FINAL_SOLICITATION_PACKAGE.docx

SOLICITATION, OFFER AND AWARD

N/A

PAGE

OF

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4. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[ X] NEGOTIATION (RFP)

5. DATE ISSUED

10/13/2015

6. REQUISITION/PURCHASE NO.

7. ISSUED BY

USCG Surface Forces Logistics Center

C&P3-SSPD-ISVS

MS 26, Bldg. 31, 2nd Floor 2401 Hawkins Point Road Baltimore, MD 21226-5000

8. ADDRESS OFFER TO (If other than Item 7) Kelly Wyatt, Contracting Officer

NOTE: In sealed bid solicitations “offer” and “offeror” mean “Bid” and “Bidder”.

SOLICITATION

9. Sealed offers in original and SEE PAGE 44 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in 707 E. Ordnance Road, Suite 410, Baltimore, MD 21226 until 2:00 PM (local time) on DECEMBER 1, 2015.

CAUTION – LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all items and conditions contained in this provision.

10. FOR

INFORMATION

CALL:

A. NAME

Kelly Wyatt, Contracting Officer

Kelly.A.Wyatt@uscg.mil

AREA CODE

NUMBER

582-4720

EXT

11. TABLE OF CONTENTS

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

PART IV – REPRESENTATIONS AND INSTRUCTIONS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _120__ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date of receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the Schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

15A. NAME AND

ADDRESS OF

OFFEROR

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

[ ] DIFFERENT FROM ABOVE AND ENTER

SUCH

ADDRESS IN SCHEDULE

AWARD (To be completed by Government)

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

[ ] 10 U.S.C. 2304(c)( ) [ ] 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

26. NAME OF CONTRACTING OFFICER (Type or Print)

KELLY A. WYATT

IMPORTANT – Award will be made on this Form, or Standard Form 26, or by other authorized official written notice.

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Part I, Section B

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

The purpose of this contract is to procure a replacement propulsion system for the USCGC EAGLE. The Contractor shall provide design, engineering, technical, and logistics support in addition to one integrated propulsion system to meet the technical and operational requirements delineated in the Statement of Work (SOW) and specifications.

B.2 TYPE OF CONTRACT

This is a non-commercial fixed-price Requirements contract, consisting of one (1) base year and four (4). A requirements-type contract is defined in Federal Acquisition Regulation (FAR) Clause 52.216-21, Requirements, Section I.6.

B.3 ORDERING

a. All supplies and services shall be ordered by the issuance of individual delivery orders. Refer to FAR Clause 52.216-18, Ordering, Section I.4.

b. All supplies or services to be furnished under this contract shall be ordered by issuance of delivery orders by the following activity:

B.4 OPTIONS

Each option extending the term of this contract shall be for a period of one (1) year from the effective date of each option, if exercised.

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Part I, Section B

B.5 QUANTITIES

The quantities shown for all CLINS reflect estimated quantities only.

Failure to read the SOW and Specification in their entirety shall not relieve the Contractor from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so shall be at the Contractor’s risk.

CONTRACTORS SHALL PROVIDE PRICING FOR ALL CLINS FOR ALL YEARS!

B.6 BASE YEAR – The base year shall consist of all engineering required for this effort.

CLIN 0001 – Integrated Systems Design – Contractor shall provide all non-recurring engineering efforts required for the successful execution of this project as identified in the SOW. The work accomplished under this CLIN shall result in a complete and balanced detailed design package. This CLIN includes performance of a ship check and all analysis and calculations to demonstrate the feasibility of the design. The Contractor shall provide a Ship Check Report documenting the results of the ship check and a Detailed Design Report summarizing the design and major characteristics of the propulsion system prior to the Critical Design Review. The Detailed Design Report shall include all systems that are identified in the contract specification and shall be organized in accordance with the CWBS. For each system, the Detailed Design Report shall include all applicable drawings and reports. (NOTE: This CLIN is required for the Base year ONLY).

1 Job @ $_____________ = $_____________

CLIN 0002 – Construction Work Package - Contractor shall develop a production work package which contains all the information required to install and test all components or systems that must be installed or modified in order to ensure a properly functioning propulsion system. A work package shall consist of a work item which provides a narrative description of all work to be performed, production drawings that detail all required alterations, and test plans and procedures for proving proper installation of all equipment, factory acceptance test plans, and packaging, preservation, and marking plan as outlined in the SOW, Attachment J.1. (NOTE: This CLIN is required for the Base year ONLY and is contingent upon availability of funding. If funding is not available, this CLIN will be ordered in the First Option Year).

