WI_15_Propulsion_System_SOW_(FINAL).pdf

USCGC EAGLE Propulsion System Statement of Work (SOW) 10/6/2015

1. Scope of Work

1.1. The USCGC EAGLE (WIX-327) is the US Coast Guard Academy's tall-ship used to train

Academy cadets. This ship is equipped with an auxiliary propulsion system for use during maneuvering and when the primary propulsion system (sails) cannot be utilized. The current diesel engine is a Caterpillar model D399 with a Caterpillar model 7271 reduction gear. These components and those identified within this Statement of Work (SOW) and Specification (Spec) are to be replaced.

1.2. This SOW and Spec describe the procurement of engineering services and supply of equipment required to upgrade the propulsion system of the USCGC EAGLE (WIX-327). The propulsion components specified within this SOW shall be selected as a system, integrated into the existing shafting and retained propulsion system components, and be designed in accordance with 46 CFR and ABS Steel Vessel Rules (2015). The components provided under this contract shall replace existing obsolete components. This Spec DOES NOT include installation of the equipment by the Contractor, but DOES include the requirement for onsite technical support at the US Coast Guard Yard to ensure that the equipment is installed and functions in accordance with this SOW and Spec.

1.3. The Contractor shall provide all labor and material to provide all documentation and equipment identified in this SOW. Any materials, components, and labor sub-contracted in meeting the requirements herein are the responsibility of the Contractor.

1.4. Components, documentation, and technical support items covered under this SOW are as follows:

1.4.1. Project Management

1.4.2. Design & Engineering

1.4.3. Equipment

1.4.3.1. Diesel Engine

1.4.3.2. Reversing Reduction Gear (equipped with Clutch, Trail Shaft System for low speed and freewheeling operation, Thrust Bearing, and accessories)

1.4.3.3. Line Shaft Bearings

1.4.3.4. Propulsion Control and Monitoring System (PCMS)

1.4.3.5. Propeller (Optional)

1.4.3.6. Sail Clutch (Optional)

1.4.3.7. External Thrust Bearing (Optional)

1.4.3.8. Additional Long Lead Time Material (Optional)

1.4.4. Integrated Logistics Support

1.4.5. Technical Support

2. Applicable Information

2.1. Government Furnished Information

2.1.1. Machinery Arrangement Drawing (327 WIX-4000-3)

2.1.2. Shaft Arrangement Drawing (327 WIX-4301-6)

2.1.3. Propeller Shaft Drawing (327 WIX-4301-10)

2.1.4. Stern Tube Bearing and Shaft Drawing (327 WIX-4302-2)

2.1.5. Shafting Stern Tube Drawing (327 WIX-4300-3)

2.1.6. Main Engine Stub Shaft Drawing (327 WIX-4301-5)

2.1.7. Sail Clutch Removal and Shaft Modifications Drawing (327 WIX-4301-9)

2.1.8. Main Engine and Reduction Gear Foundation Drawing (327 WIX-1112-9)

2.1.9. General Arrangement Drawing (327 WIX-0103-10)

2.1.10. Old Propeller Drawing (327 WIX-4400-2)

2.1.11. Existing Propeller Measurement Report

2.1.12. Existing Propeller Picture

2.1.13. Existing Diesel Engine Performance, Dimension, and Weight Data

2.1.14. 5434_252 - EAGLE Propulsion Control Technical Manual

2.1.15. 4972_241 - EAGLE Reduction Gear Service Manual

2.1.16. 4970_233 - EAGLE Main Diesel Engine Service Manual

2.1.17. Sample Weight Estimate Report

2.1.18. Coast Guard Commandant Instruction (COMDTINST) M9085.1 (Series) - Naval

Engineering Computer Aided Design Standards

2.1.19. Sample Work Package (Specification and Drawings)

2.1.20. D-084-0481 Rev A - Equipment Unit Preservation, Packaging, and Marking

2.1.21. D-086-0508, 2008 - Technical Documentation Specification Requirements and Standards

2.1.22. ELC 026-01-001 - USCG Power Margin Practices

2.1.23. Coast Guard Commandant Instruction (COMDTINST) M10360.3C - Coatings and Color

Manual.

2.2. References

2.2.1. Society of Allied Weight Engineers, Recommended Practices No. 12

2.2.2. ASME Y14.5-2009 - Dimensioning and Tolerancing

2.2.3. ASME Y14.1-2012 - Decimal Inch Drawing Sheet Size and Format

2.2.4. ASTM F1000-13 - Standard Practice for Piping System Drawing Symbols

2.2.5. Code of Federal Regulations - Title 46

2.2.6. ABS Rules for Building and Classing Steel Vessels (SVR) – 2015

2.2.7. T&R Bulletin 3-47 - Guide for Sea Trials

2.2.8. ANSI/ASQC 9001-2008 - Quality Management Systems – Model for Quality Assurance in Design, Development, Production, Installation, and Servicing Requirements

