GS05P16SID7002_Questions_ _Answers_002.pdf

Questions & Answers 002

GS05P16SID7002

Question 1: What is the anticipated start date for the contract?

Answer 1: On or about November 1, 2016 with four consecutive one-year options. See Amendment 0004

Question 2: Are a performance and bid bond are required for this solicitation? Page 7 states that a bid guarantee is not required. However, page 112, Section I includes 2.1 FAR 52.228-1 Bid Guarantee. Also, on page 113, 2.5 FAR 52.228-16 Performance and Payment Bonds—Other than Construction is included.

Yet, Section L, L.1 Bid Bond is marked “N/A” and L.2 Performance Bond is marked “N/A”. Also at L.9 Offerors Checklist, items H. and I. reference the bond requirements. Please clarify.

Answer 2: Bid and Performance Bonds are not required.

Question 3: How much fuel does the emergency Generator use for maintenance and testing purposes on an annual basis?

Answer 3: The average is between 250-300 gallons.

Question 4: B.1.0 Line item 6. Non-destructive Chiller Tube Eddy Current Analysis. Price is per job with a quantity of 1. Is this a price to do both chillers?

Answer 4: The price is for both chillers.

Question 5: B.1.0 Line item 6. Non-destructive Chiller Tube Eddy Current Analysis. Does GSA want to test both the condenser tubes and the evaporator tubes under this line item?

Answer 5:The condenser and evaporator tubes will be tested under this line item.

Question 6: C.8.5.1 Use of Government Provided CMMS. Is the NCMMS currently in full use (service calls and PM tasks)?

Answer 6: The NCMMS is currently in service for service calls only. The PM tasks will begin within the next 90 days.

Question 7: C.8.5.2 NCMMS Start-Up. When is the NCMMS expected to be available for use?

Answer 7: NCMMS is currently being used.

Question 8: C.10, When was the last Equipment Inventory update completed?

Answer 8: The EI was last updated on December 10. 2015

Question 9: C.20 Labeling of Electrical Circuits. Are all electrical circuit labels currently up to date?

Answer 9: All electrical circuits are labeled and up to date.

Question 10: C.34.2 Irrigation Systems. Section states the contractor is responsible for the maintenance of the irrigation system. Yet, C.1.3 Excluded From the Scope, lists Lawn Sprinklers at item i as one of the items being excluded from the scope of the contract. Please clarify.

Answer 10: See Amendment 0004

Question 11: C.40.10 Warranties, Are there any warranties currently in force for any of the equipment covered by this solicitation?

Answer 11: There are no more warranties for the equipment.

Question 12: C.41.4 AQMD Operating Permits. Are there any AQMD operating permits required for this contract?

Answer 12: None

Question 13: C.41.4 AQMD Operating Permits. If there are there AQMD operating permits, what is the cost?

Answer 13: None

Question 14: C.41.5 Are there any UST’s requiring operator certification/licensing? If the answer is yes, are there any current contractor personal working onsite that possess the proper certification/licensing?

Answer 14: The UST’s on-site do not require operator certification/licensing.

Question 15: C.41.14 Are all the confined spaces identified and labeled at this facility?

Answer 15: All confined spaces are identified and labeled.

Question 16: C.41.19 Roof Anchorage Points. Please identify what is meant by “qualified personnel”. ANSI/IWCA 1-14 does not identify the “qualifications”. What is GSA’s expectation for “qualified personnel” for performing the annual inspections?

Answer 16: A professional engineer should conduct this inspection.

Question 17: C.41.19 Is a professional engineer required to perform this inspection?

Answer 17: See answer 16.

Question 18: C.41.19 Can GSA provide a copy of the original certification documents of the roof anchorage point system to the incoming O&M contractor?

Answer 18: All certification documents will be shared with the contractor.

Question 19: C.41.19 Can GSA provide the manufactures names and requirements for the inspection of the roof anchorage points?

Answer 19: This is the role and responsibility of the professional engineer that the incoming O&M contractor utilizes.

