HC102826R0004.pdf

SEE ADDENDUM

(No Collect Calls)

HC102826R0004 18-Feb-2026

b. TELEPHONE NUMBER

667-890-5358

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 17 Mar 2026

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERIC L. MEAD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PS83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HC1029 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DISA CORE DATA CENTER HAWAII (CDC-HAW)

477 ESSEX STREET

BLDG. 77

PEARL HARBOR HI 96860-5815

MICHELLE LUNDQUIST

TEL: 303-224-1913 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

333415

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF55

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC102826R0004

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

(i) General Information

(A) Points of Contact: The contracting officer (KO) and contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO/CS. Written requests for clarification must be sent to the CS/KO at Eric.L.Mead2.civ@mail.mil and Ronald.e.witt4.civ@mail.mil.

(B) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(C) Electronic Reference Documents: All referenced documents for this solicitation are available on the Contracting Opportunities page (SAM) web site at https://www.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(D) Communications: Exchanges of source selection information between the Government and offerors will be controlled by the KO and CS. Email will be used to transmit such information to the offeror and will include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

(ii) Offerors are requested to submit a written technical proposal and a price proposal in response to the attached Performance Work Statement (PWS). The Quality Assurance Surveillance Plan is provided for contractor reference. Information on submission of technical and price proposals is provided below. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of statements asserted in the proposal. The proposal should not simply rephrase or restate the Government's requirements, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and capabilities and will base its evaluation on the information presented in the offeror's proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The proposal should sufficiently address the requirements as stated in the PWS. Non-conformance with these instructions may result in removal of the proposal from further evaluation.

(iii) In accordance with (IAW) DISA Special Contract Requirement H1, each offeror shall specifically identify in its proposal whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI), as described in Federal Acquisition Regulation (FAR) Subpart 9.5, exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

(iv) Page limitations, if applicable, are identified below and will be treated as maximums. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be

8.5 x 11 inches. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, SCRM plans, GFP Attachment, Fixed Price Payment Plans, FAR/DFARS Provisions/Clauses attachment, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal.

The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(v) Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Each volume may contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing may be used to identify sections.

Additionally, each volume may contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Table 1 Proposal Organization VOLUME Addendum to

52.212-1

VOLUME TITLE COPIES PAGE LIMIT

I (b)(12)(vii)(A) Executive Summary 1 electronic 1 II (b)(12)(vii)(B) Technical/Management 1 electronic 25

III (b)(12)(vii)(D) Price 1 electronic No page limit IV (b)(12)(vii)(E) Past Performance 1 electronic 2 pages per reference V (b)(12)(vii)(F) Contract Documentation 1 electronic No page limit

(vi) Electronic Offers. The offeror shall submit volumes I through V in electronic format via email and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Each volume shall be a separate file. If files are compressed, the necessary decompression program must be included. Proposals shall be submitted to the KO/CS identified below:

Eric L. Mead (Contract Specialist) – eric L. Mead2.civ@mail.mil Haylee P. Wheat (KO) – ronald.e.witt4.civ@mail.mil

(vii) Proposal Organization:

(A) Volume I - Executive Summary. In the executive summary volume, the offeror shall describe the significant attributes and theme of its proposal. It should be concise, to include addressing any significant risks, and highlighting any key or unique features, excluding price. Any summary material presented in the Executive Summary shall not be considered as meeting the requirements for any portions of other volumes of the proposal. Include a master table of contents for the entire proposal.

(B) Volume II – Technical/Management. The technical/management volume should be specific and complete and will be evaluated against the technical/management subfactors defined in FAR 52.212-2, Evaluation – Commercial Items. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or newer file. The page format shall have a 1-inch margin using no smaller than an 11-point Arial, Times New Roman, or Courier New font for all text to include any text contained in a table. The file size of each document shall not exceed 2MB. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factors/subfactors.

