Questions_ _Answers.pdf

Lanham Fed. Bldg Equipment

Question 1

The fire alarm equipment list only provides a general line item devices per floor. ( Example - 1ST FL, Automatic Alarm Device, Strobe TX0224F14A002-001 Automatic Alarm Device, Strobe) Will the govt. provide the actual fire alarm device counts as per the last inspection reports as required per NFPA 72 testing requirements?

Response Refer to bidders library, and equipment inventory

Question 2 Is the fire alarm system point list or as-built plans available? Based on the current RFP this report should be available, as it required by NFPA 72 reporting.

Response Will be available to successful offeror

Question 3

The portable fire extinguishers equipment list only, provides a general line item devices per floor. Will the govt. provide the actual quantity and type of the portable fire extinguishers as per the last inspection reports as required per NFPA 10 testing requirements? Based on the current RFP this report should be available, as it required by NFPA 10 reporting.

Response Refer to bidders library

Question 4 The contract is for a one year period (with 4 one year options). The NFPA 10 requires 6 and 12 year maintenance of portable fire extinguishers depending on type. How are the contractors to price up these repairs, if the existing quantities, types and dates of services and are not provided?

Response All are tagged and avavilable in equipment inventory

Question 5 Since the contract is for one year period (with 4 one year options), are we to assume to replace, repair or re-certify 50% or 100% of the existing portable fire extinguishers during the life of the contract? Or Front load all repairs into year ONE.

Response Expect to replace every fire extingusher at least once in the lifetime of the contract

Question 6 When was the last 5 year fire sprinkler obstruction completed?

Response N/A to these facilities

Question 7 When was the last fire pump full test completed?

Response Tested annually

Question 8 When was the last 5 year fire sprinkler standpipe test was completed?

Response N/A to these facilities

Question 9 The RFP indicates the contractor to provide two dedicated phone lines for fire alarm monitoring? Who is your current TELCOM that maintains an supplies the dedicated copper lines?

Response Information not available

Question 10 The RFP indicates the contractor to provide two dedicated phone lines for fire alarm monitoring, are cell phone or Radio type communication dialers acceptable?

Response No

QUESTIONS AND ANSWERS Solicitation: GS-07-P-16-JU-D-7006-0003

Question 11

It was noted in the pre-conference meeting that the Building Fire Sprinkler system was being upgrades over time. Is the contract to cover the cost of inspections and repairs of the new system? Are we to cover the cost of any damage of repairs to the existing piping and pumps? If so, How can the contractor provide a reasonable scope, service and pricing of the unknown scope and warranty of others? Please advise.

Response Contractor will be responsible when the systems are accepted by the government

Question 12 How many special fire systems are in the building? Example – Co2, Fm-200, pre-action and others?

Response None

Question 13 The fire protection and fire alarm scope of work states all service, repairs and inspections to be done during normal business hours. The exception state unless as disruption to occupants. Weekend and Sunday work requires additional wages and compensation to staff.

Response No question provided. Refer to solicitation or other questions

Question 14 Would it be reasonable to understand that all notification fire alarm testing to occur AFTER 6:00 pm nightly? What percentage of time is currently after hours and weekends?

Response No testing is done during the day

Parking Garage Bldg Equipment:

Question 15

The fire alarm equipment list only provides general line item devices per floor. ( Example - 1ST FL, Automatic Alarm Device, Strobe TX0224F14A002-001 Automatic Alarm Device, Strobe) Will the govt. provide the actual fire alarm device counts as per the last inspection reports as required per NFPA 72 testing requirements?

Response Refer bidders library, and equipment inventory

Question 16 Is the fire alarm system point list or as-built plans available? Based on the current RFP this report should be available, as it required by NFPA 72 reporting.

Response Will be available to successful offeror

Question 17

The portable fire extinguishers equipment list only, provides general line item devices per floor. Will the govt. provide the actual quantity and type of the portable fire extinguishers as per the last inspection reports as required per NFPA 10 testing requirements? Based on the current RFP this report should be available, as it required by NFPA 10 reporting.

Response Refer bidders library

Question 18 The contract is for a one year period (with 4 one year options). The NFPA 10 requires 6 and 12 year maintenance of portable fire extinguishers depending on type. How are the contractors to price up these repairs, if the existing quantities, types and dates of services and are not provided?

Response All are tagged and avavilable in equipment inventory

Question 19 Since the contract is for one year period (with 4 one year options), are we to assume to replace, repair or re-certify 50% or 100% of the existing portable fire extinguishers during the life of the contract? Or Front load all repairs into year ONE.

Response Expect to replace every fire extingusher at least once in the lifetime of the contract

Question 20 When was the last 5 year fire sprinkler obstruction completed?

Response N/A to these facilities

Question 21 When the last 5 year fire sprinkler standpipe test was completed?

Response N/A to these facilities

Question 22 When was the last fire pump full test completed?

Response Tested annually

Question 23 The RFP indicates the contractor to provide two dedicated phone lines for fire alarm monitoring? Who is your current TELCOM that maintains an supplies the dedicated copper lines?

