DRAFT RFP ATTACHMENTS 1 and 4 through 8.pdf

RFP FA8532-20-R-0004

RFP ATTACHMENT 1

SECTION L PROVISION – INSTRUCTIONS TO OFFERORS

L-900. Proposal Requirements

I. Proposal Format

A. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Competition among multiple offerors is expected and this solicitation will be evaluated using a competitive process. The Government intends to award multiple contracts. Each Offeror shall submit only one proposal for one or multiple groups for the Strategic Replenishment Contract program. The Government will review only one proposal per offeror.

Proposals must be received by Barry Frank AFLCMC/WNKAA barry.frank@us.af.mil and Erica Carter erica.carter.3@us.af.mil via email, no later than the date and time specified in Block 8 on the face page of the RFP.

B. Communications: Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. The Government will only accept electronic proposals. Email to transmit such information must be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information will be transmitted via direct mailing or DoD SAFE at https://safe.apps.mil/. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

II. Volume Organization

A. General: Proposals should consist of 2 separate volumes as indicated in the table (Proposal Volume Requirements) below. Within those 2 proposal volumes the offeror shall complete and submit RFP Attachments 3 through 9. Should discussions be opened, a slide briefing deck will be used for oral presentations/oral discussions. The template slide decks to be used are RFP Attachments (3 and 9) Oral Presentation for Discussions Slide Deck. All proposal volumes must be clear, coherent, and prepared in

DRAFT

sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. This documentation shall cover all aspects of this solicitation and include the offeror’s approach for satisfying the Strategic Replenishment Contract requirements. Proposals must clearly demonstrate how the offeror intends to accomplish the requirements and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired. Each offeror shall submit a proposal (which includes both electronic proposal volumes) and RFP Attachments 3 through 9 in response to the Air Force’s solicitation that proposes the offeror’s solution.

Proposal Volume Requirements

Volume Instructions to Offeror Reference

Title Format of Submission

Maximum Number of Pages

I Paragraph B Completed RFP/Technical Proposal

Electronic N/A

Cover Letter Electronic 1

RFP Attachment 3 – Volume I Oral Presentation for Discussions Slide Deck

Electronic/Oral Presentation

9 Slides

II Paragraph C Past Performance Proposal Electronic/Oral Presentation

N/A

Paragraph C.7 RFP Attachment 4 - Past Performance Information (PPI) for Offerors

Electronic N/A

Paragraph C.7 RFP Attachment 5 – Past Performance Relevancy Table

Electronic N/A

Paragraph C.8 RFP Attachment 6 –Present/Past Performance Questionnaire

Electronic N/A

Paragraph C.8 RFP Attachment 7- Transmittal Letter

Electronic N/A

Paragraph C.4 RFP Attachment 8-Teaming Member Consent Form

Electronic N/A

Paragraph C.2 RFP Attachment 9 – Volume II Oral Presentation for Discussions Slide Deck

Electronic/Oral Presentation

8 Slides

**RFP/Technical and Past Performance proposal information shall be submitted in Electronic format via email. Offerors shall use the instructions set forth in the RFP Attachment 4 Past Performance Information (PPI) for Offerors, to electronically submit the Past Performance information into the PPI Tool. The link to the PPI Tool is attached, as a link, to the solicitation posting. The offeror is also required to submit an electronic Past Performance Volume II, that includes an RFP Attachment 5 Relevancy Table.

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, etc. Proposals shall be in the English language.

2. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

3. Each page containing proprietary information should be so marked.

4. . Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Oral Presentations Process:

After initial evaluation of the proposals is complete, a determination to hold discussions will be made.

Should discussions be determined necessary, a competitive range will be established, discussions will be opened with all offerors in the competitive range, and each offeror’s initial ratings and evaluation notices with the date scheduled for oral discussions will be provided to them. Offerors will be required to participate in oral presentations/oral discussions via telephonic or virtual teleconference. Oral presentations/oral discussions will be held to allow for a heightened understanding and real-time dialogue between the offeror and the Government. The oral presentation/oral discussion will streamline and shorten the acquisition timeline and process. The offeror shall address their responses to the first round of evaluation notices (EN)s relative to the applicable evaluation factor, during oral presentations/discussions.