2.2.9. ANSI/NCSL Z540.3-2006 - Requirements for the Calibration of Measuring and Test

Equipment

2.2.10. ASME/ANSI B16.5 - Pipe Flanges and Flanged Fittings

2.2.11. ASTM/ANSI A53 - Standard Specification for Pipe, Steel, Black and Hot-Dipped, Zinc-

Coated, Welded and Seamless

2.2.12. ASTM/ANSI A312 - Standard Specification for Seamless, Welded, and Heavily Cold

Worked Austenitic Stainless Steel Pipes

2.2.13. FED-STD-H28/20B - Federal Standards: Screw-Thread Standards for Federal Services

2.2.14. IEEE Standard 45 - Recommended Practice and Electrical Installation on Shipboard, 2002)

2.2.15. MIL-DTL-24643C - Cables, Electrical, Low Smoke Halogen-Free, For Shipboard Use, General Specification, 2009

2.2.16. NEMA 250-2008 - Enclosures for Electrical Equipment (1000 Volts Maximum)

2.2.17. ISO 3046/1:2002 - Reciprocating internal combustion engines -- Performance -- Part 1:

Declarations of power, fuel and lubricating oil consumptions, and test methods

2.2.18. International Maritime Organization (IMO) MARPOL (73/78) Annex VI

2.2.19. Code of Federal Regulations - Title 40, Part 1042 - Control of Emissions from New and

In-Use Marine Compression-Ignition Engines and Vessels

2.2.20. SAE J1349 Engine Power Test Code - Spark Ignition and Compression Ignition - As

Installed Net Power Rating

2.2.21. AGMA 390.01 - Gear Classification Manual

2.2.22. MIL-C-18087A - Military Specification: Clutches for Propulsion Units and Auxiliary

Machinery, Naval Shipboard

2.2.23. DOD-STD-2188 - Department of Defense Design Criteria: Babbitting of Bearing Shells

2.2.24. DOD-STD-2183 - Department of Defense Test Method: Bond Testing, Babbitt-Lined

Bearings

2.2.25. ASTM B23 - 00(2014) Standard Specification for White Metal Bearing Alloys

2.2.26. ISO 484, Shipbuilding -- Ship screw propellers -- Manufacturing tolerances

2.2.27. MIL-STD-167-1A - Mechanical Vibrations of Shipboard Equipment (Type I –

Environmental and Type II – Internally Excited), 2-Nov-2005

2.2.28. IEC Standard 61131-3 - System Hardware and Software Technical Requirements

2.2.29. SAE J1939 - Serial Control and Communications Heavy Duty Vehicle Network

2.2.30. NEMA Standard ICS-1 - Industrial Control and Systems (series), 2003

2.2.31. ASTM F1166-07(2013) - Standard Practice for Human Engineering Design for Marine

Systems, Equipment, and Facilities

Order of Precedence - In the event of a conflict between the text of this SOW and the references cited herein, this SOW takes precedence. The Contractor must notify the Contracting Officer (KO) in writing for a resolution of any ambiguity or conflict found in the SOW, Spec, and references prior to proceeding with any work.

https://www.asme.org/products/codes-standards/y141-2012-decimal-inch-drawing-sheet-size-format http://www.astm.org/Standards/A312.htm http://www.astm.org/Standards/A312.htm

3. Specific Tasks

3.1. Project Management

3.1.1. Kick Off Meeting

3.1.1.1. Arrange a kick off meeting within one week after contract award. Contact the COR and arrange a mutually agreeable time to meet in person or via telephone for the purpose of discussing the requirements and details of the work. All Contractor key personnel shall be present at the kick-off meeting. The Contractor shall create a set of meeting minutes reflecting all issues discussed during the kickoff meeting along with a list of any action items.

3.1.2. Integrated Master Schedule (IMS)

3.1.2.1. The Contractor shall develop and maintain a project plan including the following minimum information: Data Submission Schedule, Meetings and Project Reviews, and Equipment Production and Delivery. The schedule shall be developed in Microsoft Project, broken down by individual tasks, show estimated completion dates for each phase of the design and procurement, and identify the critical path. The schedule shall include all elements covered under this contract. It shall also include a three week review period after submission of each deliverable for USCG review and comment. The schedule shall be delivered in hard copy and electronic (Microsoft Project) formats prior to the Kick-Off Meeting.

3.1.3. Progress Meetings

3.1.3.1. The Contractor shall support a bi-weekly progress meeting through completion of the

Integrated Systems Design, after which it will be reduced to monthly through the end of the contract. The Contractor shall provide an agenda detailing project activities and an updated IMS two business days prior to each progress meeting. The Contractor shall provide meeting minutes documenting the progress meeting and any action items. Minutes shall be submitted within two days of the progress meeting.

3.2. Design & Engineering

3.2.1. Ship Check & Ship Check Report

3.2.1.1. The Contractor shall perform a ship check of the USCGC EAGLE in accordance with the deliverable schedule. The cutter will be located at the YARD from September through February. The Contractor shall document the current configuration as it relates to developing all propulsion system design, engineering, and work package documentation. The Contractor shall develop a Ship Check Report which documents all findings and information recorded during the ship check. The report shall state who attended the ship check, the dates and duration of the ship check, and information gathered during the ship check. The Contractor shall develop a list of comments and recommendations regarding the design from the information gained during the ship check. All photos shall be cataloged and submitted with the report.

3.2.2. Integrated Systems Design

3.2.2.1. Weight Control

3.2.2.1.1. The Contractor shall provide and control the mass properties of the ship in accordance with the guidelines set in the Society of Allied Weight Engineers, Recommended Practices No. 12. The Contractor shall provide monthly updates to the Weight Estimate Report. The Contractor shall update all fields in the GFI Weight Estimate Reports and retain the same level of detail.

3.2.2.1.2. The Contractor shall define the mass/weight limits applicable to the ship in verifiable terms. The Contractor shall identify weights as being parametric estimates, calculated/derived estimate, or actual weight. Estimated weights shall include an explanation of the basis of estimate. The Contractor shall identify the probabilistic accuracy of each weight and include a best/worst case value. For systems subject to weight change based on mode of operation (e.g.

fluid systems) the Contractor shall include weight estimates for all modes (e.g.

wet and dry).

