HQ0034-14-R-0163_AMENDMENT_01.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENTS

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SUBMISSION REQUIREMENTS

Submission requirements

Offerors must submit:

One (1) original, two (2) hardcopies, and one (1) electronic softcopy (on CDs) of their Volume I (as defined below). Softcopies saved on CDs shall be compatible with Microsoft Office 2010. *Please submit Word versions which shall be compatible with Microsoft Office 2010. PDF format is acceptable*. The original and hard copies must have identical content. Proposals containing different content in the original and copies shall be rejected and considered ineligible for award.

One (1) original, four (4) hardcopies, and one (1) softcopy (on CD) of their Volume II (as defined below), including all attachments. Softcopies saved on CDs shall be compatible with Microsoft Office 2010. *Please submit Word versions which shall be compatible with Microsoft Office 2010. PDF format is acceptable*.

One (1) original, one (1) hardcopy, and one (1) softcopy (on CD) of their Volume III. Softcopies saved on CDs shall be compatible with Microsoft Office 2010. *Please submit Word versions which shall be compatible with Microsoft Office 2010 *.

All hardcopies and softcopies must be clearly identified as being such; indicating whether it is a copy of Volume I, 2, or 3. All copies in whatever medium must be identical to the original or the proposal will be rejected. *Proposals shall be submitted in three ring binders*. *Pages shall be numbered accordingly*.

Proposals containing exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation will be rejected by the Government and considered ineligible for award.

Failure to comply with this solicitation’s submission requirements for content may result in rejection of the proposal.

The Government intends to award without discussions but reserves the right to conduct discussions if determined to be in the Government’s best interest.

*Funds are not presently available for this contract and award may be subject to receipt of FY 15 funds.*

GENERAL PROPOSAL REQUIREMENTS

a. All proposals must clearly and convincingly demonstrate that the offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements.

b. The proposal’s outside wrapper shall clearly indicate that it is a submission under this solicitation, identify the name of the offeror, the volume number and whether it is the original or a copy.

GENERAL PROPOSAL CONTENT

Each proposal shall contain the following:

A.

Standard Form 1449, or equivalent . Failure to do so will lead to rejection of the offer.

B.

Cover Letter. All offerors shall submit a cover letter including a concise statement of what is being proposed. The statement should be complete, not more than two pages, and should clearly indicate reasons why a contract should be awarded to the offeror, with appropriate summary of highlights and references to the body of the proposal.

C.

Volumes I, II, and III, (detailed further below)

D.

Certification that there are no Organizational Conflicts of Interest/OCIs or OCI Mitigation Plan (if applicable). Certifications shall be placed in Volume I: Past Performance.

E.

Security Clearance Requirement/Certification. To be eligible for contract award, Offerors must certify, no later than 30 days after the proposal due date, that the offeror possesses a current/active DoD Industrial Facility Security Clearance at the SECRET level or above. There will be no exceptions or extensions to this requirement. This security clearance is a PASS/FAIL requirement to be verified by the offeror no later than 30 calendar days after the proposal due date. Washington Headquarters Services/Acquisition Directorate (WHS/AD) will NOT sponsor potential offerors for the facility clearance requirement. Offerors that cannot verify their active/current DoD Industrial Facility Security Clearance at the SECRET level no later than 30 calendar days after the proposal due date shall be deemed ineligible for award and their proposal will not be further considered by the Government. Certifications shall be placed in Volume I: Past Performance.

GENERAL PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement will result in an offer being ineligible for award. Proposals containing exceptions to the terms and conditions of the solicitation shall be rejected an considered ineligible for award. The response shall consist of three (3) separately bound parts:

Volume I:

Factor I: Past Performance

Volume II:

Factor II: Management Approach

Factor III: Technical Approach

Volume III:

Factor IV: Price

B.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors will be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price in accordance with FAR Subpart 15.4.

C.

Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1.

Requirements of the RFP (Contract Line Items Numbers (CLINs) & Performance Work Statement (PWS)), and Government standards and regulations pertaining to the PWS. Exceptions and conditions to the RFP and PWS will render a proposal non-responsive.

2.

Evaluation Factors for Award in Section M of this RFP.

3.