CLIN 0003 – Equipment – Contractor shall provide the following equipment in accordance with the requirements of the specification. This equipment may be ordered in the base year of this contract provided funding is available. If funding is not available, the equipment will be ordered in the First Option Year.

1 System @ $____________ = $_____________

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CLIN 0004 - Logistics – The Contractor shall provide Data for Provisioning (DFP) and Technical Manuals for each piece of equipment as outlined in the SOW, Attachment J.1. (NOTE: This CLIN is required for the base year ONLY).

CLIN 0005 – Spare Parts – Contractor shall provide a recommended system stock parts list for each piece of equipment supplied as addressed in the SOW, Attachment J.1. This list shall include the quantities and unit and total prices of each recommended spare part. Upon final approval of this list, this CLIN shall be modified to add these parts to the contract to include all item names, part numbers, stock numbers, unit and total prices, and estimated quantities.

CLIN 0006 Onsite Technical Representative Support – In accordance with the specification, the Contractor shall provide on-site Technical Representative Services as requested by the Government. The price for this CLIN shall be the fixed price the Government is obligated to pay for a standard eight (8) hour workday. The numbers of days will be identified on each individual fixed-price delivery order issued for services as needed.

8 HOURS @ $___________ = $____________/day

For covered, nonexempt employees, the FLSA requires overtime pay at a rate of not less than one and one-half times an employee's regular rate of pay after forty (40) hours of work in a workweek.

If travel is required during performance of this CLIN, the Contractor shall, to the maximum extent practicable, minimize overall travel costs by taking advantage of discounted airfare rates available through advance purchase. Charges associated with itinerary changes and cancellations under nonrefundable airline tickets are reimbursable as long as the changes are driven by the work requirement. Travel performed for personal convenience or daily travel to and from the contractor’s normal work site shall not be reimbursable. Cost for transportation, lodging, meals, and incidental expenses incurred shall be reimbursed in accordance with the FTR and FAR 31.205-46. The USCG shall not reimburse indirect costs such as G&A, burdens, miles on personal car to and from the airport, or labor costs to and from the travel destination. Contractors shall be required to submit all receipts to be reviewed and approved by the Contracting Officer.

FIRST OPTION YEAR

CLIN 1002 – Construction Work Package - Contractor shall develop a production work package which contains all the information required to install and test all components or systems that must be installed or modified in order to ensure a properly functioning propulsion system. A work package shall consist of a work item which provides a narrative description of all work to be performed, production drawings that detail all required alterations, and test plans and procedures for proving proper installation of all equipment, factory acceptance test plans, and packaging, preservation, and marking plan as outlined in the SOW, Attachment J.1. (NOTE: This CLIN will be ordered in the First Option Year period only if funding is not available to order in the Base Year period).

1 Job @ $_____________ = $_____________

CLIN 1003 – Equipment – Contractor shall provide the following equipment in accordance with the requirements of the specification. (NOTE: This CLIN will be ordered in the First Option Year period only if funding is not available to order in the Base Year period).

1 System @ $____________ = $_____________

CLIN 1005 – Spare Parts – Contractor shall provide a recommended system stock parts list for each piece of equipment supplied as addressed in the SOW, Attachment J.1. This list shall include the quantities and unit and total prices of each recommended spare part. Upon final approval of this list, this CLIN shall be modified to add these parts to the contract to include all item names, part numbers, stock numbers, unit and total prices, and estimated quantities.

CLIN 1006 Onsite Technical Representative Support – In accordance with the specification, the Contractor shall provide on-site Technical Representative Services as requested by the Government. The price for this CLIN shall be the fixed price the Government is obligated to pay for a standard eight (8) hour workday. The numbers of days will be identified on each individual fixed-price delivery order issued for services as needed.

8 HOURS @ $___________ = $____________/day

For covered, nonexempt employees, the FLSA requires overtime pay at a rate of not less than one and one-half times an employee's regular rate of pay after forty (40) hours of work in a workweek.

