Amend0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

12. Accounting and Appropriation Data (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc). SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED

16A. NAME AND TITLE OF SIGNER (Type or print)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

BY

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer

NSN 7540-01-152-9070

PREVIOUS EDITION UNUSABLE

Created using PerForm Pro software.

FA4428

29/May/2007

X

a. The purpose of this amendment is to update the estimates and 4 destinations on CLIN 0066AV, one destination on CLIN 0066AW, 3 destinations on CLIN 0066AX, and 2 destinations on CLIN 0066AY, update the award procedures for Cat A cargo, and update the reporting requirements for highlighting occurrences.

b. Remove pages B-8t, B-8u, B-8v, B-8w, M-4, and pages 3-5 through 3-7 of the PWS and replace with the attached pages B-8t and B-8t1, B-8u, B-8v, B-8w, M-4, and pages 3-5 through 3-7 of the PWS, amendment 0003.

HQ AMC/A3KA

402 Scott Dr., Unit 3A1 Scott AFB, IL 62225-5302

03/Apr/2007

John R. Carlson

See Schedule

X

X

(618) 229-2505

HTC711-07-R-0004

SOLICITATION NO: HTC711-07-R-0004-0003

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The total of all participating categories will equate to a contractor's/TA's total entitlement.

LONG RANGE EXAMPLE

Allocation of Business for Contractor A

Category B Passenger:

Wide Body (B-747, MD-11) = $11.25M (750/2000*) x ($30M) (L-1011, DC10-10/30) (*Total points for contractors operating in that category.)

Category B Cargo:

Wide Body (B-747,MD-11 = $12.5M (750/1800*) x ($30M) (DC10) (*Total points for contractors operating in that category.)

CONTRACTOR A TOTAL ENTITLEMENT =$23.75M

SHORT RANGE EXAMPLE

Allocation of Business for Contractor A Category B Passenger:

Short Range Passenger =$4.8M (270/900*) x ($16M) (B737, MD80) (*Total points for contractors operating in that category)

Category B Cargo:

Short Range Cargo =$26.16M (730/1200*) x ($43M) (L-100, B727) (*Total points for contractors operating in that category)

CONTRACTOR A TOTAL ENTITLEMENT =$30.96M

(5) In cases where a contractor’s entitlement is so small that it does not equate to an entire mission, the carrier will be offered one mission. The government will attempt to award a mission with the value that over-entitles the carrier by the least amount.

(6) In cases where a range is given for requirement purposes (i.e.: 240-280), payment will be based on the maximum requirement or the standard ACL of the aircraft, whichever is less, regardless of seat pitch or aircraft seating configuration.

(7) CAT A business will be awarded based on entitlement. Although the example above reflects dollars, entitlement will be calculated using pounds. In meeting contractors’ entitlement, awards will be made in the best interest of the government considering overall cost (based on the less-than-full pallet offers received) as well as the potential benefit of awarding all CAT A business (full pallet and less-than-full pallet) on a given route to a single offeror. Full pallet and less-than-full pallet business will be negotiated together. Full pallet business and less-than-full pallet will be negotiated based on prices proposed by offerors. For evaluation purposes only, the government will calculate weighted prices for the less-than-full pallet business by multiplying the percentage identified for each weight break by the offeror’s proposed price to arrive at a total weighted price. Where a SUBCLIN has more than one price “matrix”, a single weighted price will be calculated by adding the weighted price for each price matrix and dividing to compute a simple average. The weighted price will then be multiplied by the SUBCLIN pounds to calculate a SUBCLIN price for evaluation purposes. Awards for less-than-full pallet SUBCLINs shall be determined by multiplying the highest proposed weight break price times the pounds. The Government reserves the right to award some, all, or none of the Cat A business offered.

5. DETERMINING MOBILIZATION VALUE OF CRAF AIRCRAFT

(a) Mobilization value, which is representative of the performance capability of each CRAF aircraft, will be

SOLICITATION NO: HTC711-07-R-0004

CONTRACT NO:

Attachment 1 29 May 2007

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10.0. HAZARD REPORTING: Contractor representatives shall report any condition involving cargo that constitutes a hazard to operations to the contractor and airport safety personnel. This report should contain the following information: location; date and time (GMT); nomenclature of cargo (proper shipping name of hazardous cargo); shipper’s organization/unit and name of cargo representative; destination of cargo; TCN or bumper/increment number; facts and circumstances. Refer to paragraph 1.3.13., Transporting Hazardous Cargo and 1.4.9., Hazardous Cargo Shipments.