There are slides reserved for ENs in RFP (Attachments 3 and 9) Oral Presentations for Discussions Slide Deck Template. The Government will conduct evaluations during the oral presentation. After the presentation is complete, the Government will meet to discuss the evaluation results and any additional evaluation notices. The Government will reconvene the telephonic or video teleconference meeting and conduct oral discussions on the additional evaluation notices. The oral presentations, the Government’s evaluation of the presentations, and oral discussions will be recorded and documented in the official contract file. Upon completion of oral discussions, written evaluation notices documenting the oral discussion and offeror’s responses will be sent to the offeror to annotate accuracy. The offeror will be required to sign and return the ENs. The Government’s objective is to conclude discussions by the end of time allotted for Oral Presentations for Discussions and arrive at a rating for each factor. However, due to required additional, internal Air Force processes and approvals, the offeror will not be notified of their interim evaluation ratings until the formal closing of discussions/Final Proposal Revisions.

Format of the Slide Deck - Oral presentations shall be briefed using Microsoft PowerPoint. Offerors shall structure their oral presentations to follow the order of items in “Proposal Volume Requirements” table above. RFP (Attachments 3 and 9) Oral Presentations for Discussions Slide Deck Template is provided for use. This Slide Deck Template has the required information needed for each factor and the appropriate number of pages. Any and all information contained in the slides not orally presented will not be considered as part of the offeror’s oral evaluation. No changes to the offeror’s oral presentation charts supplied (RFP Attachments 3 and 9) may be made after the proposal has been submitted. Should discussions be opened, the offeror will be given the opportunity to add the EN responses to the initially submitted RFP Attachment 3. Any updates that are made to the original submittal of the slide deck shall be annotated in red italicized font and resubmitted by the due date annotated on the discussion letter.

Sections and slides that do not require EN responses should not be edited with the exception of the Offeror’s Questions and Answers Slide.

The font shall be Times New Roman. Line spacing shall be set at 1.0 or greater. Text size shall be 14-point or larger. Formatting is left up to the offeror as long as all other instructions in this section are adhered to. Offerors will not be compensated for proposals or presentations. One electronic copy of RFP (Attachments 3 and 9) Oral Presentations for Discussions Slide Deck Template shall be submitted with the other proposal volumes, on the due date identified on the solicitation. The oral presentation shall not exceed two (2) hours.

The oral presentations will tentatively begin within three (3) to four (4) weeks after the proposal due date and will be held via telecon or video teleconference at a specified time for each offeror. Each offeror shall notify the Government of their capability to participate in oral presentations via telecon or video teleconference, no later than two (2) weeks after the release of the RFP, via email to barry.frank@us.af.mil and erica.carter.3@us.af.mil. The oral presentation shall be given by key personnel responsible for project performance such as program/project managers and supervisors. The offeror is allowed up to a total of five (5) representatives that may participate in the Oral Presentations. A knowledgeable company representative should be present to answer any oral discussions that may occur for all evaluation factors. The offeror shall notify the CO, in writing, of the name, phone number, and email address of the individuals who will receive Government notices regarding oral presentation/oral discussion brief schedules. The CO will schedule Oral Presentations for Discussions based on receipt of this email notification. Time and date on each offeror’s email notification will be used to establish the order of presentations. The CO will notify offerors within two (2) weeks prior to oral presentations for discussions of the offeror’s date and time of presentation. The CO reserves the right to change the order of oral presentations for discussions if external events necessitate.

All oral presentations/discussions will be recorded.

If oral presentations/discussions are cancelled due to circumstances beyond the Air Force’s control, the Air Force reserves the right to award a contract based on the evaluation of the offeror’s proposal and responses to written ENs (if required). If this occurs, all offerors will be notified prior to award.

