RFP_Questions_for_O M_Site_Walk_Questions_1-53.docx.pdf

Questions from Site Visit, O&M and Elevator Services, St. Elizabeth West Campus

Solicitation No. GS-11-P-16-YE-D-7001

1) RFP Rev 2, paragraph C.39.8, Vertical Transportation and Associated Equipment, states that a separate elevator SOW is attached. Please provide referenced SOW. In addition, please provide the inventory of elevators/vertical transportation equipment within the scope of this contract.

Answer:

Disregard the statement of Elevator SOW is attached in section C.39.8. This will be removed from the SOW and will be issued via amendment. Follow all Manufacturer recommended preventive maintenance and ASME Elevator Code to maintain normal operation of all elevators. Elevator locations, manufacturer and quantity was provided in the solicitation.

2) Please provide copies of any applicable Collective Bargaining Agreements that effect work on site, namely Local 99 and Local 26.

Vendor is to contact the Union Hall and develop a contract agreement with Local 99/26. This is negotiated between contractor and the Union Hall.

3) RFP Rev 2, paragraph H.10, Ordinances, Taxes, Permits and Licenses. Please provide identify and provide historical information on costs for the past three years associated with noted ordinances, taxes, permits and licenses that are a responsibility of the contractor.

The government does not perform this work. The vendor is responsible for maintaining these cost in their firm fixed price. Example Boiler Certification/Inspection, Elevator Certificates, etc. is handled by the vendor not GSA. We would not have historical data on O&M costs.

4) RFP Rev 2, paragraph H.15.2.2, Qualifications of Onsite Supervisor, subparagraph c. The Central Utility Plant is currently staffed with a minimum of two (2) 3rd Class Engineers per shift, 24/7/365? Is two personnel per shift a requirement?

Minimum of two (2) Engineers is required on each shift 24/7 365. An amendment will be issued to incorporate this statement.

5) RFP Rev 2, paragraph C.42.18, Emergency Generator Testing and Reporting Requirements.

This requirement states the contractor shall include in their bid, as part of the basic price, a cost for...any rentable false load bank that may be required for the full load test and labor hours. In order to accomplish this task at the Modular Plant a customized load bank would need to be designed and created. Then load bank would need to be 13,800 volt. This special requirement would cost in excess of $50,000 annually. Would the government consider removing this requirement or making it an optional service?

Make it a no cost line item so that if the Government elects to perform this test a cost will be associated with this activity.

6) RFP Rev 2, paragraph C.22.3, Smart Buildings, states that the contractor shall be responsible for keeping manufacturer and/or O&M building system software (BAS, BMS software) functioning. Can the government please provide vendor, program name and version of all BAS/BMS systems on campus?

Honeywell. Reliant, Siemens, Automated Logic and Lutron. This information will be incorporated in Sec. C as an amendment

7) Please provide a complete elevator equipment inventory including the total unit count that will be covered under this solicitation.

See question 1

8) In the inventory request above, Please provide the different types of elevator equipment, Manufacture, and building location. Example below;

Type: Hydraulic or Traction , number of floors served, Manufacture: ThyssenKrupp Tac 50, Building location: CUP, Gymnasium

See question 1

9) Are there any specified mandatory onsite hours and/or staffing for the elevator technician for maintenance services?

12 hour Shift. 6AM 6PM Mon Fri excluding holidays and weekends

10) RFP paragraph C.8.5, CMMS: We understand that the contractor will utilize the government provided CMMS and may be required to input additional assets into the CMMS database. For the equipment that is already entered into the CMMS, is the system fully operational and ready for use at contract start? Is the current government CMMS configured to provide monthly deliverable reports? What estimated percentage of the government inventory remains to be input into the CMMS?

System is operational and functional, capable to provide monthly deliverable reports.

Currently 100% inventory inputted. (This information will be incorporated in Sec. C.8.5 as an amendment

11) Can the government advise the historical use of overtime hours for emergency call back type work?

All emergency call back will be funded by the Government before vendor is called into work.

The vendor does not pay this cost out of pocket. It is to wait until funding is approved and will be issued via Task Order.

12) RFP paragraph C.1.2.k, Road Maintenance, sidewalks, and curbs, Street lights, Building Security Lights, Perimeter fence and Lights: Is the contractor responsible for the noted services in abandoned facility locations?

