HSCEDM-16-R-00002_Solicitation.pdf
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- Attached to
- Medical Staffing Services
- Solicitation number
- HSCEDM-16-R-0002
- Issued by
-
Immigration and Customs Enforcement
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Medical Staffing Services RFP
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SEE ADDENDUMIS CHECKED
CODE 18a. PAYMENT WILL BE MADE BY
CODE
FACILITYCODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER
OFFEROR
ICE/DCR
801 I Street, NW Suite 930 Office of Acquisition Management Immigration and Customs Enforcement ICE/Detention Compliance & Removals
CODE 16. ADMINISTERED BYCODE
X
X
621999
SIZE STANDARD:
% FOR:SET ASIDE:UNRESTRICTED ORICE/DCR
RFPIFB
10. THIS ACQUISITION ISCODE
RFQ
14. METHOD OF SOLICITATION
13b. RATING
NAICS:
SMALL BUSINESS
04/14/2016 1100 ES
03/14/2016
202-732-2512Brandon Harrell (No collect calls)
INFORMATION CALL:
FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME
4. ORDER NUMBER3. AWARD/ 6. SOLICITATION
HSCEDM-16-R-00002
5. SOLICITATION NUMBER
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF
1 23 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
WASHINGTON DC 20536
TELEPHONE NO.
17a. CONTRACTOR/
15. DELIVER TO
WASHINGTON DC 20536
801 I Street, NW Suite 930 Office of Acquisition Management Immigration and Customs Enforcement
9. ISSUED BY
7.
2. CONTRACT NO.
EFFECTIVE DATE
$15.0
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW
ISSUE DATE
DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
11.
SEE SCHEDULE
12. DISCOUNT TERMS
THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13a.
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
8(A)
ICE/Detention Compliance & Removals
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
IHSC Medical Staffing Services
0001 Alexandria Facility
Estimated Hours Per Year: 58,240 Product/Service Code: Q201 Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0002 Berks Facility Continued ...
(Use Reverse and/or Attach Additional Sheets as Necessary)
HEREIN, IS ACCEPTED AS TO ITEMS:
XX
DATED
William Quigley
. YOUR OFFER ON SOLICITATION (BLOCK 5),
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER
ARE
ARE
31c. DATE SIGNED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)
ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL
SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.
27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
26. TOTAL AWARD AMOUNT (For Govt. Use Only)
OFFER
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
ARE NOT ATTACHED.
ARE NOT ATTACHED.
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
30b. NAME AND TITLE OF SIGNER (Type or print)
30a. SIGNATURE OF OFFEROR/CONTRACTOR
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
25. ACCOUNTING AND APPROPRIATION DATA
29. AWARD OF CONTRACT:
REF.
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED
40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER
37. CHECK NUMBER
FINALPARTIAL
36. PAYMENT
FINALPARTIAL
35. AMOUNT VERIFIED
CORRECT FOR
34. VOUCHER NUMBER33. SHIP NUMBER
COMPLETE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)
42b. RECEIVED AT (Location)
42a. RECEIVED BY (Print)
41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT
STANDARD FORM 1449 (REV. 2/2012) BACK
24.
AMOUNT
23.
UNIT PRICE
22.
UNIT
21.
QUANTITY
20.
SCHEDULE OF SUPPLIES/SERVICES
19.
ITEM NO.
Estimated Hours Per Year: 37,440
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0003 Buffalo Facility
Estimated Hours Per Year: 52,000
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0004 Dilley Facility
Estimated Hours Per Year: 187,200
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0005 El Paso Facility
Estimated Hours Per Year: 54,080
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0006 Elizabeth Facility
Continued ...