B. Volume I, Completed RFP/Technical Proposal

1. General: Volume I, Completed RFP/Technical Proposal shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating the following:

Any exceptions taken to the RFP terms and conditions with accompanying rationale.

Any assumptions the offeror’s proposal is submitted with Small Business status/categories Company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company CAGE Code, DUNS number Teaming arrangement information including the roles of team members, dates of agreement, and a copy of the signed joint venture agreement (if applicable).

All “fill-in” clauses and provisions are completed as required Identification of group or group(s) (A, B, or C or any combination of) offeror is proposing to

If ENs are identified, the Government will provide them to the offeror prior to oral presentations/discussions. The offeror shall address any ENs identified for Volume I, Completed RFP/Technical Proposal, within the oral presentations/discussions. There are slides reserved for ENs in RFP (Attachment 3) Oral Presentations for Discussions Slide Deck Template. The offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed.

2. Joint Venture Arrangements: If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

C. Volume II, Past Performance

1. General: The offeror shall submit Present and Past Performance Information for itself and any joint venture member, in accordance with the format contained in the PPI Tool and the Past Performance Relevancy Table (See RFP Attachments 4 and 5 and the following paragraphs). The evaluation of the offeror’s/joint venture member’s present/past performance WILL NOT include the present/past performance of any subcontractor(s), vendors, or suppliers even though they may perform major or critical aspects of this requirement. Further, the evaluation of the offerors/joint venture member’s present/past performance WILL NOT include the present/past performance of of any predecessor companies, affiliates, other divisions or corporate management, or key personnel even though they may perform major or critical aspects of this requirement.

2. Past Performance Format: The requested present and past performance information shall be provided in a separate volume labeled "Volume II - Past Performance". A summary page shall be provided for this acquisition, describing the proposed role of the offeror or any joint venture member. Each offeror/joint venture member shall utilize the PPI Tool for up to three (3) active or completed contract (with at least one year of performance history) in the past five (5) years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such contracts exceeds three (3), each offeror/joint venture member shall address its three (3) most recent and relevant contracts. Please note that the offeror/joint venture member shall be the party to submit all performance information in the PPI Tool. Contracts listed may include those with any of the following: United States Federal Government, state and/or local governments, Foreign Military Sales or their agencies. Commercial contracts will not be considered as a part of this evaluation.

If ENs are identified, the Government will provide them to the offeror prior to oral presentations/discussions. The offeror shall address any ENs identified for Volume II, Past Performance, within the oral presentations/discussions. There are slides reserved for ENs in RFP (Attachment 9) Volume II - Oral Presentations for Discussions Slide Deck Template.

3. Ordering Type Contracts Submission: If the contract you are submitting is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Given this, an individual order (or series of orders) under the basic ordering contract shall be submitted, in lieu of just the basic ordering contract itself. All information provided to the Government, for an ordering type contractual vehicle, shall be at the order level (i.e. a delivery/task order).

When determining what order (or series of orders) to submit for evaluation, please reference Section M, Paragraph II.C.3.1 for details on how the Government will evaluate each submitted effort for recency, relevancy, and quality. In order to achieve optimal programmatic/logistical scope and magnitude of effort and complexities, as described in Section M paragraph II.C.4 Note and 4.1, the offeror should consider submitting a series of orders, if possible. However, a series of orders should only be submitted if the series of orders is for continuous technical scope demonstrating relevancy to the instant acquisition. Not all ordering type contractual vehicles will have series of orders that meet this criteria. In this instance, only the single order demonstrating relevant technical scope should be submitted for evaluation.

When submitting an individual order (or series of orders) under an ordering type contractual vehicle, it is important that the offeror’s past performance information be accurate, complete, and in the correct format.

