FA8501-11-R-0002.rtf

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FA8501-11-R-0002

Section B - Supplies or Services and Prices

ITEM NO

SUPPLIES/SERVICES

MAX QUANTITY

UNIT

UNIT PRICE

MAX AMOUNT

Lot

Basic Contract Period

FFP

Basic Contract Period (Date of award through 12 months).

Furnish all plant, labor, materials, equipment, transportation, supervision, administration and management necessary to perform all work required by this Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Construction, repair and maintenance of Mechanical/Electrical subsystems, infrastructure repair and utilities support at Robins AFB, Project 100343.

NOTE: THE COEFFICIENT TABLE IS FOUND AT THE END OF SECTION B. "ONLY" FILL IN PRICING IN THIS TABLE.

Orders will require contractor performance of work as indicated below for which specific coefficients apply. (NOTE: Enter individual NTE coefficients in the table provided at the end of Section B. Failure to enter all NTE coefficients required by the coefficient table may cause your proposal to be unacceptable.) A completed coefficient chart is the "ONLY" stated pricing required. Do not submit pricing other than that in the coefficient table found at the end of Section B.

FOB: Destination

PURCHASE REQUEST NUMBER: F3Q2AD0224A004

MAX

NET AMT

MAX QUANTITY

UNIT

UNIT PRICE

MAX AMOUNT

OPTION

ANNUAL OPTION I

FFP

Annual Option I (the 12 month period immediately following Basic Contract Period). Option may be exercised on or before the last day of Basic Contract Period.

Furnish all plant, labor, materials, equipment, transportation, supervision, administration and management necessary to perform all work required by this Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Construction, repair and maintenance of Mechanical/Electrical subsystems, infrastructure repair and utilities support at Robins AFB, Project 100343.

NOTE: THE COEFFICIENT TABLE IS FOUND AT THE END OF SECTION B. "ONLY" FILL IN PRICING IN THIS TABLE.

Orders will require contractor performance of work as indicated below for which specific coefficients apply. (NOTE: Enter individual NTE coefficients in the table provided at the end of Section B. Failure to enter all NTE coefficients required by the coefficient table may cause your proposal to be unacceptable.) A completed coefficient chart is the "ONLY" stated pricing required. Do not submit pricing other than that in the coefficient table found at the end of Section B.

MAX QUANTITY

UNIT

UNIT PRICE

MAX AMOUNT

ANNUAL OPTION II

FFP

Annual Option II (the 12 month period immediately following Annual Option I). Option may be exercised on or before the last day of Annual Option I.

Furnish all plant, labor, materials, equipment, transportation, supervision, administration and management necessary to perform all work required by this Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Construction, repair and maintenance of Mechanical/Electrical subsystems, infrastructure repair and utilities support at Robins AFB, Project 100343.

NOTE: THE COEFFICIENT TABLE IS FOUND AT THE END OF SECTION B. "ONLY" FILL IN PRICING IN THIS TABLE.

Orders will require contractor performance of work as indicated below for which specific coefficients apply. (NOTE: Enter individual NTE coefficients in the table provided at the end of Section B. Failure to enter all NTE coefficients required by the coefficient table may cause your proposal to be unacceptable.) A completed coefficient chart is the "ONLY" stated pricing required. Do not submit pricing other than that in the coefficient table found at the end of Section B.

MAX QUANTITY

UNIT

UNIT PRICE

MAX AMOUNT

ANNUAL OPTION III

FFP

Annual Option III (the 12 month period immediately following Annual Option II). Option may be exercised on or before the last day of Annual Option II.

Furnish all plant, labor, materials, equipment, transportation, supervision, administration and management necessary to perform all work required by this Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Construction, repair and maintenance of Mechanical/Electrical subsystems, infrastructure repair and utilities support at Robins AFB, Project 100343.

NOTE: THE COEFFICIENT TABLE IS FOUND AT THE END OF SECTION B. "ONLY" FILL IN PRICING IN THIS TABLE.

