Attachment_1_-_Statement_of_Work_dated_9_June_2016.pdf

Perimeter Security Improvements Construction Project @ Albert V. Bryan U.S. Courthouse

ATTACHMENT 1

PROJECT REQUIREMENTS - STATEMENT OF WORK

PERIMETER SECURITY IMPROVEMENT PROJECT

Date: May 31, 2016; Revised June 9, 2016

SECTION 1 - INTRODUCTION

A. PROJECT SUMMARY

● PROJECT TITLE: Perimeter Security Improvements Project

● BUILDING: Albert V. Bryan Sr. U.S. Courthouse

● PROJECT SITE LOCATION: 401 Courthouse Square, Alexandria, VA 22314

● PROJECT CONTROL NO.:

● ESTIMATED CONTRACT AWARD AMOUNT: $4,000,000 - $7,000,000

B. CONTRACT DOCUMENTS

Document Organization: The contract documents, project requirements and supporting documents have been organized into the following attachments:

1. Statement of Work for Contract No. GS-11P-16-MKC-7003, Dated May 31, 2016

2. Project Specifications/Manual for Contract No.GS-11P-16-MKC-7003- , Dated March 6, 2015; spec sections dated June 3, 2016 (revised)321413 Unit Paving, 321726 Tactile Warning Surfacing, (revised) 334100 Storm Piping;

3. Final Drawing Mylar Submission, Plan # GRD2015-00038, Dated February 5, 2016;

Approved April 4, 2016; Bid Addendum #1Sheet L 0503, Dated June 3, 2016;

4. Pricing Sheet; Base Bid, Option 1, Unit Price

5. Construction Waste Management & Disposal Specifications

6. Safety and Health Specification Section 01546

7. Sustainable and Waste Divergent management plans

a. For list of recommende vendors see www.BuildersRecyclingGuide.com

8. Traffic Impact Study, Dated January 2012 produced by Symmetra Design (supporting documentation)

9. United States Marshals Service Contractor Security Clearance Request Form.

10. Document Security Notice to Prospective Bidders/Offerors

11. Geotechnical Engineering Report, Dated March 3, 2015 by GeoCapitol Engineering LLC.

(supporting documentation).

12. ALTA-ACSM, Dated April 6, 2012 Amended June 23, 2015 produced by Stantec

(supporting documentation).

13. Environmental Assessment Dated January 2012, produced by AECOM (supporting documentation).

C. CONTRACT TYPE

Firm Fixed Price: The Government contemplates the award of a Lump Sum firm fixed price contract. The Contract scope shall include, but not limited to, the following:

1. Construction Services including Materials, Labor, and Management/Supervision

2. Warranties and Guarantees

D. PROJECT GOALS

Goals: The goals of the project include, but are not limited to, the following:

1. Execute and complete in a timely, professional and quality workmanship the construction of the Courthouse perimeter security upgrades.

2. Remain cognizant and ensure due diligence while working on project with residences, businesses and occupants entering and existing Courthouse.

3. Fully comply with all building security regulations.

4. Construction shall be in accordance with OSHA and applicable building code requirements.

5. Fully comply with the General Services Administration, Public Building Service Sustainability and Waste Divergent Requirements:

a. Green Purchasing Requirements

b. Construction and Demolition Waste Diversion requirements.

E. PROJECT SUMMARY AND PROJECT SITE

1. The Albert V. Bryan Sr. U.S. Courthouse (401 Courthouse Square, Alexandria, Virginia) coexists in the Carlyle Community with neighboring residential buildings and commercial businesses. This is a federally owned and operated facility occupied by the United States Marshals Service (USMS), the United States Courts, and the United States Attorney’s Office.

The primary purpose for this project is to respond to the need for permanent perimeter security at this Courthouse while also remaining mindful and minimizing the impact to the surrounding community. While the Federal Government has collaborated with both the City of Alexandria and the Carlyle Community Council during the design phases, the General Contractor will be responsible for further coordination, as required, by the City of Alexandria. This project will require the General Contractor to be experienced and successful in both effective communication with the Federal Government and keenly aware of how to minimize impact and disturbance (to best extend possible) to all stakeholders (Government and the community).

The additional documents provided by the General Services Administration (GSA) outline the details of this scope of work. The broad overview of the project scope however includes, but not limited to, the following: selective demolition, concrete, decorative metal, electrical, earthwork, exterior improvements, utilities, fixed and active vehicle barriers.

