(G) General Req Revised -9 2018.pdf

General Contract Requirements for Naval Submarine Base New London, Groton CT.

Update: 9/6/18

a. Station Regulations: The Contractor and his employees shall become acquainted with and obey all

Government regulations as posted, or as requested by the Contracting Officer.

b. Fire Protection: The Contractor and his employees shall know where fire alarms are located and how to turn them on. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire per SUBASENLON Instruction number 11320.9C, SUBASE FIRE REGULATIONS.

c. Safety Requirements and Reports

(1) Prior to commencing work, the Contractor shall meet with the Contracting Officer’s representatives to discuss and develop mutual understandings relative to the administration of the

Safety Program.

(2) The Contractor’s equipment may be inspected periodically for OSHA and/or Navy violations.

The correction of any violations will be the responsibility of the Contractor. The Contractor shall provide assistance to the Safety Inspectors and/or any Federal or State OSHA Inspectors id a complaint is filed. Any fines levied on the Contractor by the Federal or State OSHA offices due to any safety/health violations resulting from any contract action must be paid promptly.

(3) The contractor shall submit to the Contracting Officer, a full report of damage to Government property or equipment by Contractor employees. All damage reports shall be submitted to the

Contracting Officer within 24 hours of occurrence.

(4) The Contractor shall report to the Contracting Officer, all accidents resulting in death, trauma, or occupational disease. All accidents must be reported to the Contracting Officer within 24 hours of occurrence.

(5) All work performed under this contract shall be performed in accordance with the guidelines provided by the latest version of the US Army Corps of Engineers Safety Manual, COE EM-385.

(6) The contractor shall be aware that “NO EMERGENCY MEDICAL SERVICES ARE

AVAILABLE AT THE NAVAL SUBMARINE BASE OR THE NAVAL AMBULATORY

CARE CENTER LOCATED ON THE BASE.”

(7) Crane Safety: In addition to the requirements of the Corps of Engineers Safety

Manual, EM-385-1-1, the Contractor shall comply with the requirements of NAVFAC, P-307, MANAGEMENT OF WEIGHT HANDLING EQUIPMENT (WHE) as follows:

a. The Contractor shall comply with specific activity regulations pertaining to crane safety and operation (including allowable access routes and ground loading limitations), and to notify the contracting officer, in advance, of any cranes entering the activity or of any multi-purpose machines, material handling equipment, or construction equipment that may be used in a crane-like application to lift suspended loads. Contractor shall comply with applicable ANSI or ASME standards (e.g., ASME B30.5 for mobile cranes, ASME B30.22 for articulating boom cranes, ASME B30.3 for construction tower cranes, and ASME B30.8 for floating cranes, ASME B30.9 for slings, ASME B30.20 for below the hook lifting devices, and ASME B30.26 for rigging hardware, ANSI/ITSDF B56.6 for rough terrain forklifts). For barge-mounted mobile cranes, a third party certification from an

OSHA accredited organization (or a third party certification from a state accredited organization for those states with OSHA approved state plans), a load indicating device, a wind indicating device, and a marine type list and trim indicator readable in one-half degree increments shall be provided.

b. The Contractor shall provide a certificate of compliance (see appendix

P, figure P-1) that the crane (or other machine if used to lift suspended loads) and the rigging equipment meet applicable OSHA and ANSI/ASME regulations. The contractor shall cite which OSHA and ANSI/ASME regulations are applicable, e.g., cranes/multi-purpose machines used in construction, demolition, or maintenance shall comply with 29 CFR 1926; slings shall comply with ASME B30.9, rigging hardware shall comply with ASME B30.26). The contractor shall also certify that all of its crane (or other machine) operators working on the naval activity have been trained not to bypass safety devices (e.g., anti-two block devices) during lifting operations. Certifications be posted on the crane.

c. For mobile and commercial truck mounted cranes with OEM rated capacities of greater than 2000 pounds, the crane operator shall be designated as qualified by a source that qualifies crane operators (i.e., a union, a government agency, or an organization that tests and qualifies crane operators). Proof of current qualification shall be provided.

