RFP_Rev.2.pdf

GS-11-P-16-YE-D7001 Page 1

REQUEST FOR PROPOSAL

(RFP)

U.S. GENERAL SERVICES ADMINISTRATION

National Capital Region

301 7th Street, SW, Room 7919 Washington DC 20407

PROJECT: Operation and Maintenance and Elevator Services located at the St. Elizabeth West Campus

SOLICITATION NO: GS-11-P-16-YE-D-7001

FOR A SINGLE AWARD OF A FIRM FIXED PRICED

CONTRACT

ISSUE DATE: February 23, 2016

CLOSING DATE & TIME: 2:00PM Eastern Standard Time on March 24, 2016

Cut-off date for Receipt of Questions: 1:00 PM Eastern Standard Time on March 10, 2016

PROPOSAL DUE TO: U.S. General Services Administration Public Buildings Service Operations & Maintenance West Division 301 7th Street, SW, Room 7919 Washington DC 20407 Attention: Kelly DeShields, Contract Specialist

*PLEASE SEE PAGE 2 FOR SITE VISIT INFORMATION

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SUBJECT: SITE VISIT FOR REQUEST FOR PROPOSALS

(RFP) – GS-11P-16 YE-D-7001

OPERATION AND MAINTENANCE

ELEVATOR MAINTENANCE SERVICES

The General Services Administration, NCR, PBS, invites you to attend a site visit which will be held at the time and place listed below.

LOCATION: St. Elizabeths West Campus 2701 Martin Luther King Jr. Ave S.E.

WASHINGTON, DC 20024

*Gate 4

TIME: 10:00 AM Eastern Time

DATE: March 4, 2016

POINT OF CONTACT: Ms. Kelly DeShields, Contract Specialist Phone: 202-308-9146 Email address: Kelly.deshields@gsa.gov

The purpose of this site visit is to provide a briefing on the scope of work and specifications for this contract.

If you are planning on attending this site visit please submit the “2016 New Consolidated Headquarters Campus Visit and Badge Request Form” to the POC by 2pm Thursday, February 25, 2016 via email. The passcode for the “2016 New Consolidated Headquarters Campus Visit and Badge Request Form” is “GSASTES2016”. All attendee’s must be able to pass a background check. Attendees will be required to present valid identification.

No other site visit will be granted. All of offerors are responsible for taking note of all relevant aspects of the services to be performed for the HOTD, Central Heating and Refrigeration Plant. All questions arising from the site visit must be submitted in writing by email to: Ms. DeShields at kelly.deshields@gsa.gov by 1 pm on March 10, 2016.

Attendance at this site visit is vital to the preparation of a competitive proposal, and to understand the total result desired by the Government. Please ensure that attendees have a picture ID available for entrance into the building.

mailto:kelly.deshields@gsa.gov

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Table of Contents

A. SOLICITATION / CONTRACT FORMS

Section I

Standard Form (SF) 1449………………………………………………………………………

Section II

Continuation of Any Block from (SF) 1449….………………………………………………..

B. SERVICES, ORDERING AND PRICES …………………………………………………………P.15-26

C. DESCRIPTION / SPECIFICATION/STATEMENT OF WORK INTRODUCTION………..P. 26-99

INTRODUCTION

C.1 SCOPE OF WORK

C.1.1 Contractor responsibility for equipment and systems C.1.2 Contractor Responsibilities for Management and Communication C.1.3 Exclusions

C .2 DEFINITIONS

C.2.1 Acceptance C.2.2 Acts of God C.2.3 Additional services C.2.4 Advanced Meters C.2.5 Advanced Metering Systems C.2.6 Approval C.2.7 Architectural and Structural C.2.8 Basic Services C.2.8.1 Above Basic Services C.2.9 Building C.2.10 Building Automation System (BAS) C.2.11 Building Operating Plan C.2.12 Commissioning C.2.13 Ongoing Commissioning C.2.14 Computerized Maintenance Management System (CMMS) C.2.15 Consumable Parts C.2.16 Contracting Officer (CO) C.2.17 Contracting Officer Representative (COR) C.2.18 Contractor C.2.19 Contractor’s other than Normal Working / Duty Hours C.2.20 Controls and Control System C.2.21 Defective Service C.2.22 Electrical

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C.2.23 Elevator C.2.24 Emergency C.2.25 Emergency Callback C.2.26 Environmentally Sustainable C.2.27 Existing Deficiency List Report C.2.28 Exterior C.2.29 Federal Holidays C.2.30 Federal Executive Holidays, Unanticipated C.2.31 Fire Protection and Life Systems C.2.32 Furnishings C.2.33 General Program C.2.34 Guiding Principles for Sustainable Existing Buildings C.2.35 GSALink C.2.36 GSA Green Purchasing Program (GPP) C.2.37 Heating, Ventilation and Air Conditioning (HVAC) C.2.38 HVAC Operations Manual C.2.39 Indefinite Quantity C.2.40 Landscape Irrigation Systems