If the information is not submitted in the correct format, the Government will not be able to evaluate the effort for recency, relevancy, and quality. There are specific places for submission of this information in the PPI Tool and the Past Performance Relevancy Table RFP Attachments (4 and 5). Please ensure the information submitted, in the PPI Tool and RFP Attachments (4 and 5), is for each order (or series of orders), in lieu of just the basic ordering contract itself. This includes but is not limited to information such as the length of effort and type and complexity of data deliverables for each order or series of orders.

See paragraph 3.1 for further information on how to submit series of orders.

3.1 Series of Orders: When submitting a series of orders for evaluation, the offeror should list the orders under the basic ordering type contractual vehicle that demonstrate relevancy, as defined in the Relevancy Definitions in Section M paragraph II.C.4. Per the Note in Section M paragraph II.C.4, Relevancy consists of not only technical complexities, but programmatic/logistical considerations. The programmatic/logistical considerations includes but is not limited to length of effort and type and complexity of data deliverables. If an offeror submits a series of orders for evaluation, the period of performance dates of each order (in the series of orders), on each order (in the series of orders) and the type and complexity of data deliverables for each order (in the series of orders) shall be submitted. The total period of performance of each order (in the series of orders) shall be added up to calculate the Total Period of Performance to be used in the evaluation, for the submitted effort. The type and complexity of data deliverables provided on each order (in the series of orders) shall be evaluated as a whole for the series of orders.

Caution: All orders within the series of orders, being submitted, should be for the same continuous technical scope demonstrating relevancy to the instant acquisition. The Government reserves the right to request additional information from the offeror or Points of Contacts provided to verify that the series of orders is for the same continuous technical scope.

4. Subcontractor/Teaming Member Consent Form: In addition to the information provided in the PPI Tool and Past Performance Relevancy Table (RFP Attachments (4 and 5) for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. A sample Teaming Partner Consent Form is attached to this RFP (see RFP Attachment 8). The consent form shall be completed by the team member(s) identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume II.

6. Small Business Compliance in Past Performance Efforts: On the contract(s) submitted in Volume II, Past Performance, include relevant information in the PPI Tool concerning the offeror’s/joint venture member’s compliance with FAR 52.219-8, Utilization of Small Business Concerns if this clause is or was contained in the contract. When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member, address whether or not the offeror/joint venture member awarded subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. If none of the submitted contracts included these clauses, whenever subcontracting possibilities existed in the performance of these contracts, address whether or not it was the offeror/joint venture member’s policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. This information is required from all offerors, regardless of business size.

7. PPI Tool and Past Performance Relevancy Table (RFP Attachments 4 and 5): The offeror/joint venture member must submit information for each past performance effort in the PPI Tool and the RFP Attachment 5, Past Performance Relevancy Table. The offeror/joint venture member (if applicable) shall focus its responses in the PPI Tool and RFP Attachment 5, Past Performance Relevancy Table so that they clearly correlate past performance with the requirements of this RFP. The information must clearly describe the relevance of the effort to the work proposed. Provide the most current information for the Points of Contact (POCs) identified in the PPI Tool. At least two of the following (in descending order of availability) should be identified as current POCs in the PPI Tool:

a) Procuring Contracting Officer/Contract Negotiator or equivalent

b) Program/Project Manager, or equivalent

c) Administrative Contracting Officer/Contract Administrator or equivalent

d) Other (As specified in the PPI Tool)

If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and actions taken to resolve those causes in the information provided in the PPI Tool for each contract identified for evaluation. Problems not addressed in the PPI Tool, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

8. Past Performance Questionnaire: The Present/Past Performance Questionnaire (see RFP Attachment (6)) will be one means used by the Government to obtain present/past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s). The offeror shall send out – and track the completion of - the Present/Past Performance Questionnaires (See RFP Attachment (6)) to each of the offeror’s, joint venture member’s (i.e., each entity’s) Points of Contact (POCs) identified in the PPI Tool . The responsibility to send out and track the completion of the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The Transmittal Letter (see RFP Attachment 7) shall be used by the offeror in sending out the Present/Past Performance Questionnaires. Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Present/Past Performance Questionnaire directly to the Government not later than the date established in the RFP for receipt of proposals.