Response Information not available

Question 24 Question 24: The RFP indicates the contractor to provide two dedicated phone lines for fire alarm monitoring, are cell phone or Radio type communication dialers acceptable?

Response No

Mahon Federal Courthouse Bldg Equipment:

Question 25

The fire alarm equipment list only provides general line item devices per floor. ( Example - 1ST FL, Automatic Alarm Device, Strobe TX0224F14A002-001 Automatic Alarm Device, Strobe) Will the govt. provide the actual fire alarm device counts as per the last inspection reports as required per NFPA 72 testing requirements?

Response Refer bidders library, and equipment inventory

Question 26 Is the fire alarm system point list or as-built plans available? Based on the current RFP this report should be available, as it required by NFPA 72 reporting.

Response Will be available to successful offeror

Question 27

The portable fire extinguishers equipment list only, provides a general line item devices per floor. Will the govt. provide the actual quantity and type of the portable fire extinguishers as per the last inspection reports as required per NFPA 10 testing requirements? Based on the current RFP this report should be available, as it required by NFPA 10 reporting.

Response Refer bidders library

Question 28 The contract is for a one year period (with 4 one year options). The NFPA 10 requires 6 and 12 year maintenance of portable fire extinguishers depending on type. How are the contractors to price up these repairs, if the existing quantities, types and dates of services and are not provided?

Response All are tagged and avavilable in equipment inventory

Question 29 Since the contract is for one year period (with 4 one year options), are we to assume to replace, repair or re-certify 50% or 100% of the existing portable fire extinguishers during the life of the contract? Or Front load all repairs into year ONE.

Response Expect to replace every fire extingusher at least once in the lifetime of the contract

Question 30 When was the last 5 year fire sprinkler obstruction completed?

Response N/A to these facilities

Question 31 When was the last 5 year fire sprinkler standpipe test was completed?

Response N/A to these facilities

Question 32 When was the last fire pump full test completed?

Response Tested annually

Question 33 The RFP indicates the contractor to provide two dedicated phone lines for fire alarm monitoring? Who is your current TELCOM that maintains an supplies the dedicated copper lines?

Response Information not available

Question 34 The RFP indicates the contractor to provide two dedicated phone lines for fire alarm monitoring, are cell phone or Radio type communication dialers acceptable?

Response No

Question 35

The fire protection and fire alarm scope of work states all service, repairs and inspections to be done during normal business hours. The exception state unless as disruption to occupants. Weekend and Sunday work requires additional wages and compensation to staff. Would it be reasonable to understand that all fire alarm and Sprinkler testing to occur AFTER 6:00 pm nightly? What percentage of time is currently after hours and weekends?

Response No, do not assume all testing to occur after hours.

Question 36 Schedule B - Please confirm this clause applies to schedule B for both SCA and Union wages and H&W rates .Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014)

Response Yes, FAR Clause 52.222-43 applies to both

Question 37 Schedule B - No labor categories T&M rates are included for onsite staff for additional work.

Response There are no pre-priced additional labor rates.

Question 38 C.1 - May we get contact information for all current specialty subcontractors? i.e. Fire Protection and Life safety, BAS, Chiller, Boiler, water treatment, etc?

Response No

Question 39 C.2.38 - What is the current Normal Working hours

Response

Normal working hours is the hours of the building operations under most circumstances when all services must be provided to all occupants.

Normal working hours are Lanham Federal Building and Federal Parking Garage 7:00 am - 5:00 pm; United States Courthouse 7:30 am - 5:30pm. The buildings are officially open Monday through Friday from 6:00 am to 6:00 pm, excluding Federal Holidays

Question 40 C.2.57 - Is VTS systems part of this contract?

Response No

Question 41 C.5.1 - Please confirm transition is for 60 days so that means award is expected in October?

Response Anticipated award is in October

Question 42 C.6 - Please confirm phase out is 60 days.

Response Refer to solicitation

Question 43 C.8.1 - Is a project Manager required as it states reserved.

Response Project manager not required, however onsite supervisor is

Question 44 C.8.2 - Does GSA provide any radios to use? Does the current contractor provide radios or is cell phone the primary means of communication?

Response GSA does not provide radios. Up to incoming contractor to provide method in communication plan

Question 45 C.8.4 - What are the hours of the service desk as the man power chart has 1 FTE manning this desk.

Response Operating hours are 7-5

Question 46 C.8.5 - Which CMMS is currently being used?

Response NCCMS

Question 47 C.8.7.4 - Will escorting after hours be paid for non contractor staff?

Response Question is unclear, non contractor staff should not be providing escorting services.

Question 48 C.9.1 - Please confirm current BOP in word format will be available to review jointly and update

Response BOP will be provided to awarded contractor

Question 49 C.10 - Is any bar-coding done on equipment? Is current inventory up to date?

Response bar-coding available on fire equipment only, assume that it is current and successful offeror will be able to verify on acceptance

Question 50 C.10a - Please confirm that “update equipment labeling” does not include the contractor “re-labeling” all equipment if the Government chooses to do so in the future.

Response Refer to solicitation

Question 51 C.11 - If fire watch after hours is required will it be billable?

Response Refer to solicitation

Question 52 C.20 - Is all electrical circuits up to date? What electronic file do we update? Is red lining the as builds acceptable? Are as builds available and up to date?