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management factor/subfactors, as well as any risks in your proposed approach in terms of technical/performance, price, and/or schedule. Address any technical/management risk by identifying those aspects of the proposal considered to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

Volume II - Technical/Management shall be organized as follows:

-Table of Contents -List of Table and Drawings -Subfactor One -Subfactor Two -Subfactor Three -All other aspects of the PWS

(C) Volume III – Price. The price proposal will be evaluated using one or more of the techniques defined in FAR Part 15.404 in order to determine reasonableness and completeness. Reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price/cost proposal to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices/costs presented in a clear and useful format. The total evaluated price will consist of the contractor’s proposed price for the base period and surge pricing if requested below. The price proposal spreadsheet shall be submitted in MS Excel 2007 format or newer. All formulas shall remain present in the spreadsheet for verification. The file size of each document shall not exceed 20MB. Information beyond that required by this instruction shall not be submitted, unless considered essential to document or support the price. All information relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume. The Offeror shall propose a fixed price payment plan as a separate document commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A firm fixed price payment plan with the total dollar amount divided into equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

Under no circumstances shall the information and documentation from the Price Volume be included elsewhere in the proposal other than Volume III, Price Volume, and Volume V, Contract Documentation, which includes CLIN pricing.

Price submissions should be sufficiently detailed to demonstrate their reasonableness. Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, materials, etc.). Data other than certified cost or pricing data may be required to support the price reasonableness of your proposal in accordance with FAR 15.403.

FAR 12.504(a) The following laws are not applicable to subcontracts at any tier for the acquisition of commercial items or commercial components at any tier:

(7) 41 U.S.C. 4706(d) and 10 U.S.C. 2313(c), Examination of Records of Contractor, when a subcontractor is not required to provide certified cost or pricing data (see FAR 15.209(b)), unless using funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5).

Volume III – Price shall be organized as follows:

-Attachment 2, CLIN Pricing Worksheet -Price Narrative - to include cost or pricing information, supporting data, estimating methodology.

(D) Volume IV – Past Performance. Each offeror shall submit a past performance volume with its proposal, containing past performance information on at least 3 similar projects performed within the last 5 years.

(E) Volume V - Contract Documentation. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

1. Complete blocks 30 a, b, and c of the SF Form 1449 and return this form with your proposal. Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept.

2. Provide completed pricing information in the CLIN spreadsheet.

3. This solicitation contains provisions that apply and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO text require a response from the offeror and shall be submitted with the proposal. This includes, but may not be limited to, FAR 52.212-3 Alt I (completed representations, certifications, acknowledgments, and statements), FAR 52.204-24, DFARS 252.204-7017, DFARS 252.239- 7009, and DITCO Contract Administration Data G1, Points of Contact.

4. Provide the completed Past Performance References sheet.

5. OCCI Mitigation Plan or a statement that an OCCI does not exist.

6. Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the proposal and who can obligate the company contractually. Also, identify those individuals authorized to negotiate with the Government. Contractor Point of Contract information will be used for the Contract Administration Data Item G1, Points of Contact.

7. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county and facility code; CAGE code;

DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

52.212-1(c), Period for Acceptance of Offers is tailored as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid through this date.

(End of provision revisions)

ADDENDUM TO 52.212-2(a)

Addendum to 52.212-2(a), Evaluation-Commercial Items is tailored as follows:

a. Basis for Contract Award

Award will be made to the responsible offeror whose proposal is determined to represent the overall best value to the Government using a lowest price technically acceptable (LPTA) process. After receipt of quotations, the Government will first evaluate the lowest price proposal. If the lowest price proposal is determined to be technically acceptable and otherwise properly awardable, award will be made to that offeror. The Government reserves the right to evaluate only the lowest price proposal or to conduct further evaluations of additional proposals.

The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its ability to perform all required tasks and conform to all required terms and conditions. To be eligible for award, the offeror’s proposal must sufficiently address all aspects of the PWS. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

With regard to the best value analysis for the award decision, the below evaluation factors and subfactors will be used to determine technical acceptability. Section 508 Accessibility Standards do apply to this requirement. Section 508 requirements are listed in the attached PWS (Attachment 1). Compliance with Section 508 standards will be considered prior to evaluating any of the selection criteria listed below. Any proposal failing to meet the Section 508 Accessibility Standards, as listed in the PWS, may be eliminated from consideration for award.

b. Evaluation Factors and Subfactors

(1) The following evaluation factors and subfactors will be used to evaluate each proposal.