C.2.41 LEED-EB

C.2.42 Maintenance Repair C.2.43 Mechanical C.2.44 Miscellaneous Work C.2.45 Modification of Contract C.2.46 Monthly Progress Report C.2.47 Negligence C.2.48 Non-reimbursable Repairs C.2.49 Normal Working Hours C.2.50 Occupant Emergency Plan (OEP) C.2.51 Open Systems C.2.52 Operations C.2.53 Ordering Official C.2.54 Performance Based Service Contracting C.2.55 Scope of Work (SOW) C.2.56 Predictive Maintenance C.2.57 Equipment Inventory C.2.57.1 Partial Inventory or Equipment List C.2.57.2 Preventive Maintenance (PM) Inventory C.2.57.3 Component-Level Inventory C.2.57.4 Complete Inventory C.2.58 Preventive Maintenance (Scheduled and Unscheduled) C.2.59 Product Preference C.2.60 Punch List C.2.61 Quality Assurance Surveillance Plan (QASP) C.2.62 Quality Control Plan C.2.63 Repair C.2.64 Reimbursable Repair C.2.65 Security Systems C.2.66 Sequence of Operations C.2.67 Service Calls C.2.68 Service Request C.2.69 Standard Services C.2.70 Stewardship C.2.71 Supervisor, On-Site C.2.72 Tour C.2.73 Vertical Transportation Systems C.2.74 Watch

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C.3 REFERENCES

C.4 EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.5 START-UP PHASE/TRANSITION PHASE

C.5.1 Startup Phase C.5.1.1 Startup Phase Schedule C.5.1.2 Transition Phase Startup C.5.2 Startup Phase Schedule C.5.3 Adjustments and Corrections

C.6 PHASEOUT TRANSITION PERIOD

C.7 DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8 GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing and Ability to Contact and Communicate with CO or designee C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Service Request and Administrative Support C.8.5 Use of CMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Surveillance Program C.8.7.1 Contract Performance C.8.7.2 Methods C.8.7.3 Records and Files C.8.7.4 Cooperation - Inspections C.8.7.5 Contractor Performance System (CPARS)

C.9 BUILDING OPERATING PLAN

C.9.1 Building Operation Plan Purpose C.9.2 Components of the Building Operating Plan

C.10 EQUIPMENT INVENTORY

C.10.1 Specifications for NCR Regional CMMS Program

C.11 MONTHLY PROGRESS REPORTS

C.11.1 No Bundling of Defective Equipment

C.12 PERFORMANCE REVIEW MEETINGS

C.13 EQUIPMENT CONDITION ASSESSMENTS

C.14 OCCUPANT FEEDBACK PROGRAM

C.15 REFERENCE LIBRARY

C.16 REVIEW OF DESIGN DOCUMENTS

C.17 BUILDING MANAGEMENT SUPPORT SERVICES

C.18 INSPECTION ASSISTANCE FOR SPACE BUILD OUTS

C.19 EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20 LABELING OF ELECTRICAL CIRCUITS

C.21 OPERATIONAL REQUIREMENTS

C.21.1 General C.21.2 Extended Operating Hours C.21.3 Continuity of Operations C.21.4 Emergency Operations Plan C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency

C.22 SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23 SERVICE REQUESTS

C.23.1 General C.23.2 Emergency Service Request C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Service Request Response C.23.5 Routine Service Request Response C.23.6 Inspection of Mechanical, Electrical, Fire Protection and Control Systems C.23.7 Posting Operating Instructions C.23.8 Customer Feedback

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C.24 TOURS

C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies C.24.4 Condensate Pans C.24.5 Monitoring of Central Plant Equipment C.24.6 Leak Testing

C.25 DEMAND RESPONSE PROGRAMS

C.26 CURTAILMENT PLAN

C.27 BAS ALARM RESPONSE

C.28 ADVANCED METERING PROGRAM

C.28.1 Verification and Calibration

C.29 PROTECTION AND DAMAGE

C.30 NEGLIGENCE

C.31 KEY CONTROL

C.32 DISRUPTIVE OR HAZARDOUS TOOLS

C.33 DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING

C.34 PLUMBING AND RESTROOMS

C.35 MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software C.35.4 BAS Control Systems C.35.4.1 BAS and AMS Operating Standards C.35.4.1.1 GSA-hosted Systems Requirements C.35.4.1.2 Excepted Systems Requirements (not hosted on GSA’s system infrastructure) C.35.4.2 Reporting C.35.5 Smart Building Technology C.35.6 Ongoing Commissioning / Re-Tuning

C.36 WATER TREATMENT

C.36.1 General C.36.2 Tolerances C.36.3 Initial Report and Development of Program C.36.4 Cooling Tower Water Management Plan C.36.5 Corrosion Monitoring C.36.6 Monthly Testing C.36.7 Water Treatment Monitoring - Reserved C.36.8 Domestic Water Testing C.1.36.9 Periodic Eddy Current Testing on Chiller Tubes