3.2.2.2. Propulsion System Arrangement Drawing

3.2.2.2.1. The Contractor shall provide a drawing that details the proposed propulsion system. The Contractor shall retain the existing shafting, stern tube seal, shaft lock, shaft brake (if required), bulkhead seal, and stern tube bearings in their design. The drawing shall identify all removed and installed components.

Plan, section, elevation, and detailed views shall be provided to depict the final installed configuration in relation to the ship’s hull, structure, and other interferences. The drawing shall demonstrate that all maintenance and accessibility requirements from the OEM and Spec are met.

3.2.2.2.2. The stub shaft in way of the previously removed thrust bearing and sail clutch need not be retained should the Coast Guard award the external thrust bearing & sail clutch option. The replacement section of the new shaft shall mate with the existing shaft and other retained components.

3.2.2.3. Propulsion Diesel Engine Drawings and Particulars

3.2.2.3.1. The Contractor shall provide the Propulsion Diesel Engine Drawings and

Particulars to include, at a minimum, the following:

3.2.2.3.1.1. Description and diagrams of engine and on-engine systems (e.g. lube oil, jacket water, starter, governor, etc.)

3.2.2.3.1.2. Cooler sizing calculations

3.2.2.3.1.3. On-engine lubricating oil system diagram

3.2.2.3.1.4. Jacket water system diagram

3.2.2.3.1.5. Emergency shutdown system diagram

3.2.2.3.1.6. Resilient mount selection analysis

3.2.2.3.1.7. Maintenance envelopes

3.2.2.4. Equipment Removal and Installation Path Report

3.2.2.4.1. The Contractor shall provide a report that discusses how all existing major equipment items will be removed and how all new major equipment items will be rigged into place. This report shall be supported with sketches and diagrams which will be used as the basis for a drawing.

3.2.2.5. Combustion Air and Exhaust Calculations

3.2.2.5.1. The Contractor shall provide Combustion Air and Exhaust Calculations.

Combustion air flow and pressure drop calculations shall be provided. Exhaust system backpressure calculations shall be provided. Any modifications to the engine room air supply/exhaust or the engine exhaust shall be documented via drawing and report.

3.2.2.6. Machinery Piping Systems Calculations

3.2.2.6.1. The Contractor shall provide Engine Support System Calculations.

Compressed air system (starting and control), sea water cooling system, lube oil system, and fuel oil system calculations shall be provided. Calculations shall verify that design flow rates and design pressures are met and are within the component manufacturer’s recommendations under normal and worst-case conditions. Calculations shall determine flows, pressures and temperatures associated with system operation. The Contractor shall detail required modifications, including size, type, and rating of all valves, pipe, tube, and hose.

3.2.2.7. Propulsion Equipment Foundations

3.2.2.7.1. The Contractor shall provide Foundation Calculations for the diesel engines, reversing reduction gears, and line shaft bearings. Calculations shall demonstrate that the new equipment foundations are properly sized to support the proposed propulsion equipment for all ship operating conditions. The foundation stresses and stiffness shall be evaluated to ensure limiting stresses are not exceeded, and the maximum deflection will not result in violation of any foundation, vibration, or alignment requirements.

3.2.2.7.2. A Finite Element Analysis (FEA) model may also be used to demonstrate compliance. If used, the following shall be provided at a minimum:

3.2.2.7.2.1. Description of analysis to be performed.

3.2.2.7.2.2. Plots of the full FEA model and local details, material properties used, finite element loads and boundary conditions, and mesh size.

3.2.2.7.2.3. Discussion of the modeling results and acceptance criteria, load assessment, strength resistance assessment, accuracy assessment and overall assessment.

3.2.2.7.2.4. The electronic FEA model shall be provided.

3.2.2.8. Reduction Gear Drawings and Particulars

3.2.2.8.1. The Contractor shall provide the Reduction Gear Drawings and Particulars to include, at a minimum, the following:

3.2.2.8.1.1. Description of reduction gear and its systems (e.g., lube oil, sea water cooling, electronic controls, etc.).

3.2.2.8.1.2. Lube oil cooler sizing calculations.

3.2.2.8.1.3. Lubricating oil system drawing.

3.2.2.8.1.4. Maintenance envelopes

3.2.2.9. Sail Clutch Drawings and Particulars (Optional)

3.2.2.9.1. The Contractor shall provide the Sail Clutch Drawings and Particulars to include, at a minimum, the following:

3.2.2.9.1.1. Description of sail clutch and its support systems.

3.2.2.9.1.2. Lubricating oil system drawing.

3.2.2.9.1.3. Maintenance envelopes

3.2.2.10. External Thrust Bearing Drawings and Particulars (Optional)

3.2.2.10.1. The Contractor shall provide the External Thrust Bearing Drawings and

Particulars to include, at a minimum, the following:

3.2.2.10.1.1. Description of sail clutch and its support systems.

3.2.2.10.1.2. Lubricating oil system drawing.

3.2.2.10.1.3. Maintenance envelopes

3.2.2.11. Propulsion Shafting Stress Analysis

3.2.2.11.1. The Contractor shall provide a Propulsion Shafting Stress Analysis. The

Propulsion Shafting Stress Analysis shall include all the necessary calculations to ensure that torsional and bending stress in the propulsion shaft does not exceed the limitations set forth by the OEMs or ABS SVR.

3.2.2.12. Shaft Alignment Analysis & Report

3.2.2.12.1. The Contractor shall perform a Shaft Alignment Analysis for the propulsion system. The report shall provide actionable guidance for foundation and equipment installation including any component offsets.

3.2.2.13. Vibration Analysis

3.2.2.13.1. The Contractor shall provide the Propulsion System Vibration Analysis.

The Contractor shall conduct a complete mathematical analysis of the lateral, torsional, longitudinal, and whirling vibration of the propulsion system.

