FORM E - SOLICITATION FOLLOW-UP LOG.pdf

This document is a Solicitation Follow-Up Log form (Form E) used to track outreach efforts to Disadvantaged Business Enterprise (DBE) firms for a state or local contract opportunity. The form provides a structured template for documenting all communications with DBE contractors interested in bidding or proposing on the contract. The form requires entries for the date and time of contact, the method of follow-up communication, the name of the DBE firm and contact person, email and phone information, documentation of the DBE's response status, confirmation of whether the firm is bidding or proposing, and the date of bid or proposal submission. The form notes that all oral communications must be accompanied by documented written follow-up through email, fax, or letter, with evidence attached.

The form template contains multiple rows (indicated by text fields numbered 67-133 and corresponding combo boxes) designed to accommodate multiple DBE contacts and follow-ups. All visible combo boxes are pre-marked as "Yes," suggesting this is a template showing affirmative responses regarding bidding or proposing status. The form serves as an administrative tool to ensure compliance with DBE outreach requirements and maintain a clear audit trail of solicitation activities and contractor engagement throughout the procurement process.