Orders will require contractor performance of work as indicated below for which specific coefficients apply. (NOTE: Enter individual NTE coefficients in the table provided at the end of Section B. Failure to enter all NTE coefficients required by the coefficient table may cause your proposal to be unacceptable.) A completed coefficient chart is the "ONLY" stated pricing required. Do not submit pricing other than that in the coefficient table found at the end of Section B.

MAX QUANTITY

UNIT

UNIT PRICE

MAX AMOUNT

ANNUAL OPTION IV

FFP

Annual Option IV (the 12 month period immediately following Annual Option III). Option may be exercised on or before the last day of Annual Option III.

Furnish all plant, labor, materials, equipment, transportation, supervision, administration and management necessary to perform all work required by this Indefinite Delivery Indefinite Quantity (IDIQ) contract for the Construction, repair and maintenance of Mechanical/Electrical subsystems, infrastructure repair and utilities support at Robins AFB, Project 100343.

NOTE: THE COEFFICIENT TABLE IS FOUND AT THE END OF SECTION B. "ONLY" FILL IN PRICING IN THIS TABLE.

Orders will require contractor performance of work as indicated below for which specific coefficients apply. (NOTE: Enter individual NTE coefficients in the table provided at the end of Section B. Failure to enter all NTE coefficients required by the coefficient table may cause your proposal to be unacceptable.) A completed coefficient chart is the "ONLY" stated pricing required. Do not submit pricing other than that in the coefficient table found at the end of Section B.

CLAUSES INCORPORATED BY FULL TEXT

NOTE: NTE in the below chart represents Not To Exceed. Offerors that receive a IDIQ contract will be given opportunity to propose on projects that will be awarded as task orders against the IDIQ contract. When submitting a proposal for the task order the Offeror will be allowed to propose the same coefficients or lower coefficients to calculate their task order proposal price.

MECHANICAL/ELECTRICAL COEFFICIENT TABLE(Information For CLINS 0001-4001)

BASIC

ANNUAL

ANNUAL

CONTRACT

OPTION

PERIOD

I

II

III

IV

Annual Estimated Dollar Values

Item No.

NTE Coefficient

NTE Coefficient

X00101 Normal Working Hours 6,000K

X00102 Other Than Normal Working Hours if required by the Gov’t 280K

X00103 Emergency/Time Critical 650K

X00104 Secure Area (additive) 280K

NOTES:

It should be noted that each time "R.S. Means Facilities Construction Cost Data Book is mentioned, we are including the City Cost Index (CCI) adjustment too. The CCI for Macon, Georgia in the R.S. Means Facilities Construction Cost Data book applies to the Robins AFB location.

1. Offerors are required to insert NTE coefficients (percentage factors) in decimal format, (for example 1.0 or 1.1 or 1.2), for each of the items in the table above. A proposal which fails to complete the above table, may be unacceptable for award in accordance with Clause M-900. The Government will not make a partial award as a result of this solicitation.

2. Items X00101 through X00104:

(a) These coefficients shall be multipliers against the R S. Means Facilities Construction Cost Data Book (to include the CCI adjustment). Any coefficient proposed as 1.0 is understood to equal 100 percent of the unit price. A coefficient proposed as 1.2 is understood to equal an increase in the unit price. The following examples are provided:

$1,000.00 R.S. Means bare cost x 1.0 coefficient = $1,000.00 $1,000.00 R.S. Means bare cost x 1.1 coefficient = $1,100.00 $1,000.00 R.S. Means bare cost x 1.2 coefficient = $1,200.00

(b) Normal working hours are Monday through Friday from 7:30 AM to 4:30 PM, excepting those holidays described in Section 1.5 of the Statement of Work. It is estimated that 5% percent of the work will be accomplished during other than normal work hours.

(c) Item X00103: Emergency/Time Critical projects require contractor availability and support 24 hours a day, seven days a week, including holidays.