3.2.2.14. Propeller Performance Analysis

3.2.2.14.1. The Contractor shall provide a Propeller Performance Analysis. The

Propeller Performance Analysis shall provide sufficient information necessary to demonstrate that the propeller, in conjunction with the selected engine and reduction gear, can develop sufficient thrust to meet the ship speed and power requirements.

3.2.2.15. Propulsion Control and Monitoring System (PCMS) Block Diagram

3.2.2.15.1. The Contractor shall provide a PCMS Block Diagram. Block diagrams shall identify equipment and compartments. The diagram shall be arranged to indicate relative compartment location. For example, compartments located in the aft part of the ship shall be shown on the left half of the diagram. The diagram shall indicate all wiring. Wires requiring shielding and grounding shall be designated, and the quantity of spare conductors shall be identified for each cable. Individual wires shall be terminated at identified terminals within equipment including terminal boxes. Jumpers shall be shown as required within equipment including terminal boxes. All sensors, instruments, and indicators and their locations shall be included.

3.2.2.16. Human Machine Interface (HMI) & Console Modification Drawing

3.2.2.16.1. The Contractor shall provide a HMI drawing that shows the various screen layouts and also shows the proposed arrangement of the engine room control console and weather deck control stand. The existing engine room control console shall be modified to incorporate the new PCMS.

3.2.2.17. Electrical Power System Modifications

3.2.2.17.1. The Contractor shall develop a redline markup of the Electrical One Line drawing and capture all removals and installations that are required to support any removed, new, and modified equipment. The Contractor shall review the EPLA, document the proposed changes, and verify the impacts of those changes on the power plant.

3.2.2.18. Deviation from Spec

3.2.2.18.1. Deviation from the Spec will not be allowed unless there is a direct benefit to the Government as approved in writing by the Contracting Officer.

3.2.2.18.2. If the Contractor finds it necessary to change or deviate from the applicable requirements, a Request for Deviation (RFD) must be submitted to the Contracting Officer (KO) at the earliest possible time.

3.2.2.18.3. Requests by the Contractor for changes shall clearly describe the changes proposed, the reason for the changes, and the advantages of the changes proposed. Also to be included is a detailed list of additional costs or savings (if any) that would result.

3.2.2.18.4. If the proposed change involves the substitution of another material or method for one specifically required, the complete specification(s) covering the requested method or material shall be submitted.

3.2.2.19. Design Improvements

3.2.2.19.1. Proposals submitted by the Contractor for design improvements for equipment or process to simplify, provide better reliability or maintainability, and/or enhance performance, etc. are encouraged. Such proposals may be submitted at any time during the contract using the Spec deviation procedures as outlined herein. The Contractor is not authorized to proceed with such deviations or changes until approved in writing by the Contracting Officer.

3.2.3. Work Package Development

3.2.3.1. Production Drawings

3.2.3.1.1. Propulsion System Removal and Installation Drawings

3.2.3.1.1.1. The Contractor shall provide Propulsion System Removal and

Installation Drawings. The drawing shall provide sufficient detail to demonstrate the extent of the removals, modifications, and installations necessary to support the upgraded propulsion system. The drawing shall include all components from the engine foundation to the propeller.

Details of any shaft sections that must be fabricated or modified shall be provided.

3.2.3.1.2. Exhaust System Removal and Installation Drawings

3.2.3.1.2.1. The Contractor shall provide Exhaust System Removal and Installation

Drawings. The drawing shall document the entire exhaust system from the engine to the exhaust outlets, including those components and sections which will be retained. The drawing shall also detail the other exhaust ducting in way of the main diesel engine exhaust to ensure proper fit-up and installation. Crankcase ventilation installation details shall be included in this drawing.

3.2.3.1.3. Equipment Removal, Installation, and Maintenance Access Arrangement Drawing

3.2.3.1.3.1. The Contractor shall provide an Equipment Removal, Installation, and Maintenance Access Arrangement Drawing that includes equipment maintenance, removal, and handling paths for all equipment over 50lbs being modified/replaced. All new and existing lifting pad-eyes shall be identified and specified.

3.2.3.1.4. Foundation Removal and Installation Drawing

3.2.3.1.4.1. The Contractor shall provide a drawing that details all structural modifications required to support the removal of the existing equipment and the installation of the new propulsion and auxiliary support equipment. Modifications shall be supported by analyses accomplished under this SOW.

3.2.3.1.5. Machinery Piping Systems Removal and Installation Drawings

3.2.3.1.5.1. The Contractor shall provide Engine Support System Removal and

Installation Drawings. The drawings shall include compressed air, seawater cooling, lube oil, and fuel oil system removals and installations.

These shall be separate drawings for each system. Drawings shall include the following:

3.2.3.1.5.1.1. A detailed diagram, within the plan, elevation, and section views of the ship’s structure, which shows the system routing and interconnection of the components in the system.

3.2.3.1.5.1.2. Types, sizes, materials, construction standards, and pressure and temperature ratings of piping, tubing, hose, and fittings.

3.2.3.1.5.1.3. Identify method of interconnections and all modifications to existing ships piping including connection type and fittings required.

3.2.3.1.6. Electrical Power System Removal and Installation Drawings

3.2.3.1.6.1. The Contractor shall provide Removal and Installation Drawings for the all removed and installed equipment. The drawings shall show electrical equipment and cable runs and connections within the plan views of the ship’s structure. Components shall be depicted as symbols and all diagrams shall include a symbol list including all symbols used.

Equipment and their interconnections shall be located as close to installation location as practicable.