32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE
23 2 of
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
NAME OF OFFEROR OR CONTRACTOR
3 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
Estimated Hours Per Year: 21,840
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0007 Eloy Facility
Estimated Hours Per Year: 109,200
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0008 Florence Facility
Estimated Hours Per Year: 61,360
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0009 Houston Facility
Estimated Hours Per Year: 54,080
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0010 HQ Facility
Estimated Hours Per Year: 34,000
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0011 Jena Facility
Estimated Hours Per Year: 95,680
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0012 Krome Facility
Estimated Hours Per Year: 68,640
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110
4 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
0013 LA Staging Facility
Estimated Hours Per Year: 31,200
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0014 Pearsall Facility
Estimated Hours Per Year: 106,080
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0015 Port Isabel Facility
Estimated Hours Per Year: 118,560
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0016 San Diego Facility
Estimated Hours Per Year: 91,520
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0017 Santa Ana Facility
Estimated Hours Per Year: 6,240
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0018 Stewart Facility
Estimated Hours Per Year: 104,000
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0019 Tacoma Facility
Estimated Hours Per Year: 62,400
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
5 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
HEALTH CARE
0020 Taylor Facility
Estimated Hours Per Year: 58,240
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0021 Varick Facility
Estimated Hours Per Year: 6,240
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0022 York Facility
Estimated Hours Per Year: 10,400
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
0023 NTE Travel
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
Period of Performance: 09/30/2015 to 09/29/2016
0024 Transition In 1 LO
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1001 Alexandria Facility
Estimated Hours Per Year: 58,240
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1002 Berks Facility
Estimated Hours Per Year: 37,440
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
6 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1003 Buffalo Facility
Estimated Hours Per Year: 52,000
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1004 Dilley Facility
Estimated Hours Per Year: 249,600
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1005 El Paso Facility
Estimated Hours Per Year: 54,080
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1006 Elizabeth Facility
Estimated Hours Per Year: 21,840
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1007 Eloy Facility
Estimated Hours Per Year: 109,200
(Option Line Item)
07/15/2017
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
7 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1008 Florence Facility
Estimated Hours Per Year: 61,360
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1009 Houston Facility
Estimated Hours Per Year: 54,080
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1010 HQ Facility
Estimated Hours Per Year: 34,000
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1011 Jena Facility
Estimated Hours Per Year: 95,680
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1012 Krome Facility
Estimated Hours Per Year: 68,640
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
8 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
HEALTH CARE
1013 LA Staging Facility
Estimated Hours Per Year: 31,200
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1014 Pearsall Facility
Estimated Hours Per Year: 106,080
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1015 Port Isabel Facility
Estimated Hours Per Year: 118,560
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1016 San Diego Facility
Estimated Hours Per Year: 91,520
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1017 Santa Ana Facility
Estimated Hours Per Year: 6,240
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
9 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
1018 Stewart Facility
Estimated Hours Per Year: 104,000
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1019 Tacoma Facility
Estimated Hours Per Year: 62,400
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1020 Taylor Facility
Estimated Hours Per Year: 58,240
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1021 Varick Facility
Estimated Hours Per Year: 6,240
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1022 York Facility
Estimated Hours Per Year: 10,400
(Option Line Item)
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
1023 NTE Travel
(Option Line Item)
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
10 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
07/15/2017
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2001 Alexandria Facility
Estimated Hours Per Year: 58,240
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2002 Berks Facility
Estimated Hours Per Year: 37,440
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2003 Buffalo Facility
Estimated Hours Per Year: 52,000
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2004 Dilley Facility
Estimated Hours Per Year: 249,600
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2005 El Paso Facility
Estimated Hours Per Year: 54,080
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
11 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2006 Elizabeth Facility
Estimated Hours Per Year: 21,840
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2007 Eloy Facility
Estimated Hours Per Year: 109,200
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2008 Florence Facility
Estimated Hours Per Year: 61,360
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2009 Houston Facility
Estimated Hours Per Year: 54,080
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2010 HQ Facility
Estimated Hours Per Year: 34,000
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
12 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
2011 Jena Facility
Estimated Hours Per Year: 95,680
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2012 Krome Facility
Estimated Hours Per Year: 68,640
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2013 LA Staging Facility
Estimated Hours Per Year: 31,200
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2014 Pearsall Facility
Estimated Hours Per Year: 106,080
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2015 Port Isabel Facility
Estimated Hours Per Year: 118,560
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2016 San Diego Facility
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
13 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
Estimated Hours Per Year: 91,520
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2017 Santa Ana Facility
Estimated Hours Per Year: 6,240
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2018 Stewart Facility