C.37 OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives C.37.3 Oil Changes

C.38 LAMPS AND BALLASTS

C.39 ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General C.39.2 Maintenance Repair C.39.3 Repair and Replacement Work C.39.4 Painting C.39.5 Interior Signage and Directories C.39.6 Finishes Maintenance C.39.7 Historic Building Preservation C.39.8 Vertical Transportation and Associated Equipment C.39.9 Flag Procedures

C.40 REPAIRS

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C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Reimbursable Repairs C.40.4 Miscellaneous Work C.40.5 Repair Shared Liability Example C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C.41 SAFETY & ENVIRONMENTAL MANAGEMENT

C.41.1 General C.41.2 Scheduling and Recordkeeping C.41.3 Refrigerants C.41.3.1 Control and Certification C.41.3.2 Certified Handlers C.41.4 AQMD Operating Permits C.41.5 Underground Storage Tanks C.41.6 Solid Waste Audit - RESERVED C.41.7 Polychlorinated Biphenyl (PCB) Control C.41.8 Facility Hazards C.41.9 Workplace Safety C.41.10 Electrical Safety C.41.11 Fall Protection C.41.12 Powered Platforms C.41.13 Lock-Out / Tag-Out C.41.14 Confined Spaces C.41.15 Asbestos Management C.41.16 Hazardous Materials C.41.16.1 Materials Safety Data Sheets (MSDS) C.41.16.2 Disposition of Hazardous Waste C.41.16.3 Environmental Report C.41.16.4 Recycled Content Product Purchase Annual Reporting C.41.16.5 Non-Bio-based Products C.41.16.6 Bio-Based Products C.41.16.7 Radon Mitigation C.41.16.8 Refrigerant Monitor Testing C.41.17 Boiler/Pressure Vessel Operation and Inspection Standards C.41.17.1 Boiler operation and Inspections C.41.17.2 Inspection and Tests C.41.17.3 Backflow Preventive Devices C.41.17.4 Potable Water Systems C.41.18 Labeling and Signage C.41.19 Roof Anchorage Points

C.42 LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 General C.42.2 Fire Alarm System Services C.42.3 Fire Alarm System Testing C.42.4 Fire Alarm System Maintenance C.42.5 Fire Alarm System Central Situation Station Monitoring C.42.6 Water-Based Suppression Systems C.42.7 Fire Doors and Other Opening Protective C.42.8 Fire and Combination Fire/Smoke Dampers C.42.9 Smoke Doors and Other Opening Protective

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C.42.10 Smoke Dampers C.42.11 Portable Fire Extinguishers C.42.12 Non Water-Based Fire Extinguishers C.42.13 Smoke Control Systems C.42.14 Emergency and Standby Power Systems C.42.15 Emergency Lighting Systems and Exit Signage C.42.16 Fire Alarm Central Station Monitoring C.42.17 Fire Drills C.42.18 Emergency Generator Testing and Reporting Requirements C.42.19 Miscellaneous Work C.42.20 Section 01546 – Safety and Health

C.43 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS

C.44 SUBMITTALS / DELIVERABLES REQUIREMENT

C.44.1 Milestone Chart For Contractor Deliverables Requirement

C.45 CRITERIA FOR NON-COMPLIANCE EVENTS

C.46 FEDERAL REQUISection III-A

Special Contract Requirements……………………………………………………………………..P.100-126

H.1. Security H.1.1 Security Requirements and Personal Identity Verification Procedures H.1.2 Qualifications of Offerors H.1.3 Qualifications of Employees H.1.4 Sustainability Determinations H.1.5 Compliance with Security Requirements H.1.6 Identification Credential H.1.7 Standards of Conduct H.2. Identification Credential H.3. Escort Requirements H.4. Standards of Conduct H.5. Removal from Contract Work H.6. Sensitive but Unclassified (SBU) Building Information H.7. Recording Presence H.8. Government Forms H.9. Other Contractors H.10. Ordinances, Taxes, Permits and Licenses H.11. Discrepancy in the Specifications H.12. Affirmative Procurement Program (APP)

H.12.1 Standards H.12.2 Reporting H.12.3 Recycle Content Certification

H.13. Asbestos Awareness training H.14. Uniforms H.15. Personnel Qualifications

H.15.1 Personnel Training H.15.1.1 Re-Tuning Training

H.15.2 Qualifications of Project Manager and Supervisory Personnel H.15.2.1 Project Manger H.15.2.2 Onsite Supervisors

H.15.3 Qualifications of Technicians H.15.3.1 Qualifications of Fire Alarm System Technicians H.15.3.2 Qualifications of Sprinkler System Technicians H.15.3.3 Qualifications of Water-Based Fire Suppression System Technicians H.15.3.4 Qualifications of Dry Chemical and Wet Chemical Extinguishing System Technicians H.15.3.5 Qualifications of Clean Agent Fire Extinguisher System Technicians