3.2.3.1.7. PCMS Removal and Installation Drawings

3.2.3.1.7.1. The Contractor shall provide Removal and Installation Drawings for the propulsion control system equipment and all accessory items.

Removals shall be shown for all existing control consoles, sensors, cabling, and all associated equipment/materials. The drawings shall show required modifications to the weather deck control stand and engine room control console. Equipment locations and cable routing details within the plan view of the ship’s structure shall be provided.

3.2.3.1.8. Instruments and Indicators Installation Drawings

3.2.3.1.8.1. The contractor shall provide drawings showing the installation of instruments and indicators, and their interface to the propulsion system components. These drawings shall identify any changes to ship structure, wiring, etc. required to install these instruments and indicators.

3.2.3.2. General Drawing Requirements

3.2.3.2.1. The Contractor shall prepare a set of production drawings that supports the work specification showing details of the installation process, including removal of any existing equipment/components. The production drawings shall contain all the information required to install the component or system on the ship. The drawings shall identify all parts removed from the existing system in the modification process, including those that are retained for re-installation as part of the modification. Temporary and permanent modifications to surrounding systems that are required to allow for proper installation of propulsion components and systems shall also be included.

3.2.3.2.2. The Contractor shall provide separate drawings for each SWBS when developing production drawings for each drawing set required under section 3.2.3.1.

3.2.3.2.3. Drawings shall be produced in a format backwards compatible to AutoCAD 2009. Drawings shall be developed and formatted in accordance with

COMDTINST M9085.1, “Computer Aided Drafting Standards.” Drawings shall be developed and furnished in AutoCAD 2013 compatible (.dwg) file format. All drawings shall be provided in size A, B, C, or D as defined in ANSI Y14.1. Drawings shall make reference to and be consistent with all other related drawings. Drawings shall be in accordance with this section and the sample drawings provided. Drawings shall be produced to a commercial shipyard production level of detail. Drawings shall include weight and moment tables reflecting all removed and installed equipment and materials.

Longitudinal moments shall be calculated from the Forward Perpendicular.

Vertical moment shall be calculated from the Baseline. Transverse moments shall be calculated from the Centerline with Starboard moments being positive.

All drawings shall comply with ASME Y14.5.

3.2.3.2.4. Piping and Mechanical Diagrams - Piping and Mechanical Diagrams shall include components, such as valves and piping connections, which can be disconnected in the course of normal servicing. Permanent joints such as threaded, welded or soldered pipe connections need not be depicted.

Components and their interconnections shall be located as required for clarity in comprehending the functionality of the system and shall not be to scale in the diagram. Components shall be depicted as symbols and all diagrams shall include a symbol list including all symbols used. Symbols shall be in accordance with ASTM F1000-13 unless otherwise specified. Hose and pipe shall be distinguished from each other. Diagrams shall include tables with major component characteristics such as material types and specifications, flow rates, pressure settings, sizing information, etc. Where appropriate, flow quantities, pressures, directions and nominal pipe sizes shall be shown as text near or leader to the line depicted. A system design table shall be included that provides the operating, design, and test temperatures and pressures for each system.

3.2.3.2.5. Machinery Arrangement Drawings - Arrangement drawings shall be developed for showing the major components and the adjoining ship structure and existing (retained) ship systems in sufficient detail to justify the basic configurations and space allocations reflected in the design. Drawings shall indicate required access clearances for routine maintenance and repair. The drawings shall show the locations of major components within each machinery space including, but not limited to tankage, ventilation, hull structure and closures, pumps, motors and major electrical equipment. The drawings shall identify each piece of equipment shown. The frames and bulkheads shall be clearly shown in the machinery arrangement drawings.

3.2.3.2.6. Electrical and Electronic Drawings - Drawings of electrical, electronic, and control arrangements shall be prepared, depicting the components in the system and their interconnections within the plan views of the ship’s structure.

3.2.3.2.7. Structural Drawings - Structural drawings shall be developed for showing the major components and the adjoining ship structure and existing (retained) ship systems in sufficient detail to validate the structural integrity of the vessel.

Drawings shall indicate method of attachments, welds, and all modifications to existing ship’s structure.

3.2.3.3. Equipment & Materials Information

3.2.3.3.1. Provide a sortable spreadsheet of all material and equipment required for the work packages. The list shall contain the following for each piece of equipment: equipment name, make/model number, NSN, purchase lead-time, cost, work item or drawing the item is from, vendor contact information, and any special requirements.

3.2.3.3.2. Provide cut-sheets and salient characteristics for each piece of equipment installed in the work package. All cut sheets with accurate make/model numbers and up-to-date point of contact information shall be provided along with the preliminary deliverables for each work item/drawing.

3.2.3.4. Work Specifications

3.2.3.4.1. The Contractor shall prepare a narrative description for each work specification, which details the scope of work to be performed. All tasking required to be performed by the installing activity shall be captured in the specification. The specification shall include all information required to properly install all equipment and systems in accordance with OEM requirements, 46 CFR, and ABS SVR. Specifications shall conform to the format of the samples provided as GFI.

3.2.3.4.2. Propulsion System Upgrade Specification

3.2.3.4.2.1. The Contractor shall develop a specification to support the upgrade of the propulsion system for use by the installing activity. All modification drawings developed under this SOW shall be incorporated into the specification by reference.

3.2.3.4.3. Dock and Sea Trial Specifications

3.2.3.4.3.1. The Contractor shall develop separate Dock Trial and Sea Trial specifications for use by the installing activity. The specifications shall fully address all features and capabilities of the propulsion system and shall fully demonstrate the proper installation, startup, and operation of all equipment and subsystems. The Test Plans for the Propulsion System shall include the testing requirements of SNAME T&R 3-47 and the following:

3.2.3.4.3.1.1. Prior to the start of the dock trial verify the proper operation of all lube oil systems, cooling water systems, and all attached accessories for 24 hours.

