Cover_and_TOC.pdf

SOLICITATION NUMBER: GS-07-P-16-JU-D-7006

SERVICE: OPERATIONS AND MAINTENANCE AND RELATED SERVICES

LOCATION(S):

TX 0224ZZ, Lanham Federal Building 819 Taylor St, Fort Worth Texas 76102

TX0247ZZ, Fort Worth Parking Garage, 410 Texas St, Fort Worth Texas 76102

TX0075ZZ, Mahon Federal Courthouse, 510 W 10th St, Fort Worth Texas 76102

PERIOD OF PERFORMANCE: 01 Jan 2017 to 31 Dec 2021

SOLICITATION ISSUE DATE: 22 Jul 2016

OFFER RECEIPT DATE/TIME: 22 Aug 2016/ 3:00 P.M. Central Standard Time

REVISED PROPOSAL DATE/TIME: 02 Sep 2016/ 1:00 P.M. CST - Amendment 0003

June 19, 2015

National Operations & Maintenance

Specification

Solicitation: GS-07-P-16-JU-D-7006-0003

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1 Standard Forms

B. SERVICES, ORDERING AND PRICES

B.1 Pricing of Services

B.1.1 Basic Services

B.1.2 Markup Coefficient

B.2 Contractor Staffing Declaration

B.3 Wage Adjustments

B.4 Addition/Removal of Buildings B.5 Addition/Reduction of Inventory or Staffing

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1. SCOPE OF WORK

C.1.1 Contractor Responsibility for Equipment and Systems

C.1.2 Contractor Responsibilities for Management and Communication

C.1.3 Exclusions

C.2. DEFINITIONS

C.2.1 Acceptance

C.2.2 Acts of God

C.2.3 Additional services

C.2.4 Advanced Meters

C.2.5 Advanced Metering Systems

C.2.6 Approval

C.2.7 Architectural and Structural

C.2.8 Basic Services

C.2.9 Building Automation System (BAS)

C.2.10 GSA Link

C.2.11 Building Operating Plan

C.2.12 Commissioning

C.2.13 Ongoing Commissioning

C.2.14 Computerized Maintenance Management System (CMMS)

C.2.15 Consumable Parts

C.2.16 Contracting Officer (CO)

C.2.17 Contracting Officer Representative (COR) or Designee

C.2.18 Contractor

C.2.19 Contractor’s Other Than Normal Working/Duty Hours

C.2.20 Controls and Control System

C.2.21 Defective Service

C.2.22 Emergency

C.2.23 Emergency Callback

C.2.24 Environmentally Sustainable

C.2.25 Existing Deficiency List Report

C.2.26 Exterior

C.2.27 Federal Holidays

C.2.28 Federal Executive Holidays, Unanticipated

C.2.29 Fire Protection and Life Systems

C.2.30 Guiding Principles for Sustainable Existing Buildings

C.2.31 GSA Green Purchasing Program (GPP)

C.2.32 Indefinite Quantity

C.2.33 Maintenance Repair

C.2.34 Miscellaneous Work

C.2.35 Modification of Contract

C.2.36 Negligence

C.2.37 Non-reimbursable Repairs

C.2.38 Normal Working Hours

C.2.39 Occupant Emergency Plan (OEP)

C.2.40 Open Systems

C.2.41 Operations

C.2.42 Performance Based Service Contracting

C.2.43 Performance Work Statement (PWS)

C.2.44 Predictive Maintenance

C.2.45 Preventive Maintenance (Scheduled and Unscheduled)

C.2.46 Product Preference

C.2.47 Quality Assurance Surveillance Plan (QASP)

C.2.48 Quality Control Plan

C.2.49 Repair

C.2.50 Reimbursable Repair

C.2.51 Sequence of Operations

C.2.52 Service Request

C.2.53 Standard Services

C.2.54 Stewardship

C.2.55 Supervisor, On-Site

C.2.56 Tour

C.2.57 Vertical Transportation Systems

C.2.58 Watch

C.3. REFERENCES

C.4. Existing Deficiency/Contract Closeout

C.4.1 Existing Deficiency Inspection and Closeout Inspection

C.4.2 Existing Deficiency List and Contract Closeout List

C.5. START-UP PHASE/TRANSITION PHASE

C.5.1 Transition Phase Startup

C.5.2 RESERVED

C.5.3 Adjustments and Corrections

C.6. PHASE-OUT TRANSITION PERIOD

C.7. DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing and Ability to Contact and Communicate with CO or designee

C.8.2 Communication Equipment

C.8.3 Onsite Records

C.8.4 Service Request and Administrative Support

C.8.5 Use of CMMS

C.8.6 Quality Control Program

C.8.7 Government Quality Assurance Surveillance Program

C.8.7.1 Contract Performance

C.8.7.2 Methods

C.8.7.3 Records and Files

C.8.7.4 Cooperation - Inspections

C.8.7.5 Contractor Performance System (CPARS)

