About this file
This is an Invitation to Bid announcement issued by the Florida Sheriffs Association for a 24-month equipment procurement contract. The solicitation FSA26-EQU24.0 seeks manufacturers and authorized representatives to supply construction, material handling, transportation, and grounds care equipment. The contract period runs from October 1, 2026, through September 30, 2028. A mandatory Pre-Bid Meeting is scheduled for July 14, 2026, with an optional Interested Bidder Workshop on June 3, 2026. Bidders must submit complete bid packages online via the VendorLink system by the September 1, 2026 deadline, with public bid opening scheduled for September 2, 2026. The Intent to Award is anticipated on September 23, 2026, with Final Award on October 1, 2026. Bid prices must remain firm for sixty calendar days from the date of bid opening.
The contract will be awarded to the lowest responsive bidder by brand, manufacturer, and specification. All bidders must submit a comprehensive qualification packet including business qualifications, compliance attestations (SunBiz registration, E-Verify, anti-human trafficking, workers compensation, drug-free workplace), federal compliance certifications, W-9 forms, and valid certificates of insurance. Bid packages must include itemized pricing, build sheets, and any optional pricing in specified formats. The Florida Sheriffs Association reserves the right to reject any or all bids and waive irregularities at its discretion. New items and specifications may be submitted by June 12, 2026, with a Cone of Silence in effect from July 31 through September 23, 2026.
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INVITATION TO BID ADVERTISEMENT: FSA26-EQU24.0: Equipment
The Florida Sheriffs Association invites interested vendors, including manufacturer representatives, to submit responses in accordance with these solicitation documents. The Florida Sheriffs Association will serve as the Contract Administrator in the solicitation process and the administration of the resulting contract. The purpose of this bid is to establish a twenty-four (24) month contract, beginning October 1, 2026, and ending September 30, 2028, with manufacturers and manufacturer’s authorized representatives for the purchase of construction, material handling, transportation, and grounds care equipment.
The Florida Sheriffs Association invites interested bidders to submit bids. Refer to the Bid Calendar for major bid tasks, activities, and dates. All prospective bidders are required to attend the Pre-Bid Meeting on July 14, 2026, for FSA26-EQU24.0: Equipment.
This contract shall be awarded to the lowest responsive bidder by brand, manufacturer, and specification.
Bidder warrants by virtue of bidding it is submitting a firm bid and the prices quoted in their bid response will be good for an evaluation period of sixty (60) calendar days from the date of bid opening unless otherwise agreed to by the FSA.
All bidders must submit a complete bid package online via the VendorLink bid system by September 1, 2026, containing the following signed documents and supporting materials.
Qualification Packet (forms and materials required for bid qualification) include:
• Bidder Qualifications Form o Contact Information o Business Profile o References o Disqualifications & Defaults
• Compliance Attestations o Completion of a digital attestation confirming compliance with SunBiz registration requirements o Completion of a digital attestation confirming compliance with E-Verify requirements pursuant to
Section 448.095, Florida Statutes o Anti-Human Trafficking o Workers Compensation o Drug-Free Workplace o Compliance with Applicable Federal, State, and Local Laws and Ordinances
• Federal Compliance o Federal Funding Willingness to Comply Form o Certification Regarding Debarment and Suspension o Certification Regarding Lobbying
• W-9 Form
• Valid Certificate of Insurance per Section 2.03 Insurance and Indemnification
Bid Package:
• Price for each item bid
• Build sheets for each item bid on merged into a pdf document
• Option pricing for each item merged into a single pdf document (if bidder is offering options)
Failure to submit the above items will result in disqualification for the contract. Bidders are hereby advised that the Florida Sheriffs Association reserves the right to reject any and all bids, or separate portions thereof, and to waive any irregularity, technicality or omission if the FSA determines that doing so will serve in the FSA’s best interest.
The FSA may also reject any bid not submitted in the manner specified by the solicitation documents.
FSA26-EQU24.0 Bid Calendar Date
Bid Announcement 3/30/2026 Voluntary Interested Bidder Workshop FSA26-EQU24.0 6/3/2026 New Items & Specifications Submissions Due 6/12/2026 Mandatory Pre-Bid Meeting FSA26-EQU24.0 and VendorLink Training 7/14/2026 Requests for Clarifications Due to FSA 7/24/2026 FSA Response to Requests for Clarifications 7/29/2026 Bid System Opens 7/31/2026 Cone of Silence 7/31/2026 - 9/23/2026 Bid Submissions Due 9/01/2026 Bid Tabulations Posted 9/02/2026 Public Bid Opening 9/02/2026 Bid Evaluations 9/8/2026 - 9/11/2026 Intent To Award 9/23/2026
Final Award 10/1/2026
File details come from the government source that posted it. Updated .