3.2.3.4.3.1.2. Dock trial will verify proper operation of the propulsion system in all operating modes from all control locations.

Demonstrate all control functions, safety devices/trips, emergency stops, interlocks, and all sensing and monitoring devices. During the dock trial, observe lube oil system function, cooling water system function, system temps and pressures, and filter differential pressures. Filter shall be inspected regularly for the presence of foreign material and excessive wear particles. Record data as required by the OEM.

3.2.3.4.3.1.3. Sea trial will verify proper operation of the propulsion system in all operating modes from all control locations up to 105% MCR.

Testing shall allow for periodic inspections of diesel, gears, bearings and other components identified by the OEM.

3.2.3.4.3.1.4. Open Water and Cavitations Tests - Open water and cavitations’ tests for the propeller design shall be conducted. The Contractor shall include a report of the open water test results in the form of thrust, torque and efficiency coefficients versus advance coefficient. The data shall be furnished for all four quadrants for advance coefficients from 1.2 through minus 1.0 in

0.1 increments. The cavitations’ test shall be run at full power in the bollard condition. The cavitations’ tests shall be run with wake screen simulators.

3.2.3.4.3.1.5. The Contractor shall include all test report data sheets to be used for testing of the installed system.

3.2.4. Factory Acceptance Test & Inspection Procedures

3.2.4.1. The Contractor shall develop Factory Acceptance Test & Inspection Procedures.

The inspections and/or tests required herein shall conform to all controls, examination or tests normally employed by the Contractor to assure the quality of the product and as required to comply with ABS SVR certification requirements. The Contractor shall submit the test procedures for all equipment identified in Section 3.3.

3.2.4.2. Prior to U.S. Coast Guard acceptance of any equipment, a Corporate Officer of the Contractor, authorized to legally bind the corporation, shall provide and sign a

Certificate of Conformance certifying that the equipment was manufactured, inspected, and tested in accordance with OEM specifications, standards, and drawings. The Contractor shall also supply the ABS certification documentation for all equipment. The original Certificate of Conformance and ABS certification documentation shall be packed with the equipment and a copy shall be forwarded to the Coast Guard Contracting Officer. This shall be addressed in the test and inspection procedures.

3.2.5. Packaging, Preservation, and Marking Plan

3.2.5.1. The Contractor shall prepare a Preservation, Packaging and Marking Plan. All machinery, equipment, and parts supplied under this contract shall be preserved, packaged and marked for shipping as Parts in accordance with SFLC-D-084-0481.

The plan shall discuss the proposed preservation and packaging methods for the propulsion system equipment and all parts. The plan shall also have draft samples of all proposed markings. All components supplied under this contract shall be individually packaged for shipment.

3.2.5.1.1. Preservation - Preservation instructions shall be completed as per Contractor specification manual for short term storage (less than six months) unless directed by the Contracting Officer.

3.2.5.1.2. Marking - Each preserved and packaged item shall be stenciled in the upper left-hand side of the two longest sides, (two opposite sides if square) of each box. The lettering shall be at least 1 inch high in black print lettering on a highly contrasting background. This marking shall consist of the STOCK

NUMBER, ITEM NAME, PART NUMBER, SERIAL NUMBER,

CONTRACT NUMBER, SHIPPING WEIGHT (in pounds), condition code, i.e. CONDITION A, UNIT OF ISSUE with QUANTITY (1) and the words

COAST GUARD ELC MATERIAL CONDITION "A" REUSABLE

CONTAINER, DO NOT DESTROY.

3.2.5.1.3. Marking Layout

STOCK NUMBER

ITEM NAME

PART NUMBER/MODEL

SERIAL NUMBER

CONTRACT NUMBER

SHIPPING WEIGHT & CUBE

CONDITION CODE (CONDITION A)

QUANTITY & UNIT OF ISSUE

COAST GUARD SICP MATERIAL

REUSABLE CONTAINER DO NOT DESTOROY

REMOVE BOLTS PRIOR TO REMOVING COVER

USE FORKLIFT TO UNLOAD

DO NOT LIFT BY COVER.

3.2.5.1.4. Notice Tags

3.2.5.1.4.1. A Warning tag shall be attached on all propulsion components stating the preservation action taken and method to de-preserve each component.

3.2.5.1.4.2. The marking if separate from the bar code label shall be in black enamel consisting of 2" high print lettering

3.2.5.1.5. Shipping Containers (Crates).

3.2.5.1.5.1. Each crate top shall be attached to the skid using bolts so the top may be removed without damage and reused.

3.2.5.1.5.2. Each crate top shall have a minimum of two lifting eyes attached to aid in top removal using a crane.

3.2.5.1.5.3. The equipment shall be so constructed that it may be hoisted from both sides by a forklift.

3.3. Equipment Supply

3.3.1. Diesel Engine

3.3.2. Reversing Reduction Gear

3.3.3. Line Shaft Bearings

3.3.4. Propulsion Control and Monitoring System

3.3.5. Propeller (Optional)

3.3.6. Sail Clutch (Optional)

3.3.7. External Thrust Bearing (Optional)

3.3.8. Additional Long Lead Time Material (Optional) – The Contractor shall supply as part of their proposal any additional equipment and components that 1) are OEM specific and are required for proper installation, 2) are greater than $2,500.00 in price, or 3) have a lead time greater than six (6) weeks.