POCs may submit their completed Present/Past Performance Questionnaire electronically by following the procedures outlined in paragraph I.B. Communications above, and email to: barry.frank@us.af.mil and erica.carter.3@us.af.mil.

The completed questionnaires should be contain the following legend:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and its own POCs in regards to comments made on the questionnaire is not permitted.

9. Follow-up Discussions: The Government may conduct follow-up discussions with any of the people identified in the PPI Tool or in the offeror’s Present/Past Performance Volume. Pursuant to FAR 15.305(a)(2)(ii), the Government may obtain other information by sending out additional questionnaires and/or through other sources, other than those listed within the PPI Tool.

10. RFP Attachment Legend: RFP Attachments 5 and 6 (Past Performance Relevancy Table and Present/Past Performance Questionnaire) must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

RFP (FA8532-20-R-0004)

RFP Attachment 4

INSTRUCTIONS TO OFFERORS

PAST PERFORMANCE INFORMATION (PPI) FOR OFFERORS

Offerors must use the PPI Tool (Use latest version from beta.sam.gov) in order to electronically submit the PPI portion of the Past Performance Volume in accordance with the RFP.

Downloading the PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance):

1. Access the beta.SAM.GOV (https://beta.sam.gov/) website.

2. Find the solicitation posting.

3. Locate the “ppi tool” link from the “All Files” column on the solicitation’s “Notice Details” tab .

4. Select the link and save the “ppi tool” to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering information in the PPI Tool After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable .

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up

Note:

Files saved using Microsoft Office 2010 will have the “Enable Content” button on the

“Security Warning” banner and therefore will not get a Security Alert pop-up.

If a "read only" file is opened, in order to populate data in the file, click "Save As" in the "Read-Only" message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror And RFP Number” button from the “Contractor’s Menu”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the

“Next” button. The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to Section L of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional “Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

Contractor’s Name: Self-explanatory

Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

Place of Work: Location where contractor will perform work.

Percentage of Work: Identify percentage of work contributed by specified business entity Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

Add – Saves the current business relationship and allows for the addition of a new one.

Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships has been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” button to enter the Past Performance Information. The “Past Performance” screen displays.

Figure 8: Past Performance

14. Click the “New” button to enter Past Performance Information for the proposed acquisition.

An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk ‘*’ are required):

Contract Information Tab

Contractor: Select from the dropdown the appropriate business entity.

Cage Code: Self-explanatory.

Contract Number: If you don’t have a contract number, enter “N/A.”

If submitting an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Input the ordering type contract number in the Contract Number PPI TOOL FIELD and the Task/Call/Delivery/Purchase Order. Thoroughly read Section L. Paragraph II. D.

3 and Section M. Paragraph II.D.3. before entering the Contract Number into the PPI Tool.

Example: FA8562-05-D-0005

Program Title: Enter full name of program.

Contr Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

DUNS Number: Self-explanatory

Delivery Task/Order:

If submitting a series of orders, in the Delivery Task/Order PPI TOOL FIELD, list the range of orders being submitted.

Two examples:

Orders 0001-0003

Or

Orders: FA8562-15-F-0001, FA8562-16-F-0002, FA8562-17-F-0003 (New FAR Numbering System)

** Include a list of the series of orders in the Program Description PPI TOOL FIELD. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

If submitting a single, stand-alone task/call/delivery/purchase order, enter the individual order number.

Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus Incentive-Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter “N/A.”

Contract Dollar Value:

NOTE: If submitting an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Therefore, the “Contract Dollar Value” submitted here should be for the order (or series of orders), the offeror has performed under this ordering type contractual vehicle. Thoroughly read Section L. Paragraph II. D. 3 and Section M. Paragraph II.D.4. before entering the Contract Dollar Value into the PPI Tool. ** Include a list of the series of orders in the program description tab section of the PPI Tool as well. List the original and current total dollar value for each order. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

o Original: Input total contract dollar value, with all options if applicable. This is the amount originally awarded, on the referenced contract.