Response Information provided upon award of contract

Question 53 C.16 - Are there any specific projects expected during this contract?

Response Yes

Question 54 C.20 - Is all electrical circuits up to date? What electronic file do we update? Is red lining the as builds acceptable? Are as builds available and up to date?

Response see question 52

Question 55 C.21.4 - Will the current emergency operating plan be available for review after award?

Response Yes, the current emergency operating plan will be made available to the successful offeror.

Question 56 C.22.1 - Please confirm GSA will maintain the software, firmware, updates and license for the BAS as this contradicts other areas of the SOW.

Response All updates that do not incure expense for materials will be the responsibility of the contractor

Question 57 C.22.2 - Is there any smart building systems we have to coordinate with GSA CIO? This state’s we will provide no cost updates do you mean patches not full version updates this contradicts C.22.1?

Response Yes

Question 58 C.23.3 - How many hours per month is in the incumbents current SOW? Please confirm any hours after 260 per year we bill at rates in schedule B.

Response None in current contract, hours after 260 will be negotiated on an Additional Services Task Order.

Question 59 C.33 - If we PM a Fan coil or a chiller does it have to be after normal hours? That would mean staffing after hours which is over the baseline worksheet.

Response If necessary

Question 60 C.1.28 – Is there any advanced metering?

Response Yes

Question 61 C.35.1 – Please confirm we are to use GSA PM standards as this state’s we submit our standards for approval in 10 days

Response Yes unless manufacture recommended PM is more comprehensive

Question 62 C.35.3 – Which software is GSA testing to potentially use?

Response Question is unclear

Question 63 C.35.4.1.1.E – This statement states we need to provide cabling for GSA hosted systems. Is this correct?

Response Yes for repairs to cabling but new installs will be handled as separate project

Question 64 C.35.4.1.1.F – This state’s GSA is responsible for BAS updates ect which contradicts other areas of SOW.

Response GSA is responsible for all updates that are not free

Question 65 C.35.4.1.1.H - Does the BAS not send out email or text alerts?

Response Yes it does

Question 66 C.39.1 – What is the repair threshold in incumbents current SOW?

Response Current contract is irrelevant

Question 67 C.1.39.4 – Does mechanical floor need to be painted? Do we have to restripe garage parking floors or garage floor painting?

Response Refer to solicitation

Question 68 C.40.3 - Please confirm that contractor staff labor can’t be used to meet the $2,500 deductable.

Response Refer to solicitation

Question 69 C.40.4 – Can you please confirm if these hr are during normal business hours?

Response Yes

Question 70 C.41.4 – Currently which permits does GSA abide by?

Response The intent of this section is for the successful contractor to be aware of any local Air Quality Management District requirement and comply.

Question 71 C.41.5 – If a section has reserved does that mean it’s not applicable?

Response Yes

Question 72 C.41.7 – Is there any PCB present in the buildings?

Response Refer to equipment list in bidder's library

Question 73 C.41.15 - Is there any Asbestos present in the buildings?

Response Yes report will be accessible to incoming contractor

Question 74 C.41.17.1 - Does GSA do annual Boiler inspection/permits?

Response Yes

Question 75 C.41.18 - Is all labeling and signage up to date?

Response The contractor is to assumed it is however it can be verified during incoming inspection.

Question 76 C.41.19 - Does reserved mean not applicable?

Response Yes

Question 77 C.42.2 - Is fire alarm repair allowed during normal business hours if alarm doesn’t sound?

Response Yes

Question 78 C.42.3 - Is water base fire suppression testing allowed during normal business hours?

Response No

Question 79 C.42.5 – How many fire dampers are present at all buildings?

Response Refer to the Inventory Equipment List

Question 80 C.42.9 - Are there any non water base/ dry system at any of the buildings?

Response Refer to equipment list in bidder's library

Question 81 C.42.11 – Does GSA require a load bank to be brought in annually?

Response No

Question 82 F.4.1 – This section contradicts C.44 table example C.5.1 ect

Response The table located at section C.44 has been removed and marked "Reserved". The table located at section F.4.1 has been revised.

Question 83 G.6 – If a CBA is present and it requires us to pay the employee when the building is closed beyond the control of the employee will we be deducted?

Response No

Question 84 G.7.1 – This section references cleanable space and this SOW doesn’t have cleaning services.

Response Section G.7 has been removed and is now marked "Reserved"

Question 85 H.15.2.1 – Should this section say reserved just like C.8.1

Response No, C.8.1 refers to the minimum staffing and ability to contact and communicate with the CO or desingee. The intent of C.8.1. is to have an Onsite Supervisor available and not necessarily a Project Manager.

Question 86 H.18.5 – Please confirm the rate GSA will pay are the rates in schedule B.

Response The government will pay the successful offeror the price proposed in Section B and in accordance with the terms and conditions of the contract.

Question 87 Clause – Please confirm this clause applies 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

Response Yes

Question 88 Clause – Please confirm this clause applies Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014)

Response Yes, FAR Clause 52.222-43 applies to this solicitaiton

Question 89 L.4.2.1 – Which key personnel does GSA want to see at it wasn’t defined. Please confirm you are just looking for the person’s name and # not a BIO.