If travel is required during performance of this CLIN, the Contractor shall, to the maximum extent practicable, minimize overall travel costs by taking advantage of discounted airfare rates available through advance purchase. Charges associated with itinerary changes and cancellations under nonrefundable airline tickets are reimbursable as long as the changes are driven by the work requirement. Travel performed for personal convenience or daily travel to and from the contractor’s normal work site shall not be reimbursable. Cost for transportation, lodging, meals, and incidental expenses incurred shall be reimbursed in accordance with the FTR and FAR 31.205-46. The USCG shall not reimburse indirect costs such as G&A, burdens, miles on personal car to and from the airport, or labor costs to and from the travel destination. Contractors shall be required to submit all receipts to be reviewed and approved by the Contracting Officer.

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Part I, Section B

SECOND OPTION YEAR

CLIN 2005 – Spare Parts – Contractor shall provide a recommended system stock parts list for each piece of equipment supplied as addressed in the SOW, Attachment J.1. This list shall include the quantities and unit and total prices of each recommended spare part. Upon final approval of this list, this CLIN shall be modified to add these parts to the contract to include all item names, part numbers, stock numbers, unit and total prices, and estimated quantities.

CLIN 2006 Onsite Technical Representative Support – In accordance with the specification, the Contractor shall provide on-site Technical Representative Services as requested by the Government. The price for this CLIN shall be the fixed price the Government is obligated to pay for a standard eight (8) hour workday. The numbers of days will be identified on each individual fixed-price delivery order issued for services as needed.

For covered, nonexempt employees, the FLSA requires overtime pay at a rate of not less than one and one-half times an employee's regular rate of pay after forty (40) hours of work in a workweek.

If travel is required during performance of this CLIN, the Contractor shall, to the maximum extent practicable, minimize overall travel costs by taking advantage of discounted airfare rates available through advance purchase. Charges associated with itinerary changes and cancellations under nonrefundable airline tickets are reimbursable as long as the changes are driven by the work requirement. Travel performed for personal convenience or daily travel to and from the contractor’s normal work site shall not be reimbursable. Cost for transportation, lodging, meals, and incidental expenses incurred shall be reimbursed in accordance with the FTR and FAR 31.205-46. The USCG shall not reimburse indirect costs such as G&A, burdens, miles on personal car to and from the airport, or labor costs to and from the travel destination. Contractors shall be required to submit all receipts to be reviewed and approved by the Contracting Officer.

THIRD OPTION YEAR

CLIN 2005 – Spare Parts – Contractor shall provide a recommended system stock parts list for each piece of equipment supplied as addressed in the SOW, Attachment J.1. This list shall include the quantities and unit and total prices of each recommended spare part. Upon final approval of this list, this CLIN shall be modified to add these parts to the contract to include all item names, part numbers, stock numbers, unit and total prices, and estimated quantities.

CLIN 2006 Onsite Technical Representative Support – In accordance with the specification, the Contractor shall provide on-site Technical Representative Services as requested by the Government. The price for this CLIN shall be the fixed price the Government is obligated to pay for a standard eight (8) hour workday. The numbers of days will be identified on each individual fixed-price delivery order issued for services as needed.

For covered, nonexempt employees, the FLSA requires overtime pay at a rate of not less than one and one-half times an employee's regular rate of pay after forty (40) hours of work in a workweek.

If travel is required during performance of this CLIN, the Contractor shall, to the maximum extent practicable, minimize overall travel costs by taking advantage of discounted airfare rates available through advance purchase. Charges associated with itinerary changes and cancellations under nonrefundable airline tickets are reimbursable as long as the changes are driven by the work requirement. Travel performed for personal convenience or daily travel to and from the contractor’s normal work site shall not be reimbursable. Cost for transportation, lodging, meals, and incidental expenses incurred shall be reimbursed in accordance with the FTR and FAR 31.205-46. The USCG shall not reimburse indirect costs such as G&A, burdens, miles on personal car to and from the airport, or labor costs to and from the travel destination. Contractors shall be required to submit all receipts to be reviewed and approved by the Contracting Officer.

FOURTH OPTION YEAR

CLIN 2005 – Spare Parts – Contractor shall provide a recommended system stock parts list for each piece of equipment supplied as addressed in the SOW, Attachment J.1. This list shall include the quantities and unit and total prices of each recommended spare part. Upon final approval of this list, this CLIN shall be modified to add these parts to the contract to include all item names, part numbers, stock numbers, unit and total prices, and estimated quantities.