At this time no. Only Security Lights on the outside of the abandon buildings. When the buildings are completed and added to the active inventory via modification, then this will become a full requirement.

13) RFP paragraph C.39.5, Interior Signage and Directories: We understand that the majority of all signage is custom made for each tenet. Can the government confirm this work is within the scope of this contract and if so, what is the historical work load for interior signage and directories?

Strikethrough this requirement. Further research reveal this is a tenant requirement and not a GSA requirement. Any signage will be reimbursable work.

14) Title V addendum, Monitoring & Testing Procedures Permit: shows the Permit. We understand the cost of retesting is very expensive. Please advise when the current permit expires and if the cost retesting cost is reimbursable.

Retesting of the Emissions for all boilers on campus will be reimbursable work. The Government will solicit a proposal from the selected vendor, and a Task Order will be issued.

15) RFP paragraph C.1.2.u, 480kVA Paralleling Switch Gear PM. Please advise scope of contractor's responsibility and provide inventory of assets to be included.

All Switch Gear PM will be done by GSA Switch Gear Shop.

16) RFP paragraph C.42.11, Portable Fire Extinguishers: Can the government confirm portable fire extinguishers are not within the scope of this contract?

Just as a monthly deliverable to be inspected.

It states RESERVED. Not part of the SOW.

17) Is there a CBA associated with this contract? If there is a union, which union is it and can you provide the seniority listing?

See question 2 for details

18) Can you provide the historical volume of service calls, by trade and type?

Answer:

A sortable EXCEL sheet will be provided via Amendment.

19) Is there a Building Automation system for each building or does one control all systems?

Please list the systems

Honeywell – EBI System installed in the USCG HQ, Garage, Central Utility Plant, other small miscellaneous facilities

Siemens – Insight System installed in the Operations Center and Modular Utility Plant

Reliable – installed in the Adaptive Reuse facilities Bldgs. 31, 33, 34, 48, and 49

Automated Logic in Gate 4 and Gate 5.

Lutron Lighting System

20) Please provide the mfg. and model for the Building Automation System (BAS)

See Question 6 and 19 for details

21) What type of CMMS system is in place?

Answer:

MAXIMO

22) Do you have any HVAC/Electrical equipment under warranty? Can you provide the list?

Answer:

No Warranty

23) What is the quantity of backflow preventers?

Answer:

See the inventory List provided in the solicitation.

24) Who is responsible for payment of the diesel fuel for the emergency generators?

Answer:

The Government will provide fuel based on vendor’s recommendation to refill.

25) List the subcontractors that are currently associated with this contract.

Answer:

The Government only pays Clark Solution. The subcontractors are solicited by the General Contractor.

26) What are the minimum staffing requirements and are there any mandatory requirements?

The Government does not require a minimum staffing. This is a Firmed Fixed Price Contract with Time and Materials. The vendor’s proposal should reflect what it thinks it needs for staffing.

27) What is the contract value?

The contract value is $20,418,555.97 (base and options).

28) Does the Project Manager have to be onsite?

Answer:

The Government only requires the vendor be able to satisfactorily perform its work in a timely manner. PM should be onsite to make decisions, direct personnel and represent O&M in meetings with GSA and the customer for technical support.

29) When was the last time the chillers were eddy current tested?

3 years ago, Eddy current due this winter

30) Is there lift equipment at each facility that will be available to the contractor?

NO, liability for the Government to provide lifts for vendors.

31) Are the Go carts provided by the government?

Answer:

No. Limited number will be registered to the vendor.

32) What is the total quantity and type of lighting fixtures by number & size lamps/tubes and type (i.e. diffuser, louver, industrial) and location?

Quantity of lights are addressed in the inventory, types & sizes can be address during the Transitional period .

33) What is the total quantity, of interior special lighting fixtures, by type and location?

See inventory list provided in the solicitation

34) What is the total quantity of outside lighting fixtures by type (i.e. incandescent, or other:

sodium, mercury vapor, etc.) and location?

See inventory list provided in the solicitation

35) Are load tests required?

Answer:

Yes. Will be reimbursable work

36) When was the last thermographic scan completed? Can you provide the results?