Site working conditions:

a. There is no vehicular parking available at the Courthouse however, both street and nearby garage parking is available at Contractor’s expense.

b. No space is available for a Contractor’s office in the Courthouse. A construction trailer is not permitted on the premises.

c. The Contractor is responsible for obtaining all applicable permits necessary for unloading materials, coordinating street closures and construction.

d. Access to interior sanitary facilities will not be available. The Contractor is expected to reflect desired location for provided temporary facilities which will be approved by the Government prior to the commencement of construction.

e. The Government’s normal working hours are Monday - Friday from 8:30 AM to 5:00 PM. Government non-working hours are from 5:01 PM to 8:29 AM. After hour, weekend and Federal Holiday schedules shall be coordinated through the GSA Project Manager and the GSA Building Manager upon receipt written notice provided 2 weeks in advance and must be reflected within the project schedule.

i. All noisy and disruptive work shall be in accordance with the City of Alexandria’s noise ordinance. At present the City of Alexandria’s noise ordinance is from 7am - 6pm Monday - Friday; 9am-6pm on Saturday. No noisy or disruptive work on Sunday. Contractor is responsible for researching and adhering to this noise ordinance and its guidelines. Any possible noisy and disruptive work to the courthouse tenants can only begin at 3pm during normal working hours.

ii. The Contractor shall coordinate all work activity with the GSA Building Manager and the Project Manager/COR to ensure that proper security and access arrangements are made with minimal impact on the construction schedule and to the courthouse occupants.

f. No electronics are permitted within the interior of the building. Any photography or videography of the exterior of the building shall be coordinated with the GSA/USMS prior to such activity.

g. The Government will occupy the building during construction while continuing normal business functions/operations. Planned strategies shall be approved by the GSA Fire Protection Engineer prior to implementation for the ingress and egress access to all entrances surrounding the courthouse.

h. Limitations for Use of Site: The building has little to no space available for a Contractor “staging area.” The Contractor shall coordinate with GSA for consideration of possible locations.

i. Utility outages must be scheduled at a minimum 72 hours in advance with the GSA Building Manager. Any utility shutdowns must take place outside normal working hours.

j. Burn permits must be scheduled 72 hours in advance. The contractor is required to obtain burn permits (form 1755 daily from the GSA Building Manager) prior to performing any welding/cutting work. Contractor shall perform site inspection and fire watch during all burning.

SECTION 2 – CONSTRUCTION SERVICES

A. GENERAL

1. The Contractor (and its subcontractors) shall provide all the necessary labor, materials, supervision, management, quality control plan, and testing to produce work conforming to the contract documents.

2. The Contractor shall be solely responsible for the construction and management planning, supervision, and contract coordination (including all labor, equipment, materials, any warranted commissioning and inspections) necessary to provide and fulfill all construction services as prescribed herein, within selected schedule and within the agreed upon contract sum.

3. The General Contractor is responsible for obtaining all necessary permits and meeting and submitting all required information to the City of Alexandria Transportation Division to include but not limited to traffic control plans. Per the City of Alexandria a building permit is not required for this project however Contractor shall due diligence to comply any other trade permits that may be required to execute this project within the City of Alexandria jurisdiction.

4. The Courthouse will remain occupied throughout the duration of construction.

Contractor is required to ensure that building exists/discharge remain free from obstructions and available for immediate use. The required discharge must allow occupants to safely access the public way.

5. Contractor to ensure that the building fire department connections and fire hydrants are not obstructed, in working order, and are available for emergency use.

6. The Contractor shall provide to the Government red-lined drawings reflecting approved changes, if any, to the contract documents.

7. LIQUIDATED DAMAGES - FAR 52.211-12

a. If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the government in the amount of $934.86 for each calendar day of delay until the work is completed or accepted.

b. If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed.

These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

8. The General Contractor will be responsible to coordinate with the existing security vendor, Tyco. Coordination for the connection into existing equipment shall go through PJ Carter with the United States Marshal Service.

9. All existing security barriers (vehicle arm, garage traffic signal, delta crash barriers) will remain and are intended to be integrated with the newly installed retractable bollards. The General Contractor will maintain a secure physical barrier at all times around the building during construction, utilizing existing, new or temporary barriers. The General Contractor is responsible for informing the Government immediately if there are any incompatibilities.

a. General Contractor will be responsible for the removing and transporting the existing jersey barriers to a location (within the National Capital Region). The General Contractor must coordinate with the GSA and the City of Alexandria to advise of a location to deliver the jersey barriers.

B. CONTRACTOR’S STAFF

1. Personnel Qualifications: The Contractor shall exclusively utilize the Key Personnel named and/or otherwise identified in the Contractor’s bid submission materials to perform services required under this contract.

2. In the event that any personnel named in the Contractor’s Technical Qualifications Statement are unable to perform their duties due to death, illness, resignation from the Contractor’s employ, the CO’s request for removal, or similar reasons, the Contractor shall submit written notification to the CO within five working days. This written notification shall include the name(s) of the personnel to be replaced and the name(s) and qualifications of proposed replacement(s) having equal or superior qualifications.

