RFP_Questions_for_O M_Site_Visit_54-100.pdf

54) Is there a separate landscaping contract?

Answer:

Yes

55) Is window cleaning included?

Answer:

No

56) Are there any floors that are designated to highprofile staff, which require special attention or caution?

Answer:

Like most Government Buildings certain SCIF areas are restricted. Access coordination is required. Same with High Profile Staff areas. Caution should always be taken and scheduled through Property Management.

57) Does B.6 ADDITIONAL SERVICES include the purchase of on the shelf replacement parts and materials?

Answer:

No. Additional Services will be a task order with pricing and a period of performance. Vendor is not expected to have shelf items for task orders.

58) Can you provide a list of current on the shelf replacement parts and materials onsite?

Answer:

Consumable Building Standard Inventory List provided in the solicitation.

Site Visit Questions and Answers Continuation

59) Can you have the incumbent contractor provide a buyout cost for the shelf replacement parts, materials for basic services and items use onsite like (Tools or Golf Karts), if it's not the

Government property?

That would be negotiated between the incoming contractor and incumbent contractor.

Government owned items are different.

60) Can the Government provide a list of items use from the basic services on the shelf replacement parts and materials from previous years?

No. In conjunction with question 47 the onsite contractor has not provided a comprehensive list of the replacement parts and materials on hand.

61) Are any of the onsite workers under a Union? If so, can you please provide a copy of the current union agreement or CBA?

See Question 2 for details. Current vendor may provide Union Agreement at transition.

62) Do any of the individuals in the Labor Categories support or are they assigned to Elevator

Services if so, which individuals in the Labor Categories are they?

The Labor Categories support their field of experience. Certified Elevator Technicians are required to work on Elevator equipment.

63) Can the Government provide a current Existing Deficiency List Report?

See Question 37 for details

64) Please provide a complete elevator equipment inventory including the total unit count as associated with this Solicitation?

See Question 1 for details

65) In the inventory request above, please provide the different types of Elevator Equipment, Manufacturer, and Building location. Example i.Type Hydraulic, or Traction, number of floors served, Manufacture, ThyssenKrupp Tac 50, Building Location, CUP, Gymnasium

See Question 1 for details

66) Are there any specified mandatory onsite hours and/or staffing for the elevator technician for Maintenance Service?

See Questions 4 and 9 for details

67) Can the Government provide a copy of the last Maintenance and Inspection Reports?

Government will not provide an inspection report.

68) Who is the incumbent Elevator Maintenance Provider?

Thyssen Krupp is a sub of the current O&M contractor

69) How many Elevator Maintenance Technicians are currently onsite daily?

Two (2) techs with overlapping shifts

70) Can the government provide the current contractor’s transitionout plan to ensure a seamless continuity at the completion of their contract?

See Section C.5 Startup Phase and/or Transition Phase. At award the incumbent and current vendor are to work together for a smooth transition.

71) Can the government provide the previous incumbent contractor Operation & Maintenance and Elevator Services contract and pricing with options years?

This information can be obtained via a FOIA Request.

72) Can the Government let us know when the last Periodic Eddy Current Testing on Chiller

Tubes was performed?

See Question 29 for details

73) Can the Government provide the Building Statistics: Gross Area, Occupiable Area, Net

Cleaning Area, Gross Area of main corridor , Gross Area of secondary corridor, Gross Area of secondary corridor (carpet), Gross area of lobbies and entrances, Restroom Fixtures, Utility

Sinks, Eye wash fixtures, Exterior Windows, PlateGlass, Venetian Blinds, Executive Space: Carpet

General Office: Carpet, Bare Floor, ADP(raised floor area), Pistol Range (hard floor Postal Work

Rooms and Swing Room Physical Fitness Room Garage and Ramps, Wood Flooring, Wood

Paneling Stairway(flights), Elevators (includes 6 freight), Hard floor area to be stripped and sealed, Total Rugs and carpet in building?

Building inventory and statistics was provided at solicitation.

74) Can the Government provide the Outside Grounds SF: Exterior for snow removal and policing, Vehicular Courts and Arcade Area?

176 acres, No removal or policing except for whatever debris vendor creates while performing its task. Garage is in the inventory. As for Arcade Areas we do not have covered passageway other that Gate 3 Tunnel which would not be part of the SOW.

