Atch 4 Client auth Letter 11-R-0002.doc

RFP FA8501-11-R-0002

ATTACHMENT #4

NOTE TO OFFERORS: This procurement could be similar to commercial supplies/services. Therefore, to assist the Government’s Performance Confidence Assessment Group (PCAG) in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. Should you propose to use critical subcontractors, teaming contractors, and/or joint venture partners, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your subcontractors, teaming contractors, or joint venture partners and include a copy in your past performance volume.

FOR OFFICIAL USE ONLY

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Department of the Air Force (AF), Robins Air Force Base (RAFB), Request For Proposal (RFP) FA8501-11-R-0002 for the procurement of the construction, repair and maintenance of the center’s Mechanical/Electrical Subsystems, infrastructure repair and utilities support at Robins AFB GA.

As you know past performance has become an element of increased emphasis in the AF’s acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the construction, repair and maintenance of the center’s Mechanical/Electrical Subsystems, infrastructure repair and utilities support at Robins AFB GA be contacted, and that their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire with regards to work we have performed for you, and submit it either electronically, by fax or by mail. If sending electronically, the following applies:

Exchanges of source selection information between government and questionnaire respondents will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent and encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, a questionnaire respondent must use MS Outlook email configured to support encryption, or, a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your completed questionnaire via an encrypted email, you will need to contact the Buyer/Contracting Officer indicated below, prior to that first submittal, in order to exchange certificates used for encryption. To insure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to: angie.whitley@robins.af.mil.

If mailing, mail directly to:

WR-ALC/PKO

ATTN:

Angie Whitley 215 Page Rd Ste 131 Robins AFB, GA 31098-1672

Reference: RFP: FA8501-11-R-0002 If faxing, the fax number is 478-327-3061. The POCs must call Angie Whitley at 478-926-7989 before faxing the completed questionnaire(s).

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to: [NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]

FOR OFFICIAL USE ONLY