CLIN 2006 Onsite Technical Representative Support – In accordance with the specification, the Contractor shall provide on-site Technical Representative Services as requested by the Government. The price for this CLIN shall be the fixed price the Government is obligated to pay for a standard eight (8) hour workday. The numbers of days will be identified on each individual fixed-price delivery order issued for services as needed.

8 HOURS @ $___________ = $____________/day

For covered, nonexempt employees, the FLSA requires overtime pay at a rate of not less than one and one-half times an employee's regular rate of pay after forty (40) hours of work in a workweek.

If travel is required during performance of this CLIN, the Contractor shall, to the maximum extent practicable, minimize overall travel costs by taking advantage of discounted airfare rates available through advance purchase. Charges associated with itinerary changes and cancellations under nonrefundable airline tickets are reimbursable as long as the changes are driven by the work requirement. Travel performed for personal convenience or daily travel to and from the contractor’s normal work site shall not be reimbursable. Cost for transportation, lodging, meals, and incidental expenses incurred shall be reimbursed in accordance with the FTR and FAR 31.205-46. The USCG shall not reimburse indirect costs such as G&A, burdens, miles on personal car to and from the airport, or labor costs to and from the travel destination. Contractors shall be required to submit all receipts to be reviewed and approved by the Contracting Officer.

Part I, Section C

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

All work performed under this Contract shall be completed in accordance with:

A. Statement of Work, Attachment J.1, entitled USCGC EAGLE Propulsion Statement of Work.

B. Specification, Attachment J.2, entitled USCGC EAGLE Propulsion System Specification.

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Part I, Section D

SECTION D

PACKING AND MARKING

D.1 PRESERVATION, PACKAGING, AND MARKING

All preservation, packaging, and marking shall be accomplished in accordance with the approved Preservation, Packaging, and Marking Plan.

D.2 PACKING LIST

All material shipped or delivered to the U.S. Surface Forces Logistics Center or any other location under this contract shall be accompanied by an itemized packing list that cites the proper contract and delivery order number. Each packing unit shall have a list of all items contained in that unit, and a duplicate list shall be attached to the outside of the package in a waterproof envelope securely attached in a conspicuous place, but so located as to reduce the possibility of loss in shipping and handling.

D.3 NOTE

Failure to prepare for shipment any item, and/or mark all packages, boxes, etc., as indicated herein shall result in the Government taking contractual remedies, including obtaining services necessary to repackage and mark items in conformance with the specification and charging this amount to the contractor or rejection of the shipment and return of the shipment at the contactor’s expense.

Part I, Section E

SECTION E

INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer shall make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov.

NUMBER TITLE DATE

52.246-16 Responsibility for Supplies APR 1984

E.2 ACCEPTANCE AND APPROVAL OF DATA

(a) All contract data deliverables shall be reviewed by the Coast Guard for various purposes including progress monitoring, quality checks (random and systematic) and to ensure the Coast Guard has a reasonable expectation of the contractor meeting the contract requirements. Deliverables may be returned with comments, recommendations or with advisory notes concerning contract compliance.

(b) Final approval and/or acceptance of documentation required herein shall be by letter of approval and/or acceptance from the Contracting Officer. Any letter of acknowledgment of receipt of material shall not be construed as a waiver of review or as an acknowledgment that the material is in conformance with the contract.

(c) For all deliverables that require Government acceptance, the USCG may provide a response that indicates acceptance or rejection and may provide comments.

(d) For all deliverables that require Government approval, where a deliverable is submitted for approval, it is intended that only that work which is critically dependent on that approval shall not proceed until notification of approval is received. The Contractor may request a waiver from the USCG to continue work should the Contractor consider it necessary, and the USCG shall respond granting/denying the waiver request within seven (7) calendar days of receipt. All requests shall be coordinated through the Contracting Officer. The USCG shall provide a response to the deliverable that indicates approval, approval with comments, or disapproval.

(e) All deliverables that are subject to USCG approval shall not be modified by the Contractor after receipt of USCG approval. If the Contractor determines a change to a previously approved deliverable is required, the Contractor shall notify the Contracting Officer to propose the change and shall not incorporate the change until approval has been received in writing.

