Question 22: Pass Through of Motor Carrier Fuel Surcharge Adjustment to the Cost Bearer, page 44, FAR clause 252.247-7003. Will Attachment 2, Pricing Matrix CLIN be revised to add a CLIN for fuel surcharge?

Answer 22: The use of the clause in reference is a flow down clause of 252.212-7001, which requires the prime contractor to implement 252.247-7003 when entering into a subcontract. Since the government is not allowing fuel surcharges in CAT A requirement the flow down clause is not applicable; therefore, attachment 2, Pricing Matrix will not be revised.

Question 23: Various Tenders and Contracts have been combined under this solicitation requiring various core capabilities. For example, a carrier strong in transporting medical shipments may not have oversize capabilities. Please explain the rationale behind mandating the bidding on all CLINs. This is a substantial deviation from the current CAT A contract and Tenders.

Answer 23: The carrier may enter into teaming agreements to satisfy these requirements as deemed appropriate within each company’s business model.

Question 24: After review of the Medical Prime Vendor X0001 sheet, we have identified that accessorial charges associated with the MEDLOG Tender were not included. The following charges were identified:

− Re-Icing (Wet Ice) (Applicable only if due to Government direction/delay) − Re-Icing (Dry Ice) (Applicable only if due to Government direction/delay) − Dangerous Goods (DG) / HAZMAT Fee Per UN − Shipper's Hazardous Export Declaration Filing Fee − Dangerous Goods (Accessible or Inaccessible) − Dangerous Goods (DG) HAZMAT Fee Per Shipment (Dry Ice) − Signature Service − Address Correction and Re-Delivery − Full Replacement Value Insurance for Declared Item Value (Unit price per $100 value) − G-Box 4G/4GV (325mm x 245mm x 300mm) − G-Box 4G/4GV (430mm x 310mm x 300mm) − G-Box 4G/4GV (570mm x 370mm x 430mm) − G-Box 4G/4GV (770mm x 570mm x 550mm) − 4D UN Certified Wood Crate for 50KG (600mm x 400mm x 410mm) − 4D UN Certified Wood Crate for 120KG (800mm x 600mm x 600mm) − 4D UN Certified Wood Crate for 225KG (1160mm x 860mm x 630mm) − GPS Tracking Answer 24: Added re-icing accessorial charges to CLIN 0008. The other suggested accessorial charges are either already part of the contract or no longer a requirement.

Question 25: We appreciate the extension that has been granted moving the deadline date for responses to July 9, however, given that the July 4 holiday falls on a Wed not much is gained in terms of actual productive days as many people in industry have taken off the reminder of that week in conjunction with the holiday. Any chance of extending the due date further by a few days, say Thursday July 12?

Answer 25: The Government does not intend to further extend the proposal due date.

Question 26: I question the validity of PWS paragraph 1.4.2.2. Perishables. The contractor shall ensure the shipper has properly packed, marked, and labeled cargo to maintain accountability and identify handling criteria for prudent care in preventing neglect, deterioration and compliance with IATA or label requirements. When necessary, add wet or dry ice to material and repack once the package has reached, but not exceeded, its expiration time and date. To prospective carriers, this places too much risk to the contractor, because they are not the expert in packing, marking, and labeling cargo to maintain accountability.

Answer 26: Changed PWS paragraph 1.4.2.2 Perishables to read: The contractor shall add wet or dry ice to material and repack once the package has reached, but not exceeded, its expiration time and date.

Question 27: CLIN X005AQ Class VIII Germany to Oman requires a 96 hour transit time, yet the DIPS process for Oman can take 7-10 days. Will the transit time be increased to allow the DIPS process? Will the Government assist in streamlining the DIPS process? Or is the DIPS process an allowable exception to the transit time and as long as it is noted as a regulatory delay, the transit time of 96 hours is not expected to be met?

Answer 27: Transit times shall remain as they are. If DIPs are not received in time, you are permitted to use the Exception Code RWY.

Question 28: If a PPR cannot be obtained to land on a base to meet the 96 hour transit time how should the shipment be coded to reflect a beyond carrier controlled delay?

Answer 28: Appendix 6.10 specifies the Allowable Delays/Exception Codes. Code RWY covers this scenario.