11.0. PROOF OF DELIVERY (POD) MONTHLY REPORTS: The contractor shall provide POD monthly reports no later than the 15th day of the month following performance of service. Reports shall contain the following information: each TCN delivered and related pickup date and time (from the shipper), Contract Line Item Number (CLIN), shipment cost (the amount the Government is being charged for the shipment movement); weight; delivery date and time; name of Government person signing for the shipment and DOD Activity Address Code (DODAAC);

gross and net (gross time minus weekends and holidays) hours in transit; full explanation for the delay and late delivery (when applicable); and totals for the month for: shipment cost, weight, and dimensions. Only the first weekend’s 48 hours and holiday(s) if applicable are to be subtracted from the gross transit times to determine net transit times. If the contractor fails to effect delivery, all subsequent weekends and holidays should be considered part of the net delivery time. Data shall be sent in (EXCEL format version 97 or earlier) via automated means, i.e., e-mail, to HQ AMC/A4TD (AMC-A4TD@scott.af.mil), HQ AMC/A3KA (a34yai.craf@scott.af.mil), USTRANSCOM/J5-J4 (USTCJ5J4-SA@USTRANSCOM.MIL)and HQ DLA/J-333 (chip.dodge@dla.mil. If data is received by the Government in unreadable condition, contractor shall retransmit the data within approximately 48 hours of Government’s request for retransmission. To achieve standardization, we ask that the contractors submit the POD report as outlined in sample Appendix 3E. Refer to paragraph 1.4.1, Delivery Times, and 1.4.8. Proof of Delivery Report.

12.0. ELECTRICAL CONNECTOR DATA: The contractor shall provide a copy of the electrical connector data required to HQ AMC/A3BC, 402 Scott Dr., Unit 3A1, Scott AFB IL 62225-5302. Reference Section 1, paragraph 1.6.2., Aeromedical Data; 1.6.2.1., Work Order Information; and Appendix 5, paragraph 6.0 Aeromedical Evacuation.

13.0. SPOTLIGHTING AND HOSTILE EVENT REPORTS: Timely threat reporting is essential to safe aircraft operations. In the event a contractor operating an AMC mission is illuminated or “spotlighted”, or is fired upon in the air or on the ground, the crew shall note the date, time, and approximate area from which the event originated.

All incidents, including any hostile action (potential or realized) directed at the aircraft, shall be reported immediately to the cognizant air traffic control agency. Additionally, upon landing at the first airfield or airbase with a US military presence, the crew shall notify the base operations center of the occurrence. The contractor shall also notify AMC immediately of any information relating a threat to AMC or AMC-contracted commercial aircraft, or of any attempts to elicit information from the crew about their mission or cargo. When reporting the incident to AMC, the crew will contact, via either email or phone, the Tanker Airlift Control Center (TACC) at 618-229-0399 or tacc-xoz@scott.af.mil and HQ AMC/A23 at 618-229-4781 or amc.a23.all@amc.af.mil. The contractor shall also report any incidents to HQ AMC/A3K/A3KM during the next business day at 618-229-3771 or email your Administrative Contracting Officer (ACO) @scott.af.mil.

14.0. CONFIGURATION CONTROL: Configuration drawings of all variations and tail number associated with the variation of aircraft formally committed to the AE role shall be provided to the AESS installation contractor annually, within three months after the start of this contract and as changes occur thereafter during the life of the contract. This information shall also be provided to HQ AMC/A3BC. The contractor shall provide a representative name, office and telephone number to the AESS installation contractor annually or whenever a change in personnel occurs. This representative shall be responsible for maintaining and coordinating the AESS drawings with the contractor responsible for installation of the AE shipments. Reference Section 1, paragraph 1.6.2., Aeromedical Data; 1.6.2.1, Work Order Information; and Appendix 5, paragraph 6.0 Aeromedical Evacuation.

15.0. CIVIL AIRCRAFT LANDING PERMIT: Upon contract award, contractor shall submit DD Form 2400 (Civil Aircraft Certification of Insurance), DD Form 2401 (Civil Aircraft Landing Permit), and DD Form 2402 (Civil Aircraft Hold Harmless Agreement). Refer to paragraph 4.16.3.1. Landing Permits.