Past performance is not an evaluation factor, but shall be used in determining contractor responsibility in accordance with FAR 9.104:

Factor 1: Technical/Management

(a) Subfactor 1: PWS Paragraph 6.1.1. In order for this subfactor to be rated Acceptable the contractor shall submit a draft project schedule showing all key milestones, and expected durations for submittal approvals, equipment installation durations (including expected procurement leadtimes and installation phasing),

(b) Subfactor 2: PWS Paragraph 6.1.2.2.4, 6.2.2.2, and Appendix D. In order for this subfactor to be rated Acceptable the contractor shall submit the product data sheets for the proposed CRAH units. Product data sheets shall meet the salient features required by the PWS, including PWS Appendix D, Computer Room Air Handlers.

(c) Subfactor 3: PWS Paragraph 6.1.2.2.4, 6.4. In order for this subfactor to be rated Acceptable the contractor shall submit the product data sheets for the proposed aisle containment components (end of aisle door, mounting post, both gap panels, and brushed blanking panels). Product data sheets shall meet the salient features required by the PWS.

Factor 2: Price

(a). The Offeror’s firm-fixed price proposal will be evaluated for award purposes based upon the total evaluated price. The offeror’s price proposal will be evaluated, using one or more of the techniques defined in FAR 15.404, in order to determine if it is reasonable and complete.

Normally, price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated and prices presented in in a clear and useful format. The Government reserves the right, but is not obligated, to conduct a realism analysis.

Past performance will be reviewed as part of a responsibility determination but will not impact the technical evaluation. If overall past performance is found to be unacceptable, this may be cause for the offeror’s proposal to be excluded from further evaluation. However, a prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history. A minimum of 3, but maximum of 5, past performance efforts may be submitted, and each past performance effort submitted shall not exceed 2 pages. The Government must be able to determine experience with public address systems in order to be rated acceptable. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to that provided by the offeror.

Recent contracts are defined as those contracts presently being performed or which have been performed during the past five years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(2) Relative Importance of Factors and Subfactors. The relative importance of each factor and subfactor is as follows: Within the Technical/Management factor, the subfactors are of equal importance.

c. Ratings

(1) Each technical/management subfactor will receive one of the ratings described in Table

1. The subfactor ratings will not be rolled up into an overall color rating for the Technical/Management factor.

The Technical/Management subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be rated overall Technically Acceptable, each of the subfactors must be rated Acceptable.

Table 1. Technical/Management Ratings Rating Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

d. Discussions

The Government intends to evaluate proposals and award a contract without exchanges.

However, the Government reserves the right to conduct exchanges or seek clarifications if the KO determines they are necessary. If exchanges are required, the number of proposals being competitively considered may be narrowed to all of the most highly rated proposals. The Government further reserves the right to reduce the number of proposals being competitively considered to the greatest number that will permit efficient competition among the most highly rated proposals. If an offeror’s proposal is removed from further consideration for award, written notice of the removal will be provided to the offeror. In the event issues pertaining to the solicitation cannot be resolved to the KO's satisfaction, the Government reserves the right to cancel the solicitation. In such event, offerors will be notified in writing.

e. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus-free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening the file(s). The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(End of provision addendum)

Solicitation HC102826R0004 includes the following attachments:

Attachment 1 - CLIN Pricing Worksheet Attachment 2 – QASP Attachment 3 – Site Visit Request Instructions

Appendix A – Concept Plans Appendix B – DISA Labeling Standard Appendix C – Electrical Safety Program Appendix D – CRAH Units Appendix E – SEC Spreadsheet Appendix F – DISA NDA

PWS

PERFORMANCE WORK STATEMENT (PWS)

as of 13 August 2025

Award/Mod Effective Version Date Award

Contract Number:

Task Order Number:

Contractor Name Tracking Number: 832573502 Follow-on to Previous Contract and Task Order Number:

Not Applicable

1. Contracting Officer’s Representative (COR).

a. Primary COR. See DITCO Additional Text G1 - Points of Contact

b. Alternate COR. See DITCO Additional Text G1 - Points of Contact

c. Property Administrator N/A, No Government Furnished property is identified.