Response Complete the requirement of Section L as stated.

Question 90 L.6 – Please confirm GSA just needs the pricing sheet included with RFP and not any backup

Response Complete documents as stated within Section L.6, however the government reserves the right to request additional information if it deems a price realism analysis will be required"

Question 91 Figure L-1 Baseline – Please confirm the positions listed as Union are union as no CBA was included in RFP package. Please also confirm Maintenance supervisor is the only key personnel

Response CBA was amended to solicitation. Refer to the solicitaiton for personnel requirement.

Question 92 WDOL Rates - Two wage rates were attached to RFP which ones should we use?

Response WD 15-5231 (Rev.-2) 01/05/2016

Question 93 Is there a GSA provided Lift onsite for contractor use?

Response No

Question 94 Will GSA provide a tax exempt certificate for the successful contractor?

Response No

Question 95 Is onsite parking provided for the O&M, how many spaces?

Response No

Question 96 Will the existing deficiency list of the current O&M be made available to the incoming O&M?

Response Yes

Question 97 C.1.1.j.- please explain how the O&M can reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

Response The O&M is to minimize to the maximum extent practicable.

Question 98 When was the last ten year roof inspection performed?

Response Refer to bidder's library for reference.

Question 99 When was the last annual roof inspection performed?

Response Refer to bidder's library for reference.

Question 101 Are there any warranties on the roof?

Response Refer to bidder's library for reference.

Question 102 Are there any current warranties on any of the equipment in the building?

Response Refer to bidder's library for reference.

Question 103

The Contractor is not responsible for the costs of software, firmware updates, and licensing for the BAS and Tridium Niagra systems. However, the Contractor is responsible for the labor to update/install software/firmware, when necessary, to latest revision and update software licenses BAS controls only. How can the O&M price the time needed on a system we currently don’t have information on? Is the system up to date with the latest revisions and licenses?

Response System is assumed to be up to date. Usually done during normal business hours.

Question 104 Are there kennels onsite as one would believe from reading C1.1.p.

Response No

Question 105 How far are these sites in the process of installing the NCMMS?

Response All sites are using NCMMS

Question 106 When was the last time the building inventories were updated and are they in the format GSA would like for transfer to the NCMMS?

Response The building inventories are already in NCMMS. Required to be updated annually or as equipment is changed

Question 107 In reference to C.10.c; What is the current identification system being used on the equipment?

Response NCMMS

Question 108 C.17.- how much time per month is expected by the O&M during normal working hours to provide building management support to GSA for no additional cost.

Response As needed

Question 109 C.18- will the O&M be able to charge for this service?

Response not if incurred during normal business hours

Question 110 C.20- If the O&M contractor is not making the changes to the electrical panels, how will the O&M be made aware changes are made?

Response The contractor will be notified through building managment

Question 111 C.22.2 –are these buildings part of the smart system?

Response Yes

Question 112 C.28- are there smart meters installed at the buildings? When was the last time they were calibrated?

Response Yes they are installed. Calibration dates unavailable

Question 113 C.35.3- What diagnostic software if any is installed at the buildings in this contract?

Response GSA Link in Lanham

Question 114 C.35.4- the O&M is responsible for the BAS system hardware, can you provide information on how old the hardware is that is being used for this system?

Response Not available

Question 115 Are the current BAS computers on the GSA network?

Question 116 C.36.5. Is the appropriate amount of coupon racks installed in the buildings for corrosion monitoring?

Response Coupon racks are not installed.

Question 117 C.40.10. Are there any existing warranties on any equipment in the buildings?

Response The offeror is to assume no warranties on equipment.

Question 118 C.41.4- is there any permits required for these buildings?

Response Available to incoming contractor

Question 119 C.41.6- is there any fuel storage tanks onsite that would be the responsibility of the O&M contractor?

Response No

Question 120 C.41.7.- are there any PCB containing transformers onsite in the buildings?

Response None that the government is aware.

Question 121 C.41.10- Electrical safety- has there been an Arc Flash analysis performed onsite and do all labels reflect this? If not, will the incoming O&M be required to have this analysis performed to come into compliance with C.41.10 and NFPA 70, 70E.

Response Contractor to verify during incoming inspection

Question 122 C.41.14. confined spaces- are confined spaces currently identified and labeled and identified in the CMMS?

Response Contractor to verify during incoming inspection

Question 123 C.41.15- are any current employees trained for asbestos management?

Response Contractor to verify during incoming inspection

Question 124 C.41.16.1- Are the SDS up to date for the sites on this contract?

Response Offeror may assume they are up to date but the successful offeror can verify during incoming inspection

Question 125 When was the last inspection on the smoke dampers performed? Can that report be made available to the O&M contractor at the start of the new contract.

Response Refer to work order history logs in the Bidder's Library. Available to incoming contractor

Question 126 Is there a load bank onsite available for testing the emergency power?

Response Refer to Bidder's Library for reference.

Question 127 H.3. Escort Requirements- will the O&M be compensated for the time spent escorting un-cleared people for the government?