3. No substitution shall be made without prior approval of the CO. Any approved substitutions shall be made at no increase in the Lump Sum contract price.

4. Acceptance: The CO shall accept or reject personnel proposed by the Contractor.

The Contractor shall make a timely and prompt re-submittal to provide other personnel required to replace any that are rejected by the CO, at both initial submittal or any subsequent rejection or substitution of personnel.

5. Removal: The CO shall have the right to effect removal of any Contractor employee at any time during the duration of the contract if that employee is deemed to not be of the level of qualifications, competence or ability required under the contract, or if said employee is for any other reason found to be unsuitable for the work. In such case, the Contractor shall promptly submit the name and qualifications of a replacement.

6. Further Documentation: The Contractor shall provide further evidence or documentation of ability/suitability for their intended position if requested by the CO.

At the CO’s discretion, this may include submission of a detailed resume, work examples or evidence, oral interview, testing, or other appropriate means.

7. Failure to Provide Qualified Personnel: Repeated failure or excessive delay by the Contractor to provide qualified personnel that meet the project's requirements and are acceptable to the Government to perform services contracted for may be deemed sufficient reason by the CO to terminate work as provided in the Termination for Default clause of this contract.

8. Shop Drawings/Product Data: The Contractor shall maintain one copy of all reviewed and approved shop drawings, product/catalog data including required product certification and laboratory test reports and a-built drawings. Upon construction completion, all copies of Shop Drawings/Product Data shall be turned over to the Government.

9. Manuals. The Contractor shall combine all product data submission material into hard copy manuals for reference during construction. Shop Drawings shall be bound with product data or separately bound in drawing racks. The manuals shall be divided into sections corresponding to design specification section headings. The Contractor shall maintain duplicate copies for the Government.

C. PERIOD OF PERFORMANCE, SCHEDULE AND PROJECT PLAN

1. Contractor shall provide Base Bid with pricing as outlined.

a. Base Bid: Project completion within 150 calendar days.

b. Option 1: Project completion within 200 calendar days

2. Contractor shall provide a project plan (along with each period of performance schedule options) that will clearly describe the following:

a. Understanding the nature of the project and the coordination needed to work in a dense urban mixed use environment while maintaining means for the Federal Government to retain a perimeter security barrier during construction.

b. Identified risks with mitigation measure for each scheduled option.

c. Project approach/methodology in performing the construction for this contract.

D. SUSTAINABILITY AND WASTE DIVERGENT REQUIREMENTS

1. All products and services purchased must meet strict sustainability requirements including, but not limited to, non-toxic, low VOC, recycled content, energy efficient, and water conserving. Where products that are labelled FEMP, Energy Star, EPA Safer Choice or WaterSense exist and are applicable for this project, they must be used.

2. Be advised that GSA is required by Executive Order 13514 to ensure that 95% of all purchases meet green requirements. For specific information on products being used in your project, there are two resources you can use: GSA Region 3 list of green specifications for frequently used products:

a. http://gsa.gov/portal/content/140703

b. The Sustainable Facilities Tool: www.sftool.gov Go to the “Procure” section, key in product type and find sustainable specifications.

3. The use of Key Sustainable Product (KSP) standards is mandatory for all contracts and task orders. The Contractor shall specify the brand name and product that shall be used to meet each applicable KSP standard below. The Contractor shall provide the required data submittals to the Contracting Officer (CO) or their designee prior to the start of construction. The CO’s designee shall verify that the products submitted are compliant with these KSPs. The Contractor shall use standards listed in the Green Procurement Compilation https://sftool.gov/greenprocurement for other products not listed below.

a. Concrete (ready-mix and site mix) Standard: ≥ 25% fly ash OR ≥ 15% ground granulated blast-furnace (GGBF) slag.

4. Proof of Compliance: The Contractor must, at all times during the performance of this contract, maintain a cut sheet or other documentation of compliance with http://gsa.gov/portal/content/140703 product purchasing activities as stated within this specification. The Contractor shall provide copies of such documentation to the CO or their designee as required or upon request.

5. The Contractor must, at all times during the performance of this contract, maintain a cut sheet or other documentation of compliance with product purchasing activities as stated within this specification. The Contractor shall provide copies of such documentation to the CO or their designee as required or upon request.

a. Unless state or local regulations require a higher percentage, it is required to achieve end-of-Project rates for diversion of [50] percent by weight of total non-hazardous solid waste generated by the Work, unless additional rates are indicated. Practice efficient waste management in the use of materials in the course of the Work. Use all reasonable means to divert construction and demolition waste from landfills and incinerators. While GSA’s minimum waste diversion requirement is 50 percent, the agency has a higher goal of 70 percent waste diversion for this project if required by specific regional targets.

b. Contractors/vendors and GSA project managers will also be required to submit a waste management plan at the beginning of the project, with monthly updates reports on progress and a final report documenting tons recycled, tons reused and tons landfilled.

