HC102821R00180006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modfiication is to add the revised CLIN Pricing Spreadsheet, add the payment schedule, update the RFP information and extend the proposal due date to August 10, 2021 at 2pm CST.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC102821R0018

X 9B. DATED (SEE ITEM 11)

12-Mar-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jul-2021

CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

HC1028 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC102821R0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

RFP INFORMATION

1. This request for proposal (RFP) is to upgrade the existing condenser water filtration, controls and piping system at the DISA facility in San Antonio, TX, to improve reliability, energy use, and redundancy in order to meet DOD standards. The contractor is required to enhance the cooling towers, replace piping, adjust the water pump, run temporary chillers for redundancy testing and adjust the water filtration controls. This Capital Equipment project is working on the IT only mechanical system and is separate from the building mechanical system.

The specifics are as follows:

Tracking Number HC102821R0018

Contract Title Condenser Water Filtration and Upgrades

Small Business Set Aside YES – Total Small Business

Order Type Firm Fixed Price (FFP)

NAICS

333415

Period of Performance The resultant contract will be awarded with a 1-year

Period of Performance. The anticipated start date of this requirement is August 30, 2021.

Section 508 Applicable No

Method of Evaluation Lowest Price Technically Acceptable (LPTA)

Performance Based Yes

DD254 Required Yes

Proposal due date August 10, 2021 at 2:00pm CST

2. Offerors are requested to submit a written technical and price proposal in response to the

Performance Work Statement (PWS) embedded in HC102821R0018 and Quality Assurance

Surveillance Plan (QASP). Further information on submission of technical and price proposals is provided throughout this document.

a. IAW with DISA Acquisition Regulation Supplement (DARS) 52.209-9000, each offeror shall specifically identify in its proposal, whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation

(FAR) Subpart 9.5 exists for this procurement. If the offeror believes that no OCCI exists, the

OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an

OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

b. Section 508 Accessibility Standards do not apply to this requirement.

c. The following administrative requirements apply to the offerors’ proposals in response to the RFP. The technical portion of the proposal shall include information regarding the offeror’s ability to conform to all required terms and conditions in the solicitation. The offerors’ proposals shall address all aspects of the PWS. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, and OCCI mitigation plans. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the proposal is to be submitted as a Microsoft (MS)

Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The price proposal spreadsheet shall be a separate document from the technical proposal and shall be submitted in MS Excel 2007 format. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB. Email attachments shall not be submitted in a .zip file format. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered as part of a proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

d. This requirement is being solicited to small business contractors (Set Aside 100%).

3. Evaluation Factors and Basis for Award Determination:

a. Award will be made to the offeror whose proposal is determined to represent the overall best value to the Government using an LPTA evaluation process. The evaluation factors and subfactors identified in paragraph 3c (1) below will be used in the determination of technical acceptability.

b. After receipt of proposals, the Government will first evaluate the lowest price proposal. If the lowest price proposal is determined to be technically acceptable and otherwise properly awardable, no further evaluations will be conducted, and award will be made. If, however, the lowest price proposal is determined to be technically unacceptable and/or otherwise not properly awardable, further evaluations will be conducted.

c. The standards for determining technical acceptability are below, as well as information concerning price proposals.

(1) Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be acceptable a contractor’s proposal to be rated overall Technically Acceptable each of the following subfactors must be rated Acceptable. Technical/ management proposals shall not exceed 20 pages.

(a) Subfactor 1: PWS Paragraph 6.1:

(1). In order for this subfactor to be rated Acceptable, provide a draft executable schedule for equipment installation to demonstrate project completion within the stated Period of

Performance of 365 calendar days after award.

(b) Subfactor 2: PWS Paragraph 6.8:

(1). In order for this subfactor to be rated Acceptable, provide a draft executable plan with any proposed equipment submittals for accomplishing the requirements described in paragraph section 6.8.

(c) Subfactor 3: PWS Paragraph 6.4:

In order for this subfactor to be rated Acceptable the proposal shall provide information congruent with the PWS with respect to:

(1). Provide and install two (2) TEFC, NEMA rate premium efficiency, 60 brake horse power motors and two (2) VFDs per Appendix E.

(2). Provide and install two (2) centrifugal condenser water pumps with a design head of

82.5 feet and a flow rate of 2100 GPM with a minimum efficiency rating of 84%, based on the manufacturer’s pump curve. Each pump shall be equal to a Bell & Gossett double suction split case series VSX-VSCS Model 8x10x17.5B, per Appendix C.

