Appendix 6.1 Definitions.pdf

Solicitation

HTC711-12-R-C002

Appendix 6.1

APPENDIX 6.1

DEFINITIONS

463L System: Aircraft pallets, nets, tie down and coupling devices, facilities, handling equipment, procedures, and other components designed to interface with military and civilian aircraft cargo restraint systems which accept pallets 88" x 108". Though designed for airlift, system components may have to move intermodal via surface modes to support geographic Combatant Commander objectives.

Accessorial Services: Contract services in addition to basic service.

Agency/Organization: An agency or organization eligible to use the services of this contract.

Agency Contracting Officer’s Representative (ACOR): A person designated in writing to the Contracting Officer’s Technical Representative (COTR) to act as the official representative for the agency.

ASC X-12: American Standards Committee X12 develops, maintains, interprets, publishes and promotes the proper use of American National and UN/EDIFACT International Electronic Data Interchange (EDI) Standards. The ASC X12 body meets periodically to develop and maintain EDI standards. Its main objective is to develop standards to facilitate electronic interchange relating to business transactions. X12 standards facilitate transactions by establishing a common, uniform business language for computers to communicate. With more than 275 transaction sets, X12 standards can be used to electronically conduct nearly every facet of business-to-business operations. Detailed information can be obtained thru X12 website: http://www.x12.org/x12org/about/index.html?whatis.html

Business Days: For CONUS, Alaska, and Hawaii, Monday through Friday, except federal holidays. For the Commonwealth of Puerto Rico, Monday through Friday, except federal holidays and Commonwealth of Puerto Rico holidays. For international locations, a day during which business is normally transacted by most companies or organizations within a particular foreign country or territory, except designated holidays observed by the foreign country or territory.

Civil Reserve Air Fleet (CRAF). A program managed by the Air Mobility Command (AMC), which provides for airlift services in the national and international CRAF segments for the Department of Defense (DoD). The CRAF program is designed to augment military airlift capabilities with commercial aircraft during airlift emergencies, national emergencies, or activation of CRAF.

Commercial Bill Of Lading (CBL): A document provided by the contractor and used for the purpose of identifying goods to be transported and as a method of billing for services; also known as an air waybill.

Commercial Form: A commercial uniform bill of lading, a commercial express receipt, or any other commercial instrument constituting a contract of carriage subject to the terms and conditions set forth in Standard Form 1103, U.S. Government Bill of Lading (41 CFR 101-41.302-3).

Commercial Forms and Procedures (CF&P): A shipment made using commercial forms and commercial billing procedures instead of a Government Bill of Lading (SF 1103) and its related billing procedures (41 CFR 101-41.304-2).

Consignee: The recipient (unit, depot, or person) to whom cargo is addressed or consigned for final delivery. Activity, agency, or organization that is receiving the product.

Consignor: The person, activity, agency, or organization that is the supplier or shipper of a product—the originator of a shipment.

Contingency Operations: Operations declared by the National Command Authorities that involve the use of U.S. military forces to achieve U.S. objectives, usually in response to an emergency caused by natural disasters, terrorists, subversives, or required military operations. The National Command Authorities are the President and the Secretary of Defense or their duly deputized alternates or successors.

Contracting Officer (CO): A DoD employee (military or civilian) with the authority to enter into, administer, and/or terminate the contract and make related determinations and findings.

Contracting Officer’s Representative (COR): A designated individual with authority to act on behalf of the contracting officer. For the purposes of this contract, the CO will designate a COR for civilian agencies and a COR for DOD agencies. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

CONUS: All states within the contiguous United States, including the District of Columbia (DC). For the purposes of this contract, this includes Alaska, Hawaii, and Puerto Rico.

Customs Clearance: The process of ensuring dutiable and non-dutiable items are declared and forms properly annotated for entrance into a foreign country.

Dangerous Goods Accessible: Dangerous goods accessible during shipment as defined in the carrier's commercial service guide or according to the carrier’s commercial practices.

Dangerous Goods Inaccessible: Dangerous goods inaccessible during shipment as defined in the carrier's commercial service guide or according to the carrier’s commercial practices.

Declared Shipment Value: Upon shipper's request, additional carrier liability may be purchased above the standard commercial liability for lost or damaged shipments according to the carrier’s commercial practices.

Delivery: Delivery of a shipment to the office or front door of the residence of the consignee or responsible individual at the destination address, unless other arrangements are made between the consignor and the contractor (e.g., delivery at a central receiving location).

Dimensional Weight: The chargeable weight computed on the basis of volume rather than actual weight.

Low density or bulky packages shall be assessed dimensional weight charges as defined in the carrier's commercial service guide. International dimensional weight is figured as follows; L X W X H (all measurements in inches) divided by 139. Domestic (Alaska and Hawaii) shipments will be calculated as above except the divisor will be 166. The contractor will bill either the scale or dimensional weight, whichever is greater.

Door-to-Door: Pick-up from the shipper/consignor and delivery to the consignee.