If BPA, provide total ceiling.

If submitting a stand-alone contract or purchase order, provide the amount originally awarded, on the referenced contract.

If submitting an Ordering Type Contract - series of orders, IN THIS PPI

FIELD, include the sum of the original total dollar value for each individual order.

If submitting an Ordering Type Contract - single stand-alone task/call/delivery order, IN THIS PPI FIELD, provide the original total dollar value of the individual task/call/delivery order.

o Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission. This is the amount, as of the date of proposal submission, on the referenced contract.

o If submitting a stand-alone contract or purchase order, provide the amount originally awarded, on the referenced contract.

o If BPA, provide total ceiling.

If submitting an Ordering Type Contract, series of orders, IN THIS PPI FIELD, include the sum of the current total dollar value for each individual order.

If submitting an Ordering Type Contract, single stand-alone task/call/delivery order, IN THIS PPI FIELD, provide the current total dollar value of the individual order.

o Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original total dollar value and the current total dollar value as of the time of PPI submission.

Period of Performance (mm/dd/yy) NOTE: If the contract being submitted is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur.

The “Period of Performance” submitted here should be for the order (or series of orders), the offeror has performed under this ordering type contractual vehicle. If a series of orders is being submitted, the offeror should include the period of performance (of all the orders, in the series) together to get the “Period of Performance.” If the Period of Performances on the individual order or orders, within the series of orders has changed, these changes would need to be reflected in the “Current End Date” Section below. See Section L-900 Paragraph II. D for more information on proposal submission and Section M-900 Paragraph II. D.4 for evaluation information. ** Include a list of the series of orders in the program description tab section of the PPI Tool as well. List the Start Date, Original End Date and Current End Date for each order. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

o Start Date: Input start date of contract/order/series of orders.

o Original End Date: Input original end date of contract/order/series of orders based on award.

o Current End Date (if changed): Input end date, as the contract/order/series of orders stands at time of PPI submission.

o Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

Program Details Tab Brief Description of Effort as:

o Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

o Provide a brief description of the service provided and actual work performed under this contract reference.

o If proposing a series of orders under an ordering type contractual vehicle, provide a list of the orders in this series with the total dollar amount per order, the period of performance start date and end date per order. If more than 5 orders are in the series of orders, include the information in a separate attachment.

o Include the quantity produced/repaired for each contract/order/series of orders. If more than 5 orders are in the series of orders, include the information in a separate attachment.

o Include the type and complexities of data deliverables for each contract/order/series or orders. If more than 5 orders are in the series of orders, include the information in a separate attachment.

o ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in Section M of the RFP.

Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

Include relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting, if applicable.

Identify whether a subcontracting plan was required for the contract you are submitting. If one was required, identify in percentage terms the planned versus achieved goals during contract performance. Explain why goals were not met, if applicable:

POC & Key Individuals Tab

Key Individuals – N/A: In accordance with Section M, Paragraph II.C.d, key personnel will not be considered.

Customer Points of Contact: Click the “Program/Site Manager,” “Contracting Officer” or “Admin POC” button for the point of contact that you would like to add, edit, or delete.

Note: For government contracts provide current information on Program Manager, Contracting Officer, and Admin POC, if available.

For commercial contracts provide points of contact fulfilling these same roles, if available.

16. Select from the buttons at the bottom of the Past Performance screen:

Save – Saves the Past Performance Information and displays the “Contract Information” tab on the Past Performance screen.

Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete an existing PPI record in the list, double-click on it.

17. Select the “Close” button on the “Past Performance Information” screen after all of the PPI records have been added.

Printing Reports and Submitting PPI Tool In order to print the Business Relationships and PPI reports, perform the following steps:

1. Click the “Step 3: Print Report” button . A pop-up displays asking which report to print.

Figure 10: Select Report to Print

2. Select separately each of the two options, “Business Relationships” or “Past

Performance.” The Business Relationships and Past Performance documents will print separately; combine the two to create your Past Performance Volume.