H.15.3.6 Qualifications of Halogenated Extinguishing System Technicians

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H.15.3.7 Qualifications of Carbon Dioxide Extinguishing System Technicians H.15.3.8 Qualifications of Ventilation System Fire Extinguishing System Technicians H.15.3.9 Qualifications of Smoke Control Technicians Qualifications of Portable Fire H.15.3.10 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke Damper Technicians H.15.3.11 Qualifications of Fire-rated and Smoke Door Assemblies Technicians H.15.3.12 Qualifications of Portable Fire Extinguisher Technicians

H.15.3.13 Qualification of Emergency and Standby Power System Technicians H.15.3.14 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians

H.15.3.15 Qualifications of HVAC Technicians H.15.3.16 Qualifications of AMS and BAS Technicians

H.15.3.17 Qualifications of Electrical Technician H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State and Local Codes

H.16. GOVERNMENT-FURNISHED MATERIALS

H.16.1 Requirements for Network Connection

H.17. CONTRACTOR FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES [Indefinite Quantity Provisions]

H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Labor H.18.6 Subcontracts H.18.7 Cost Documentation H.18.8 Competitive Bids H. 18.9 Method of ordering and invoicing

H.19. AWARD FEE

H.20. Strike Contingency Plan (SCP) H.21. Occupancy Emergency Plan (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES …………………………………………………………………………………P.115-126

52.223-1 Bio-based Product Certification.

52.223-2 Affirmative Procurement of Bio-based Products under Service and Construction Contracts.

PBSbiobasedreporting@gsa.gov 52.223-3 Hazardous Material Identification and Material Safety Data 52.223-5 Pollution Prevention and Right-to-Know Information 52.223-7 Notice of Radioactive Materials 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items 52.223-10 Waste Reduction Program 52.223-11 Ozone-Depleting Substances 52.223-15 Energy Efficiency in Energy-Consuming Products 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts 52.223-19 Compliance with Environmental Management Systems

J- LIST OF ATTACHMENTS (List of Documents, Exhibits and Other Attachments)……………..P.127 -398

J-1 Quality Assurance Surveillance Plan (QASP)

J-2 Green Purchasing Report J-3 Solid Waste Audit Report J-4 Summary of Environmentally Sustainable Product Attributes and Offerings J-5 Building Information Sheet J-6 Monthly Report Template J-7 Building Operating Plan Template mailto:PBSbiobasedreporting@gsa.gov

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J-8 Smart Buildings J-9 Water Treatment J-10 Operational (Energy and Water) Performance Targets J-11 Energy and Water Efficiency Use Plan J-12 Energy and Water Efficiency Monthly Report J-13 Annual Energy & Water Efficiency Report J-14 Qualifications of Electrical Testing Technicians (ETT) J-15 Miscellaneous Best Practices J-16 Inventory/CMMS J-17 Preventive Maintenance Guides J-18 Solid Waste and Recycling Report - RESERVED J-19 Requirements and Submittal Reports J-20 Milestone Deliverables for Contractor

Section V……………………………………………………………………………………P.398-399

Solicitation Provisions

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS / OFFERORS ………………………………………………………………………..P.400-411

M. EVALUATION FACTORS FOR AWARD……………………………………………………..P.399-400

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MEMORANDUM TO: ALL PROSPECTIVE OFFERORS

NOTES TO OFFERORS

THIS PROCUREMENT HAS BEEN SET-ASIDE FOR ECONOMICALLY DISABLED

WOMEN OWNED SMALL BUSINESS ONLY.

1. Operation and Maintenance and Elevator Serviceses will be awarded as a result of this Request for Proposal (RFP) is to be provided for the General Services Administration, St. Elizabeths West Campus at 701 Martin Luther King Jr. Ave S.E. 20032.

2. A firm fixed-price contract with a single award indefinite delivery indefinite quantity component will be awarded from this solicitation.

3. The offeror must propose a price for the initial 12-month period and for each of the four (4) option periods in order to be considered for award.

4. The offeror must submit a price for each line item for the initial year and each option years.

5. In order to be considered for award, the offeror must acknowledge receipt of each amendment issued (if any) under this solicitation by submitting five (5) signed and dated copies of the Standard Form 30 (Amendment of Solicitation/Modification of Contract) issued for each amendment.

6. Facsimile (FAX) bids/proposals are unacceptable in response to this solicitation.

7. Executive Order 12989, Economy and Efficiency in Government Procurement through

Compliance with Certain Immigration and Naturalization Act Provisions, is in effect and must be complied with under any contract(s) resulting from this Request for Proposals (RFP). In accordance with Executive Order 12989, contractors are responsible for compliance with immigration laws and are hereby notified that any and all suspected infractions shall be reported to the Immigration and Naturalization Service.

8. This package should be read in its entirety to ensure that the offeror is fully aware of all of the contract requirements.

9. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. All technically acceptable offerors shall be treated equally and will not be ranked. Failure to meet a requirement may result in an offer being determined technically unacceptable; an offer must be acceptable in order for the offeror to be eligible for award. The Government will not award a contract on the basis of an unacceptable offer. The Government intends to select ONE contractor for award of this effort. The following two factors will be used to evaluate the offers:

a) Technical Approach This factor evaluates the Technical Approach proposed to be used to establish and fulfill the technical requirement identified in the SOW. The government shall also evaluate the tailored technical approach described to achieve the ultimate goal of successfully implementing GSA’s mission as identified in the SOW.

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b) Staffing Plan This factor evaluates the contractor’s proposed labor category to ensure it is consistent as described in the statement of work for each office division.

C.1 The government shall evaluate Contractor’s description for transition plan for right of first refusal employment.

C.2 The government will evaluate how contractor’s transition-out plan will ensure a seamless continuity at the completion of the contract

10. Award will be made to the responsive, responsible Economically Disadvantaged Women

Owned Small Business (EDWOSB) firm that offers the overall best value to the U.S.

Government of the proposal technically acceptable with the lowest price. The General Services Administration (GSA) reserves the right to make no award. Please be advised that this RFP in no manner obligate the Government regarding award of a contract, task order or modification that results from the issuance of this RFP.

11. Unbalanced Bids/Offers: Bidders/offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the basic requirement and the option period. An offer is unbalanced when it is based on prices significantly less than the costs for some work and prices which are overstated for other work.

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Section I – Standard Form (SF) 1449 Intentionally Left Blank (Please See Standard Form (SF) 1449)

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Section II – Continuation of Any Block from (SF) 1449

Intentionally Left Blank

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SERVICES, ORDERING AND PRICES

Description of Services

B.1 GENERAL

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein.

B.2 TRAVEL

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia.

There will be no reimbursement for travel within the GSA NCR.

Any reimbursable travel to be allowed must be authorized by the Contracting Officer (CO) in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish, through bilateral contract modification, the allowable travel reimbursement per visit to sites in cities or locations outside of the GSA NCR. In negotiating the fixed price for such travel, the allowable per diem cost shall not exceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is negotiated. In addition, all travel by privately owned vehicles outside of the GSA NCR will be reimbursed on Federal Travel Regulations mileage rates.

No travel reimbursement outside of GSA/NCR will be allowed unless the Contractor provides sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the Contracting Officer’s Representative.

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B.3 CONTRACT EFFECTIVE PERIOD

• Base Period: May 9, 2016 – April 30, 2017

• Option 1: May 1, 2017 – April 30, 2018

• Option 2: May 1, 2018 – April 30, 2019

• Option 3: May 1, 2019 – April 30, 2020

• Option 4: May 1, 2020 – April 30, 2021

B.4 PLACE OF PERFORMANCE

St. Elizabeths West Campus

2701 Martin Lurther King Jr. Avenue SE Washington, D.C. 20032

B.5 FIRM FIXED PRICE

Contractors shall quote a price for all contract line items in order to be considered for award. See Schedule B for the complete scope of services. For the price evaluation, the Government will evaluate price proposals of offerors for award purposes by adding the total price for all options and additional services to the total price for the Base Contract. Award of options will not obligate the Government to exercise them.

B.6 ADDITIONAL SERVICES

(a) Maximum Total Amount for Additional Services: The additional work under the base year and each of the option years will each have a Maximum Order Limit (MOL) of $75,000 for a total potential aggregate contract total of $375,000.00 Annual unused MOL balance of each period may be brought forward to the succeeding periods.

(b) Additional services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services.” A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a performance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by the Contracting Officer or a designated Contracting Officer’s Representative (COR) to be valid. (The Contracting Officer will designated COR’s in writing.) The GSA Form 300 or SF30 will also be used to modify issued task orders when necessary.

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(c) The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorporated by modification to the basic contract before being used in contract task orders unless adequate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

(d) When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal. The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, travel (if authorized), miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

(e) The estimated hours provided on the attached spreadsheets are for evaluation purposes only. They are not intended to provide any indication of the amount of additional work that the government may or may not request under the contract.

(f) The hourly rates proposed by the Contractor and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period, including any short term extensions to the last option period not exceeding six (6) months.

(g) In developing the required hourly rates, the Contractor shall include all allowable profit, overhead, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, carrier/messenger services, local travel, supplies, equipment and communication services associated with this contract.

(h) The hourly rates listed and accepted at contract award will be the rates that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced.