(f) Prior to submission, all deliverables subject to Government approval/acceptance shall be clearly marked by the Contractor to indicate that the submission has not been approved or accepted. Subsequent to Government approval/acceptance, the data deliverable shall be clearly marked by the Contractor to clearly indicate the date of Government approval/acceptance.

(g) Approval of design deliverables shall not relieve the Contractor from meeting the contract requirements including, but not limited to, performance and testing requirements.

(h) Any data deliverable may be rejected if it (1) contains inappropriate legends or restrictive notations or (2) it is incomplete that the Coast Guard does not believe that it provides a reasonable basis for review.

E.3 U.S. COAST GUARD INSPECTION AND ACCEPTANCE OF SYSTEMS (DESTINATION)

The Contractor is responsible for the overall performance of the boat related to the equipment provided and modifications developed under this contract. The Contractor shall be responsible for all equipment testing prior to delivery to the USCG. The USCG shall perform all testing in accordance with the Contractor developed test plans and procedures. The Contractor shall be responsible for witnessing and documenting all tests.

Final acceptance shall be made by a Government representative and shall be contingent upon successful completion of inspections and tests outlined in the SOW, Attachment J.1.

E.4 FAR 52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)

(a) When authorized in writing by the cognizant Contract Administration Office (CAO), the Contractor shall ship with a Certificate of Conformance any supplies for which the contract would otherwise require inspection at source. In no case shall the Government’s right to inspect supplies under the inspection provisions of this contract be prejudiced. Shipments of such supplies shall not be made under this contract until use of the Certificate of Conformance has been authorized in writing by the CAO, or inspection and acceptance have occurred.

(b) The Contractor’s signed certificate shall be attached to or included on the top copy of the inspection or receiving report distributed to the payment office or attached to the CAO copy when contract administration (Block 10 of the DD Form 250) is performed by the Defense Contract Administration Services. In addition, a copy of the signed certificate shall also be attached to or entered on copies of the inspection or receiving report accompanying the shipment.

(c) The Government has the right to reject defective supplies or services within a reasonable time after delivery by written notification to the Contractor. The Contractor shall in such event promptly replace, correct, or repair the rejected supplies or services at the Contractor’s expense.

(d) The certificate shall read as follows:

I certify that on ______ [insert date], the ____ [insert Contractor’s name] furnished the supplies or services called for by Contract No._____ via ____ [Carrier] on ________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document.

Date of Execution: _____________________________ Signature: _____________________________________ Title: _________________________________________

Part I, Section F

SECTION F

DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer shall make their full text available. Also, the full text of a clause may be accessed electronically at www.acquisition.gov.

NUMBER TITLE DATE

F.2 52.211-8 TIME AND DELIVERY (JUNE 1997)(ALT. I)(APR 1984)

(a) The Government requires delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

NOTE: The following Schedule provides a complete breakdown of deliverables that shall be made under each CLIN.

The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

OFFEROR’S PROPOSED DELIVERY SCHEDULE

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor’s date of receipt of the contract or notice of award by adding:

(1) five (5) calendar days for delivery of the award through the ordinary mail, or

(2) one (1) working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term “working day” excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date; the offer shall be considered nonresponsive and rejected.

F.3 DELIVERABLES

All data deliverables shall be delivered to the following address:

707 E. Ordnance Road, Suite 410

Equipment shall be delivered to the following address unless otherwise negotiated:

All packages shall be preserved, packaged, and marked in accordance with the approved Preservation, Packaging, and Marking Plan.

Part I, Section G

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION

The Contracting Officer or authorized representative, located at the U.S. Coast Guard Surface Forces Logistics Center, 707 E. Ordnance Road, Suite 410, Baltimore, MD 21226-5000, shall be the contract administrator of this contract – Kelly Wyatt, (410) 582-4720, Kelly.A.Wyatt@uscg.mil.

G.2 ADDRESS OF CORRESPONDENCE

All correspondence, except as otherwise specified, shall be delivered to the following address:

707 E. Ordnance Road, Suite 410

G.3 COAST GUARD ACTIVITY AUTHORIZED TO PLACE ORDERS

Delivery orders will be issued by the following Coast Guard activity:

USCG Surface Forces Logistics Center

SFLC-CPD-C&P3-SSP/ISVS

G.4 INVOICING REQUIREMENTS – FIRM-FIXED PRICE CONTRACTS

(a) All information set forth in FAR Clause 52.232-25, Prompt Payment (See Section I), shall be included in an invoice for it to constitute a proper invoice.