E. SECURITY REQUIREMENTS

1. The General Contractor and all its subcontractors associated with the perimeter security construction that plan to work within the courthouse shall be subjected to a background check. Personal information shall be provided a minimum of thirty

(30) business days before requested entry.

a. The required information includes:

A. Full name (first, middle, last, suffix - if applicable)

B. Address

C. Place of birth

D. Date of birth

E. Social security number

F. Race

G. Sex

2. Cleared personnel are approved for six (6) months after which, personnel will need to perform another background check.

3. Security and access requirements to work areas shall be determined by the USMS.

4. The USMS requires a minimum of one (1) week advanced notice for all cleared personnel requesting access to the courthouse premises. Some areas of the building may require escorted access and special security clearance to obtain access. The Contractor shall determine the locations and coordinate work with the GSA PM/COR and GSA Building Manager for such areas with authorized representative(s).

5. Contractor (and its contractors) shall complete the USMS clearance form for any work within the Courthouse or along the Courthouse perimeter (inclusive of the service road area). Completed USMS clearance forms shall be submitted (at minimum) 72 hours prior to work commencing. Escorting will be required for any work that needs to occur within the building. In coordination with the GSA Building Manager, Contractors must report to the Courthouse main lobby to receive USMS contractor security clearance verification and a USMS visitor badge from the Court Security Officer (CSO). The contractor must wear the badge in an explicitly visible manner.

6. All prospective bidders shall fully complete the Document Security Notice to Prospective Bidders/Offerors. This solicitation includes Sensitive But Unclassified (SBU) building information. In order for prospective bidders to receive the contract drawings, project specifications and other information related to this solicitation, the form must first be completed and provided to the Contracting Officer.

SECTION 4 - CONTRACT ADMINISTRATION AND BID ANALYSIS

A. PRE-BID AND SITE VISIT

1. A pre-bid and the site visit shall be scheduled by the Contracting Officer, and shall be held before the bid due date. The pre-bid conference and site visit is intended to provide an opportunity to discuss and clarify any provisions of this project requirements document and Division 1 through 16 Specification including:

design program and technical performance specification requirements, bid submission requirements, roles, and responsibilities. However, nothing said or represented in the conference shall be deemed to modify the requirements of this document unless followed by a written amendment. All questions pertinent to the bid submission shall be forwarded in writing to the Contracting Officer within seven (7) calendar days from the date of the pre-bid conference/site visit.

2. The Contracting Officer shall provide Offerors with notification of the date, time, and location of the Pre-Bid Conference and the Site Visit. Offeror participation is strongly encouraged.

3. Pre-Bid Site Investigation: Before the submission of any bids, Contractors shall conduct a site investigation and inspection of the building to evaluate and become familiar with the existing site conditions. The site investigation shall be used to evaluate and assess the extent of the work needed to satisfy all requirements provided herein.

4. Considerations of any anticipated impact of such limited space conditions shall be factored into the Contractor’s bid, schedule of delivery, construction, phasing of work, and costs. Contractor shall determine and confirm space availability for construction materials with the GSA Building Manager during the Pre-Bid Conference. The Contractor is responsible to arrange for any additional off-site storage space needed to implement the construction work.

B. ROLES & RESPONSIBILITIES

1. Contractor: The Contractor shall be solely responsible for the construction (including all labor, equipment, materials, commissioning and inspections) necessary to successfully complete the construction services specified herein.

2. Management: The Contractor shall provide individuals in the capacities of Contractor Principal, Project Manager/Coordinator, Construction Supervisor/Superintendent, and Inspection/testing Agent(s).

a. Contractor Principal(s) shall have legal authority to represent the Contractor.

b. Project Manager/Coordinator shall be the single point of contact for coordinating with the Government.

c. Construction Supervisor/Superintendent shall coordinate construction work and associated contracts.

d. Inspection and testing agents must certify delivery and functional/ operating performance of contract work.

3. Contracting Officer (CO): The Government’s CO who has the authority to enter into, administer and/or terminate contracts and who may make related determinations and findings. The CO will designate to the Contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract.

4. Contracting Officer’s Representative (COR): The Contracting Officer’s Representative may act for the CO within delegated authority limits. Unless otherwise noted, on behalf of the CO, the COR is responsible for the general administration and technical coordination of the project. The COR is the Government’s point of contact for post award information exchange, design submission reviews, construction inspection/tests, and all administrative duties associated therein.

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