Response Only outside of normal business hours

Question 128 Are any of the current personal trained in the Re-Tuning and SSB training?

Response Assume every position listed shall need said training

Question 129 Do any of the current personal hold the training certs for H.15.3.14.

Response Yes

Question 130 Is there a tech who currently hold the certs for the BAS one week course training?

Response No

Question 131 H.16.1 requires the O&M to use government furnished computer hardware, yet C.35.4 states the O&M is responsible for hardware- can you please clarify who is responsible for the computers that run the building systems?

Response GSA provides a computer to access the BAS for each building. Any other computers will be O&M responsibility

Question 132 Is the equipment under warranty?

Response Refer to bidder's library for reference.

Question 133 When was the last electrical inspection done?

Response Refer to bidder's library for reference.

Question 134 When was the last eddy current done?

Response January 2015

Question 135 Does raising and lowering the flag count for the after-hours usage?

Response If requested after normal business hours

Question 136 Is the current staff N.A.T.E certified?

Response To be verified by incoming contractor

Question 137 Is the staff using the current NCMMS system?

Question 138

L.5.2 Experience. Please consider changing the first similarity factor which states; “Performing required services for building with approximately 1 Million square feet or greater.” First, this solicitation is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). This factor would drastically limit the amount of true SDVOSB contractors that can meet that requirement without teaming or forming a joint venture with a larger business. Secondly, none of the buildings within this solicitation meet this requirement. The largest of the three, the Lanham Federal building, falls short with 766,951 SF. If GSA is assuming the combined total of all three buildings of this solicitation, please remember that the parking garage accounts for nearly half a million square feet at 489,715 SF. We have several contracts that are close to or greater than the sizes of each of the three facilities of this solicitation under separate contracts. This should be more than adequate to determine size similarity. The 1 million square feet requirement is over stated for the buildings of this solicitation and not a fair indicator of similar size experience.

Response Solicitation will be amended to reade "- Performing required services for three (3) buildings with approximately 1 Million square feet aggregate or greater; either in a single contract or simultaneous contracts."

Question 139 Who is the current contractor and what is the current monthly price?

Response Delta, approximately $1.9 million over 5 years, however offerors are to be cautioned that significant changes have been made to the specifications.and current monthly price is irrelevant to the new spec

Question 140 What is the current annual value of the contract?

Response Approximately $1.9 million over 5 years, however offerors are to be cautioned that significant changes have been made to the specifications.

Question 141 Are there any CBA’s in place for this contract?

Response Yes

Question 142 It was mentioned that GSA would include in an amendment the number of service calls, the number of repairs over the threshold, and the total number of repairs in the last year. Please verify that his will be in the next amendment?

Response Refer to bidder's library.

Question 143 Section B: B.4.As the pricing pages do not include a breakdown by facility, if a facility is deleted from the contract, how will the reduction in total contract value be determined?

Response Any increase or decreased in scope will be negotiated and incorporated by bi-lateral modification to the contract.

Question 144 Section B: B.4. If a facility is added and if the contractor determines the value of the additional building is greater than 25% of the total contract value, how will the contractor be reimbursed?

Response Any increase or decreased in scope will be negotiated and incorporated by bi-lateral modification to the contract.

Question 145 Figure B-2- Combination SCA-DOL and Union based Wage Adjustment Spreadsheet: Is this the required form to be used or can another presentation which meets it’s requirements be used?

Response Required form will be used for wage adjustment.

Question 146

Ref. C.1.1(o) - The Contractor is not responsible for the costs of software, firmware updates, and licensing for the BAS and Tridium Niagra systems. However, the Contractor is responsible for the labor to update/install software/firmware, when necessary, to latest revision and update software licenses for BAS controls only. The Contractor is responsible for letting Region 7 FMSP office know when updates are required. The Contractor is responsible for keeping the systems operating properly

Response No question asked. Refer to solicitation or above questions

Question 147 Please clarify the above statement? Are you saying that GSA will pay the cost of any new version of software to the BAS systems and that we will be responsible only for the labor to install any new version?

Response Correct. GSA will pay for any updates that incur an expense. However O&M will provide labor during normal busines hours

Question 148 Question 148: What are the current BAS systems and sub-systems in each building? What are the latest versions of the BAS software for both buildings?

Response Refer to bidder's library for reference.

Question 149 C.1.1 (r). Kitchen equipment included in the contract includes but is not limited to ductwork above the ceiling, sinks and grease traps with associated piping, vent-a-hood, hot water heater, and any fire suppression or fire alarm equipment and all associated components.

Response No question posed.

Question 150 What is the length of the duct run for the kitchen hood system? Are there any Grease Traps? If so what is there size? Are there any Grease Traps? If so what is there size?

Response Refer to bidder's library for reference.

Question 151 C.2.26. Exterior – Please identify the Bollards at the Lanham building by Name and Model # and whether they are pneumatic or hydraulic?

Response Refer to bidder's library for reference.

Question 152 C.5.1. Transition Phase Startup – Is the contractor being reimbursed for staff on site during the 60 day transition period? If yes, is GSA requiring any number of specific staff to be on site?