(d) With the exception of Item X00104, only one coefficient shall apply per task order.

3. Item X00104: This coefficient shall be an additive to the coefficients in Items X00101 through X00103, when the work site is in a secure area and compensates the contractor for any additional direct or indirect cost associated with working in secure areas. This coefficient shall not duplicate any costs included in Items X00101 through X00103. Therefore, on delivery orders where work is required in a secure area, CLIN X00104 coefficient will be to be ADDED to the total price of the effort. For example, submitting a coefficient of .10 would indicate an addition of 10% for such work. Submitting a coefficient of 1.00 or more will double the calculated price of the delivery order and could be considered unreasonable. The following is an example of how a contractor might propose to price work for a delivery order performed during normal working hours in a secure area.

Task Order 0001

Estimate Coefficient Total Price

X00101 $3,700 1.05 $3,885.00

X00104 $3,700 0.1 $370.00

Task Order Total:

$4255.00

4. Coefficients shall be multipliers of the bare costs only of the R.S. Means Facilities Construction Cost Data Book. Overhead and profit costs of the R.S. Means Facilities Construction Cost Data Book are excluded. Offeror’s proposed coefficients should include all costs including, but not limited to, mobilization, demobilization, overhead, general and administrative expense, engineering services, project design work, bond premiums, insurance, expenses to comply with environmental and tax laws, and profit. Coefficients shall also be used as a multiplier for pricing non-prepriced items.

5. A sample calculation can be found in the J Section as Attachment #10

6. Unit Price Book and Cost Estimating Requirements:

6.1 Definitions:

Unit Price Book (UPB): The list and price information for all pre-priced items covered in this contract. The R.S. Means Facilities Construction Cost Data Book shall be used for the purpose of this IDIQ contract.

Line item: An item or system denoted in the UPB by a unique line item number.

Coefficient: Factor(s) applied to UPB price data (bare cost) to calculate Task Order prices. Coefficients cover costs such as overhead, profit, minimum design costs, G&A expenses including employee access needs, bond premiums, and gross receipts taxes. Note UPB line items specified in the Pre-Priced Unit Price Book, shall be covered by the contractor’s coefficients. Since costs for work in secure areas is added to the total cost of a Task Order, the coefficient for work in secure areas should only include additional costs, and not duplicate costs in other coefficients.

Non-pre-priced line item (NPI): An item or system not covered in the UPB.

Custom Line Item (CLI): An NPI that will be used repeatedly over the duration of the contract.

Conventional Line Item: A typical item listed in the UPB.

Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractors will locate the material line item in the UPB. Then the Contractors will create an alternate pre-priced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractors will locate the material line item in the UPB. Then the Contractors will create an alternate pre-priced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 150%. This will be used as the means to remove and replace that UPB line item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

Bare costs: The UPB cost of a line item without any multiplier or coefficient applied. Bare costs do not include the CCI or any additional totaling components.

Multiplier: The City Cost Indexes (CCIs) for task orders at Robins AFB, GA will use the Weighted Average CCIs for labor and materials for Macon, GA. Note CCI adjustments are updated quarterly. The UPB is updated annually.

6.2 Price Determination:

Pre-priced Line Items: Pre-priced line items shall consist of conventional line items, selective demolition line items, and removal and replacement line items. Bare cost line items from the UPB will be compiled as described below and the appropriate CCI’s will be applied. This is the pre-priced line item total.

Conventional line item divisions will be summated and then multiplied by the current total Macon, Ga weighted average CCI for labor and the weighted average for material.

The selective demolition, removal and replacement line items will be summated and multiplied by the current CCI’s for Macon, Ga.

Non-Pre-priced Line Items: The non-pre-priced line items shall be summated and the appropriate coefficient applied. This is the non-pre-priced line item total.

Final Project Price: The summation of the pre-priced and non-pre-priced line item totals shall result in the final project price.

6.3 Cost Estimate Organization:

Cost Estimates will be comprised of basically two parts: 1) Line Item Estimate and 2) Totaling Components.