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16.0. PASSENGER CARE CONTINGENCY PLAN: All passenger contractors receiving fixed channel awards shall provide a passenger Care Contingency Plan with specific details including contractor representative’s name, contracted hotels, restaurants, and transportation arrangements established for use during delays at all channel stops.

This plan shall be submitted to the ACO at least 30 days prior to the start of a channel operation. If the award date of the contract prohibits a contractor from submitting their plan at least 30 days prior to the start of a channel operation, the contractor shall submit their plan 7 days after award. Any changes after approval shall be submitted to the ACO within 10 days of making such change.

NOTE: If at anytime during the contract period, a contractor is awarded subsequent expansion trips scheduled by the TACC/XOG Channel Shop, they are required to submit written contingency plans for all associated stops.

17.0. FUEL ADJUSTMENT PROCEDURES:

17.1. REPORT SUBMISSION: Contractors flying AMC missions shall submit a monthly fuel report to HQ AMC/A3KM, 402 Scott Dr., Unit 3A1, Scott AFB IL 62225-5302. Reporting period shall include the first day through the last day of each month, and the report shall be submitted no earlier than and no later than 60 days after the end of the month. Note: Reports received earlier than 60 days after the end of the reporting month will be held in suspense until the 60 day point has arrived. A sample Monthly Fuel Report Form is provided as Appendix 3B.

The report summary format in Excel will be provided electronically to each contractor. Completed mileage reports will be submitted at the same time the Monthly Fuel Reports are submitted. See paragraph 7.0, Mileage Report Procedures, above. The Monthly Fuel Report Summary is a “stand alone” requirement. Contractors are also required to provide the S1 (USTRANSCOM Round-Trip Service Worksheet) and S2 (USTRANSCOM One-Way Service Worksheet) reports separately to USTRANSCOM/AQ.

17.2. INSTRUCTIONS: Contractors are to complete the necessary header information on the Monthly Fuel Report Summary to include the contract number, aircraft type, month, etc. For items 1 through 3, contractors are to input the following information into the Excel spreadsheet:

• Item 1 - Complete the round trip, one-way, empty reverse miles (see paragraph 17.2.1., below), paid ferry and the current Fiscal Year’s pegged fuel price.

• Item 2 - Input the burn rate for the aircraft type as provided by USTRANSCOM/AQ.

• Item 3 – Input the gallons and cost for each of the two categories, commercial and military fuel. There is no need to input the average Cost/Gallon. The formulas embedded in the report summary format will make those calculations and input the information into all other appropriate cells.

• Once the items listed above are input into the excel spreadsheet, the total adjustment due will be calculated.

• This one-page document must be accurately completed and signed by a person authorized to negotiate for and bind the company. All fuel report information is considered certified and auditable.

• Once submitted, the assigned CA will review the report summary, and the information will be compared to payment data generated from AMC’s Commercial Operations Integrated System (COINS). When requested, a contractor shall provide the necessary backup documentation on missions/miles flown, cost of fuel, etc.

• When the monthly report summary has been finalized and signed by a CO, the signed copy will be faxed to the contractor and to Defense Finance and Accounting Service (DFAS) Omaha. Contractors will then be authorized to invoice DFAS for the adjustment.

• Periodically, A3KM will conduct a Monthly Fuel Report Review according to the reports submitted. When requested, contractors shall submit the requested documentation to support this review.

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17.2.1. INSTRUCTIONS FOR EMPTY REVERSE SEGMENTS: The following guidelines will be followed when reporting empty reverse segments to one-way missions:

• Contractor must first determine if the one-way mission is an outbound mission or an inbound mission.

• If it is an outbound mission, the contractor reports the necessary backhaul legs (single, multiple, or combination of empty and commercial). Empty backhaul legs are reported on the Monthly Fuel Report Summary and the USTRANSCOM One-Way Service S-2 Worksheet, while commercial backhaul legs are reported on USTRANSCOM One-Way Service Worksheet only, since contractors do not receive fuel reimbursement on commercial miles.

• If it is an inbound mission, contractor reports the necessary front haul legs (single, multiple, or combination of empty and commercial). Empty front haul legs are reported on the Monthly Fuel Report Summary and the USTRANSCOM One-Way Service S-2 Worksheet, while commercial front haul legs are reported on USTRANSCOM One-Way Service S-2 Worksheet only, since contractors do not receive fuel reimbursement on commercial miles.

18.0. CAT A OPERATING PLAN: Contractor shall submit an operations plan, which outlines standard operating procedures that support their awarded routes.