Answer:

RFP does not call for Thermal scan

37) Were the deficiencies addressed?

Answer:

C.5.1.2 Transition Phase Startup Section F Develop and submit to the CO or their designee by the end of the startup phase the initial deficiency list report, including an itemized estimate for correcting each deficiency as described in Section C.4., Existing Deficiency Inspection /Initial Deficiency List.

38) Is GSA responsible for everything associated with the switchgear?

C.1.2 The Contractor Shall Section GSA Responsibilities: Preventive Maintenance and Scheduled Events Also see C.1.3 Excluded from this scope. Contractor is to provide qualified techs to perform high voltage switching in the event GSA Switchgear is unable to get to the campus at no cost to the government.

38) What are the fire alarm device counts per building, including the number of control panels, booster panels, annunciators, ceiling smoke detectors, above ceiling smoke detectors, belowfloor smoke detectors, manual pull stations, heat detectors, duct detectors, flow switches, pressure switches, fire and smoke dampers, tamper switches, hornstrobes, manual pull stations, bells, and strobes?

This is not an O&M requirement

39) Are both buildings fully sprinklered? If not, what % is sprinklered?

Answer:

All buildings are 100% sprinklered.

40) Are there fire pumps to test in either building? If so, what is the make, model and size

(GPM)?

Fire Pumps are Domestic Pumps. Normal PM of pumps. No Fire Pump testing is conducted.

Pumps run nonstop.

41) Are there dry pipe sprinkler systems or preaction sprinkler systems? If so, how many of each? If preaction, how many devices are associated with each system, such as the number of ceiling smoke detectors, belowfloor smoke detectors, manual pull stations, hornstrobes, bells, and strobes?

42) How many fire extinguishers in each building, please list the total quantity, size and type?

Answer:

43) How many elevators in each building have recall which would require testing?

All 48 elevators have a recall feature.

44) Is the generator tested under load monthly via a load bank or building load?\

Answer: Answer:

Monthly, under no load

45) Please provide the list of service contracts?

Answer:

Services are noted in the SOW.

46) Can you please provide historical data concerning the number and type of Reimbursable repairs performed over the last 35 years? This information is needed so that we can provide you a more accurate and realistic price for services.

Reimbursable repairs for 2015 was approximately a quantity of 60. Scope of work ranged from Structural repairs such as glass replacement; HVAC such as electronic controls, valves, bearings, chiller malfunctions etc…; Electrical such as generator controls, ATS, Inverters motors….; Plumbing such as pump rebuilds, piping failure, water meters, backflow prevention devices…; miscellaneous kitchen and security barrier equipment failures. Please note. This is a 176 acre Campus with MEP and structural repair requirements throughout

47) Can you please provide historical data concerning the number and type of Nonreimbursable repairs performed over the last 35 years? This information is needed so that we can provide you a more accurate and realistic price for services.

No. The current contractor does not provide that detail to the Government at this time. All repairs under $1000 are seamless in transition to GSA.

48) Does GSA require any minimum staffing per each of the building or is it up to the contractor?

The Government does not have a minimum staffing requirement per each building. The Government does require two (2) 3rd Class Engineers per shift.

49) What level of security clearance is required of the employees and subcontractors to work on this contract?

C.35.4.1.1 GSA hosted Systems Requirements Section G. Operations and Maintenance contract staff must receive preliminary favorable and ultimately completely favorable adjudication of their National Agency Check with Inquiries clearance in accordance with the HSPD12 directive to obtain a GSA ENT user credential, which is required for all system access.

50) Is this award solely for Economically Disadvantaged Women Owned Small Business or does 8A Small Business just as good?

This is setaside for Economically Disadavantaged Women Owned Small Business

51) Can a list of all elevators, the make of elevator, type of elevator (i.e. traction, hydraulic, machine roomless), capacity and year installed be provided?

See question 1 for details

52) Can the government extend the Mar 24, 2016 2:00 pm Response Date?

Answer:

Yes, The closing date and time will be extended to March 30, 2016 at 2:00 pm (EST). Please see Amendment A004.

53) Landscape Irrigation is it seasonal (since it was not in operation at the walkthrough)?

Seasonal. Landscaping Contractor is responsible for sprinkler heads. Not all deficiencies during the deficiency period.