2. Contract Title. Data Center Hawaii Rm 191 Computer Room Air Handling (CRAH) Replacement

3. Background. Defense Information Systems Agency (DISA) datacenters provide routine and mission-critical computer processing resources and support to numerous government agencies on a 24 hours-per-day, seven days-a-week basis. DISA’s operational goal is to provide high availability to all supported programs and workloads at energy-efficient Tier III redundant datacenters. The existing Computer Room Air Handler (CRAH) units are at end of life, do not provide adequate room cooling, and require replacement.

4. Objectives: This project shall replace two existing CRAH units in computer room 191 and add aisle containment to computer room 191.

5. Scope. The work involved with this project is described in the Drawings, Specifications, and Appendices that are issued as part of the contract in support of a complete solution.

5.1. Task 1: Project Management and General Requirements.

5.2. Task 2: Replace Computer Room Air Handler (CRAH) Units.

5.3. Task 3: Electrical for Replacement CRAH Units.

5.4. Task 4: Aisle Containment.

5.5. Task 5: Project Close-Out.

6. Performance Requirements.

6.1. Task 1 – Project Management and General Requirements.

The contractor shall develop a detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare, and submit shop drawings and product data submittals for approval by the Government.

6.1.1. Subtask 1 – Project Schedule. The contractor shall provide a project schedule developed using Microsoft (MS) Project or similar program. Schedule shall use the ‘critical path’ method and identify all milestones;

the schedule shall include start date, submittal dates, key milestone dates, and completion dates as a minimum. The project schedule shall incorporate phasing of the project execution to ensure one CRAH unit is operating at all times. The project schedule shall be reviewed at weekly progress meetings.

6.1.2. Subtask 2 – General Requirements

6.1.2.1. Project Meetings

6.1.2.1.1. Project Kick-off Meeting. The contractor shall conduct a project kick-off meeting within 2 weeks of contract award. At a minimum meeting attendees shall include the contractor, site POC, and Primary COR. On-site kick-off meeting is preferred.

6.1.2.1.2. Project Status Meetings. The contractor shall conduct recurring weekly project status meetings.

During each meeting, the contractor shall provide schedule updates, review any open items from the previous project status meeting, and record meeting minutes for distribution.

6.1.2.2. Submittals

6.1.2.2.1. The contractor shall submit all electronic deliverables to the Government in text searchable format for review and approval.

6.1.2.2.2. Unless otherwise stated in this PWS, the contractor shall allow 10 business days for the Government to review and approve each deliverable associated with this contract. For the purposes of this PWS, 20 December through 5 January and all Federal holidays are not considered working days.

6.1.2.2.3. No Materials to be Ordered without Approval - Material submittals (product/technical data, materials specifications, etc.) shall be provided by the contractor for Government review and approval prior to the contractor procuring the material. All original manufacturer safety data sheets (SDSs) shall be submitted and approved prior to the contractor procuring the material. SDSs shall be available on site prior to bringing the associated material on site.

6.1.2.2.4. Product Data Submittals. Product data shall meet the salient features as stated for each equipment and component as required in this PWS. The contractor shall submit product data sheets for each equipment and component for Government approval prior to procurement.

6.1.2.3. All items procured by the contractor shall be new Original Equipment Manufacturer (OEM) standard products in undamaged condition complete with accessories and instructions. Refurbished or used items are not permitted.

6.1.2.4. Investigate Existing Conditions. The contractor shall perform site visits after contract award and review the concept plans to gather information on existing conditions and have a complete understanding of existing conditions and required work. The contractor shall investigate and verify all existing conditions, including working conditions, access, and other items/systems associated with the scope of the contract. DISA’s existing drawings are available to the contractor, but these drawings should not be viewed as complete and accurate. The contractor shall field verify all existing conditions prior to providing submittals.