Part 1, Line Item Estimate shall include all of the estimate line items. The report shall include a sequential line item number, full Means item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: pre-priced line items by division for all Means pre-priced line items found in the UPB, and a listing of the alternates, both pre-priced and non-pre-priced.

Part 2, Totaling Components, Totaling components will be setup to use the applicable CCI’s and coefficients.

All non-pre-priced line items will be submitted with a price quote including line item number, description, material, labor, and equipment breakdowns. List the supplier name and telephone number for each non-pre-priced item. Do not apply any type of markup to these line items.

6.4 Non-Pre-priced Unit Price Items:

Line items not covered in the pre-priced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the Task Order by the Contracting Officer. These non-pre-priced items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB.

To permit recurrent use, a non-pre-priced line item must be incorporated by supplemental agreement into the UPB as a Custom Line Item (CLI). This may be done at any time during the contract period. Any subcontractors overhead, profit, taxes, bond, or design costs shall NOT be included in the SRI costs as these items are covered by the contractors’ coefficient.

6.5 Estimate Requirements:

The contractors are encouraged to thoroughly investigate the requirements of each task order and include those costs into their estimate. Prior to negotiations, the Government will make reasonable effort to discover line items, which are missing from the contractors estimates. After award of a task order there will be no modifications to compensate the contractors for line items accidentally excluded. Conversely, there will be no modifications to extract items inadvertently left in the task order. The contractors shall not insert non-relevant, duplicate line items, or two similar line items in conjunction with each other to fill a single task order requirement.

Estimates shall include all pertinent line items for the project described in the task order, Statement of Work, in project drawings and sketches, and at the site visit. Calculations used in preparing estimates for task orders shall be based on “net,” “in-place” quantities. Pre-priced line items are “in-place” requirements and inclusive of all work necessary to provide a complete, functional product. Additional quantities for waste, lap, shrinkage, expansion, compaction, damage due to delivery, ect., will not be allowed unless specifically stated in the R.S. Means Cost data book as a component of the line item cost.

The cost estimation procedures and R.S. Means line items are used as a means for determination of a fair and reasonable price for the work described in the Statement of Work. The contractors shall be responsible for completing all work required by the Statement of Work, drawings, submittals, and other contract documents at the final agreed-to task order price. The only instances in which funds will be added or removed after task order award will be government directed addition to or modification of existing work, differing site conditions, or liquidated damages.

MINIMUM INSURANCE REQUIREMENTS

Reference clause 52.228-5 – In accordance with Para. (“A”) therein, the minimum amounts of insurance required are as follows:

Employers Liability: $100,000 General Liability: Bodily injury liability coverage written on the comprehensive form of the policy: $500,000 per occurrence.

Automotive liability: Automobile liability insurance written on the comprehensive form of the policy – The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims

Section C - Descriptions and Specifications

C-900 Ordering/Selection Procedures

All requirements contemplated under this contractual vehicle will be evaluated on a case-by-case basis for suitability based on magnitude and complexity. Before task orders are issued under this contract, a decision will be made regarding whether to compete or restrict in accordance with AFFARS 5352.216-9000, Awarding Orders Under Multiple Award Contracts. Price proposals for individual task orders shall not exceed the negotiated coefficients as established by the basic contract award.

The Contracting Officer or his authorized representative shall issue a Request for Order Proposal (RFOP) either verbally or in writing, of an existing requirement. The contractor(s) will be provided with a Project Description/Statement of Work and/or drawings, if appropriate.

Upon receipt of the notification, the contractor(s) shall respond by:

Visiting the proposed work site in the company of the Contracting Officer or his authorized representative, or, Establishing contact with the Contracting Officer or his authorized representative to further define the scope of the requirement.

Upon establishment of the scope of the individual requirement, the contractor shall prepare his proposal for accomplishment of the task.