3.3.9. All equipment supplied under this SOW shall comply with the Spec and the following requirements:

3.3.9.1. Quality Assurance

3.3.9.1.1. General - The Contractor shall provide and maintain an inspection system which shall ensure each item offered to the Government for acceptance conforms to the contract requirements. The system shall be documented and meet the requirements of ANSI/ASQC Q9001.

3.3.9.1.2. Responsibility for Inspection - The Contractor is responsible for the performance of all inspection requirements as specified herein. The Contractor may use his own or any other facilities for the performance of the inspections and tests, unless disapproved by the Government. The Government reserves the right to perform or witness any of the inspections and tests set forth in this SOW and Spec at any time.

3.3.9.1.3. Responsibility for Compliance - All items shall meet the provisions of Sections of this SOW. The inspections set forth in this SOW shall become part of the Contractor's overall inspection system or quality program. The absence of any inspection requirements in the SOW shall not relieve the contractor of the responsibility of assuring that all products or supplies submitted to the government for acceptance comply with all requirements of the contract.

Sampling for quality conformance does not authorize submission of known defective material (either indicated or actual) nor does it commit the government to acceptance of defective material.

3.3.9.1.4. Tests & Inspections - The Contractor shall provide complete dimensional and technical data and criteria (including material composition certifications) with detailed parameters and min/max tolerances for use by the QA representative in verifying the propulsion unit conformance to OEM standards, specifications and drawings. The inspections and/or tests required herein are the minimum necessary and are not intended to replace any controls, examination or tests normally employed by the contractor to assure the quality of the product. The contractor can, at his choice, repair or replace the failed part and continue testing, unless the Contracting Officer or his representative requests a total retest.

3.3.9.1.5. Calibration System - The Contractor as well as any subcontractors shall maintain a test equipment calibration program in compliance with ANSI/NCSL Z540.3. The program shall be documented and traceable to the National Institute of Standards (NIST). The calibration system records shall be maintained for inspection for the duration of any contract referencing this

SOW.

3.3.9.2. Factory Tests & Inspections

3.3.9.2.1. The Contractor shall perform Tests & Inspections at the factory in accordance with the plans and procedures developed under this SOW.

3.3.9.2.2. The Coast Guard reserves the right to witness any or all tests and inspections. The Contractor shall retain records of all tests and inspections and submit them to the Contracting Officers Representative (COR). A report on the tests and inspections shall be submitted which shall include description of test setup and procedure, photographs, logs of times for start and finish and any measurements taken during the test. The Contractor shall notify the Coast

Guard Contracting Officer at least fourteen (14) calendar days prior to any inspections or testing addressed in a test and inspection report.

3.3.9.2.3. After completion of factory testing and inspection, all fluid connection points shall be sealed and protected from entry of dirt and moisture.

3.3.9.3. Packaging, Preservation, and Marking

3.3.9.3.1. The approved Packaging, Preservation, and Marking Plan shall be provided to the Government Quality Inspector prior to the preservation, packaging and marking of any equipment.

3.3.9.3.2. Packing Inspection - The Contracting Officer shall be notified prior to the preservation, packaging, and marking of the completed units. The Government reserves the right to inspect the preservation, packaging, and marking of all propulsion system components and parts prior to release for shipment.

3.3.9.4. Warranty

3.3.9.4.1. The government requires at least a 12-month warranty for each component from the date of equipment installation, to a maximum of at least 18 months from the date of delivery, whichever comes first. If the Contractor does not provide such a warranty as standard practice, the Contractor shall identify the additional cost of such a warranty during the base and all option years of the contract. The Government may contract for the additional warranty coverage.

3.3.9.4.2. All warranties offered shall be passed through to the Government. A complete list of those affected warranties shall be included in the proposal and shall be incorporated into any resultant contract.

3.4. Integrated Logistics Support (ILS)

3.4.1. Content for technical documentation (technical publications and drawings) to be provided shall be as defined herein and as defined in D-086-0508. The Contractor shall provide data rights documentation that allows publication on the Coast Guard Intranet and distribution to the Fleet. The Contractor shall have provisions in lower-tier subcontracts and supply agreements requiring compliance with this contract. The documentation that the Coast Guard requires from the Contractor’s subcontractors must be provided by the Contractor.

3.4.2. The Contractor shall provide the following logistical support information for the propulsion system.

3.4.3. Engineering Data for Provisioning (EDFP)

3.4.3.1. The Contractor shall provide Engineering Data for Provisioning (EDFP) that shall include a parts list containing all of the installed parts, the original equipment manufacturer (OEM), OEM part or assembly numbers, the OEM’s name and address, the OEM’s cage code, quantity used in each equipment, and shall be keyed to the provided drawings. All spare parts necessary for overhaul of a unit shall be identified in the printed technical documents supplied.

3.4.3.2. Recommended Spare Parts List

3.4.3.2.1. The Contractor shall provide a recommended spare parts list for onboard repair parts (OBRP) and system stock parts. The spare parts list shall list applicable manufacturer’s maintenance tasks for each line item (both preventive and corrective). The Government reserves the right to order part quantities less than or greater than the Contractor provided parts list.

3.4.3.2.2. OBRP – Onboard repair parts are items that unit personnel can replace without additional special tools or technical support. The Contractor shall provide a price and OBRP recommended by the Contractor to support the end items for a period of twelve (12) months. The Contractor shall supply this information with their proposal.

3.4.3.2.3. System Stock - System stock shall be the long lead time materials (materials with lead times over 90 days) and manufacturer designated critical items. The Contractor shall supply a price and system stock parts listing recommended by the Contractor to support the end item for a period of one (1) year.

