Question and Answers for Posting.docx

Question and Answers Draft PWS Solicitation HTC711-12-R-C002

Question 1: Within the CENTCOM AOR, certain airfields require the Government or a Government representative to load and offload the aircraft, Paragraph 1.3.2 is in conflict with local procedures; example KATO is the Government agent at Kandahar Air Field. Will the PWS be modified.

Answer 1: PWS paragraph 1.3.2 is modified to read “The contractor shall be responsible for aircraft load planning, weight and balance, loading/off loading, secure fastening, and any required special handling. Cargo may include hazardous material (HAZMAT) Classes 1 through 9 as defined in the International Air Transportation Association (IATA) Dangerous Goods Regulation. At locations where the Government has operational responsibilities and representatives to load/unload the aircraft, the Government or its contracted agency will be responsible for loading/unloading the aircraft”.

Question 2: Would the government consider the following revision?

At point of pickup and delivery Consignor may load and Consignee may unload the carrier’s vehicle. Operational priorities often prevent the two parties being able to load/offload at the same time leading to inefficiencies and potential service delays. Allowing the Contractor to load/offload will improve service levels.

Answer 2: No. Consignor or consignee must be available to receipt for the pickup/delivery of the shipment.

Question 3: Please provide origin/destination locations for shipments.

Answer 3: Origins/destinations will be provided with the RFP.

Question 4: Section 1.14 Pre Alert Notification, Page 10, Paragraph 1.14.2. Is this a requirement for all CLINS Answer 4: Pre alert notifications applies to all CLINs

Question 5: $100,000 per shipment is the commercial maximum amount allowed to be declared for carriage in the commercial industry, would the Government accept this maximum?

Answer 5: No. Paragraph 1.21.1 states “The contractor shall be liable for loss, damaged, or misrouted shipments. Unless the shipper declares a higher value on the shipment documentation, the contractor’s liability shall be limited to their commercial limitation of liability terms and conditions in their service guide (latest edition). All damaged shipments remain the property of the US Government.”

Question 6: Please clarify if the ASC is paid on Sales or Revenues. For other Contracts the ASC is paid on the revenue the carrier receives. It is not fair to the Contractor to pay ASC for a shipment in which payment has not been received. If the ASC is paid on Revenues, then it is not appropriate for the Government to calculate this amount unless a central Government payor is paying all invoices.

Answer 6: ASC will be calculated using the total shipment costs semi-annually. The detail report is submitted to the Government no later than the 18th of the month, which includes shipments from the previous month. The Government submits the ASC amount within 30 days after the end of semi-annual period; therefore, the risk of the carrier paying on a shipment that has not been received, or paid for, is minimal.

Question 7: Restricting positional weight from being charged for single-piece shipment weighing less than 150 lbs scale weight and having a length greater than 125 inches and less than 176 inches is unreasonable. A Contractor will make every attempt to best utilize the space available to accommodate a long, thin shipment. On occasion, especially with antennas, it is not safe to place a shipment on top of other shipments. In addition, a Contractor may have all other cargo in containers which eliminates the option to top load such a shipment. Any shipment which totally or partially prevents other freight from being loaded on to same pallet should be eligible for positional weight without limitations.

Answer 7: From historical data, the Government does not anticipate shipments under 150 pounds where positional charges are assessed.

Question 8: When will a template be available listing origin and destinations and the format for the pricing?

Answer 8: A template containing origin and destinations will be released with the RFP.