(b) Invoices shall be submitted to the Contracting Officer for approval PRIOR to submitting the invoice to the Finance Center for processing. Contractors shall email invoices to Kelly.A.Wyatt@uscg.mil. Invoices shall include all supporting documentation for payment. When approved, the Contracting Officer shall notify the Contractor that invoices may be submitted for processing.

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(c) Contractors shall follow the invoice submission instructions below. Failure to follow these instructions may result in rejection of the invoice.

(d) Invoices SHALL include the following information:

(a) Complete Business Name and Remittance Address

(b) Invoice Number, and Invoice Date

(c) Requisition Number in Block 1 of the OF347

(d) Contract Number and Delivery Order Number

(e) DUNS number

(f) Invoice Routing Code – SFLC-3

(g) Business size

(h) Full description, including the price and quantity of supplies or services actually delivered or rendered.

NOTE: Invoices SHALL match the delivery order

(i) Shipping and payment terms.

(j) Shipping charges in excess of $100 shall be supported by a copy of your prepaid freight bill.

(e) Each invoice shall be submitted to the designated billing office via one of the following modes, listed in descending order of preference:

INVOICES ISSUED FOR REIMBURSEMENT OF SERVICES SHALL BE SUBMITTED TO:

FINCEN Website invoice receipt form: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

Fax: (757-523-6900)

INVOICES SUBMITTED FOR REIMBURSEMENT OF EQUIPMENT SUPPLIED SHALL BE SUBMITTED TO:

U.S. Coast Guard Yard P.O. Box 4122 Chesapeake, VA 23327-4122

(f) To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe .pdf formatted file.

(g) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) Payment inquiries and status may be obtained - at the following website: -.

G.5 RESPONSIBLE OFFICIAL(S) WHO CAN RECEIVE NOTIFICATION OF AN IMPROPER INVOICE AND ANSWER QUESTIONS REGARDING THE INVOICE

For use in the event your firm receives a contract as a result of this solicitation, designate below the responsible official(s) who can receive notification of an improper invoice and answer questions regarding the invoice.

TELEPHONE NUMBER: _____________________

EMAIL ADDRESS: __________________________

G.6 WITHHOLDING PAYMENT FOR NONDELIVERY OF DATA (APR 1984)

(a) If technical data such as plans, drawings, reports, spare parts lists, repair parts lists, or the like, or instruction books (including manuscripts or printer’s copy) or any part thereof, are not delivered within the time specified by this contract are deficient upon delivery, the Contracting Officer shall, at his/her discretion, withhold from each invoice a percentage of the contract price in accordance with the following table:

When CLIN Total Price is Percentage to be withheld is

(b) The withholding of any sums pursuant to this clause shall not be construed as, or constitute in any manner, a waiver by the Government of the Contractor’s obligation to furnish the data required under this contract. In the event the Contractor fails to furnish these items, the Government shall have those rights and remedies provided by law and pursuant to this contract in addition to, and not in lieu of, the sum withheld in accordance with this clause.

G.7 CONTRACTING OFFICER’S AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

G.8 CONTRACTOR PERFORMANCE EVALUATION

The Contractor's performance shall be evaluated throughout the contract period for inclusion into a Contractor Performance Report (evaluation) by the end user(s) for use by this agency and other Government agencies on future source selection award decisions. The report shall be completed by the assigned Contracting Officer’s Representative (COR) at the completion of each individual delivery order and prior to exercising any option periods. Upon review by the Contracting Officer, the results will be provided to the contractor who shall be given a period of thirty days to review and provide comments. Contractor comments will be reviewed and considered by the Contracting Officer. The areas to be evaluated are:

Each area will be evaluated using the following adjectival scale: Outstanding (5), Excellent (4), Good (3), Fair (2), Poor (1), and Unsatisfactory (0).