Question 29: SLIN – X004AD and X004 AH appear to be duplicated outsize cargo from Bahrain to CONUS NTE 144 hrs.

In the total price tab X004AH is listed as Oversized Hazardous Cargo – Inbound from Bahrain to CONUS ?

Answer 29: Added Hazmat to SLIN X004AH.

Question 30: SLIN – X004AL and X004AQ appear to be duplicated outsize cargo from Kandahar to CONUS NTE 288 hrs.

In the total price tab X004AQ is listed as Oversized Hazardous Cargo – Inbound from Afghanistan to CONUS?

Answer 30: Added Hazmat to SLIN X004AQ.

Question 31: SLIN - X004 AM and X004AR appear to be duplicated outsize cargo from Kandahar to CONUS NTE 144 hrs.

In the total price tab X004AR is listed as Hazmat Cargo (Non-Oversized) – Inbound from Afghanistan to CONUS?

Answer 31: Added Hazmat to SLIN X004AR.

Question 32: We are pricing the Life or Death Courier Shipment and would like to add an accessorial statement that “Courier transportation ticket fees will apply at time of booking”.

Answer 32: Added accessorial CLIN 0008AJ Life and Death Courier Transportation Ticket Fee (Applicable at Time of Booking) to Attachment 2, CLIN Matrix.

Question 33: Can you please assist us with the following questions on the Medical Prime Vendor CLIN X0001? Can you provide us with the UN number or DG Spec for all CLIN?

Answer 33: Examples of UN numbers have been provided under PWS para 1.7.4.1. This is not an all encompassing list; the carrier may be required to carry additional HAZMAT types. We cannot provide an all-inclusive list.

Question 34: Can you please assist us with the following questions on the Medical Prime Vendor CLIN X0001? Can you increase the total transit time into Oman to 192 hrs? There is only one flight into Thumrait per week.

Answer 34: Yes, the transit times for SLIN X001BG, X001BH, X001BJ, and X001BK have been increased to 192 hours.

Question 35: Can you please assist us with the following questions on the Medical Prime Vendor CLIN X0001? Can you split Thumrait and Seeb requirements? DG into Seeb will be an issue due to commercial flights.

Answer 35: Separated SLINs for Thumrait and Seeb within Attachment 2, CLIN Matrix. Added SLINs X001BY, X001BZ, X001CA, and X001CB for Seeb Oman. Updated Attachment 3, Estimated Volume, with weights for each location accordingly.

Question 36: Section 1.4.1.1 This section states we will not transport, export or import anything prohibited by the laws of any country. Since the government should have all applicable licenses or exemptions, as they are the IOR/EOR and have most knowledge of their cargo, this should be modified to states, “Provided that the shipper timely provides all licensing, documentation and information required for the shipment.”

Answer 36: Amended solicitation to change paragraph 1.4.1.1 to read: "Provided that the shipper timely provides all licensing, documentation and information required for the shipment."

Question 37: Sections 1.4.1.2, 1.4.2.2, and 1.4.2.4 state that contractor will ensure that all shipments (including Haz Mat and perishables) are properly packed, marked and labeled, and that we will add wet or dry ice before its expiration time. Section 1.7.3 and all subsections thereunder make it contractor’s duty to ensure that temperatures are kept within certain temperatures depending on type of shipment. The shipper is responsible for packing, marking, labeling and keeping items at certain temperatures. While we can make commercially reasonable efforts to keep products within range such as keeping out of direct sunlight, re-icing if required, maintaining aircraft temperature requirements, we should not be contractually obligated to pack, mark, label or maintain the internal content temperature as they are beyond the scope of work. We suggest these sections are deleted or modified.

Answer 37: Amended solicitation to change paragraph 1.4.1.2. and add verbiage to PWS paragraph 1.4.2.4. as stated below. PWS paragraph 1.4.2.2 was previously changed by Amendment 0004.

Para 1.4.1.2. Shipments are packed in a manner suitable for carriage by aircraft. This means that contractors will ensure that the items are properly packed prior to moving the shipment via airlift. It does not mean that the contractor will pack, mark or label.

Para 1.4.2.4: The contractor shall ensure that Hazardous items are properly packed prior to air movement. If packages are not properly marked the carrier shall return the shipment to the shipper for corrections.