Estimated Hours Per Year: 104,000
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2019 Tacoma Facility
Estimated Hours Per Year: 62,400
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2020 Taylor Facility
Estimated Hours Per Year: 58,240
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2021 Varick Facility
Estimated Hours Per Year: 6,240
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
14 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2022 York Facility
Estimated Hours Per Year: 10,400
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
2023 NTE Travel
(Option Line Item)
07/15/2018
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3001 Alexandria Facility
Estimated Hours Per Year: 58,240
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3002 Berks Facility
Estimated Hours Per Year: 37,440
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3003 Buffalo Facility
Estimated Hours Per Year: 52,000
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
15 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
HEALTH CARE
Period of Performance: 09/30/2018 to 09/29/2019
3004 Dilley Facility
Estimated Hours Per Year: 249,600
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3005 El Paso Facility
Estimated Hours Per Year: 54,080
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3006 Elizabeth Facility
Estimated Hours Per Year: 21,840
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3007 Eloy Facility
Estimated Hours Per Year: 109,200
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3008 Florence Facility
Estimated Hours Per Year: 61,360
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
16 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
3009 Houston Facility
Estimated Hours Per Year: 54,080
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3010 HQ Facility
Estimated Hours Per Year: 34,000
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3011 Jena Facility
Estimated Hours Per Year: 95,680
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3012 Krome Facility
Estimated Hours Per Year: 68,640
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3013 LA Staging Facility
Estimated Hours Per Year: 31,200
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3014 Pearsall Facility
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
17 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
Estimated Hours Per Year: 106,080
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3015 Port Isabel Facility
Estimated Hours Per Year: 118,560
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3016 San Diego Facility
Estimated Hours Per Year: 91,520
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3017 Santa Ana Facility
Estimated Hours Per Year: 6,240
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3018 Stewart Facility
Estimated Hours Per Year: 104,000
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3019 Tacoma Facility
Estimated Hours Per Year: 62,400
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
18 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3020 Taylor Facility
Estimated Hours Per Year: 58,240
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3021 Varick Facility
Estimated Hours Per Year: 6,240
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3022 York Facility
Estimated Hours Per Year: 10,400
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
3023 NTE Travel
(Option Line Item)
07/15/2019
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
Period of Performance: 09/30/2018 to 09/29/2019
4001 Alexandria Facility
Estimated Hours Per Year: 58,240
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
19 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4002 Berks Facility
Estimated Hours Per Year: 37,440
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4003 Buffalo Facility
Estimated Hours Per Year: 52,000
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4004 Dilley Facility
Estimated Hours Per Year: 249,600
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4005 El Paso Facility
Estimated Hours Per Year: 54,080
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4006 Elizabeth Facility
Estimated Hours Per Year: 21,840
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
20 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
4007 Eloy Facility
Estimated Hours Per Year: 109,200
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4008 Florence Facility
Estimated Hours Per Year: 61,360
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4009 Houston Facility
Estimated Hours Per Year: 54,080
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4010 HQ Facility
Estimated Hours Per Year: 34,000
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4011 Jena Facility
Estimated Hours Per Year: 95,680
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4012 Krome Facility
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
21 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
Estimated Hours Per Year: 68,640
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4013 LA Staging Facility
Estimated Hours Per Year: 31,200
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4014 Pearsall Facility
Estimated Hours Per Year: 106,080
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4015 Port Isabel Facility
Estimated Hours Per Year: 118,560
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4016 San Diego Facility
Estimated Hours Per Year: 91,520
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4017 Santa Ana Facility
Estimated Hours Per Year: 6,240
Continued ...
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
22 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4018 Stewart Facility
Estimated Hours Per Year: 104,000
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4019 Tacoma Facility
Estimated Hours Per Year: 62,400
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4020 Taylor Facility
Estimated Hours Per Year: 58,240
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4021 Varick Facility
Estimated Hours Per Year: 6,240
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4022 York Facility
Estimated Hours Per Year: 10,400
(Option Line Item)
07/15/2020
Continued ...
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23 23
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF
(A) (B) (C) (D) (E) (F)
HSCEDM-16-R-00002
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
4023 NTE Travel
(Option Line Item)
07/15/2020
Product/Service Code: Q201
Product/Service Description: MEDICAL- GENERAL
HEALTH CARE
Period of Performance: 09/30/2019 to 09/29/2020
NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)
HSCEDM-16-R-00002
SECTION B – SERVICES and PRICES/COSTS
B-1. PURPOSE. The purpose of this contract is to provide on-site medical staffing services to provide a continuum of health care services to ICE residents/detainees 24 hours a day, seven
(7) days per week, and 365 calendar days per year (24/7/365) at clinic sites where applicable, and standard business hours for the headquarters location (See J-1: Preliminary Site Staffing
Matrix and J-7: IHSC Locations). The Contractor shall pay each labor category a labor rate no less than amounts identified in the proper Service Wage Rate designated for the respective area.