Format for proposal Volume I, II, and III shall be as follows:

(a) A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

(b) Typing shall not be less than 12 point font. (Does not apply to tables and graphs) *8 point font is acceptable for past performance attachments #8 and #10 only*

(c) *Proposal volumes shall be submitted in 3 ring binders*

D. The chart below details the page limitations for each factor:

*Key Personnel:

Site Manager 5 pages

Offerors shall include a one (1) page resume for the one(1) key personnel position.

*Resumes are not included in the overall page count*

Proposals shall contain no more than the total pages within the page limit for the Factor and the individual limit for each sub-factor. Pages that exceed the above page limits shall not be considered or evaluated by the Government. Page limits include referenced or incorporated documents. *The table of contents and cover page do not count toward the overall page count for each volume*. Proposals that contain less than the page limit for a sub-factor or sub-factors may not apply the unused pages to exceed other sub-factor limit even if the total pages for the Factor remains within the overall limit for that Factor.

FACTOR I: Past Performance

Submission Requirements

(a) The Offeror’s past performance proposal must address corporate past performance in performing projects similar in size and scope to the effort required by Attachment # 1 J-C1 Performance Work Statement. The projects referenced by the contractor must have been completed within 5 years from the date of this solicitation or currently ongoing and have completed at least six months of performance from the date of the solicitation. Past performance data must be received before the proposal due date for this solicitation. The Contractor's relevant Past Performance will be evaluated to assess the extent of the offeror’s ability to perform the contract successfully (quality of product or service, accuracy and completeness, timeliness of delivery/work, business relations, customer satisfaction, key personnel and staffing, including subcontractors/partners). The evaluation may include information in Government databases such as Past Performance Information Retrieval System (PPIRS).

(b) The Offeror shall submit completed Attachment # 8 J-L1 Past Performance Data Sheet, for no more than three (3) Government or commercial contracts for services directly related or similar to the services required in Attachment J-C1 Performance Work Statement. Information for contracts or subcontracts shall be for relevant contracts and subcontracts currently in process for at least six months before the date of this solicitation or completed within the past five (5) years from the date of this solicitation. Specifically address the following items:

· The nature of the effort

· The tasks performed, including the deliverables, as they relate to Section C: Attachment J-C1 Performance Work Statement

· Timeliness of deliveries

· The extent of involvement (as a prime versus a subcontractor)

· The period of performance

· The utilization of subcontractor technical support versus in-house technical support

· Point of contact, phone and fax number for each contact listed

· Describe why the contract is relevant to this requirement

(c) The Offeror shall complete Attachment # 9 J-L2 Client Authorization Letter, and send it to each of the customers for the contracts identified above on Attachment # 8. As stated in Attachment #10 J-L3 Contractor Performance Evaluation Survey, the reference will complete this form and return it directly to the Government by the solicitation closing date. Attachment # 9 and # 10 will be sent to the stated references and the reference will return attachment # 10 to the government.

FACTOR II: Management Approach

Sub-Factor A: Organizational Structure

Submission Requirements:

(a). Offerors shall provide an organization chart for their team for this contract (showing organizational positions). This chart shall show lines of authority within the organization, as well as lines of communication between the on-site organization and 1) their corporate organizations, and 2) the Government appointed COR/related senior managers and directors for government division. The organization chart should include any key subcontractors. Key subcontractors shall be identified as to small disadvantage or woman owned small business status. (see section/paragraph 1.10 in PWS)

(b). A one-page resume for the key personnel contained in the organizational chart and for the following key position (see paragraph 1.8. , in PWS):

1.Site Manager

(c). Offerors are advised the Government must approve, in writing, any changes in key personnel during the period of contract performance.( See section/paragraph 1.8 in PWS)

Sub-Factor B: Management Plan

Submission Requirements:

(a). Offerors shall describe their approach to managing and delivering services and tasks described in the Performance Work Statement for this contract. The description shall include a discussion of the offeror’s role in managing the tasks and services so that the contractor meets or exceeds the contract performance requirements and ensuring personnel performing those tasks and services are qualified, trained and managed properly. (see section/paragraph 1.8.1 through 1.9.5 in PWS)

FACTOR III: Technical Approach

Sub-Factor A: Approach to Quality Control

Submission Requirements:

(a). The Offeror shall provide a discussion of their approach to quality control and resource management which demonstrate their ability to provide a high level of quality while managing resources in an efficient and effective manner. The Offeror shall include a discussion on the relationship between their quality control and the Government’s quality assurance program. The dialogue shall include their approach to ensuring the accuracy and quality of the master record drawing program. (See section /paragraph 1.5.1 and 1.5.2 in PWS)

(b). The Offeror shall provide their approach to meeting or exceeding each of the contract objectives specified in (section/paragraph 1.5.1 and 1.5.2 of the PWS).