The R.S. Means Facilities Construction Cost Data Book shall serve as the basis for establishing the value of the work to be performed.

Non-prepriced work, if required, must be separately identified in the contractor’s proposal.

The contractor’s proposal should be prepared in accordance with Paragraph 6.5 stated above and should include each applicable line item, quantity, unit price, total price and applicable multipliers (CCI and Coefficient) and must be supported by necessary documentation to indicate that adequate engineering and planning to accomplish the requirement have been done. Examples of documentation that might reasonably be expected would include drawings, calculations, catalog cuts, specifications, architectural rendering, etc

The contractor shall submit its proposal to the Base Civil Engineer with copy to the Contracting Officer within 24 hours for emergency work and within 14 days for routine work, unless otherwise directed by the Contracting Officer.

FAR 52.215-1 (c)(3) shall apply to all late proposals, modifications, and/or revisions submitted during a competition for award of a task or delivery order.

Upon receipt of the contractor’s proposal, the government will review the proposal for completeness. The

Contracting Officer will negotiate with the contractor all non-pre-priced items, quantities for pre-priced items, and performance time.

When task orders are competed, the contractors will receive a request for proposal. The award of competitive task orders will be made based on an assessment of total price and other factors considered relevant. Examples of these factors would be ability to perform the task within a specified period of performance or past performance on previous task orders.

Firm-fixed-price Task Orders will be issued by the Contracting Officer using a Standard Form 1155. Each Task Order will include the following information:

Date of the Task Order.

Contract number and Task Order number.

Item number and description, quantity, unit price and total.

Task Order price, delivery or performance date.

Accounting and Appropriation Data.

Any other pertinent data.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at: Destination(s) as specified in Section B attached hereto.

E-900. Notice of Completion of Delivery Order/Pre-Final and Final Inspection

Final inspection and acceptance shall be made on each separate task order as completed by the contractor, with the following additional provisions:

The contractor will conduct a pre-final inspection prior to requesting a final inspection. Any discrepancies noted will be corrected prior to final inspection.

When the contractor is ready for final inspection, he will notify the Civil Engineering Contract Monitor.

Civil Engineering personnel will perform the final inspection in the presence of the contractor. The finding of an unreasonable number of discrepancies may cause the inspection to be cancelled and subsequently rescheduled. In any event, all noted discrepancies will be corrected prior to final acceptance and final payment.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN

DELIVERY DATE

QUANTITY

SHIP TO ADDRESS

UIC

IAW 52.211-10

SEE SCHEDULE

SEE SCHEDULE

ROBINS AFB GA 31098

F3Q2AD

(SAME AS PREVIOUS LOCATION)

(SAME AS PREVIOUS LOCATION)

(SAME AS PREVIOUS LOCATION)

(SAME AS PREVIOUS LOCATION)

F-900 Period of Performance

This is an Indefinite Quantity type contract for Mechanical/Electrical projects in various locations at Robins AFB GA, effective for a twelve (12) month period from the date of contract award, with four (4) Annual Option periods of twelve (12) months each to be exercised at the discretion of the Government.

Delivery of performance time for specific projects will be specified on each Task Order issued hereunder. The performance time for an individual order will be negotiated in accordance with Provision C-900 entitled “Ordering/Selection Procedures”.

Section G - Contract Administration Data

WIDE AREA WORKFLOW – RECEIPT AND ACCEPTANCE (WAWF-RA)

In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests, use of electronic payment requests is mandatory. WAWF-RA is the Department of Defense system of choice for submission of invoices and receipt/acceptance documents. Detailed information regarding WAWF-RA is available on the internet at https://wawf.eb.mil.

The following codes will be required to correctly route your document(s) through WAWF-RA. The information (especially the TYPE OF DOCUMENT and DODAAC codes) should be entered exactly as shown below:

CONTRACT NUMBER: TO BE DETERMINED AT TIME OF AWARD

DELIVERY ORDER NUMBER: TO BE DETERMINED AT TIME OF AWARD