B-2. CONTRACT TYPE. The Government intends to award one commercial services Labor
Hour/Time and Material type contract pursuant to FAR Part 12 and Part 15. All authorized travel shall be paid in accordance with the Federal Travel Regulation (FTR) without any application of overhead under Time and Material CLINS. For the consideration set forth below, the Contractor shall provide staffing sufficient to perform the estimated level of effort summarized below to accomplish the tasks and achieve the results set forth in Section C. Detailed levels of effort estimated for each position are provided in Attachment J-13 Medical Staffing Price Proposal.
B-3. ESTIMATED LEVEL OF EFFORT
The Preliminary Site Staffing Matrix represents the Government’s best estimate of the annual level of effort anticipated for each facility. The Government reserves the right to make modifications to the Site Staffing Matrix as required to support the needs of the Government.
(a) BASE PERIOD. The base period of performance starts on the date of award and runs through one calendar year. The Contractor shall have sixty (60) days for the Transition Period and three-hundred and five (305) days for contract performance. The Government understands that with the Transition Period during the Base Period, the actual level of effort will most likely not reach the estimates noted below.
South Texas Family Residential Center/Dilley: Given the uncertainty regarding the continuation of operations at the South Texas Family Residential Center at Dilley, Dilley is included as an option under this contract. If operations are continued at the Dilley facility and the option is exercised, the estimated labor hours for this site during the Base Period are based on Dilley being the final facility to be transitioned in the contract (Contractor shall have 60 days to Transition Dilley). If any Option Period is exercised for the Dilley facility, the estimated Level of Effort for this facility is 249,600 hours per year.
CLIN Facility Locations Estimated Labor
Hours/Level of Effort
0001 Alexandria 58,240
0002 Berks 37,440
0003 Buffalo 52,000
0004 - Option Dilley 187,200
0005 El Paso 54,080
0006 Elizabeth 21,840
0007 Eloy 109,200
CLIN Facility Locations Estimated Labor
Hours/Level of Effort
0008 Florence 61,360
0009 Houston 54,080
0010 HQ 34,000
0011 Jena 95,680
0012 Krome 68,640
0013 LA Staging 31,200
0014 Pearsall 106,080
0015 Port Isabel 118,560
0016 San Diego 91,520
0017 Santa Ana 6,240
0018 Stewart 104,000
0019 Tacoma 62,400
0020 Taylor 58,240
0021 Varick 6,240
0022 York 10,400
0023 Travel $50,000.00
0024 Transition In
Total Number of Facilities Total Estimated Level of
Effort
22 1,428,640
(b) OPTION PERIOD I. If exercised, the first option period of performance starts at the end of the base period and continues for one year.
Hours/Level of Effort
1001 Alexandria 58,240
1002 Berks 37,440
1003 Buffalo 52,000
1004 - Option Dilley 249,600
1005 El Paso 54,080
1006 Elizabeth 21,840
1007 Eloy 109,200
1008 Florence 61,360
1009 Houston 54,080
1010 HQ 34,000
1011 Jena 95,680
1012 Krome 68,640
1013 LA Staging 31,200
1014 Pearsall 106,080
1015 Port Isabel 118,560
1016 San Diego 91,520
1017 Santa Ana 6,240
CLIN Facility Locations Estimated Labor
Hours/Level of Effort
1018 Stewart 104,000
1019 Tacoma 62,400
1020 Taylor 58,240
1021 Varick 6,240
1022 York 10,400
1023 Travel $51,200.00
Total Number of Facilities Total Estimated Level of
22 1,491,040
(c) OPTION PERIOD II. If exercised, the second optional period of performance starts at the end of the first option period and continues for one year.
