preproposal_meeting_Rockford_O M.pdf

GS05P16SID7002

OPERATIONS & MAINTENANCE SERVICES

STANLEY J. ROSZKOWSKI USCH

PRE-PROPOSAL CONFERENCE

OPERATIONS & MAINTENANCE SERVICES

STANLEY J. ROSZKOWSKI US COURTHOUSE, ROCKFORD, IL

August 17, 2016 - 11:00AM CST

Welcome

Introductions

Sarah Jayjack, GSA – Contracting Officer Brian Weiss, GSA – Contracting Officer Mike Little, GSA – Contracting Team Manager JuJuan Robinson, GSA – Contract Specialist Julie Mandock, GSA – Building Management Specialist Shawn Lewellen, GSA – Building Manager

Please sign in on the sign-in sheet.

Disclaimer: No oral statement made by a government representative during the pre-proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the request for proposal (RFP) including, but not limited to, specifications and written amendments to the solicitation. In the event discussion or questions raised during this meeting indicate a need to modify the RFP, an amendment to the solicitation will be issued in writing and must be acknowledged in the same manner and under the same conditions as all other written amendments to the RFP.

General Information

This is a negotiated procurement. Proposals are due Thursday, September 1, 2016, by 3:00 PM EST to GSA, PBS, Acquisition Management Division, 201 Superior Avenue, Room 450, Cleveland, Ohio 44114, ATTN: Sarah Jayjack. Email submissions are acceptable if received by the due date and time at sarah.jayjack@gsa.gov. For email submissions, a hard copy must follow and be received at the address above, no later than 24 hours following the established closing date and time as shown above (see Amendment 0002).

Deadline for the submission of questions is set for 3:00 p.m. EST on Wednesday, August 24, 2016. Questions should be submitted via email to JuJuan Robinson, Contract Specialist, at jujuan.robinson@gsa.gov (see Amendment 0002).

STANLEY J. ROSZKOWSKI USCH

Contract is for a base period of 1 year with 4 renewal periods. Start date is on or about November 1, 2016. Contractor cannot begin work until security clearances have been received.

This solicitation is for services basically the same as the current contract. However, it should be reviewed carefully before submitting a bid.

Brief Review of Solicitation

Section A: SF-33

Section B: Services, Ordering and Prices

Note 4. Offerors are cautioned not to confuse overtime services with additional services.

Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

Note 5. Preventive maintenance of tenant owned equipment specifically identified on the Tenant Owned Equipment List is included as part of the standard services. Do not include any cost to repair tenant owned equipment identified on the Tenant Owned Equipment List. Repair of tenant owned equipment when ordered by the CO or designee will be priced in accordance with the Additional Services pricing.

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.2.39 Normal Building Operating Hours “Normal Building Operating Hours” are the hours the building is open for tenant occupancy. (See Section J, Exhibit 5 – 7:00 – 5:00).

C.2.40 Normal Working Hours “Normal working hours” are the hours of building operations under most circumstances when all services shall be provided to all occupants. (See Section J, Exhibit 5 – 7:30 – 5:30).

C.4.2 Initial Deficiency List

The Contractor shall submit an initial deficiency list report in accordance with paragraph C.5.1. to the CO or designee. Any dispute between the Government and the Contractor as to classification of initial deficiency list report items will be resolved under the Disputes Clause in this document. The Contractor’s itemized estimates for correcting each deficiency shall remain in effect for _60_days. Deficiencies discovered after the

STANLEY J. ROSZKOWSKI USCH

submission of the initial deficiency list report will not be considered pre-existing for purposes of this Contract, unless equipment is operational and cannot be secured and inspected. Any piece of equipment or system that cannot be inspected shall be highlighted at the beginning of the deficiency list stating why it cannot be secured and inspected. An estimate of when the Contractor reasonably expects to be able to inspect the piece of equipment shall be provided. When an existing deficiency in an item is corrected, the Contractor shall assume full responsibility for the subsequent repair of the item as covered under the terms of this Contract at no additional cost to the Government.

Nothing in this existing deficiency inspection/initial deficiency list clause shall be construed as diminishing the obligations imposed by this Contract upon the Contractor to operate any deficient item (to the extent operable) or to adjust or maintain any such item.

C.5.3 Transition Phase Startup

The Contractor shall provide within 30 days of transition startup services prior to the Contract start date to assist transitioning between Contractors. The purpose of this phase is to permit a transition that is seamless to the tenants and to assess the condition of the building and incomplete maintenance work at the time of Contractor transition.

C.6. Phase-out Transition Period

When the Contract ends, the Contractor shall cooperate with the incoming Contractor during a phase-out period. For planning purposes, the Contractor shall assume a phase-out period of 30 days.

C.8.6 Quality Control Program

A complete quality control plan (QCP) shall be accepted by the contracting officer (CO) prior to award of a contract.

C.9.1 Building Operating Plan

The Contractor shall revise or prepare and submit for approval to the CO or designee, not later than the end of the startup or transition phase or within 7 days of start date, a building operating plan outlining their operating and general maintenance procedures for all major building equipment and systems

C.10. Equipment Inventory

Omissions on existing inventory do not relieve the Contractor from the responsibility for the maintenance of the equipment.

C.40.2 Non-reimbursable Repairs

A non-reimbursable repair is a repair requiring no more than $2,000. The cost of consumable parts and materials shall not be calculated as part of the Contractor’s repair

STANLEY J. ROSZKOWSKI USCH

parts and material costs. Non-reimbursable repairs are entirely the Contractor’s responsibility with no reimbursement from the Government.

E.6 Deductions

Section K: Representations and Certifications

NAICS is 238220 with a small business size standard of $15 million.

L.1 Bid Guarantee – NOT APPLICABLE

L.2 Performance Bond Requirement – NOT APPLICABLE

L.9 Offerors Checklist

M.1. Basis of Award

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and provides the best value to the Government based on the evaluation factors. The evaluation factors to be used are total evaluated price and past performance. Past performance is significantly more important than price. As proposals become more equal in terms of past performance, the total evaluated price becomes more important.

M.2. Past Performance

For a past performance reference to be considered relevant it must fulfill the following criteria.

1. Be a contract for mechanical O&M Service in a commercial or Government owned facility.

2. If a completed contract, completed contract, completed within five years from the closing date of this solicitation.

3. If an active contract, be at leats 2 consecutive years into the performance period as of the closing date of this solicitation.

4. Have an annual base services value of at least $250,000.