Response No

Question 153 C.8.2. Communication Equipment – We are thinking of supplying our mechanics with 2 way radios. How well do the GSA Motorola radios work in the building?

Do you need any repeaters to help with signal strength?

Response Repeater would probably be necessary. Incoming contractor to verify

Question 154 C.8.5. Use of CMMS - What CMMS system is going to be used? Ours or the NCMMS system? If ours when does GSA anticipate moving to the NCMMS?

Response Refer to Solicitation for reference.

Question 155 C.36. Water Treatment – Are coupon racks already installed?

Response Refer to Solicitation for reference.

Question 156 C. 41.17. Boiler/Pressure Vessel Operation and Inspection Standards – We noticed the Certification from the State of Texas was issued 10/2015 and good for a period of 2 years through 10/2017. This would be in line with Industry standards. Does GSA want certification every 2 years or every year?

Response Refer to Solicitation for reference.

Question 157 C.41.19 Roof Anchorage Points – Are they any Anchor Points in any of the buildings? If yes, please provide the Name, Model # and quantities?

Response C.41.19 Is reserved and not applicable to this solicitation

Question 158 Ref. C.42 – If trained by a NICET level 2 technician, will the contractor be allowed to perform the weekly/monthly fire pump test?

Response Inspector must meet the requirement of the solicitation.

Question 159 Ref. C.42 – If trained by a NICET level 2 technician, will the contractor be allowed to reset the Fire Alarm panel for minor trouble calls?

Response Inspector must meet the requirement of the solicitation.

Question 160 Ref. C.42 – If trained by a NICET level 2 technician, will the contractor be allowed to perform the visual inspections of the sprinkler heads?

Response Inspector must meet the requirement of the solicitation.

Question 161 Ref. C.42 – Please verify there is a Dry system in the Courthouse, and a Wet system in Lanham and the Courthouse

Response Wet system in both locations. Can be verified in incoming inspection

Question 162 Ref. C.42 – What are the last dates of 6 and 12 year hydro testing by extinguisher type and size per building?

Response Will be available to incoming contractor

Question 163 Ref. C.42 – GSA mentioned a complete re-piping project of the Fire system in the Lanham building that is going on for the next 24-36 months. What will be our responsibility for PM’ing the Fire Suppression system during this period?

Response The contractor will be responsible for the section of the Fire System accepted by the government.

Statement

Question 164

Statement for Question 164

H.15.3.14 Qualifications of HVAC Technicians (Taken from SOW) All HVAC personnel designated to work on, operate, maintain, and (or) repair HVAC equipment or systems shall maintain a minimum of 16 hours of continuing education annually from a NATE, HVAC Excellence, or UA Star recognized provider program. All HVAC personnel designated to work on, operate, maintain, and (or) repair HVAC equipment or systems shall possess one or more of the following certifications:

a. North American Technician Excellence (N.A.T.E.) HVACR Service Technician Certification

b. HVAC Excellence Professional Level Certification

c. UA Star HVACR Mastery Certification

The contractor will be required to send one technician to a one-week controls training class once per year for each year of the contract. A typical training class of this nature cost approximately $2,000 and another $2,000 in travel costs. Contractor is responsible for the cost of this training. The Technician and the class must be approved by R7 FMSP Operations Branch prior to scheduling the trip. A copy of the certification of the class will be provided to R7 FMSP after the successful completion of the class. If the individual does not complete the class, the cost of the class itself will be reimbursed to the Federal Government. Note: if the person who received the training leaves the contract within 12 months after completion of the training, then the contractor will be expected to reimburse the Government for the full cost of the course and the travel up to $4000. Or the contractor may submit another name and course to be approved by Regional FMSP office and send that person to the training at no additional cost to Government. The intent is to get the Contractor’s staff trained in the proper use and operation of the BAS/Tridium system. Failure to send a technician to this controls training will result in a reduction of contract cost in the amount of $4,000.

Is the contractor being reimbursed for this cost? Highlighted sentence above says otherwise and no sentence saying GSA will reimburse the contractor. Please clarify?

Response Offeror is to include this cost in their proposal

Question 165 Ref Section L - Figure L-1 and L-2 both contain the Management Plan Worksheet. Please provide the correct Figure L-1 Management Plan Baseline

Response Is included in Amendment 0003

Question 166 Section L.5.1.2.2.Worksheet Instructions: The Management Plan WorkSheet provided is not in RED per bullet 2. How will this be corrected?

Response A revised Fig L-2 is included in Amendment 0003

Question 167 L.5.1.2. Management Plan Worksheet and narrative: Figure L-1; Is this the current staffing at the site?

Response Refer to Solicitation for reference.

Question 168 Are there any GSA owned lifts in the buildings? If so how high can they go?

Response No

Question 169 There were Solar Panels on the roof at Lanham. What is the contractor’s responsibility for them? If we are to maintain, what type of maintenance do you require? We would also need to know the MFG, Model # of the panels.

Response yes the contractor will be responsible. Maintenance to be done per NCMMS spec or manufacturer recommendations, whichever is more comprehensive. MFG, etc. will be available to incoming contractor

Question 170 Please verify we have no responsibility for the Fitness Center equipment?

Response Refer to Solicitation for reference.