Hours/Level of Effort
2001 Alexandria 58,240
2002 Berks 37,440
2003 Buffalo 52,000
2004 - Option Dilley 249,600
2005 El Paso 54,080
2006 Elizabeth 21,840
2007 Eloy 109,200
2008 Florence 61,360
2009 Houston 54,080
2010 HQ 34,000
2011 Jena 95,680
2012 Krome 68,640
2013 LA Staging 31,200
2014 Pearsall 106,080
2015 Port Isabel 118,560
2016 San Diego 91,520
2017 Santa Ana 6,240
2018 Stewart 104,000
2019 Tacoma 62,400
2020 Taylor 58,240
2021 Varick 6,240
2022 York 10,400
2023 Travel $52,428.80
Total Number of Facilities Total Estimated Level of
(d) OPTION PERIOD III. If exercised, the third optional period of performance starts at the end of the second option period and continues for one year.
Hours/Level of Effort
3001 Alexandria 58,240
3002 Berks 37,440
3003 Buffalo 52,000
3004 - Option Dilley 249,600
3005 El Paso 54,080
3006 Elizabeth 21,840
3007 Eloy 109,200
3008 Florence 61,360
3009 Houston 54,080
3010 HQ 34,000
3011 Jena 95,680
3012 Krome 68,640
3013 LA Staging 31,200
3014 Pearsall 106,080
3015 Port Isabel 118,560
3016 San Diego 91,520
3017 Santa Ana 6,240
3018 Stewart 104,000
3019 Tacoma 62,400
3020 Taylor 58,240
3021 Varick 6,240
3022 York 10,400
3023 Travel $53,687.09
Total Number of Facilities Total Estimated Level of
(e) OPTION PERIOD IV. If exercised, the fourth optional period of performance starts at the end of the third option period and continues for one year.
Hours/Level of Effort
4001 Alexandria 58,240
4002 Berks 37,440
4003 Buffalo 52,000
4004 - Option Dilley 249,600
4005 El Paso 54,080
4006 Elizabeth 21,840
4007 Eloy 109,200
4008 Florence 61,360
CLIN Facility Locations Estimated Labor
Hours/Level of Effort
4009 Houston 54,080
4010 HQ 34,000
4011 Jena 95,680
4012 Krome 68,640
4013 LA Staging 31,200
4014 Pearsall 106,080
4015 Port Isabel 118,560
4016 San Diego 91,520
4017 Santa Ana 6,240
4018 Stewart 104,000
4019 Tacoma 62,400
4020 Taylor 58,240
4021 Varick 6,240
4022 York 10,400
4023 Travel $54,975.58
Total Number of Facilities Total Estimated Level of
(End of Section B)
SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
C-1. GENERAL. This is a non-personal commercial services contract, as defined in Federal
Acquisition Regulation (FAR) FAR 37.101, to provide medical, dental, mental health, nursing and administrative staffing support to the U.S. Immigration and Customs Enforcement Health
Services Corps (IHSC).
IHSCs mission is to manage and provide medical care to maintain the health of individuals in the custody of Immigration Customs Enforcement (ICE) through an integrated health care delivery system, based on nationally recognized correctional and detention health care standards. The
Agency is committed to providing healthcare services to protect the nation's health; reduce global disease; and support the safe apprehension, enforcement, and removal of detained individuals involved in immigration proceedings. IHSC is committed to ensuring a system of care that is ethical, responsible, and accountable through rigorous surveillance and monitoring activities that are in place.
C-2. BACKGROUND. IHSC has a multi-sector, multidisciplinary workforce of more than
1000 employees, including U.S. Public Health Service (PHS) Commissioned Officers, federal civil servants, and contract staff. The IHSC provides on-site direct patient care to ICE detainees/residents at 22 locations throughout the United States, including Headquarters, and manages the provision of off-site medical care for detainees housed in approximately 250 additional facilities. The ICE detained population is approximately 34,000 detainees per day, with an average length of stay of 30 days, and over 400,000 detainees annually. The IHSC also provides medical support during ICE enforcement operations in the air, on the ground, and at sea.
This is a diverse, multi-cultural and multi-national population where greater than 20 different cultures and languages may be encountered at any given site. The detained population often requires management consideration for facility placement stratified by risk, custody, gender, age, nationality, health and other considerations.
IHSC is the health authority for ICE on all detainee/resident medical and health-related matters.