(d) Subfactor 4: PWS Paragraph 6.2:

In order for this subfactor to be rated Acceptable the proposal shall provide information congruent with the PWS with respect to:

(1). Provide and install two (2) 250 GPM side stream filters equal to Lakos model # eTCX-210-SRV.

(e) Subfactor 5: PWS Paragraphs 6.3, 6.4, 6.5, and Appendix A:

(1). In order for this subfactor to be rated Acceptable the proposal shall provide information congruent with the PWS sections and Appendix A detailing that the piping and equipment will be installed per the drawing provided in Appendix A.

Table 1. Technical/Management Ratings

Rating Description

Acceptable Proposal/quotation clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal/quotation does not clearly meet the minimum requirements of the solicitation.

(2) Past Performance: Past performance is being evaluated on this LPTA requirement but only on a acceptable/unacceptable basis and will be considered only after the technical proposal is determined acceptable.

Offerors will be evaluated on performance under existing and prior contracts for similar products or services with the past performance being rated as "Acceptable" or "Unacceptable." In order to be rated Acceptable, the Government must determine that based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or that the offeror’s performance record is unknown.

Past performance efforts cited must be for similar services, as outlined in the PWS, with satisfactory performance, and must have occurred within the last 5 years. A minimum of 2, but maximum of 5 past performance efforts may be submitted, and each past performance effort submitted shall not exceed 2 pages. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to that provided by the offeror.

Past performance, information may be obtained through the Past Performance Information

Retrieval System, through interviews with program managers on past efforts, or any other sources known to the Government.

General and Installation Contractors shall have a minimum of five (5) years’ experience in either steam, chilled water or condenser water mechanical piping in a high availability/reliability commercial or government environment. The installation contractor shall demonstrate that they have experience in welding, plumbing, 480 volt electrical and building automation controls. This factor will be rated Unacceptable if, based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Table 2. Past Performance Ratings

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

(3) Price Factor:

(a) The Government will determine completeness of the offeror’s proposal by verifying that all solicitation requirements have been priced, figures are correctly calculated, and costs are presented in a clear and useful format. The offeror shall submit pricing for the scope of work requested for the 1-year PoP. The total evaluated price will consist of the contractor’s proposed price for the work requested.

(b) Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, contract access fees, etc.). Again, the price proposal spreadsheet shall be a separate document from the technical/management proposal.

(c) All travel must show the specific detail, if known (e.g., number of days, locations, number of personnel, etc.). All ODCs shall annotate the specific detail (e.g., quantity, part number, manufacturer, etc.) to include supporting documentation to justify the costs (i.e., price quotes, price history, etc.). Travel shall be authorized by the Contracting Officer Representative (COR) in writing prior to performance and will be paid IAW FAR 31.205-46. No profit or fee will be authorized for travel or ODCs. Applicable burdens, e.g., G&A, may apply to travel and ODCs

IAW the contractor’s accounting practices.

Due to the likely inability to accurately estimate travel associated with this task the Government is providing a plug number to be used in the Proposal. Contractor is instructed to propose this plug number for travel in the following EXACT amount, however actual travel shall be authorized by the Contracting Officer's Representative (COR) in writing prior to performance and will be paid IAW FAR Part 31.205-46.

Total Plug number value for:

Base Year: $75,000.00

These EXACT amounts shall include all audited markups and burdens and shall not be rounded or adjusted based upon independent decisions regarding actual anticipated ODCs.

(d) The Government may require surge support in accordance with DITCO Special Contract

Requirement H6 – Option to Exercise Surge Support. The Government is providing a percentage value to be used by all offerors when proposing surge. Surge support will not exceed

5% of the offeror’s total proposed cost/price for the base and all option periods, excluding any 6-month extension of services pursuant to FAR 52.217-8. Offerors are instructed to propose this

EXACT percentage for Surge CLIN 9999. Pricing for optional CLIN 9999 shall be quoted as a cost reimbursable, not-to-exceed CLIN. The Government will not conduct a cost realism analysis on optional surge CLIN 9999 if all other labor CLINs under the contract/task order are fixed price.

4. The Government intends to evaluate proposals and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions or seek clarifications if the Contracting Officer (KO) determines they are necessary. In the event issues pertaining to a proposed task cannot be resolved to the KO’s satisfaction, the Government reserves the right to withdraw and cancel the proposed contract. In such an event, offerors will be notified in writing. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition.