6.1.2.5. The contractor shall install all equipment in accordance with the manufacturer’s recommendations.

6.1.2.6. Shop Drawings.

a. All drawings submitted by the contractor shall conform to the USACE Engineer Research and Development Center A/E/C CAD Standard Release 6.1. Models shall be drawn in model space at full scale (1:1). Drawings shall be in paper space, sized at ANSI D, placed in the DISA Title Block. All pdf drawings submitted shall be text searchable. All measurements on project drawings shall be in United States Customary System (USCS) units.

b. The contractor shall prepare and submit detailed drawings and equipment schedules for Government review and approval.

c. The contractor shall submit a complete set of redline drawings in AutoCAD compatible (current .dwg format as of date of contract award) and electronic format (pdf) as part of this project prior to final project close-out. Concept plans are available for contractor use in AutoCAD® format. Submittal requirements are detailed in paragraph 6.1.2.2.

6.1.2.7. The contractor shall acquire all mandatory local, state, and federal permits.

6.1.2.8. Protection of Existing Systems

6.1.2.8.1. The contractor shall protect existing systems during PWS task activities.

6.1.2.8.2. The contractor shall protect the existing Very Early Smoke Detection Apparatus (VESDA) System, grounding grid, cable tray and any other systems encountered during work performed under this contract. These systems must remain operational during this project. The contractor can disconnect supports for under floor systems to perform work associated with this PWS. The contractor shall provide temporary supports for all under floor systems disconnected from permanent supports. The contractor shall reinstall/reattached permanent supports as soon as associated work requiring support removal is completed.

6.1.2.8.3. The contractor shall maintain all existing finishes to pre-installation condition.

6.1.2.8.4. The contractor shall use floor protection such as plywood or Masonite panels when delivering and installing equipment and materials to distribute equipment weight and prevent damage to building floor surfaces (e.g., carpeting, laminate, raised access floor panels). The contractor shall cover any open cutouts with material of sufficient strength to support the loads to be encountered crossing the floor area.

6.1.2.8.5. The contractor shall reinstall any floor tiles that have been removed at the end of each workday.

Contractor shall ensure the area is safe for use by site personnel.

6.1.2.8.6. If any hazards must remain – mark and barricade the area to comply with OSHA/Safety requirements, and to keep personnel from entering the area. If any hazards must remain – coordinate markings, barricades, walkway requirements and DISA operational issues with DISA Site POC and Primary COR, 5 working-days in advance of hazards being allowed to remain.

6.1.2.9. The contractor shall replace defective items procured as part of this contract and repair damage caused to the facility structure or equipment due to work associated with this contract at contractor expense.

6.1.2.10. Cleaning.

6.1.2.10.1. The contractor shall clean work areas and remove project debris from inside the building daily. The contractor shall ensure no dust is allowed on or in the rack enclosures.

6.1.2.10.2. The contractor shall remove all existing debris from below the raised access floor as part of the underfloor cleaning.

6.1.2.10.3. Vacuums:

a. The contractor shall provide vacuums equipped with High Efficiency Particulate Air (HEPA) filtration systems, removing all dust and dirt from the floor and sub-floor areas. Vacuums shall be capable of capturing particles as minute as 0.3 microns at a 99.97% efficiency rating.

b. The contractor shall clean or replace vacuum filters at the end of each working day.

c. The contractor shall inspect/start vacuums outside the building each morning, before use, to ensure the integrity and cleanliness of the filtration system.

d. The contractor shall fit all vacuums with Ground Fault Current Interrupter (GFCI) protectors and shall never be plug in under the raised access floor or to power strips inside the IT racks. Only designated power outlets shall be utilized when performing decontamination functions.

6.1.2.10.4. The contractor shall use tack pads at work area entryways to prevent dust from being carried in and out of work areas by people’s feet. Tack pads shall be replaced daily during work associated with this

PWS.

6.1.2.10.5. The contractor shall clean the floor, including the structural concrete subfloor, during the performance of this project.

a. Any existing debris and debris created during work associated with this PWS shall be removed from both the raised access floor and subfloor at the end of each work day.

b. When cleaning the access floor, the contractor shall not permit seepage of cleaner between individual panels. Cleaning of ferrous surfaces must be in accordance with FS TT-C-490.