The performance evaluation process shall be accomplished by all participants electronically using the Contractor Performance Assessment Reporting System (CPARS) via the Internet. The CPARS is an all-inclusive system with many built-in levels of security designed to safeguard your performance evaluation throughout the entire process. In order to ensure that the Contracting Officer provides the correct person electronic access to the performance evaluation report for review and comment, the contractor shall provide to the Contracting Officer, (1) the primary contractor representatives name, e-mail address, telephone number and unique identifier and (2) the secondary contractor representatives name, e-mail address and telephone number. The Contracting Officer will contact the contractor for this information, upon award. The contractor will receive a system generated e-mail notification when the performance evaluation for this contract is ready for review. The contractor will access the Contractor Module of the system, review the evaluation and submit desired comments. The notification e-mail will contain instructions for the Contractor’s Representative to log in with their unique ID in order to obtain a personal identification number (PIN). The PIN may be used to access this contractor’s evaluation only, and will be deactivated after the evaluation has been reviewed and comments have been submitted. The Contractor should be mindful that the system provides thirty days to electronically submit comments.

If no comments are received during the thirty-day (30) period, the system will automatically set the evaluation to completed status and will incorporate a statement to the effect that no comments were received within the time limit. The fully completed report is automatically sent to the Contractor by the system for viewing and may, at that time, be printed.

G.9 CONTRACT DEFICIENCY REPORT

The Contracting Officer or COR may issue a Contract Deficiency Report (CDR). The Contractor shall respond in writing within 24 hours of receipt, unless otherwise approved by the Contracting Officer, to the COR. The COR will comment on the contractor's response and will forward the Deficiency Report and comments to the Contracting Officer. The Contracting Officer will render a final determination and provide it to the Contractor and COR in writing.

G.10 GOVERNMENT REPRESENTATIVES

(a) The Coast Guard may, upon contract award or thereafter, name representatives with titles such as COR’s, Technical Monitor, etc. Such individuals, if appointed, will be named in writing by the Contracting Officer. The letter of appointment will indicate the individuals and their titles, and stipulate the rights, responsibilities, and limitations of their appointment.

(b) In any event, no such named individual has the authority to issue any direction under this contract either technical or otherwise, which constitutes a change to the terms, conditions, and price or delivery schedule of the contract. Only the Contracting Officer is authorized to alter the contract in any manner.

G.11 UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT PERSONNEL

(a) The Contractor shall not accept any instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer or the COR acting within the limits of their authority. A COR shall be designated in writing to the Contractor and the designation shall set forth the scope of their authority.

(b) No information, other than that which may be contained in an authorized amendment to this purchase instrument duly issued by the Contracting Officer, which may be received from any person employed by the Government or otherwise will be considered as grounds for deviation from any stipulations of the purchase instruments or referenced drawings and/or specifications contained herein.

Part I, Section H

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 DISSEMINATION OF CONTRACT INFORMATION

Under no circumstances shall the Contractor, or anyone acting on behalf of the Contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any news release or commercial advertising without first obtaining explicit written consent to do so from the Contracting Officer. The Contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Federal Government or is considered by the Government to be superior to other products or services.

H.2 WARRANTY OF DATA

(a) Notwithstanding inspection and acceptance by the Government of technical data furnished under this contract, and notwithstanding any provision of this contract concerning the conclusiveness of acceptance, the Contractor warrants that all technical data delivered under this contract will at the time of delivery conform with the SOW, Specification, and all other requirements of this contract. The warranty period shall extend for three years after completion of the delivery of the line item of data of which the data forms a part; or any longer period specified in the contract.

(b) The Contractor agrees to notify the Contracting Officer in writing immediately of any breach of the above warranty which the Contractor discovers within the warranty period.

(c) The following remedies shall apply to all breaches of the warranty, whether the Contractor notifies the Contracting Officer or if the Government notifies the Contractor of the breach in writing within the warranty period:

(1) By written notice the Contracting Officer may direct the Contractor to correct or replace at the Contractor's expense the nonconforming technical data promptly; or if the Contracting Officer determines that the Government no longer has a requirement for correction or replacement of the data, or that the data can be more reasonably corrected by the Government, inform the Contractor by written notice that the Government elects a price or fee adjustment instead of correction or replacement.

(d) If the Contractor refuses or fails to comply with a direction under this clause the Contracting Officer may direct by contract or otherwise, correct or replace the nonconforming technical data and charge the cost to the Contractor; or elect a price or fee adjustment instead of correction or replacement.

Part II, Section I

PART II - SECTION I

CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at www.acquisition.gov.

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