d. Contractor shall certify (see appendix P, figure P-1) that the operator is qualified and trained for the operation of the crane or machine to be used.

e. For multi-purpose machines, material handling equipment, and construction equipment used to lift loads suspended by rigging equipment, provide proof or authorization from the machine OEM that the machine is capable of making lifts of loads suspended by rigging equipment. Contractor shall demonstrate that the equipment is properly configured to make such lifts and is equipped with a load chart.

f. All hooks used on cranes, hoists, other machines, and rigging gear shall have self-closing latches or the throat opening shall be "moused" (secured with wire, rope, heavy tape, etc.) or otherwise secured to prevent the attached item from coming free of the hook under a slack condition. The following exceptions apply and shall be approved by the contractor’s technical organization: items where the hook throat is fully obstructed and not available for manual securing and lifts where securing the hook throat increases the danger to personnel such as forge shop, dip tank, or underwater work.

g. A critical lift plan is required for each of the following lifts: lifts over

75 percent of the capacity of the crane, hoist, or other machine (lifts over 50 percent of the capacity of a barge mounted mobile crane’s hoists) at any radius of lift; lifts involving more than one crane, hoist, or other machine; lifts of personnel (lifts of personnel suspended by rigging equipment from multi-purpose machines, material handling equipment, or construction equipment shall not be permitted); lifts made in the vicinity of overhead power lines; erection of cranes; and lifts involving non-routine rigging or operation, sensitive equipment, or unusual safety risks. The plan shall include the following as applicable:

(1) The size and weight of the load to be lifted, including crane (or other machine) and rigging equipment that add to the weight. The OEM's maximum load capacities for the entire range of the lift shall also be provided.

(2) The lift geometry, including the crane (or other machine) position, boom length and angle, height of lift, and radius for the entire range of the lift. This information requirement applies to both single and multiple crane/machine lifts.

(3) A rigging plan, showing the lift points, rigging equipment, and rigging procedures.

(4) The environmental conditions under which lift operations are to be stopped.

(5) For lifts of personnel, the plan shall demonstrate compliance with the requirements of 29

CFR 1926.550(g).

(6) For barge mounted mobile cranes, barge stability calculations identifying crane placement/footprint; barge list and trim based on anticipated loading; and load charts based on calculated list and trim specific to the barge the crane is mounted on. The amount of list and trim shall be within the crane manufacturer’s requirements.

(7) For lifts in the vicinity of overhead power lines (i.e., if any part of the crane or other machine, including the fully extended boom of a telescoping boom crane or machine, or the load could approach the distances noted in figure 10-3 during a proposed operation), the plan shall demonstrate compliance to 29 CFR 1926.550(a)(15)

h. The Contractor shall notify the contracting officer as soon as practical, but not later than four hours, after any weight handling equipment (WHE) accident. (See definition in section 12.) The

Contractor shall secure the accident site and protect evidence until released by the contracting officer.

The contractor shall conduct an accident investigation to establish the root cause(s) of any WHE accident. Crane operations shall not proceed until the cause is determined and corrective actions have been implemented to the satisfaction of the contracting officer.

i. The Contractor shall provide the contracting officer within 30 days of any accident a Crane and Rigging Gear Accident Report using the form provided in section 12 consisting of a summary of circumstances, an explanation of causes(s), photographs, and corrective actions taken. These notifications and reporting requirements are in addition to those promulgated by OPNAVINST

5100.23 and related command instructions.

j. The contractor must notify the New London Submarine Base FEAD at least five working days in advance of any WHE entering the Base.

d. Radiological Accident (RADCON) Drills and Requirements: RADCON drills are conducted about once every three months. Traveling throughout the Base is prohibited throughout the duration of the drill. The drills last from two to four hours. All personnel on the Base shall listen to the public address system for specific instructions. All costs associated with delays due to RADCON drills are the responsibility of the contractor. All contractor employees are required to attend RADCON

Training and obtain a badge verifying attendance. Their badge shall be in their possession when working on the SUBASE.