C.9. BUILDING OPERATING PLAN

C.9.1 Purpose of Building Operating Plan

C.9.2 Components of the Building Operating Plan

C.10. EQUIPMENT INVENTORY - Amendment 0003

C.11. WEEEKLY PROGRESS MEETINGS

C.12. PERFORMANCE REVIEW MEETINGS - Amendment 0003

C.13. EQUIPMENT CONDITION ASSESSMENT - Amendment 0003

C.14. OCCUPANT FEEDBACK PROGRAM

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES

C.18. INSPECTIONS ASSISTANCE FOR SPACE BUILD OUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS - Amendment 0003

C.20. LABELING OF ELECTRICAL CIRCUITS – Amendment 0003

C.21. OPERATIONAL REQUIREMENTS

C.21.1 General

C.21.2 RESERVED

C.21.3 Continuity of Operations (COOP)

C.21.4 Emergency Operations Plan

C.21.5 Tenant Environment

C.21.6 Energy and Water Efficiency

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.22.1 Control Systems

C.22.2 Smart Buildings

C.23. SERVICE REQUESTS - Amendment 0003

C.23.1 General

C.23.2 Emergency Service Request

C.23.3 Emergency Call Back (after hours)

C.23.4 Urgent Service Request Response

C.23.5 Routine Service Request Response

C.24. TOURS

C.24.1 General

C.24.2 Operating Logs and Tour Check Sheets

C.24.3 Reserved

C.24.4 Condensate Pans

C.24.5 Monitoring of Central Plant Equipment

C.25. DEMAND RESPONSE PROGRAMS

C.26. CURTAILMENT PLAN

C.27. BAS ALARM RESPONSE

C.28.ADVANCED METERING PROGRAM

C.28.1 RESERVED

C.29. PROTECTION AND DAMAGE

C.30. NEGLIGENCE

C.31. KEY CONTROL

C.32. DISRUPTIVE OR HAZARDOUS TOOLS

C.33. SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION & LIFE

SAFETY SYSTEMS OR SPACE CONDITIONING

C.34. PLUMBING AND RESTROOMS

C.35. MAINTENANCE PROGRAM

C.35.1 General

C.35.2 Maintenance Standard

C.35.3 Application of Diagnostic Software

C.35.4 BAS Control Systems

C.35.4.1 BAS Operating Standards

C.35.4.1.1 GSA-hosted Systems Requirements

C.35.4.1.2 RESERVED

C.35.4.2 Reporting

C.35.5 RESERVED

C.35.6 RESERVED

C.36. WATER TREATMENT

C.36.1 General

C.36.2 Tolerances

C.36.3 Initial Report and Development of Program

C.36.4 Cooling Tower Water Management Plan

C.36.5 Corrosion Monitoring

C.36.6 Monthly Testing

C.37. OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis

C.37.2 Oil and Refrigerant Additives

C.38. LAMPS AND BALLASTS - Amendment 0003

C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General

C.39.2 Maintenance Repair

C.39.3 Repair and Replacement Work

C.39.4 Painting

C.39.5 Interior Signage and Directories

C.39.6 Finishes Maintenance

C.39.7 Historic Building Preservation

C.39.8 Vertical Transportation and Associated Equipment

C.39.9 RESERVED

C.40. REPAIRS

C.40.1 General

C.40.2 Non-reimbursable Repairs

C.40.3 Reimbursable Repairs

C.40.3.1 Unsolicited Proposals

C.40.4 Miscellaneous Work

C.40.5 Repair Shared Liability Example

C.40.6 Approval of Work

C.40.7 Invoicing

C.40.8 Ordering Repairs from Outside Source

C.40.9 Force Majeure (Uncontrollable events)

C.40.10 Warranties

C.40.11 Quality of Materials and Replacement Parts

C.41. SAFETY AND ENVIRONMENTAL MANAGEMENT – Amendment 0003

C.41.1 General

C.41.2 Scheduling and Recordkeeping

C.41.3 Refrigerants

C.41.3.1 Control and Certification

C.41.3.2 Certified Handlers

C.41.4 Local Air Quality Management Operating Permits

C.41.5 Fuel Storage Tanks (Reserved)