As such, IHSC manages and provides a range of medical, dental, mental health and nursing care in order to maintain the health of adults and minors in ICE’s custody through an integrated health care delivery system. This system is governed by nationally recognized standards of care for medical practice, and is monitored by community level accreditation bodies and established ICE detention and residential standards.
C-3. STATEMENT OF WORK (SOW). This solicitation includes two (2) complete statements of work (SOWs). The first SOW addresses the requirement for all sites except for the
South Texas Family Residential Center (STFRC) located in Dilley, Texas. The separation was made to clarify the critical mission differences and work requirements for the STFRC. While there are two (2) separate SOWs, there will be a single Quality Assurance Surveillance Plan
(QASP) used to evaluate the Contractor’s ability to meet the common requirements of the contract. The objective of this contract is to obtain health care staffing in support of the IHSC as outlined in these SOWs and based on the government’s mission requirements at all times.
Mission changes may be frequent and require substantial flexibility and adaptability on the part of the Contractor.
Medical services shall be compliant with recognized state and national standards and with clinical practice guidelines associated with medical, mental and dental health, nursing, radiology, pharmacy, medical records management and personnel licensing requirements where the facility is located, see J-7: IHSC Locations. All offsite and emergent care shall be in compliance with the Medical Provider Analysis and Review Referral and Payment system (MedPars) outlined in
J-4: Offsite and Emergent Care.
The contract staff providing these services will be managed solely by their employer based on the government needs. The contract staff will augment federal (General Schedule and
Commissioned Corps of the United States Public Health Service) providers.
The Contractor shall provide the government with all labor necessary to supply qualified medical staffing in accordance with the specifications of this Request for Proposals. The scope of this request is to obtain a Contractor with the capability to provide the services required to all IHSC facilities included in this requirement. Current facilities identified in this requirement are located within the Continental United States.
Section C-4 – C-7 will cover all sites EXCLUDING South Texas Family Residential Center located in Dilley, TX.
C-4. SPECIFIC TASKS/SERVICES. The Contractor shall render the following services to the government:
(a) The Contractor shall be responsible for providing fully qualified employees in accordance with the position descriptions outlined in J-3: Position Descriptions. Certifications, Degrees, Licensing, etc. shall be provided by the Contractor at the request of the government.
(b) The Contractor shall regularly report status of all deliverables both verbally and in writing. The Contractor shall be required to update the Government in weekly meetings as determined by the Government to ensure all deliverables are being met.
(c) The Site Status Report template (J-11 – Site Status Report) shall be provided by the
Government and may be modified during the life of the contract based on the government’s needs. The Contractor shall maintain and submit the completed report electronically to the
Contracting Officer Representative (COR) weekly.
C-5. QUALITY CONTROL.
(a) The Contractor shall create and implement for the duration of the contract a Quality
Control Plan (QCP) inclusive of all performance requirements; QASP and deliverables detailed within this SOW; and Section F-4: Deliverables.
(b) The Contractor shall execute and document the QCP activities, compliance status and performance outcomes. The QCP shall include inspection, validation, evaluation, corrective action and procedures necessary to achieve quality control.
(c) The Contractor will implement a corrective action plan in areas found deficient in performance, and ensure that all documentation (e.g. internal audit reports) related to such actions are available to the COR and the CO at any time during the execution and close-out of this contract. The QCP shall include procedures to identify, prevent, and ensure non-recurrence of defective or inadequate services. The accuracy of reports and documentation shall be the responsibility of the Contractor.
(d) All quality control reports submitted by the Contractor shall be subject to Government verification. Satisfactory performance in this area is indicative of the Contractor maintaining an acceptable QCP and will be substantiated based on the performance measures outlined in the
QASP.
(d) The draft QCP shall be delivered with the Contractor’s proposal. If adjustments are made to the QCP by the Contractor after award, the Contractor shall provide three (3) copies of the updated QCP to the CO and to the COR within thirty (30) calendar days after award. The QCP shall be updated regularly by the Contractor and copies of the updated plan shall be provided to the CO and the COR.
(e) The plan shall be an organized written document used to describe the method(s) for identifying and preventing defects in the quality of service performed by the Contractor before the level of performance becomes unacceptable.
(f) The Contractor shall define and implement monthly quality assurance reviews and internal audit procedures in a QCP.