Question 38: On Amendment 5’s Attachment 2 CLIN Matrix – CLIN AMCOM X003. Which of the two Required Transit time in Hours columns (Columns E & F) is correct?

Column E = Not to exceed____Hours No exception for weekends Column F = Not to exceed____Hours No exception for weekends or holidays?

Answer 38: Amended Attachment 2, CLIN Matrix to delete column E within the spreadsheet for CLIN X003. There is no exception for weekends or holidays under these respective SLINs.

Question 39: On Amendment 5’s Attachment 2 CLIN Matrix – CLIN AMCOM x003 – slin X003AH. Which time requirement is correct?

Column E = Not to exceed 336 Hours No exception for weekends Column F = Not to exceed 288 Hours No exception for weekends or holidays Answer 39: Amended Attachment 2, CLIN Matrix to delete column E within the spreadsheet for CLIN X003 and update the transit time for SLIN X003AH to 336.

Question 40: 52.212-2 Evaluation – Commercial items. The previous evaluation section stated the potential to award one set aside to a qualified small business (excerpt below) with Amendment 0005, is this still USTC’s intention? Previous Language (2) Award at least one contract to a small business concern if the small business participates in CRAF, is responsible, and is within the competitive range. If a small business proposal is not ranked in the top five responses but is in the competitive range, the government reserves the right to award more, fewer or only five contracts inclusive of the top ranked small business concern. If none of the proposals in the competitive range are from small business, the Government reserves the right to make no further awards thus excluding further samll business opportunity and participation in the CAT A program.

Answer 40: IAW 52.212-2 Evaluation—Commercial Items clause, “Awards will be made to offerors whose technical and past performance proposals are determined acceptable and who offer fair and reasonable pricing. In order to be eligible for award, the offeror must be a member of the Civil Reserve Air Fleet (CRAF) program and remain a contractor in good CRAF standing.” This language encompasses award to small business that meet this criteria.

Question 41: Attachment 2, CLIN Matrix, Intra X006, X006AA, to Intra Afghanistan. For all other Afghanistan, would the Government provide a list of potential locations? If a carrier doesn’t provide routine service via their commercial services, would the Government accept an alternative service of door to port or port to port similar to Theater Express?

Answer 41: The purpose of this SLIN is to capture service to all other Afghanistan locations not specifically identified within other SLINs under CLIN X006. The requirement remains door-to-door IAW paragraph 1.1 of the PWS.

Question 42: 1.4.2, Goods Acceptable Only Under Prescribed Conditions, Page 6. In 1.4.2.1, an example is given for an oversize pallet. Can the Government provide sample sizes of single, oversize shipments, which include dims and weight? For example: for engines or helicopter blades.

Answer 42: IAW Appendix 6.1 of the PWS, Definitions, the definition of Oversized Cargo states the following, “Air cargo exceeding the usable dimensions of a commercial unit load device (e.g.88”Wx 125”L x 60: H pallet). Historically, examples of single, oversize shipments have included the following:

Item (nomenclature) LxWxD(In) Cube(Ft) Wt(Lbs) BLADE ASSEMBLY, MAIN 305x38x15 101 650 BLADE, ROTARY RUDDER 144x22x12 21 228 BLADE, ROTARY WING 268x36x16 90 517 BLADE, ROTARY WING 345x43x18 155 950 SHAFT ASSY, TAIL ROT 132x10x12 9 93 STABILIZER, HORIZONT 180x53x24 133 308 SHAFT ASSY, FLEX 102x34x36 73 1260 STEERING BAR, AIRCRAFT 108x16x10 4 52 HEAD, ROTARY WING 92x92x36 177 2750 FORMER 111x12x 6 5 36 STABILATOR ASSEMBLY 140x48x18 69 410 SKIN, AIRCRAFT 106x71x18 79 50 TAIL ROTOR PYLON ASSEMBLY 176x69x42 296 704

MAINTENANCE PLATFORM 111X39X36 91 450

CONNECTING LINK, RIG 181x6x6 4 20 HOISTING UNIT, AIRCRA 36x36x168 126 1380

PLUS ASSOCIATED EQUIPMENT

Question 43: 1.4.2.4, Hazardous Cargo Shipments, Page 119. Would any of the hazardous material be able to be packaged to fly on passenger aircraft?