Question 20: C.42.4 Fire Doors. Have the fire doors been maintained and tested in accordance with

NFPA 80 & 101?

Answer 20: Yes

Question 21: C.42.5 Fire/Smoke Dampers. Can GSA provide a list of the quantity and location of the fire/smoke dampers installed at these sites?

Answer 21: All AHU’s and OAHU’s have fire/smoke dampers. Please refer to your equipment list

Question 22: C.42.5 Fire/Smoke Dampers. Have they been maintained and tested in accordance with

NFPA 80 & 105?

Answer 22: Yes

Question 23: C.42.6 Smoke Doors. Have the smoke door assemblies been maintained and tested in accordance with NFPA 105?

Answer 23: Yes

Question 24: C.42.7 Smoke Dampers. Can GSA provide a list of the quantity and location of the smoke dampers installed at these sites?

Answer 24: See answer 21

Question 25: C.42.7 Smoke Dampers. Have the smoke dampers been maintained and tested in accordance with NFPA 105?

Answer 25: Yes

Question 26: C.42.13 Fire System Central Station Monitoring. Will the contractor have to provide the phone line for the monitoring or is this provided by GSA?

Answer 26: GSA will provide the phone line.

Question 27: C.42.14 Are there any UPS systems that will be O&M contractor responsibility? If yes, how old are the batteries and will replacing them be a contractor expense? Please provide the Name/MFG./ Model and Serial #?

Answer 27: Two UPS systems that the contractor will be responsible. One is for the primex wireless clocks and the other UPS is for the Lutron System. The primex UPS was replaced 15 months ago and the Lutron was replaced this month. Primex UPS is a CyberPower 425VA. The Lutron UPS is Smart-UPS

SC 1500.

Question 28: H.15.3.3 Qualifications of HVAC Technicians. Does the current staff meet these qualification requirements?

Answer 28: Yes. All current staff meets these qualifications.

Question 29: H.16 Government-Furnished Materials. How many parking spaces at the building will be provided for the O&M contractor’s staff?

Answer 29: The government will not provide any parking for the O&M staff.

Question 30: Is a man lift needed for any of the required work at the building, or is everything accessible by ladder?

Answer 30: A man lift will be needed to perform all the required work.

Question 31: H.16 Government-Furnished Materials. Does GSA provide a man lift?

Answer 31: GSA will not provide a man lift.

Question 32: Exhibit 1, QASP Standards. Please provide a better copy; the left side of the page is missing on the copy provided in the solicitation.

Answer 32: GSA verified that there is no issue with this document when downloaded properly from the Federal Business Opportunities website.

Question 33 Exhibit 5, J.5. Building Information Sheet. Item 8 lists anniversary dates for the last testing of major maintenance items. The Bibb hose and obstruction 3 & 5 year tests are listed as “N/A”. Does this mean the current contractor has never performed this testing? Is this testing required?

Answer 33: This was an error on Property Management as we currently have one bibb hose, All test have been completed.

Question 34: Exhibit 5, J.5. Building Information Sheet. Item 7, Historical Repair, Service Calls and Testing Data. Lists number and amount of repairs over threshold for the past 2 years as 10. Is this 10 per year or a total of 10 over the 2 year period?

Answer 34: The exhibit clearly states 2 year period.

Question 35: Exhibit 5, J.5. Building Information Sheet. Item 7, Historical Repair, Service Calls and Testing Data. What is the repair threshold under the current contract?

Answer 35: The contractor is responsible for the first $2,000.

Question 36: Exhibit 16, Inventory/CMMS. Please provide a better copy; the left side of the page is missing on the copy provided in the solicitation.

Answer 36: I don’t see any issues with the exhibit

Question 37: What is the number of building occupants?

Answer 37: 75 tenants but does not include contractors or visitors.

Question 38: Are there any hoist or Gantry systems in place for removing the heads of the chillers?

Answer 38: No.

Question 39: Although we are not responsible for the Elevators, are we responsible for the weekly elevator phone test and phone line?

Answer 39: No. The current elevator contractor is responsible for these tests.