3.4.3.3. OEM Maintenance Requirements

3.4.3.3.1. The Contractor shall provide OEM maintenance recommendations, in parallel to maintenance recommendations in the Technical Publication, to allow for USCG to develop Maintenance Procedure Cards. The Contractor shall identify at least the following line items:

Applicable Maintenance Task Code Maintenance Procedure Title Maintenance Procedure Interval Maintenance Procedure Description Maintenance Procedure Sequenced Tasks Maintenance Procedure Maintenance Procedure Task Type Associated Parts LCN Associated Parts Name Associated Parts Part Number Quantity of Parts per Maintenance Task Associated Parts Unit of Issue Associated Parts Shelf Life Associated Parts Unit Price Special Tools and Equipment Nomenclature Special Tools and Equipment Cage Special Tools and Equipment PN/NSN Task Descriptions

3.4.4. Technical Manuals

3.4.4.1. The Contractor shall provide technical manuals for the propulsion system and for each component supplied under this contract. Technical manuals prepared and supplied for this contract by the Contractor shall be in electronic format that allows imbedded text and graphics and shall be Microsoft® Office Word format or Microsoft® Office Excel format (where applicable) that is compatible with Windows

7. Any Commercial Off the Shelf (COTS) manuals from vendors that cannot be in the above format shall be furnished as unlocked Portable Data Files (PDF). The manuals shall include the right to publish and distribute with no royalty for the purposes of operating and maintaining the equipment supplied under this contract.

3.4.4.2. The technical manuals shall consist of commercial equipment manuals, primary vendor drawings, parts lists, and supplemental data for each equipment provided for installation on the ship. Technical manuals shall be developed in accordance with the requirements set forth in Technical Documentation Specification Requirements and Standards, D-086-0508, dated 04 April 08. This information shall include, at a minimum:

3.4.4.2.1. System Description – Identify and describe the purpose, interconnection, and functional operation of the system and all components.

3.4.4.2.2. Component Description – Include sufficient information to identify and describe all major system components.

3.4.4.2.3. Functional Description – Discuss the control philosophy used in the system design and provide a detailed description of the controls used.

3.4.4.2.4. Operating Procedures – Identify all system operations and evolutions, which involve personnel. Detailed step-by-step operating procedures for these operations and evolutions shall be provided.

3.4.4.2.5. Maintenance Procedures – Provide a list of required and recommended preventive maintenance procedures for all items provided for installation on the craft. Each procedure listed shall identify the equipment or component requiring maintenance, the maintenance to be performed, the reference to the technical manual, and the frequency of the procedure. Detailed step-by-step procedures for maintaining the system shall be provided.

3.4.4.2.6. Emergency Procedures – Identify conditions requiring emergency operations and provide procedures to be followed in the event of their occurrence. Emergency operation is defined as operation under conditions of system malfunction or failure such as loss of power, component failure, physical damage, or fire. Detailed step-by-step procedures for dealing with emergencies shall be provided.

3.4.4.2.7. Troubleshooting Procedures – Identify and provide detailed step-by step troubleshooting procedures for determining causes of system failure.

3.4.4.2.8. System Limitations, Precautions, Set Points – Identify all system operational limitations. State all precautions to be taken during normal operation to preclude potentially unsafe conditions. List system operation set points, which represent the normal operation of the system.

3.4.4.2.9. Parts List – The parts list and illustrated parts breakdown (IPB) shall be included in the manual. The illustrated parts breakdown shall identify component parts and the relationship to the parts list.

3.4.4.2.10. Spare Parts – The spare parts list developed for Integrated Logistics Support shall be included in the manual.

3.4.4.3. The Contractor shall provide updates to the technical manuals, drawings, etc whenever there is a manufacturer change/update to the equipment.

3.5. Technical Support

3.5.1. Contractor Response

3.5.1.1. The Contractor shall have a Technical Representative available for response to questions by telephone within 24 hours of being contacted by the Contracting Officer or Contracting Officer’s Representative. Because this contract will incorporate equipment from multiple different vendors, the Contractor is responsible for coordinating the attendance of all Original Equipment Manufacturers (OEM) Technical Representatives.

3.5.1.2. The Contractor shall have OEM Technical Representatives available to report to a vessel and provide casualty response services in any port within the Continental United States within 72 hours of a request by the Contracting Officer. Routine technical support services shall be scheduled at least 14 days in advance.

3.5.1.3. The Contractor shall have OEM Technical Representatives available to report to a vessel and provide casualty response services in any US port outside of CONUS within 120 hours of a request by the Contracting Officer.

3.5.1.4. Only the Contracting Officer shall establish the dates that Technical Support on-site services are required.

3.5.2. Technical Representative Qualifications

3.5.2.1. Contractor and OEM Representatives provided under this contract shall be regularly in the business of providing technical support services and work directly for the OEM of the equipment or system requiring service. The Contractor shall warrant and certify that all Technical Representatives are fully qualified and have experience working on the installed systems.

3.5.3. Warranty Technical Support

3.5.3.1. The Contractor shall provide OEM technical support for warranty investigation and corrective actions.

3.5.3.2. All costs for warranty work, with the exception of outside of CONUS travel, shall be borne by the Contractor or OEM as part of the warranty.

3.5.4. Non-Warranty Technical Support

3.5.4.1. The Contractor may be requested to provide non-warranty technical support services over the term of the contract. Upon request, the Contractor shall provide an OEM Technical Representative for onsite services which includes troubleshooting, repairs, corrective and preventative maintenance, component removal, component installation, failure analysis, inspections, alignment and other technical services.

3.5.4.2. If the equipment can be repaired in place, an OEM Technical Representative shall assist ship’s force, a subcontractor, or those assigned by others to repair the equipment or components onsite.

3.5.4.3. If the equipment or components require removal, an OEM Technical Representative may be…