Answer 43: Yes, the majority of hazardous shipments are able to fly on passenger aircraft.

Question 44: Attachment 2, CLIN Matrix, X006CK. For life and death shipments, will the Government assist with the PPR process? Example X006CK Kandahar Camp Bastion Life & Death (L-D) Service Not to exceed 72 Hours.

Answer 44: IAW PWS para 1.3, “the contractor shall provide international commercial air cargo less than full pallet load, door-to-door service to and from locations listed in each Contract Line Item Number (CLIN) and Sub-Line Item Number (SLIN) included at Attachment 2, CLIN Matrix. Service is required Monday through Friday, except holidays, including those holidays specific to international countries, as applicable. Pick-up shall be within 24-hours of notification except as otherwise stated in subsequent paragraphs. Required delivery times are noted in the individual CLIN or SLIN as specified in Attachment 2.” The Government is not responsible to assist with the PPR process. It is the responsibility of the contractor to ensure timely delivery IAW the transit times specified in the solicitation.

Question 45: Attachment 2 – CLIN Matrix, AMCOM X0003. Currently there is not SLIN for CONUS to Bagram/Kandahar – General Cargo (non-oversize). There is only an oversized SLIN. Based on historical shipments, we recommend adding the SLIN above.

Answer 45: The Government’s requirement has been defined in the current solicitation.

Question 46: Attachment 2 – CLIN Matrix, Class VIII X0005. Currently there is not SLIN for Germany to Bagram/Kandahar – Cold Chain/Refer Cargo. While there is a Germany to All Other Afghanistan Locations, we recommend adding the SLINs above based on historical shipments.

Answer 46: The Government’s requirement has been defined in the current solicitation.

Question 47: 52.212-2, Evaluation – Commercial Items. The previous evaluation section stated there would be five total awardees. The revised section now states that the “Government intends to award multiple contracts.” Can the Government explain the change in language and does it intend to award more or less than five contracts?

Answer 47: IAW 52.212-2 Evaluation—Commercial Items clause, “Awards will be made to offerors whose technical and past performance proposals are determined acceptable and who offer fair and reasonable pricing. In order to be eligible for award, the offeror must be a member of the Civil Reserve Air Fleet (CRAF) program and remain a contractor in good CRAF standing.” Based on this criteria, it is conceivable that more or less than five awards will be made.

Question 48: PWS – 1.4 Cargo Acceptability and Special Cargo. 1.4.1.1-1.4.1.3 requires the shipper to ensure all cargo is packed appropriately and that all the appropriate documentation has been filed prior to the contractor picking it up. Currently, under the Medical Tender this is not being executed by the shipper and the contractor is handling all of these requirements. Is it still the Government’s intent to have the shipper handle all of these requirements for USAMMCE?

Answer 48: Per the terms of para 1.4.1.1, “[t]he shipper timely provides all licensing, documentation, and information required for the shipment.”

Question 49: Other. Once the CAT-A contract is awarded to the contractors, will USTRANSCOM influence the selection of the contractors for shipments or will the customers (USAMMCE, DDC, etc.) choose the contractor for their shipments?

Answer 49: This contract is established to permit decentralized ordering by Traffic Managers/Ordering Officers (reference Appendix 6.3). Traffic Managers/Ordering Officers will be required to follow the requirements of the Federal Acquisition Regulation (FAR 16.505) and the Defense Transportation Regulation (DTR) when ordering services. USTRANSCOM will maintain oversight of the contract to ensure shippers are soliciting according to these regulations and properly considering best value decisions.

Question 50: SLIN X004AC and X004AD. Please confirm is SLIN X004AC and X004AD should have a line for positional weight. The spreadsheet for Amendment 6 does not allow us to price positional weight for these 2 SLINs.

Answer 50: Amendment 0007 revised SLINs X004AC and X004AD to add positional charges.

Question 51: In the current contract, the Haz Mat fee is per UN. In the solicitation we noticed it says “1ea”. Are we to interrupt that as per UN or something different?

Answer 51: SLIN 0008AA, HAZMAT Handling Charges, shall be priced as 1 EA per Attachment 2, CLIN Matrix.