(g) The Contractor shall execute and document the results of such reviews and audits, implement a corrective action plan on areas found deficient in performance, and ensure that all documentation (e.g. internal audit reports) related to them are available to the COR and the CO at any time during the execution and close-out of this contract.
(h) The plan shall include procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall include inspection, validation, evaluation, corrective action and procedures necessary to achieve quality control. The accuracy of reports and documentation shall be the responsibility of the Contractor. All monthly quality control reports submitted by the
Contractor shall be subject to Government verification. Satisfactory performance in this area is indicative of the Contractor maintaining an acceptable quality control program and will be substantiated based on the performance measures outlined in the QASP.
(i) At a minimum IHSC requires the following functions to be included in the QCP:
(1) Establishment of a Contractor Quality Committee that provides oversight to quality monitoring and improvement activities related to all deliverables under this SOW including QASP.
(2) A Training, Licensure and Competency Compliance Plan. The Contractor shall propose and describe in detail a plan to ensure completion of all training, licensure, certification and competency assessment. The plan should outline how the Contractor will conduct on-site, discipline specific training and competency assessment and ensure licensing, and or certifications for all contract personnel are current for each employee, regardless of how many hours they provide to the Contractor at the facility. The Contractor may propose to use a web based solution as part of this plan.
(3) A Temporary Vacancy/Absence Coverage Plan. The Contractor shall propose and describe in detail, a plan for coverage of sick, annual, emergency, Family Medical Leave Act
(FMLA), Leave of Absence (LOA), Paid Time Off (PTO), Military, and any other occasion that may result in absence from work for a day or longer.
(4) A Staff Supervision Plan. The Contractor shall propose and describe in detail a supervision plan with the goal of providing, to the greatest extent possible, direct on-site supervision and direction to their employees. It is expected the ratio of clinical to supervisory work for the Key Personnel will vary depending on the number of contract staff under his or her purview. The proposal should address the following:
a. On site supervision approaches and off site management strategies.
b. Frequency and duration of on-site supervision.
c. Number of Key Personnel dedicated to this activity and their geographic location and or distance from respective supervised site, if any.
d. Plan for addressing locally, HR issues and actions, annual staff evaluations, staff scheduling and communication in collaboration with the onsite local Government
Technical Monitor.
(5) Site Status Report. This weekly tool (J-11: Site Status Report) will identify staff name by position code and corresponding site. It will also capture the following:
a. Comprehensive listing of all staff currently on-site and working by site and position code and discipline.
b. Resignation and or termination dates (including advanced notice of resignations) and e-QIP submission and PSU determination status and start date corresponding with each vacancy, as set forth in the QASP timeline.
c. Staff pending PSU Determinations
d. HR actions
(6) Staff Scheduling Plan. The Contractor shall propose and describe in detail, the methods, practices and operational assumptions used to schedule their staff at each site, based on
J-1: Site Staffing Matrix and in seamless collaboration with the on-site Government Technical
Monitor (GTM).
(7) Staff Recognition Policy. The Contractor shall provide their existing or proposed policy for this contract that encompasses employee recognition.
(8) QCP conclusions and actions will be reported to the government on a monthly basis unless otherwise requested.
C-6. CONTRACTOR PERSONNEL: ROLES AND RESPONSIBLITIES.
(a) Key Personnel. The Government considers certain Contractor personnel to be critical.
There will be two types of Key Personnel: off -site and on-site. All Key Personnel positions must be approved by the government in advance. The Government shall have the right to reject Key
Personnel used by Contractor if they fail to meet the position description requirements. The
Contractor must submit to the COR the resume of proposed Key Personnel for review and approval or rejection. The resume for all On-Site Key Personnel must meet the position description requirements. Key Personnel positions will serve for the life of the contract, or until replacements that meet the position description requirements are submitted by the Contractor and approved by the CO via the COR as noted above.
(1) Off-Site Key Personnel. The positions of Program Manager and Assistant
Program Manager are off site Key Personnel. There will be a single Program Manager and
Assistant Program Manager for all IHSC sites including Dilley Texas. The Contractor may use other titles, which must be explained in the proposal. The Government shall have the right to reject off-site Key Personnel used by Contractor if they fail to meet the position description requirements. The Contractor may use other titles, which must be explained in the proposal.