6.1.2.10.6. The contractor shall remove and properly dispose of all debris off site in an environmentally safe manner.

6.1.2.11. Work Noise – Installation noise shall be limited to 85 decibels (dBA) or less during normal working hours (0700 to 1530). The contractor shall schedule work outside of normal working hours with Primary COR- when performing work with noise in excess of 85 dBA.

6.1.2.12. Hazardous Condition (HAZCON) Notification:

The contractor shall provide notification to the Primary COR of all potential HAZCONs to describe when the facility is operating in a decreased state of reliability or operational ability. It is permissible for the contractor to intentionally place the site in a HAZCON to support work outlined under this contract.

This is with the understanding that the contractor shall first fully coordinate and seek approval with the Primary COR before proceeding with any work that puts the site in a HAZCON.

6.1.2.12.1. HAZCON is defined as a condition in which the normal, alternate, backup, or redundant power source or mechanical equipment is not available, but power and cooling is not interrupted to the load. It is therefore not a true outage at the load, although it may be a partial outage of one bus, circuit, mechanical system, etc.

6.1.2.12.2. The contractor shall provide a request and receive approval for the HAZCON at least 45 calendar days prior to the HAZCON event. The possibility always exists that an approved Authorized Service Interruption (ASI) can be canceled at the last minute due to mission requirements. HAZCONs may only be allowed to occur on weekends or at night.

6.1.2.12.3. The contractor shall ensure that all HAZCONs are clearly noted in the equipment installations’ sequence of events, i.e., Method of Procedure (MOP), etc.

6.1.2.12.4. An approved MOP shall be required for all equipment connections to the existing operational infrastructure and any interruption of service for any mechanical or electrical equipment. A MOP is step by step, in depth, description of a work item that needs to be completed. The contractor is required to develop a MOP for each required instance and submit to the Government for review and approval. The Government has the discretion to approve/reject MOP's for any work required. The Government shall have 30 days to review each MOP.

6.1.2.12.5. HAZCONs that require an ASI shall be accompanied by a contractor developed MOP detailing step-by-step sequence of events that address safety, operational availability, and coordination procedures.

MOPs shall be reviewed and approved by the Government in advance of submission with the ASI request or equipment removal/installation.

1. Include mitigations steps to avoid disruption of site operations.

2. The phasing sequence shall align with the proposed project schedule, allow for continuous operation of

IT racks, and limit the number of open floor area to maintain cooling to the IT racks and personnel access to the data center rooms and corridors.

3. Limit the number of open floor areas to maintain cooling to the racks. Temperature of the computer room shall not exceed 75°F during the duration of the work unless approved by the Primary COR.

4. Limit the size of open floor areas to prevent the existing floor from shifting, as the existing floor is a floating floor.

5. Limit the open floor area in corridors to allow DISA personnel access to all areas within the scope of this project.

6.1.2.13. Hot Work Permit. If any hot work is desired, contractor shall request the use of hot work to the Primary COR and submit a hot work permit for Government review and approval.

6.1.2.14. Lock-Out Tag-Out (LOTO) Plan – The contractor shall submit LOTO plan for Government’s review and approval prior to proceeding with associated work (mechanical/electrical).

a. All work that requires the opening of electrical equipment is classified by DISA as work on or near energized equipment, and any person associated with this work must comply with Appendix C - Electrical Safety Program. The contractor shall ensure that this electrical safety requirement is included in the installation documents.

6.1.2.15. Buildings shall be occupied during performance of work under this Contract.

a. The contractor shall take precautions to ensure no computing equipment will be taken offline (power or IT communication loss) during the performance of this project.

b. The contractor shall take precautions to ensure facility personnel have access within the buildings and life safety egress routes are not blocked.

6.1.2.16. The contractor shall label equipment, pipe, and conduit in accordance with Appendix B (DISA Labeling Standard).

a. Equipment Unique Identification Numbers (UIDs) are determined by DISA based on initial SEC (systems, equipment, and components) spreadsheet submission (refer to Appendix G). Equipment type, power source, capacity, and location for each new SEC are the only required fields for the initial SEC spreadsheet submission.

b. DISA shall provide equipment UID labels to the contractor. Any labels required for equipment in addition to UIDs shall be provided by the contractor. The contractor shall install all equipment labels.

c. The contractor shall provide and install Pipe/Conduit labels.

d. All contractor provided labels shall be submitted to the Government for review and approval prior to generating the labels.

