Final_CRFQ_0603_ADJ2700000011_2_WV_CRFQ_FORM.PDF

This is a Centralized Request for Quote (CRFQ) Form issued by the West Virginia Department of Administration Purchasing Division on behalf of the Adjutant General's Office for construction renovations to the Access Control Point (ACP) at Camp Dawson Army Training Site in Kingwood, West Virginia. The scope of work includes replacement of in-ground traffic spikes (12-foot width) and an arm gate (10-foot length), installation of bollards and concrete speed bumps, site grading and drainage infrastructure modifications with 4-inch SDR 35 PVC storm piping, and electrical system upgrades comprising new Lithonia LED canopy fixtures with photocell control, a 30 kVA UPS system with 15-minute battery capacity, and pushbutton stations for gate and traffic light operation. A mandatory pre-bid meeting was held on August 18, 2026 at 10:30 a.m. EST, with vendor technical questions due by August 24, 2026 at 11:00 a.m. EST. The bid closing date is August 27, 2026 at 1:30 p.m. EST. Work is to be performed at Camp Dawson, 240 Army Road, Kingwood, West Virginia, with invoicing directed to the Adjutant General's Office in Charleston, West Virginia.

Pricing shall be submitted as a lump sum with pricing firm for the life of the contract. A bid bond equal to five percent of the total bid amount is required with bid submission, and performance and labor/material payment bonds equal to 100 percent of contract value are due prior to award. Bidders must hold a valid West Virginia contractor's license and demonstrate successful completion of at least five similar projects. Liquidated damages are assessed at $1,500 per day of delay plus $1,250 for Staff Judge Advocate review. Compliance with Davis-Bacon wage rates and local labor market hiring requirements (75 percent of employees from local market) is mandatory. The contractor must locate underground utilities via Miss Utility of West Virginia and restore all disturbed site features to original condition. A drug-free workplace affidavit and proof of appropriate insurance coverage are required with bid submission. This is a one-time purchase contract contingent upon receipt of federal funding.