5. A fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS must be submitted with your proposal. The government has provided the fixed price payment plan that the contractors are to utilize for this RFP. The payment plan template can be found as an attachment to the solicitation on SAM.GOV website.

Fixed price payment plan with the total dollar amount divided into 12 equal monthly payments will not be accepted unless you provide justification for this plan that the Government subsequently deems adequate. If justification is provided and deemed adequate, you shall ensure your monthly price (total price divided by 12), comes to no more than two decimal places. You will be authorized to invoice monthly for all approved travel costs incurred and approved by the

COR.

6. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

7. An offeror agrees that if its offer is accepted within 60 calendar days from the date of receipt of proposals (unless a different period is stated in the proposal), it will furnish the items and/or services identified in its proposal at the price offered to the designated point(s) within the time specified in the contract.

8. Portions of the successful offeror’s proposal may be incorporated into the contract.

9. Request for Final Proposal Revisions:

The government is hereby notifying offerors that discussions have concluded for RFP

HC102821R0018. Only FPR documents shall be considered when determining your compliance with the evaluation criteria stated in the RFP (including all amendments (1-6)).

Contractors are required to provide a completed copy of the original RFP, amendments, NDA, CLIN Pricing Spreadsheet and all other documentation stated within the RFP.

Failure to provide the required documentation will result in the Government finding offeror proposals techically unacceptable.

Regarding the CLIN pricing spreadsheet all contractor and subcontractor labor rates shall be fully burdened and broken out in accordance with the latest version of the spreadsheet attached within the SAM.gov website. This requirement is Firm Fixed Price so all costs to include travel, materials, labor etc., has to be included in the first tab (summary) of the

CLIN Pricing Spreadsheet.

The Government intends to make award without obtaining further revisions.

Your FPR shall be in writing and consist of a revised proposal submitted in response to the

Discussion Evaluation Notices (ENs). It shall consist of all proposal volumes already submitted, even if the volumes were not revised as a result of discussions. Any changes shall be marked within each FPR document and a revision date provided in a uniform location. You may revise any portion of your proposal (whether addressed in an EN or not), but you are cautioned that all changes should be adequately substantiated.

Your FPR must be submitted electronically and shall consist of the following:

a. Offeror’s Cover Letter. At a minimum, the cover letter shall provide an index of the documentation submitted with your response, including a statement of confirmation that the documents have been scanned and are free from viruses. Your submission shall be considered complete when all documents/volumes identified in the cover letter are received.

b. Revised Proposal Volumes. You shall provide all proposal volumes submitted in response to the RFP, even if the volumes were not revised as a result of the ENs. Revised proposal volumes shall be in accordance with RFP information sections in previous sections above. You are reminded that the page counts for the FPR shall not exceed the page limitations specified in the RFP. If the FPR exceeds the specified page counts in the

RFP, the portion that exceeds the page counts shall not be considered by the government.

The revised proposal volumes are the only documents that will be evaluated by the government to determine an offeror’s compliance with the solicitation requirements.

To accommodate electronic submission of the revised proposal volumes, you must provide the following: A Microsoft (MS)Word or compatible document with “Tracked

Changes” turned on and a .pdf document with “Accepted Changes.” See below for a detailed description.

(1) MSWord or compatible documents. All changes are to be clearly marked within the document and include a revision date located in a uniform location. To accommodate this requirement, you must submit MSWord or compatible documents for each revised proposal volume, with Track Changes “activated.”

(2) .pdf documents. The Government will use the .pdf document to determine compliance with page limitations reflected in Section L of the RFP. The .pdf files must include all revisions; however, the .pdf documents shall not reflect “tracked” changes. To accommodate submission of the .pdf documents, you must “accept” all

“tracked” changes reflected on the MSWord documents and save the “accepted” versions of the MSWord documents as separate .pdf files.

Your FPR and cover letter shall be submitted no later than August 10, 2021 at 2:00 p.m. (CT).

Any late responses are subject to the solicitation provision on late submissions. You shall ensure that a receipt is received for all documents you send. The Government will not grant any extensions.

The following attachments are still required with FPR submissions:

Non-Disclosure Agreement (NDA)

CLIN Pricing Worksheet

QASP

Payment Schedule

(End of Summary of Changes)