6.1.2.17. Applicable Standards and Guidelines.

All work shall be done in accordance with the latest version(s) and/or edition(s) as of the award date of this PWS of the following codes and standards listed below. These documents are prescriptive to the execution of this PWS:

American National Standards Institute (ANSI) ASHRAE 202, Commissioning Process for Buildings and Systems

ANSI/NETA Acceptance Testing Standards (ATS) American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) American Society for Testing and Materials (ASTM) Architectural Barriers Act (ABA), Americas with Disabilities Act and Architectural Barriers Act Accessibility Guidelines DISAI 240-110-33, Physical Security International Building Code (IBC) International Plumbing Code (IPC) International Mechanical Code (IMC) Military Standard (MIL-STD-188-124B) for Grounding, Bonding and Shielding National Electrical Testing Association (NETA) National Fire Protection Association (NFPA) NFPA 70, National Electrical Code (NEC) NFPA 70E, Standard for Electrical Safety in the Workplace NFPA 101, Life Safety Code Handbook Occupational Safety and Health Administration (OSHA) TIA-942 Telecommunications Infrastructure Standard for Data Centers Unified Facilities Criteria (UFC) United States Army Corp of Engineers (USACE) Engineer Research and Development Center A/E/C CAD Standard (For more information, go to:

http://www.wbdg.org/FFC/AECCAD/ERDCITL_TR12-6_r6.pdf) DISA Standards:

o Electrical Safety Program

6.1.2.17.1. Conflicts between codes and standards that are not specifically addressed in this PWS, the more stringent shall apply. The codes, standards, and publications most current at the date of contract acceptance shall be those referenced for system planning.

6.1.2.17.2. Technical Questions - All technical questions and/or concerns with this PWS or project after award are to be addressed and answered by the Primary COR. If there are conflicting statements, the order of precedence shall be first, the text of this PWS, second, Appendices to this PWS, and third, the standards and guidelines referenced above.

6.1.2.17.3. Substandard and non-code compliant electrical and mechanical equipment installations found during new or replacement equipment installation must be brought into compliance with applicable Life Safety and Federal Government guidelines.

6.1.2.18. Seismic Qualifications – Equipment and components must withstand the effects of a seismic event (remain in place without separation of any parts when subject to seismic forces and remain fully operational after the seismic event). The contractor shall provide all necessary bracing and supports to meet requirements for installation for the site seismic design category in accordance with IBC. The contractor shall submit seismic calculations sealed by a Professional Engineer to confirm the installation meets the seismic requirement in accordance with IBC if selected products do not have seismic ratings.

6.1.2.19. Additional Documentation: Provide Visit Authorization Letters (VAL) in accordance with paragraph

11.4 and Non-Disclosure Agreement (NDA) in accordance with paragraph 13.c

Deliverables:

PWS

Task#

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.1.1 Project

Schedule

MS Project or similar in ‘critical path’

30 calendar days after award, and 5 calendar days after any update

Standard Distribution* Once, resubmit when updated

PWS

Task#

Deliverable Title

Format Due Date Distribution/Copies Frequency and Remarks

6.1.2.1.2 Project Status

Meeting Minutes

Pdf 5 business days following each project status meeting

Standard Distribution* Once for each status meeting

6.1.2.2.4 Product Data

Sheets

Pdf Prior to procurement Standard Distribution* Once, per item

6.1.2.6.b Drawings and equipment schedules

Pdf Prior to procurement Standard Distribution* Once, resubmit if updated

6.1.2.6.c Redline drawings

Pdf and dwg Prior to Substantial Completion

Standard Distribution* Once

6.1.2.12.2 HAZCON Pdf 45 working days before

required

Standard Distribution* Once, per instance

6.1.2.12.5 MOP and ASI Pdf 30 working days before

required

Standard Distribution* Once, per instance

6.1.2.13 Hot Work

Permit (if applicable)