In order to submit the Business Relationships and PPI, perform the following steps:

3. Click the “Step 4: Submit” button . The “Submission Instructions” screen displays.

Figure 11: Submission Instructions

4. Follow the submission instructions.

Note:

Submit an electronic copy (e.g. CD) of the saved PPI database file with your proposal. If a prime contractor is submitting the file enter the filename as:

o prime contractor + RFP number + file extension (e.g.

XYZCompanyFA861710R6158.accdb) If a joint venture member is submitting the file enter the filename as:

o subcontractor + RFP number + file extension (e.g.

ABCCompanyFA861710R6158.accdb)

Once the file is saved to a CD or any location that is marked as “Read-only,” it must first be saved to the desktop in order to read/edit the file.

Editing Offeror and RFP Number In order to edit the Offeror name and/or the RFP number identified during start-up, perform the following steps:

1. Click the “Edit Offeror and RFP Number” button . The “Application Setup” screen displays.

Figure 12: Change Name and RFP Number - Application Setup

2. Update the Offeror’s name and/or RFP number.

Click the “Next” button twice to return to the “Contractor’s Menu”.

RFP ATTACHMENT 5

PAST PERFORMANCE RELEVANCY TABLE

(To be Completed by Offeror/Joint Venture Member) (Complete for each effort identified for evaluation in the PPI Tool)

Request the offeror/joint venture member (as applicable) complete a separate Relevancy Table for each effort identified for evaluation in the PPI Tool. This table, in addition to the information provided by the offeror in the PPI Tool, will assist the PCO in evaluating the relevancy of the proposed effort to the instant requirements. Offerors/joint venture members shall only complete column three. Offerors’/joint venture members’ answers are applicable only to the efforts identified in the PPI Tool, not the offeror’s proposed solutions to the instant effort.

Please be as specific as possible with the fill-in information provided.

Contractor:

Cage Code:

Contract Number:

Program Title:

Contractor Agency/Customer:

Complete all rows that apply to the effort identified above.

Fill-in for the Proposed Effort (GOVT has completed this column)

(DO NOT CHANGE)

Fill-in for the Effort Identified Above (Offeror/joint venture member completes) The effort above required:

1. Nature of Business Area(s) Involved

Sourcing

2. Inspection and Acceptance Location

Facility Address

3. Contract Type(s) FFP

4. Delivery Locations OCONUS/CONUS

5. Data Deliverables

Examples: Test Plans, Test Procedures, Test Reports, Monthly Status Reports, Department of Defense (military style) technical data package creation (technical orders/manuals/commercial manuals)

Was this contract effort (as identified above) submitted as a past performance source of data for a previous Robins AFB procurement. Yes No . If yes, identify the buyer and/or contracting officer, their phone number and office symbol and solicitation number of the procurement for which this effort was submitted.

RFP: FA8532-20-R-0004

ATTACHMENT 6

PRESENT/PAST PERFORMANCE QUESTIONNAIRE

Strategic Replenishment Contract (SRC) for Common Support Equipment (CSE)

Return your completed questionnaire via email to Barry Frank AFLCMC/WNKAA barry.frank@us.af.mil and Erica Carter AFLCMC/WNKAA erica.carter.3@us.af.mil. NOTICE: WHEN COMPLETED, THIS QUESTIONNAIRE WILL BE CONSIDERED SENSITIVE AND SHALL NOT BE

RELEASED TO THE OFFEROR.

Part I. EVALUATOR INFORMATION. Please provide the following information about yourself.