B.7 PRICING SHEETS

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B.7.1 Summary

Period Firm Fixed

Price (FFP)

Additional Services

Total

Base $ $ $

Option 1 $ $ $

Option 2 $ $ $

Option 3 $ $ $

Option 4 $ $ $

Total Evaluated Price $ $ $

B.7.2 Base Period

Supplies/Services Quantity Unit of Issue

Unit Price Amount

Operation & Maintenance and Elevator Services, POP: 5/9/16 - 5/31/16

17 Days $

Operation & Maintenance and Elevator Services, POP: 6/1/16 - 4/30/17

11 Months $

Special Services, POP: 5/9/16 - 5/31/16 17 Days $ Special Services, POP: 6/1/16 - 4/30/17 11 Months $

Subtotal $

B.7.3 Option 1

Supplies/Services Quantity Unit of Issue

Unit Price Amount

Operation & Maintenance and Elevator Services, POP: 5/1/17 - 4/30/18

12 Months $

Special Services, POP: 5/1/17 - 4/30/18 12 Months $

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B.7.4 Option 2

Supplies/Services Quanti ty

Unit of Issue

Unit Price

Amount

Operation & Maintenance and Elevator Services, POP: 5/1/18 - 4/30/19

12 Months $

Special Services, POP: 5/1/18 - 4/30/19 12 Months $

Subtotal $ B.7.5 Option 3

Supplies/Services Quantit y

Unit of Issue

Unit Price Amount

Operation & Maintenance and Elevator Services, POP: 5/1/19 - 4/30/20

12 Months $

Special Services, POP: 5/1/19 - 4/30/20 12 Months $

B.7.6 Option 4

Supplies/Services Quantit y

Unit of Issue

Unit Price Amount

Operation & Maintenance and Elevator Services, POP: 5/1/20 - 4/30/21

12 Months $

Special Services, POP: 5/1/20 - 4/30/21 12 Months $

B 7.7 Transition In and Transition Out Services

Supplies/Services Unit Firm Fixed Price

Transition-In Services 30 days $ Transition-Out Services 30 days $

B.7.7 Additional Services – Pricing not to be included in the Proposal except for MOL.

GS-11-P-16-YE-D7001 Page 20

B.7.7.1 Additional Services: Base Period

Labor Category Estimated Hrs./Year

Unit Total

Reimbursable Operations And Maintenance At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Repairs During Occupant Work Hours

Hourly Rate $

Reimbursable Repairs At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Escort During Occupant Work Hours

Hourly Rate $

Reimbursable Escort At Other Than Occupant Work Hours

Hourly Rate $

Total $

B.7.7.2 Additional Services: Option 1

Unit Total

GS-11-P-16-YE-D7001 Page 21

Reimbursable Operations And Maintenance At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Repairs During Occupant Work Hours

Hourly Rate $

Reimbursable Repairs At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Escort During Occupant Work Hours

Hourly Rate $

Reimbursable Escort At Other Than Occupant Work Hours

B.7.7.3 Additional Services: Option 2

Labor Category Estimated Hrs./Year Unit Total

Operations And Maintenance At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Repairs During Occupant Work Hours

Hourly Rate $

Reimbursable Repairs At Other Than Occupant Work Hours

Reimbursable Escort Hourly Rate $

GS-11-P-16-YE-D7001 Page 22

During Occupant Work Hours

Reimbursable Escort At Other Than Occupant Work Hours

B.7.7.4 Additional Services: Option 3

Hrs./Year

Unit Total

Reimbursable Operations And Maintenance At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Repairs During Occupant Work Hours

Hourly Rate $

Reimbursable Repairs At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Escort During Occupant Work Hours

Hourly Rate $

Reimbursable Escort At Other Than Occupant Work Hours

B.7.7.5 Additional Services: Option 4

Labor Category Estimated Unit Total

GS-11-P-16-YE-D7001 Page 23

Operations And Maintenance At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Repairs During Occupant Work Hours

Hourly Rate $

Reimbursable Repairs At Other Than Occupant Work Hours

Hourly Rate $

Reimbursable Escort During Occupant Work Hours

Hourly Rate $

Reimbursable Escort At Other Than Occupant Work Hours

Please include a Cost Breakdown with the following information:

B.7.8 Base Year:

Labor Category # of Individuals Estimated

Hours/Year Hourly Rate Total

Engineering Supervisor (1 Class DC)

2,080 $

Asst Chief Engineer

2,080 $

Shift Engineer (3rd class)

14,352 $

Lead HVAC Mechanic

2,080 $

HVAC Control Mechanic

2,080 $

HVAC Mechanic 2080 $ Lead Electrician 2080 $ Electrician 2080 $

GS-11-P-16-YE-D7001 Page 24

Maintenance Mechanics

16640 $

Plumber 4160 $ Maintenance Helper

2080 $

Project Manager 2080 $ Admin Assistant 2080 $

Other Direct Cost Indirect Cost Fringe Benefits

Total $

B.7.8.1 Option I:

Labor Category # of Individuals Estimated

Hours/Year Hourly Rate Total

Engineering Supervisor (1 Class DC)

2,080 $

Asst Chief Engineer

2,080 $

Shift Engineer (3rd class)

14,352 $

Lead HVAC Mechanic

2,080 $

HVAC Control Mechanic

2,080 $

HVAC Mechanic 2080 $ Lead Electrician 2080 $ Electrician 2080 $ Maintenance Mechanics