Question 171 What is the highest ceiling in the Courthouse?

Response Approx 25 ft, successful offeror to verified during incoming inspection

Question 172 Please provide the following anniversary dates for; Eddy Current Testing on the Chillers

Response January 2015

Question 173 Please provide the following anniversary dates for; 3 yr. bibb hose and 5 Year Obstruction Testing of the Fire Suppression systems in each building

Response Refer to question 6

Question 174

Equipment List Questions:

There are multiple items on all 3 equipment lists that state “99 Throughout Entire Building” What does it mean? Certainly there is more than 1 fire extinguisher in the example below. Please provide accurate QTY’s of equipment wherever this statement is in the equipment lists.

Example: How many Extinguishers are there in the building that get an annual F-24A inspection?

Building Location Description Position Description Asset Number Asset Description Equip Qty Model Number Serial Number Manufacturer PM Due TX0224 99 Throughout BUILDING, Fire Extinguisher TX0224F24A001-001 Fire Extinguisher Inspection 1 F-24A 4/1/2016 Entire Building Inspection

Response Refer to the bidder's library.

Question 175 C.35. Please provide a copy of the current GSA R7 CMMS schedule.

Response Refer to Solicitation for reference.

Question 176 C.35. Is the IR scan replacing the 3-year electrical tests of selected E-series items to be performed at the 3-year interval or annually?

Question 177 C.35.1 As required by the GSA PBS 2012 Standard for certain electrical equipment items, is the required IR scan to be performed in conjunction with the annual maintenance or in lieu of the annual maintenance?

Response Refer to Solicitation for reference.

Question 178

H.15.3.16. The GAO has consistently held that requiring NETA Certification as the only requirement for Electrical Technician qualification is overly restrictive and an impediment to competition. In fact, the qualification requirements of the American National Standards Institute/International Electrical Testing Association ETT-2000, Standard for Certification of Electrical Testing Technicians has NETA Certification as only one of the means of qualification. The way this paragraph is written will disqualify all but NETA Member Companies from doing the work and will eliminate about 5 or 6 companies that form the backbone of the industry in electrical inspection, test, and maintenance. Request the paragraph be modified to require NETA Level 3 or 4 or other comparable qualifications.

Response The question mischaracterize the GAO decisions in this matter (see B-227357, Aug 14, 1987, 87-2 CPD 158). The government has provided two certificaion programs to meet American National Standards Institute/International Electrical Testing Associateion ETT-2000 certification.

Question 179 Is this a GSA schedule contract?

Response No

Question 180 Also are there any restrictions on prime/subcontractor partners other than the normal requirements?

Response Refer to Solicitation for reference.

Question 181 Is there currently a CBA in place for any of these buildings? If yes, can you please provide a copy of the CBA?

Response Yes. A copy will be provided via amendment 0003

Question 182 Are these buildings currently under one contract or separate contracts?

Response One contract

Question 183 Can you please provide the existing contract number(s) for these buildings under which these services are being performed?

Response GS-07P-13-JU-D-0007

Question 184 Can the Government provide a detailed Equipment List for the facilities?

Response Refer to bidder's library for reference.

Question 185 Can the Government provide a history of repairs?

Response Refer to bidder's library for reference.

Question 186 Can the Government set a limit on amount of Repairs to be or give a budgeted amount per year?

Response Refer to bidder's library for reference.

Question 187 Can the Government provide information on the Control Systems?

Response Refer to bidder's library for reference.

Question 188 Can the Government provide a list of the companies that attended the site visit?

Response Yes, will be provided via amendment 0003.

Question 189 Are any current employees working under the terms of a Collective Bargaining Agreement and, if so, can the Government please provide a copy of the Agreement?

Response Yes, will be provided via amendment 0003.

Question 190 Does the Service Contract Act govern this contract in that the incumbent employees must be offered the first right of refusal?

Response Yes

Question 191 How many current employees are working in accordance with the SCA? Will the Government provide parking free of charge for contractor employees?

Response The number of current employees is propriatary to the incumbent and is not available. The government does not provide parking.

Question 192 Will Government provide office space and computers on the government network for staff to work on site?

Response Only BAS computers are provided. Adequate office space is provided

Question 193 Can the Government please provide a list of Uninterruptable Power Supply units indicating manufacturer, model number, voltage, number and age of batteries included?

Response Refer to bidder's library for reference.

Question 194 Can the Government please provide a list of loading dock levelers or lifts as applicable indicating manufacturer and model number?

Response Refer to bidder's library for reference.

Question 195 Can the Government please provide a list of the elevators and any other conveyance equipment indicating the manufacturer, model number, number of floors, number of openings, and 5 year full load testing dates as applicable?

Response Refer to bidder's library for reference.

Question 196 Can the Government please provide a list of Power Distribution Units indicating manufacturer and model number indicating manufacturer, model number, voltage and amperage of each?

Response Refer to bidder's library for reference.

Question 197 Can the Government please provide a list of the elevators and any other conveyance equipment indicating the manufacturer, model number, number of floors, number of openings, and 5 year full load testing dates as applicable?

Response Elevators are not included in this solicitation.