(1) Radiological Controls (RADCON)

a. Ensure contract execution preparatory meeting [i.e. pre-construction conference] discusses operations involving radioactive materials of radiation generating devices including type of radiation, expected length of operations, location of operations, location of any required physical boundary, method of communicating operations to workforce. (IAW NAVFACINST 5104.1 SAFETY/OPS DTD 29-APR-11)

b. Ensure all personnel performing contractual work receive Radiological

Awareness Training (RADCON) prior to performing work on the waterfront and annually for long-term projects. (IAW NAVSEAMAN 389-0288 Radiological Controls and MOA-

RSG/NRMD-8 438-11-0189)

(2) Hazards of Electromagnetic Radiation to Ordnance (HERO) All incoming personnel for construction of this project must be indoctrinated on explosives safety and Hazards of

Electromagnetic Radiation to Ordnance (HERO) concerns at the installation. This should include regulations governing cell phone/radio use. (IAW NAVORDSAFSECACTINST

8020 Ser N54-PA/3197 DTD 11-MAR-11)

e. Environmental Protection:

(1) The contractor shall comply with all applicable Federal, State, and Local laws, and with the regulations and requirements. All environmental protection matters shall be coordinated with the Contracting Officer. Inspection of any of the facilities operated by the Contractor may be accomplished by a representative of the Environmental Department, or authorized officials on a no-notice basis during normal working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor’s negligence, the Contractor shall reimburse the Government for the amount of the fine and any other costs.

The Contractor shall be responsible for the cleanup of any releases to the environment, which result from the Contractor’s operations in accordance the SUBASENLON requirements. The contractor shall comply with the instruction of the cognizant Navy Medical Department with respect to the avoidance of conditions, which create a nuisance or which may be hazardous to the health of military or civilian personnel.

(2) The contractor shall be responsible for ensuring all equipment is maintained and operated in accordance with Federal, State, or Local air pollution regulations.

(3) Contractor personnel may be subject to Federal, State, Local, or SUBASENLON environmental regulations or instructions, e.g. vehicle inspection/maintenance program, base recycling programs.

f. Insurance: Within fifteen (15) days after award of this contract, the contractor shall furnish the

Contracting Officer a certificate of insurance as evidence of the existence of the following insurance coverage in the amounts not less that the amounts specified below in accordance with FAR 52.228-5

Insurance-Work on a Government Installation clause, Section I.

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person and $500,000 per occurrence for bodily injury and

$20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease laws

Employer's Liability Coverage: $100,000 except in states where workers' compensation may not be written by private carriers.

Other as required by State Law.

The Certificate of Insurance shall provide for thirty (30) days written notice to the Contracting

Officer by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned "insurance" clause. This insurance must be maintained during the entire performance period. The 30 day cancellation notice should read as follows:

"Should any of the above described policies be cancelled or materially altered before the expiration date thereof, the issuing company will mail 30 days written notice to the

Certificate holder named to the left."

g. Notice of Security Requirements

(1) Submarine Base New London participates in the Commander, Navy Installations Command

(CNIC) Defense Biometric Identification System (DBIDS) program. Access to the Naval

Submarine Base will be granted on a one-day basis or with an Active DBIDS credential. The visitor must be sponsored by a trusted agent for the Naval Submarine Base. The visitor should contact their Submarine Base sponsor and provide their employer’s name and their full name along with the dates of their visit, and their destination. The sponsor will send an e-mail to the

Security Department. It is requested that the notice be provided by 2 working days prior to the visit.

(2) On the first day of the visit the contractor shall report to the Visitor Control Center (VCC) at

Gate 1 or the Commercial Vehicle Inspection at Gate 7. Both are located on Crystal Lake Road.