Name and Role Relative to Contract (e.g. Buyer, Program Manager):________________________________________________________________ Agency or Business: ______________________________________________________________________________________________________ Address: _______________________________________________________________________________________________________________ Telephone No. ____________________________________ Email _________________________________________________ Length of time (years/months) evaluator worked on subject contract _______________________________________________________________

Part II. CONTRACT AND PROGRAM INFORMATION. Please provide the following information about the subject contract.

Contractor/Business: ______________________________________________________________ Contractor CAGE Code: ____________ Contract Number: ________________________________ Total Number of Years:_______ Basic:________ Option(s): _______ Was this a competitive contract? Yes _____ No _____ Role in the Program/Work Performed As: _____Prime _____Subcontractor _____Vendor/Supplier Deliveries included: _____ DoD CONUS location(s) _____DoD OCONUS location(s) _____Other: ___________________________________

Program Title and Brief Description of work performed: __________________________________________________________________________

Contract Type(s): List all applicable (i.e. Firm-Fixed-Price, Time & Materials, Cost, etc.)________________________________________________

Period of Performance:

1. Original Schedule (assuming all options exercised): Beginning Date ___________ through ______________

2. Current Schedule (assuming all options exercised): Beginning Date ___________ through ______________

3. Reason for difference (if applicable) _________________________________________________________________________________

NOTE: In Part III., should your response be other than “satisfactory,” please provide supporting documentation in “Additional Remarks” on page 3 or on an additional sheet to this document (which is in Word format). If supporting documentation is not provided for ratings that are other than “satisfactory,” the ratings will be considered to be unsubstantiated and will be interpreted as satisfactory.

PART III. PERFORMANCE ASSESSMENTS. Please check the appropriate rating for each of the following questions:

N/A=Not Applicable U=Unsatisfactory M=Marginal S=Satisfactory V=Very Good E=Exceptional

N/A U M S V E

1. How well did the company’s products and/or services met the technical or performance requirements?

2. Please rate the overall quality of the delivered product(s) and/or services.

3. Please rate the company’s adherence to delivery schedules.

4. How well did the contractor manage the quality and effectiveness of sub-contracted efforts? (i.e., if applicable, did the contractor establish an effective risk management plan to mitigate issues encountered?)

5. Please rate the quality of delivered technical manuals, commercial manuals, or updates to technical/commercial manuals.

6. Please rate the customer’s satisfaction with warranty response times and corrective actions.

7. Please rate the personnel the contractor dedicated to your program (i.e, did the contractor assign sufficient quantity and quality personnel to your program).

8. Please rate the company’s timely recognition of problems affecting the program (including but not limited to administrative, technical, cost, schedule, etc.).

9. Please rate the company’s overall communication, including timeliness and thoroughness.

10. Please rate the accuracy of the company’s reports (i.e., were there an acceptable number of errors with the status reports and were any errors resolved in a reasonable timeframe?).

11. Please rate the company’s independent performance (without significant customer direction/oversight).

12. Please rate the company’s facilitation of Government Inspection and Acceptance activities.

13. Has action been initiated to cancel or terminate the contract for default (partially or completely)? If yes, explain.

14. Have there been any disputes/claims relative to the contract? If yes, explain.

15. Describe the contractor’s strong and/or weak points with regards to subcontractor management.________________________________________

16. If given a choice, would you award to this contractor again? If not, please explain.

17. Additional Remarks.

Thank you for your prompt response and assistance.

PRESENT/PAST PERFORMANCE QUESTIONNAIRE

ASSESSMENT RATING SYSTEM

E EXCEPTIONAL: During the contract period, performance meets contractual requirements and exceeds many requirements to the Government’s benefit. The contractual performance being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD: During the contract period, performance meets contractual requirements and exceeds some requirements to the Government’s benefit.

The contractual performance being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY: During the contract period, performance meets contractual requirements. The contractual performance being assessed contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL: During the contract period, performance does not meet some contractual requirements. The contractual performance being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY: During the contract period, performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE: Did not apply to this acquisition; or, questionnaire respondent has no knowledge of, and/or did not observe, the contractor’s performance in this area.