Sub-Factor B: Approach to meeting Technical Requirements

(a). Offeror shall describe how they intend to meet or exceed key components of contract performance and each of the tasks in the PWS (see PWS part 5).

(b). The Offeror shall provide an overview of their technical approach to customer service and help desk operations that demonstrates their ability to properly manage customer services related tasks in PWS and how they intend to achieve customer satisfaction. (see Part 5 section 5.1 in PWS).

(c). The Offeror shall provide key performance indicator/metrics for each of the tasks in Part 5.

Factor IV: PRICE

Submission Requirements

(a). The offeror shall complete the Schedule of Supplies/Services page(s) of the Standard Form (SF) 1449, Section B of the solicitation with pricing for the base and each option period. The offerors price proposal should include a breakout of the proposed labor categories and the rates for each category.

(b). Complete blocks 12, 17, and 30 of the solicitation, (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation. Ensure that Attachment # 7 J-B1 Pricing Submission Worksheet is filled out using the proposed unit price and the extended total price per a CLIN.

(c). Complete the necessary fill-ins and certifications in CLAUSES INCORPORATED BY FULL TEXT. The solicitation shall be returned in its entirety. Offerors shall ensure that all certifications are completed in the System for Awards Management (SAM) in accordance with provision 52.204-13.

(e). Pricing shall remain valid for 90 days after proposal submission.

L-2 OMBUDSMAN

An Ombudsman has been established for this procurement. The role of the Ombudsman is to provide contractors and other interested parties a conduit to address issues of impropriety on the part of Government officials and other concerns not suitable for a more open forum. Offerors may contact the Ombudsman directly at the number below:

Timothy Applegate

Deputy Director

WHS/Acquisition Directorate

Phone: 703-545-0380

E-mail: Timothy.M.Applegate.civ@mail.mil

L-3 DEADLINE FOR RECEIPT OF QUESTIONS FROM PROSPECTIVE OFFERORS

Potential offerors may submit questions in writing, regarding the performance work statement and the terms and conditions of this solicitation by email no later than Tuesday, 07 October 2014 at 10:00 a.m. EST

Submit questions to:

Marcus Fields, Contract Specialist - Primary Contact

WHS/Acquisition Directorate

Email: Marcus.M.Fields.civ@mail.mil

Vimal Deo, Contract Specialist - Secondary Contact

WHS/Acquisition Directorate

Email: Vimal.P.Deo.civ@mail.mil

L-4 ADDRESS AND OFFER DUE DATE

Proposals, in the quantities specified, shall be received at:

Marcus Fields, Contract Specialist

WHS/Acquisition Directorate

1225 South Clark St.

Suite 1202

Arlington, VA 22202

703-545-1580 (voice)

Offerors are strongly advised to hand deliver offers. To make arrangements to ensure their proposal is received in the office identified above prior to the time and date set for receipt of proposals. Offerors should contact Marcus Fields at 703-545-1580 or Vimal Deo at 703.545.1621, to make delivery arrangements. *WEEKEND AND LATE DELIVERIES WILL NOT BE ACCEPTED*

PROTESTS (AGENCY LEVEL) (AUGUST 2007)

Potential bidders or offerors may submit an agency-level protest directly to the Contracting Officer. As an alternative to the Contracting Officer’s consideration of a protest, a potential bidder or offeror may request an independent review of their protest by a WHS Protest Deciding Official. In either case, the agency-level protest must comply with the requirements and procedures in FAR 33.103 for submitting agency-level protests. A request for an independent review by the WHS Protest Deciding Official shall be submitted to:

David E. Dornburgh

Division Director/Contracting Officer

Washington Headquarters Services

Acquisition Directorate (WHS/AD)

Enterprise Facilities Construction Division

1225 South Clark Street, Suite 1202

Arlington, VA 22202 A protest decision by the Contracting Officer or WHS Protest Deciding Official is final and not subject to appeal or reconsideration within WHS.

(End of Summary of Changes)