The applicant shall fill out a SECNAV Form 5512-1 before access will be granted. This form and additional information is available at https://cnic.navy.mil/om/dbids.html. The VCC personnel will verify the visitor’s name with an e-mail request from the Trusted Agent and proceed with the application process.

(3) The applicant shall present a valid form of identification such verified driver’s license that complies with the Homeland Security Real ID Program or a non-verified license with supporting documentation. Supporting documentation is:

- Non verified license with a valid U.S. passport

- Non verified license with a Social Security Card and certified copy of a birth certificate

(4) The VCC will conduct a background check. Once this is done, a DBIDS credential will be issued.

(5) A DBIDS credential can be issued for a period up to one year. To obtain a long term DBIDS credential, the applicant shall provide an e-mail to the trusted agent with the following information: Name and address of the employer along with an office point of contact and telephone number, employee’s name, prime contract number, and duration requested. Upon termination of employment, all credentials must be returned to the Visitor Control Center within one work day.

(6) The admission of foreign nationals is controlled by the Commanding Officer. Only U.S.

citizens will be admitted onboard Naval Submarine Base New London unless prior approval has been granted.

(7) The contractor shall expect delays due to security inspections each time entering the base.

(8) Access to the job site will be restricted to normal working hours, Monday through Friday. If work is required outside of these hours, a “Work Outside of Normal Hours” form must be submitted to the Contracting Officer 48 hours in advance.

(9) No contraband may be brought aboard the Naval Submarine Base (i.e. alcohol, drugs, weapons, etc.)

(10) Personal vehicles will be permitted on the “Upper Base” only. Parking is limited and vehicles which are parked illegally will be removed at the owner’s expense.

(11) The company name shall be displayed on each of the contractor’s vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

(12) Contractors will be responsible for their deliveries. No delivery vehicle will be permitted https://cnic.navy.mil/om/dbids.html to gain access other than between 6:30 AM and 1:30 PM, Monday through Friday unless prior arrangements have been made with the Contracting Officer and the Security Office. If a contractor is not available to accept delivery, the material will not be allowed.

h. Performance of Work at Facilities Other Than SUBASE New London: Any reference to Naval

Submarine Base New London Regulations and/or Security Requirements may be amended or replaced by the Government to comply with the local facility regulations and/or security requirements.

i. Permits: The contractor shall, without any additional expense to the Government, obtain all appointments, licenses, and/or permits required for the completion of the contract work. The

Contractor shall comply with all applicable Federal, State, or Local Laws. Evidence of the required permits or licenses shall be provided to the Contracting Officer.

j. Energy Star and FEMP: All personnel (civilian, military, and contractors) working on behalf of Subase New London will integrate sound environmental practices into all operations.

Whenever possible we will use Environmentally Friendly products to promote the Greening of the

Government and compliance with local, State, and Federal environmental laws, regulations, and policies.

The Government’s policy is to acquire supplies and services that promote energy and water efficiency, advance the use of renewable energy products, and help foster markets for emerging technologies. This policy extends to all acquisitions, including those below the simplified acquisition threshold (credit cards too).

All energy consuming acquisitions shall be listed in:

The ENERGY STAR® Program

The Federal Energy Management Program (FEMP) or

Products consuming power in a standby mode shall meet FEMP’s

Recommended Standby Power Wattage.

k. Wage Decision. See Contract.

l. Contracts Requiring Diver Operations and Waterfront Activities. If a contract requires divers in the water, the contractor must coordinate with their designated Government representatives to ensure Port Operations, Security, and Nuclear Regional Maintenance Department (NRMD) -

Radiological Control (RADCON) sub section, are informed prior to any diver going into the

Thames River, and or any operations in or along the Naval Facility water front or near any

Navy vessel in our area of operations (AO). There are no exceptions to these requirements to coordinate and inform these agencies.

a. Notify RADCON for all Dives.

b. There is training for all contractors conducting diving operations on the Subase. Please coordinate with your Government Representative.

c. NRMD must sign and review all Memorandums of agreement (MOAs) for diving operations.