FORM D - SAMPLE LETTER OF SOLICITATION.pdf

This is a sample letter of solicitation for a Disadvantaged Business Enterprise (DBE) subcontractor bid from a prime contractor working on Project B234, a trackwork installation project for the Metropolitan Transportation Authority (MTA). The solicitation requests quotes from certified DBE firms for seven categories of work: clearing and grubbing, signal and lighting, excavation, fencing, backfill, construction area signs, and landscaping. Plans and specifications are available for review at the prime contractor's office or at local plan rooms. The bid and proposal due date is December 29, 20xx at 2:00 p.m. The prime contractor indicates willingness to assist DBE firms with bonding and insurance procurement and references available support through the Small Business Administration (SBA) and Federal Department of Transportation (DOT) Bond Assistance Programs.

All DBE firms must be certified with the Los Angeles County Metropolitan Transportation Authority (LACMTA) by the bid due date and are required to provide a copy of their DBE certification with their submission. Firms with questions regarding LACMTA's certification process are directed to the certification hotline at (213) 922-2600. The prime contractor, identified as Chief Estimator Jim Mason, will contact potential DBE subcontractors by phone and welcomes inquiries from interested firms. The solicitation emphasizes the prime contractor's commitment to equal opportunity employment and the encouragement of small business enterprise participation.