Question 40: If trained by our generator subcontractor, will the contractor be allowed to perform the monthly generator test?

Answer 40: The contractor shall ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances

Question 41: C.1.1 (g) Vehicle barrier systems and static and dynamic bollard systems – Please provide the quantity, Name/Mfg./Model # of all Bollards? Are they pneumatic or hydraulic?

Answer 42: 3 total hydraulic vehicle hydraulic barrier systems (Delta Scientific) at the guard shack.

The building also has 1 hydraulic lift table (Southworth) at the back docks.

Question 42: C.1.1 (g). Included Locks, keycard systems – C.1.3 (a) Excluded Security systems (does not include mechanical components of the door ,closers, keepers hinges, etc) . Please clarify what we are responsible for? Are the Keycard Readers considered part of the mechanical components of the door?

Answer 42: Contractor is only responsible for the electric strikes.

Question 43: C.1.1 (j) How old is the roof? What is the current condition of the roof?

Answer 43: The roof is 5 years old and currently in very good condition.

Question 44: C.1.3(f). Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope). Please provide the size and length of ductwork above the ceiling in the kitchen?

Answer 44: N/A

Question 45: C.2.15 Consumable Parts – Fuel – Please provide the average # of gallons per year used for normal usage excluding any power outages?

Answer 45: Same answer as #3.

Question 46: C.8.2 Communication Equipment – How well do 2 way radios work in the building?

Answer 46: GSA is not aware of any dead spots within the building.

Question 47:. C.22.1 Control Systems-What is the BAS system and latest version installed?

Answer 47: The BAS is a Metasys 5.2 Metasys 7.0 will be installed before the new contract starts.

Question 48: C.42.- If trained by a NICET level 2 technician, will the contractor be allowed to perform the weekly/monthly fire pump test?

Answer 48: The contractor shall ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances

Question 49: C.42.- If trained by a NICET level 2 technician, will the contractor be allowed to reset the Fire Alarm panel for minor trouble calls?

Answer 49: The contractor shall ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances

Question 50: J.5. Building Information Sheet – Fuel Tanks- What is the size of the fuel tank? You list it as above ground, but at the site visit it was said to be under the generator. Does it have to be cleaned and inspected? How would you accomplish this if there is no access? Does the underground oil separator require any special cleaning/inspection? Are they any State or local codes that apply?

Answer 50: The fuel tank is located under the generator but above ground. It actually appears to be the base of the generator. The contractor has complete access to the fuel tank. The fuel tank hold 600 gallons of fuel.

Question 51: J.5. Building Information Sheet - ANNIVERSARY DATES OF THE LAST TESTING OF MAHOR MAINTENANCE ITEMS - Bibb Hose and Obstruction Tests 3 & 5 year ______N/A______ What does N/A mean? Does it mean it does not apply or does it mean you don’t know the last date of test? If this is part of our responsibility we need to know the last tests performed in order to price in the correct year.

Answer 51: Same question as # 33.

Question 52: Please provide length of ductwork from the kitchen equipment hood(s) to the exterior wall.

Answer 52: N/A

Question 53: Is there a fire suppression system installed at the kitchen hoods? If so, please provide quantity of heads and manufacturer of the fire suppression system.

Answer 53: N/A

Question 54: Are there grease traps? If so, please provide quantity and capacities.

Answer 54: N/A

Question 55: Please provide number and sizes of backflow preventer devices.

Answer 55: There’s 16 backflow preventer devices. They are manufactured by Wilkins. All models are 975XL for the ¾, 1” and 2”. Model # 375ADA for 6”, Model 375A for 4”, and model 375 for 2 ½”.

Question 56: Should the cost proposal worksheet provided in Amendment 0003 be included with the proposal?

Answer 56: Yes

Question 57: Please provide number of hard copies of the proposal to be submitted.

Answer 57: One (1)

Question 58: What is the government's model for FTE count?

Answer 58: This is a performance based contract. Staffing is up to each individual contractor to ensure that services are performed according to the specifications.