Day: For the purposes of this contract, “Day” means, unless otherwise specified, a calendar day.

Electronic Commercial Forms And Procedures (CF&P): A paperless system where a shipment is initiated electronically (EDI or direct link to contractor’s computer system).

Electronic Data Interchange (EDI): The electronic exchange of transportation information by means of electronic transmission of the information in lieu of the creation of a paper document.

Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr. Day Columbus Day Presidents’ Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

The above holidays apply to shipments to and from the 50 United States and the Commonwealth of Puerto Rico. The contractor shall be required to include any day designated as a holiday by Federal Statute or Executive Order.

Government Bill Of Lading (GBL): A government document (Standard Form 1103) used to procure transportation and related services from commercial carriers.

Government Contract Number: The number assigned to the contract as a result of this solicitation.

Hardcopy Reports: Information provided in paper format.

HAZMAT (Hazardous Material): A substance or material that has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce and that has been so designated. The term includes hazardous substances, hazardous wastes, marine pollutants, elevated temperature materials, materials designated as hazardous under the provisions of the Code of Federal Regulations (CFR) Title 49, Parts 172.101 and 172.102, and materials that meet the defining criteria for hazard class and divisions in CFR Title 49, Part 173.

HAZMAT Handling Charge: Surcharge that applies to a shipment containing hazardous materials.

IDE GTN Convergence (IGC): The IGC program is a partnership between the United States Transportation Command (USTRANSCOM) and the Defense Logistics Agency (DLA). USTRANSCOM's Global Transportation Network (GTN) and DLA's Enterprise Business System are "converged" to provide the Department of Defense (DOD) with an integrated set of networked, end-to-end visibility, deployment, and distribution capabilities. The end goal of IGC is to effectively support the Joint Force Commander's ability to make decisions based on actionable logistics information.

Implementation Period: The period of time between the contract award date and the date the contractor starts providing contract service.

Industry Information Processor (I2P): A standard industry-shipping label that contains information required for movement by express carriers as well as within the Defense Transportation System.

International Holiday: A day in which foreign custom or the law within the foreign country or territory dictates a cessation of general business activity to celebrate or commemorate a particular event. The contractor shall observe, as a holiday, the same international holidays observed in each foreign country or territory rendered as customary commercial practice.

Manifest: Documentation used for multiple package shipments on the same CBL, electronic CF&P, or GBL, in lieu of individual bills of lading for each shipment.

OCONUS: Those locations located outside the 48 contiguous states (CONUS). For the purposes of this contract, Alaska, Hawaii, and the Commonwealth of Puerto Rico are considered part of CONUS.

Oversized Cargo. Air cargo exceeding the usable dimensions of a commercial unit load device (e.g.88”W x 125”L x 60: H pallet). The dimensions may vary based on the type of cargo and usually requires the use of multiple pallet positions.

Perishables: Commodities that require refrigerated (chill and freeze) stowage at prescribed temperatures while in transit.

Pick-up: Pickup at the origin government or commercial office of the consignor or responsible individual, unless other arrangements are made between the consignor and the contractor (e.g., pickup at a central location).

Positional Weight: The chargeable weight for consignments containing one or more pieces in excess of 88"W, 96"H and/or 125"L, and which totally or partially prevent other freight from being loaded on the same pallet, will be based on the greater of:

1. The actual gross weight of the consignment

2. The dimensional weight

3. Pallet positional weight of 4,100 pounds per pallet position.

4. Items over 251"L could count as three positions, over 376"L four positions, etc.

Positional weight shall not be charged for single-piece shipments that can be belly loaded or easily consolidated with other shipments. Dimensional weight for these shipments may apply instead. Note:

positional charges/weight only pertain to CLINs 0003 and 0004 (Outsize cargo) and must include a Positional Charge (per lb) rate in the SLIN.

1. Positional weight charges are not applicable for a single-piece shipment weighing less than 150 lbs scale weight and having a length greater than 125 inches and less than 176 inches; and

2. The width or height does not exceed 12 inches.

Receipt: A signature by the consignee verifying delivery of a package has been made.

Rest Day: A day other than a normal business day or holiday observed in a foreign country or territory by custom or law [e.g., certain foreign countries or territories may be closed for business on Friday (a U.S.

business day) and consider Saturday and/or Sunday normal business days].

Retrograde: Freight coming from OCONUS locations back to CONUS locations.

Shipment: A single item or multiple items tendered to a contractor by one shipper/consignor at one location at one time for delivery to one consignee at one location on one commercial or government bill of lading.

Shipper: The originator of a shipment, also known as the consignor.

Time-Definite Delivery: A shipment delivered within the specified period of request as set by the shipper/consignor.

Transportation Control Number (TCN): A 17-digit alphanumeric designator used by the DoD applied to each package or shipment to identify a shipment.

Year-To-Date Data: A cumulative summary of data compiled for the period starting at the beginning of the fiscal year, 1 October, and ending 30 September, which adds each month’s data to the running total to arrive at year-to-date totals.