Pdf 10 working days before required

Standard Distribution* Once, per instance

6.1.2.14 LOTO plan Pdf Prior to associated work Standard Distribution* Once, per instance

6.1.2.16 Initial SEC

Inventory Spreadsheet

Xlsx Prior to design completion

Standard Distribution* Once, resubmit if updated

6.1.2.16 Labels Pdf Prior to creating labels Standard Distribution* Once, resubmit if updated

6.1.2.18 Seismic

Calculations

Pdf Prior to procurement Standard Distribution* Once, resubmit if updated

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

6.2. Task 2 – Replace Computer Room Air Handler (CRAH) Units

6.2.1. Subtask 1 – General Requirements

6.2.1.1. The contractor shall submit shop drawings detailing installation plan, maintenance instructions, and installation instructions for all equipment, components, and materials required to install the two CRAHs in Room 191 detailed in paragraph 6.2 for Government review and approval prior to procurement.

6.2.2. Subtask 2 – Install Procure and Replace CRAHs in Room 191

6.2.2.1. The contractor shall remove existing CRAH_1-A-06 and CRAH_1-A-07 including stands and procure and install replacement CRAHs

a. Replacement shall be phased to ensure at least 1 CRAH unit is operating at all time in room 191.

b. The contractor shall ensure the computer room does not to exceed 75°F and 60% humidity during CRAH replacement.

c. For the purpose of determining electrical and mechanical sizing requirements, the existing CRAHs are

Compu-Aire Compu-Kool CKC4 and the replacement CRAH is Stulz COS-120 or equivalent.

6.2.2.2. The contractor shall procure CRAHs which meet the salient features detailed in Appendix D, Computer Room Air Handling Units.

a. New CRAHs shall be labeled as CRAH_1-A-06 and CRAH_1-A-07.

6.2.2.3. The contractor shall install the CRAHs in accordance with manufacturer’s recommendations, as shown on the concept plans (Appendix A), and as detailed below:

a. All wetted materials shall be rated for the CHW water chemistry: between 120 ppm CS-4619.

b. Dielectric unions shall be used when connecting dissimilar metals.

c. Any piping components (i.e., strainer) .recommended by the CRAH manufacturer shall be installed.

6.2.2.4. The contractor shall replace insulation removed from chilled water lines to support the installation of the new CRAHs. The contractor shall replace and install closed cell elastomeric insulation in accordance with ASHRAE standard and Appendix B, DISA Labeling Standard.

a. Chilled Water pipe may be reused if sized correctly for the replacement CRAH units.

b. Chilled water pipe shall be replaced if too small for the replacement CRAH units (expected due to CRAH upsize). Replacement chilled water pipe shall be in accordance with the concept plans and the following:

1. Pipe shall be copper and sized for new CRAH units.

2. Pipe shall be rerouted, approximate location and isolation valve locations are identified on the concept plans.

3. Existing pipe shall be removed and capped after the tie-in isolation valve.

6.2.2.5. The contractor shall replace each CRAH condensate line. Replacement condensate line shall meet the following:

a. Routed to the nearest floor drain

b. Continuously sloped down

c. Upsized 1/2" larger than condensate connection at CRAH, additional upsize required if condensate lines are combined. Combined condensate line size shall be approved by the Government.

d. Constructed of stainless steel

6.2.2.6. The contractor shall notify the Government at least 15 calendar days prior to date connections to existing systems are planned. (Chilled water and electrical).

6.2.2.7. Contractor shall provide one complete spare filter bank set per CRAH to DISA prior to final acceptance testing.

6.2.2.8. The contractor shall reuse existing conduit if sized correctly for the new CRAH cabling. Cabling may be reused if rated for the new CRAHs. Replacement cabling shall be in accordance with paragraph 6.4.1.

6.2.2.9. The contractor shall patch the raised access floor to match existing, and in accordance with the following:

a. All floor panel penetrations shall be sealed with an approved material.

b. Raised access floor shall be tightly fit around each CRAH.

c. Raised access floor panels where chilled water pipe was removed shall be replaced.

d. Reusing floor panels, stingers, and pedestals removed after installing the new CRAHs for patching the floor is recommended.

1. Existing floor panels are Tate ConCore 1250.

e. Floor…