16640 $

Plumber 4160 $ Maintenance Helper

2080 $

Project Manager 2080 $ Admin Assistant 2080 $

Other Direct Cost Indirect Cost Fringe Benefits

GS-11-P-16-YE-D7001 Page 25

B.7.8.2 Option III:

Labor Category # of Individuals Estimated

Hours/Year Hourly Rate Total

Engineering Supervisor (1 Class DC)

2,080 $

Asst Chief Engineer

2,080 $

Shift Engineer (3rd class)

14,352 $

Lead HVAC Mechanic

2,080 $

HVAC Control Mechanic

2,080 $

HVAC Mechanic 2080 $ Lead Electrician 2080 $ Electrician 2080 $ Maintenance Mechanics

16640 $

Plumber 4160 $ Maintenance Helper

2080 $

Project Manager 2080 $ Admin Assistant 2080 $

Other Direct Cost Indirect Cost Fringe Benefits

Total $

B.7.8.3 Option IV:

Labor Category # of Individuals Estimated

Hours/Year Hourly Rate Total

Engineering Supervisor (1 Class DC)

2,080 $

Asst Chief Engineer

2,080 $

Shift Engineer (3rd class)

14,352 $

Lead HVAC 2,080 $

GS-11-P-16-YE-D7001 Page 26

Mechanic HVAC Control Mechanic

2,080 $

HVAC Mechanic 2080 $ Lead Electrician 2080 $ Electrician 2080 $ Maintenance Mechanics

16640 $

Plumber 4160 $ Maintenance Helper

2080 $

Project Manager 2080 $ Admin Assistant 2080 $

Other Direct Cost Indirect Cost Fringe Benefits

C.1 SCOPE OF WORK

C.1.1 Contractor shall:

Provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of St. Elizabeths West Campus to include the following:

C.1.2 The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

GS-11-P-16-YE-D7001 Page 27

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

h. Federal Requirements: the Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

i. Maintenance of Landscape Irrigation Systems (except sprinkler heads adjustment).

j. Elevator/Vertical Transportation Systems.

k. Special Services - Road maintenance, sidewalks and curbs, street lights, Building

Security Lights (Occupied and Unoccupied), Perimeter Fence and Lights.

l. Special Services - Aerial and lateral electrical wires,

m. Outpost and Gatehouses maintenance

n. Special Services - Wet pond, Storm Water Management, All campus fountains,

o. Special Services - Maintenance of Campus wide Signs.

p. Kitchen Appliances to include ductwork above the ceiling, grease traps with associated piping, and any fire suppression.

q. Special Services - Inspect Thermal Water and Electrical Vaults, Campus Storm Water

Drains, PM Valve/Valve Boxes

r. Special Services - PM all Fire Suppression Stop Valves. Adjust packing nuts, Exercise valve, etc. According to NFPA regulations. Contractor must coordinate with GSA Fire Alarm Shop when performing certain PMs.

s. Special Services - MUP/CUP Chiller Inspection.

t. Special Services - Copper/Silver Ionization Inspection

u. Special Services - 480kVA Paralleling Switch Gear PM

v. Special Services - The Contractor is authorized to reset all switchgear to restore power delivery to the Saint Elizabeth’s West Campus for power failures that occur during normal business operational hours, at the request of GSA; while the GSA Switchgear Shop is en route to respond to the power failure. The GSA Switchgear Shop will take the lead at their arrival to the campus and the Operation & Maintenance (O&M) contractor will support as necessary. This service will be available Monday through Friday, excluding federal holidays, from 7:00 am to 3:30 pm as normal business operational hours at no cost to the Government. The GSA Switchgear Shop will respond to any incidents regarding high voltage electrical equipment outside of normal coverage hours.

GS-11-P-16-YE-D7001 Page 28

O&M Responsibilities: Emergency events during normal business operational hours - power interruption to all or a portion of the Saint Elizabeth’s West Campus

1. To provide, as available during normal business operational hours, a qualified person to perform emergen- cy switching on all the 13.8 KV and the 277Y/480 volts switchgear on the campus.

GSA understands that the O&M contractor has only one qualified High Voltage Electrician on staff (Lead Electrician). The Lead Electrician's work hours are from 7:00am to 3:30pm on normal work days. To properly plan for the ex- pected or unexpected absence of the Lead Electrician from campus, the O&M contractor will notify GSA in advance for planned vacation or training and as soon as possible for unexpected absences (sick or other- wise) for this individual.

2. To escort Pepco’s operators on the campus to lockout and tag-out all the Pepco high voltage incoming feeders during emergencies for unscheduled work.

3. To perform all necessary troubleshooting of high voltage electric systems during emergency conditions when the High Voltage Electrician is on site and, if necessary, to repair or replace the failed equipment sub- ject to GSA's prior approval of costs associated with such repair or replacement. All repair or replacement work on high voltage electric gear is fully reimbursable and not subject to any deductible.

4. Provide event communications report to GSA Building Management regarding events, issues, and actions taken concerning campus switchgear.