75) Is this contract under Wage Determination No.: 20154281?

Yes, Will incorporate via amendment.

76) We have concerns related to outside Certified Service Contractors for unknown items e.g.

chillers, boilers, backflow prevention testing, fire extinguishers, underground storage tanks, PCB

& Lighting recycling, garage doors and Energy Management Systems and etc. These cost are listed per the provided contract. It’s in our best interest to know these proposed cost to effectively run the building’s day to day operations. Can the Government provide this information?

No. This is standard O&M operations. The inventory list is provided in solicitation.

77) Is the incumbent contractor permitted to use portable radios onsite?

Yes

78) Does the prime contractor need to have a facility clearance or do any of its employees or subcontractors need to be classified personnel?

See Question 49

79) Can the Government provide a Hazardous Material Inventory list?

Yes, Government can provide upon award of the O&M contract.

80) Can proposals be submitted electronically via email?

Answer: Yes

81) Can the Government provide previous building operating plan?

This would be part of the transition period. See Question 71 for details

82) Are there special vendors not already listed on the inventory list that must be used for equipment such as High Voltage Equipment?

High Voltage PM is not part of this SOW. Only switching in the event of an emergency. See

Question 38 for details

83) Is this project a consolidation of multiple contracts, were two separate contracts previously awarded for the 1. Operation & Maintenance and 2. Elevator Maintenance?

The Government has a contract with one contractor for all O&M and Elevator Services. How the vendor proposes to complete these task is up to them.

84) Can the Government provide us the incumbent, contract number and awarded amount for previous Operation & Maintenance and Elevator Maintenance contracts associated with this project?

This information can be obtained via a FOIA Request.

85) Can the Government provide the base awarded amount and separately provide the IDIQ awarded amount for the previous Operation & Maintenance and Elevator Maintenance contracts associated with this project.

We cannot provide a breakdown of pricing.

86) Is the deficiency list inclusive of everything the outgoing company needed to repair or fix?

Yes

87) Page 70 C.39.8 Vertical Transportation and Associated Equipment references an attached

SOW for Elevator Maintenance. There was no Elevator Maintenance SOW attached to the solicitation, please provide.

See question 1 for details

88) Please provide work schedules, labor categories and level of effort for the current project and any estimated work to be performed after hours?

Please see pricing sheets B.6.0 – B.6.8.3

89) Please provide the estimated hours for the Additional Services proposal calculations.

Are there minimum hours the vendor requires for reimbursable work both during occupancy hours and non occupancy hours. Ie 4 hr minimum reimbursable repair work for replacing a

CRAC Unit in Agency space.

90) Is there a CBA for this project? If so, please provide the CBA

See Question 2 for details

91) Please provide the applicable Wage Determination for this project.

See Question 76 for details

92) Please provide a two year report of service calls and emergency calls.

See Question 18 for details

93) Please provide Schedule “B” as indicated under Section B.5 Firm Fixed Price.

See Section B.5 B.6.8.5 Pricing Sheets. These are example formats for submitting Firm Fixed

Price.

94) What is the total count and model of batteries that are used in the inverters? Are they periodically changed according to a schedule before failures occur?

In the Inventory, Inverter battery replacement is per the Manufacturer's recommendation

95) How many Elevators are there in this project? What Elevator Company is currently being used to service the elevators?

See Questions 1 for details

96) Is the water treatment services currently performed inhouse? Or, what Company is currently used to perform water treatment?

O&M contractor is responsible to soliciting their own water treatment company and provide as deliverable the Water Treatment Plan.

97) Is there a bucket truck on campus available for the Service Providers use to service power distribution lines and changing street lights?

No,

98) Is the current CMMS System web enabled and secured for mobile devices for the purpose of receiving work orders?

No

99) Does the Government provide the Service Provider with a vehicle to be used on campus for servicing?

No, provide your own vehicle,

100) What are the Make and Model numbers of the Large Chillers located at the CUP and MUP?

Is the manufacturer's representative company being used to perform the inspections?

York Chillers. Inspection on Chillers and who does inspection is at your discretion. The government performs inspection on Chillers once contractor has completed task. The contractor is responsible for their inspection program.