C.41.6 RESERVED

C.41.7 Polychlorinated Biphenyl (PCB) Control

C.41.8 Facility Hazards

C.41.9 Workplace Safety

C.41.10 Electrical Safety

C.41.11 Fall Protection

C.41.12 Powered Platforms

C.41.13 LockOut/TagOut

C.41.14 Confined Spaces

C.41.15 Asbestos Management

C.41.16 Hazardous Materials

C.41.16.1 SDS

C.41.16.2 Disposition of Hazardous Waste

C.41.16.3 Environmental Reporting

C.41.16.4 Recycled Content Product Purchase Annual Reporting

C.41.16.5 Non-Bio-based Products

C.41.16.6 Bio-Based Products

C.41.17 Boiler/Pressure Vessel Operation and Inspection Standards

C.41.17.1 Boiler Operation and Inspections

C.41.17.2 Inspections and Tests

C.41.17.3 Backflow Prevention Devices

C.41.17.4 Potable Water Systems

C.41.18 Labeling and Signage

C.41.19 Roof Anchorage Points

C.42. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS - Amendment 0003

C.42.1 General

C.42.2 Fire Alarm System Services

C.42.3 Water Based Fire Suppression System

C.42.4 Fire-rated Door Assemblies

C.42.5 ire Damper and Combination Fire/Smoke Dampers

C.42.6 Smoke Doors Assemblies

C.42.7 Smoke Dampers

C.42.8 Portable Fire Extinguishers

C.42.9 Non-Water-Based Fire Extinguishing Systems

C.42.10 Smoke Control Systems

C.42.11 Emergency and Standby Power Systems

C.42.12 Emergency Lighting Systems and Exit Signage

C.42.13 Fire Alarm System Central Station Monitoring

C.43. RESERVED

C.44. RESERVED – Amendment 0003

C.45. FEDERAL REQUIREMENTS - Amendment 0003

D. PACKAGING & MARKING

E. INSPECTION & ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

G.1 Points of Contact for Contract Administration G.2 Administrative Functions and Limitations

G.3 Payment (General)

G.4 Submission of Invoices For Recurring Monthly Services

G.5 Key Contractor Personnel For Operations and Maintenance

G.6 Suspension of Work

G.7 Reserved - Amendment 0003

G.7.1 Reserved - Amendment 0003

G.7.2 Reserved - Amendment 0003

G.7.3 Reserved - Amendment 0003 G.8 Evaluating Contractor

Performance

G.9 Criteria for Deductions

G.9.1 General

G.9.2 Withholding Monies for

Non-Submission of Reports

G.9.3 Criteria for Mechanical

Deductions

G.9.4 Reserved

H. SPECIAL CONTRACT REQUIREMENTS

H.1. Security

H.1.1 Security Requirements and Personal Identity Verification Procedures

H.1.2 GSAR 552-70 Qualifications of Offerors (May 1989)

H.1.3 GSAR 552.237-71 Qualifications of Employees (May 1989)

H.1.4 Suitability Determinations

H.1.5 Compliance with Security Requirements

H.1.6 Standards of Conduct

H.2. Identification Credential

H.3. Escort Requirements

H.4. Standards of Conduct

H.5. Removal from Contract Work

H.6. Sensitive but Unclassified (SBU) Building Information

H.7. Recording Presence

H.8. Government Forms

H.9. Other Contractors

H.10. Ordinances, Taxes, Permits and Licenses

H.11. Discrepancy in the Specifications

H.12. Affirmative Procurement Program (APP)

H.12.1 Standards

H.12.2 Reporting

H.12.3 Recycle Content Certification

H.13. Asbestos Awareness training

H.14. Uniforms

H.15. Personnel Qualifications

H.15.1 Personnel Training

H.15.1.1 Re-Tuning Training

H.15.1.2 Smart and Sustainable Buildings (SSB) Training

H.15.2 Qualifications of Project Manager and Supervisory Personnel

H.15.2.1 Project Manger

H.15.2.2 Onsite Supervisors

H.15.3 Qualifications of Technicians

H.15.3.1 Qualifications of Fire Alarm System Technicians

H.15.3.2 Qualifications of Water-Based Fire Suppression System Technicians

H.15.3.3 Qualifications of Dry Chemical and Wet Chemical Extinguishing System Technicians

H.15.3.4 Qualifications of Clean Agent Fire Extinguisher System Technicians

H.15.3.5 Qualifications of Halogenated Extinguishing System Technicians

H.15.3.6 Qualifications of Carbon Dioxide Extinguishing System Technicians

H.15.3.7 Qualifications of Ventilation System Fire Extinguishing System Technicians

H.15.3.8 Qualifications of Smoke Control Technicians

H.15.3.9 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke

Damper Technicians

H.15.3.10 Qualifications of Fire-rated and Smoke Door Assemblies Technicians

H.15.3.11 Qualifications of Portable Fire Extinguisher Technicians

H.15.3.12 Qualification of Emergency and Standby Power System Technicians

H.15.3.13 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians

H.15.3.14 Qualifications of HVAC Technicians

H.15.3.15 Qualifications of AMS, BAS Technicians

H.15.3.16 Qualifications of Electrical Technicians

H.15.4 Submission of Resumes for New Employees

H.15.5 State Licensing

H.15.6 Compliance with Federal, State and Local Codes

H.16. GOVERNMENT-FURNISHED MATERIALS

H.16.1 Requirements for Network Connection

H.17. CONTRACTOR FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES Indefinite Quantity Provisions

H.18.1 General

H.18.2 Price Proposal for Additional Services Work

H.18.3 Pricing

H.18.4 Parts and Materials

H.18.5 Labor

H.18.6 Subcontracts

H.18.7 Cost Documentation

H.18.8 Competitive Bids

H.18.9 Method of Ordering and Invoicing

H.18.9.1 Government Purchase Card

H.18.9.1.1 Government Purchase Card Tenant Agencies

H.18.9.2 Task Orders

H.19. RESERVED

H.20. Strike Contingency Plan (SCP)

H.21. Occupancy Emergency Plan (OEP) H.22. Contractor Pandemic Plan

I. CONTRACT CLAUSES

J. LIST OF ATTACHMENTS (List of Documents, Exhibits and Other Attachments)

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS/OFFERORS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

M. EVALUATION FACTORS FOR AWARD