GSA Responsibilities: Preventive Maintenance and Scheduled Events

1. To perform all preventive maintenance, repair or replacement on the 13.8 KV and 277Y/480 volts switch- gear, this is designated as GSA Switchgear Shop responsibilities.

2. To provide support for Pepco scheduled work by clearing the load from the Pepco high voltage incoming feeders as requested.

3. To provide support for scheduled or emergency events involving the 13.8 KV and 277Y/480 volts switch- gear, this is designated as a GSA Switchgear Shop responsibility. GSA assumes responsibility for and is in charge of all decisions regarding high voltage equipment and services when its qualified electrician arrives at the Saint Elizabeths West Campus. When otherwise directed by GSA, the O&M contractor and its sub- contractor(s) shall be relieved of responsibility of continuing work on the high voltage systems.

4. GSA Facilities Management & Services Program (FMSP) Operations and Maintenance Branch will review and inspect campus O&M work performed as the result of an emergency event and communicate findings to GSA Building Management. GSA Building Management will be responsible for notifying the GSA Switchgear Shop of any repair work issues that need to be reviewed or if any technical questions arise.

The high voltage equipment list includes:

All 13.8 KV Breakers & switchboards All 13.8 KV Disconnect Switches All 13.8 KV Transformers

GS-11-P-16-YE-D7001 Page 29

All 480/277v.or 208/120 v. Disconnect Switches 200 amps and above All 480/277v. or 208/120 v. Transformers 30 KVA and Above All 480/277v. or 208/120 v. Molded Case Breakers 400 Amps and Above All Relays associated with the 13.8 KV Switchgear All 480/277v. Power Breakers Switchboards All Relays associated with the 480/277v. Power Breakers Switchboards All Power Breakers rated 480/277 v. 50 amps and Above All Batteries associated with the 15 KV Switchgear

C.1.3 Excluded from this scope are:

a. Security systems (does not include mechanical components of the door closers, keepers, hinges, etc).

b. Security Systems on fence (does not include Fence and associated Fence Systems).

c. Telecommunication systems.

d. Equipment owned and operated by tenant agencies. Such as Agency specific HVAC and UPS for

Server Rooms.

e. Furnishings (not installed as fixtures).

f. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

g. Equipment owned by servicing public utilities.

h. Upgrade of software or software licenses (to include building automation systems (BAS) and

CMMS).

i. Fitness center equipment.

j. Adjustment of Lawn Irrigation Sprinkler Heads.

k. Additional services as needed by various agencies

l. GSA Switchgear will be responsible for the PM work of the following equipment: The high volt-age equipment list includes:

All 13.8 KV Breakers & Switchboards All 13.8 KV Disconnect Switches All 13.8 KV Transformers All 480/277v.or 208/120 v. Disconnect Switches 200 amps and above All 480/277v. or 208/120 v.

Transformers 30 KVA and Above All 480/277v. or 208/120 v. Molded Case Breakers 400 Amps and Above All Relays associated with the 13.8 KV Switchgear All 480/277v. Power Breakers Switchboards All Relays associated with the 480/277v. Power Breakers Switchboards All Power Breakers rated

480/277 v. 50 amps and Above All Batteries associated with the 15 KV Switchgear

C.2 DEFINITIONS

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

GS-11-P-16-YE-D7001 Page 30

C.2.3 Additional Services “Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offerors overall pricing. The CO or their designee will issue a separate delivery order before work may proceed.

C.2.4 Advanced Meters Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.2.5 Advanced Metering Systems A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system shall have the capability to read real and lapsed time power usage, trend data (KW usage), and cost reporting (KWH readings) data, and power factor. This collected information will support energy use management, procurement, and operations, U.S.

Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.6 Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.7 Architectural and Structural

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.8 Basic Services The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement.

Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

C.2.8.1 Above Basic Services Above Basic Services are services not covered in the monthly price of the contract. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.2.8.1 Special Services Special Services are considered building systems specific to a location within the Federal Government’s inventory. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision and management.

C.2.9 Building

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A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.2.10 Building Automation System (BAS) The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses.

C.2.11 Building Operating Plan The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.12 Commissioning A practice used to optimize and verify performance of fundamental building systems.

C.2.13 Ongoing Commissioning The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings).

C.2.14 Computerized Maintenance Management System (CMMS)

A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements. A CMMS is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

The National CMMS (N-CMMS) is a central repository (Database) for all maintainable GSA Assets. The N-CMMS provides a mandatory, Agency-Wide means and method for processing and reporting all maintenance work done for GSA regardless of Region or Contractor.

C.2.15 Consumable Parts “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding

C.2.16 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery

GS-11-P-16-YE-D7001 Page 32 schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.17 Contracting Officer's Representative (COR) or Designee Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO.

CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.18 Contractor “Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.19 Contractor’s Other Than Normal Working/Duty Hours Hours other than those identified as Normal Working Hours.

C.2.20 Controls and Control System A “control system” is any low-voltage control, communication and monitoring system, including but not limited to stand…