Program Manager and Assistant Program Manager. The Contractor shall identify a minimum of two corporate representatives (Program Manager and Assistant Program Manager) that shall be responsible for the performance of all work under this contract. The Program Manager and
Assistant Program Manger shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. These individuals are responsible for the overall execution and administration of the programs under this contract. They function as the single point of contact for the Contracting Officer’s Representative (COR) and Contracting
Officer (CO). The Contractor shall identify those times when the alternate shall be the primary point of contact. The Contractor is responsible for the satisfactory supervision of its employees at all times. Satisfactory supervision includes verifying attendance at all posts and positions, and upholding the work requirements of all personnel assigned under the contract. The Contractor shall provide the COR with the names of supervisory personnel before commencement of services.
(2) On-Site Key Personnel. The position of Contract Coordinator is an On-Site Key
Personnel position. On- site key personnel perform their duties at their respective locations.
Contractor Coordinators. The Contractor shall identify in its Staff Supervision Plan (see requirement in QCP) the number of on-site supervisors required to meet the supervision plan requirement in accordance with this SOW. The Contract Coordinators will work in seamless coordination with the on-site Government Technical Monitors.
(b) Changes in Key Personnel. The Government must approve any change in Key
Personnel. The Government shall have the right to reject Key Personnel used by Contractor if they fail to meet the position description requirements.The request for a Key Personnel change should be made in writing to the COR (e-mail is acceptable) with an explanation of the circumstances necessitating the proposed substitution. The qualifications of proposed substitute
Key Personnel must meet or exceed the position description requirements. Substitute Key
Personnel must be approved by the Government.The CO or COR will confer with the Contractor and either accept or reject the replacement within ten (10) calendar days. The replacement shall be on boarded within thirty (30) calendar days of vacancy. The Contractor must ensure continuity of functions during any change in key personnel.
C-7. OPERATING PARAMETERS. Contractor shall fully comply with the following rules, guides and regulations, as applicable, for the duration of the contract:
• The Immigration and Nationality Act (INA) as amended, 8 U.S.C. 1101 et seq.
• Homeland Security Act of 2002 (HSA), as amended
• National Commission on Correctional Health care (NCCHC) (where applicable)
• Title 8 Code of Federal Regulations (CFR), as amended IHSC Policy
• Procedure and Process Guides Occupational Safety and Health Administration (OSHA)
• ICE and IHSC Codes of Conduct
• State Welfare Codes
• State licensing governance where facility is located
• State Departments of Health or other governing entities as appropriate
• IHSC National Policy Directives
• American Correctional Association (ACA) (where applicable)
• ICE Performance Based National Detention Standards (PBNDS) 2011, 2008 where
Applicable
• ICE Family Residential Standards (ICE FRS) - Residential and Family Residential
Facilities, where applicable
• Prison Rape Elimination Act (PREA): See H-10
The Government reserves the right to adjust this list at any time based on the mission, changing health care needs, legislation, or other circumstances that dictate changes in practice. The
Contractor will have 30 calendar days to comply with changes to the above documents. The
Contractor may request a wavier or time extension for any changes. To do so, the Contractor shall submit a waiver request to the Contracting Officer (CO) in writing on a case by case basis.
After consultation with IHSC and at the Contracting Officer’s discretion, waivers and time extensions will be considered.
Section C-8 – C-13 will ONLY cover South Texas Family Residential Center located in
Dilley, TX
C-8. OBJECTIVE. The objective of this contract is to obtain highly qualified clinical and ancillary staffing in support of the U.S. Immigration and Customs Enforcement (ICE) Health
Services Corps, specific to the needs of the STFRC population as required in this Statement of
Work. IHSC requires the Contractor shall provide full spectrum on-site healthcare support services to ICE residents twenty-four (24) hours daily, seven (7) days per week, three hundred and sixty five (365) calendar days per year. Services shall include clinical, administrative and management components and shall require no additional support by federal staff as noted in J-1:
STFRC Site Staffing Matrix.
C-9. SCOPE OF SERVICES. IHSC requires on-site staffing support services to provide a continuum of health care services to ICE residents twenty-four (24) hours a day, seven (7) days per week, and three hundred and sixty five (365) days per calendar year.
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