Question 198 Since the contractor is reponsible for all repairs under $2500, this poses significant risk to the contractor if there are many repairs. What measures will the Government take so that risk is minimized and does not cause the Contractor to lose profitability for the contract?

Response The $2,500 shared liability is the measure the government has decided to use to minimize the risk to the contractor.

Question 199 Regarding the mark-up co-efficient of 10%, is that negotiable?

Question 200 Is elevator maintenance/inspection required?

Response No

Question 201 What type of CMMS is being utilized in building?

Response Refer to Solicitation for reference.

Question 202 Section G, page 63, paragraph G.7.1 refers to cleaning. If space is reduced, will our price be reduced for O&M for every 4000 sf?

Response Per Amendment 0003, Para G.7 in its entirety has been removed and replace with "Reserved"

Question 203

In Section C, paragraph C.8.1 and in Section H, paragraph H.15.2, the Onsite Supervisor listed for Key Personnel in Section C.8.1 does not agree with requirements for both a PM and SS. Does the Government require there to be two onsite managers? Per presentation at site visit, only the OS is a required position and all others were up to the offeror.

Response Project manager is marked (Reserved) and not applicable to this solicitation.

Question 204

Per Section H paragraph H.15.3.14, regarding the cost of class - who cover the cost, the Contractor or the Government? The wording states that costs must be reimbursed to government if a technician does not complete but it also states that the Contractor is responsible for cost? For Joint Ventures, do we need to submit copies of agreements?

Response The cost of the class is to be included in cost of proposal and the contractor is responsible for sucessful completion of the class. For Joint Venture, provide a coy of the agreement

Question 205 Can the Government please provide the name and phone numbers of current employees of incumbent?

Response Information will be provided to successful offeror.

Question 206 Can the Government please provide the issues with current contractor that necessitated change in contractor?

Response No

Question 207 What is age of the roof of each building? When was last major repair of each roof?

Response Refer to bidder's library for reference.

Question 208 Per Section C paragraphs 5.1/6, the pricing sheet does not reflect pricing for the 60 day startup Transition Phase nor the 60 Day Phase-out Transition Phase.

How would the Government like the Contractor to address this?

Response Transition cost are included in price.

Question 209 Per Section C, paragraph C.10 regarding Barcoding, what are the requirements for bar coding? What equipment type and specific software would the Government want the Contractor to utilize?

Question 210 Per Section C, paragraph C.17 regarding tours, can the Government please provide the average number of tours over last 3 years?

Response Information not available

Question 211 Per Section C, paragraph C.17 regarding price per hour for tour includes only minimum DB wage for HVAC Tech and fringe. Can the Government please clarify this as well as why there is no allowance for higher pay nor Labor Burden.

Response Refer to solicitation, price per hour is for escorting requirements. Davis Bacon wages do not apply to this contract.

Question 212 What if any supplies and equipment will the current contractor leave on site for the new contractor?

Response Refer to bidder's library for reference.

Question 213 Per Section C paragraph C.38.1, can the Government clarify the requirement regarding Mercury lightbulbs?

Response No, section is self explanatory.

Question 214 Can the Government please provide information regarding the ongoing fire sprinkler system and drain/vent projects and can the Government provide us with a copy of the plans?

Response Refer to bidder's library for reference.

Question 215 Will the government provide a copy of the current Collective bargaining agreement?

Response Yes, attached per amendment 0003

Question 216 Will the government provide the current contract value?

Response Current contract value is approximately $1.9 million over 5 years. However, offerors are cautioned that significant changes have been made to the specifications.

Question 217 Will the government provide the number of Full Time Employees as no workload information has been provided?

Response Refer to L.5.1.2, Management Plan baseline will be provided.

Question 218 Can a offeror use resumes in lieu of past performance which require questionnaires, and if yes how will they be evaluated?

Response Submissions must be in accordance with the solicitation.

Question 219 Does the Prime and Sub have to submit past performance or is two (the minimum) sufficient for the team?

Response Submission must be in accordance with the solicitation.

Question 220 Section L.5.2 Experience: The first bullet states: “Performing required services for building with approximately 1 million square feet or greater. We are assuming this refers to 1 million Sq Ft in aggregate (or per single building?).

Response The reference is the aggregate.

Question 221

In Section L.7.1.1 on page 131, the Solicitation states that there is a 10-page limit for the Management Plan Narrative to include a managerial approach with a detailed staffing plan, subcontractor plan, communication plan, and logistical approach as well as a detailed quality control plan. It will be extremely difficult, if not impossible, to provide sufficient detail for all requirements under this section in 10 pages. Can the Govenment please reconsider and allow for additional pages for the Management Plan?

Response

Per the solicitation "The Offeror shall demonstrate a clear understanding of the management and performance requirements of this solicitation by providing a concise description of offeror’s proposal for the following topics:" The government is not expecting copies of the plans.

The page limitation remains as stated.

Question 222 Regarding Section L.5.2 on page 133, the Solicitation states there is a 2-page limit per project. It will be extremely difficult to answer all the detailed questions and provide sufficient information for each project within this page limitation. Would the Government please reconsider and increase the page limit per project?

Response No, the 2-page limitation remains as stated.