J85 Formal Q A.docx

J85 MISTR Component Repair Pre-Solicitation Conference Questions and Answers

1. Is there current USAF technical data that defines the upgrade of the J85-5 Main Fuel Control (MFC) and Afterburner Fuel Control (ABFC)?

RESPONSE: There is no current USAF data that defines the upgrades for the MFC and ABFC. MFC, NSN 2915-01-571-6896 (CLIN 0028) and ABFC, NSN 2915-01-571-6895 (CLIN 0031) will be placed in the Additional Requirements Clause until technical data is approved. Request for Proposal (RFP) will include current USAF inventory NSNs on the applicable CLINs.

2. Reference Section M para (b): This paragraph references "contract for bearings". Please explain. Also, is it in fact the intention of the depot to award several contracts as stated? If so, how will they be segregated?

RESPONSE: Bearings are not included this will be removed. Air Force intends to award one contract, this will be changed.

3. CLIN 0080AC - on Page 68 - Will BER apply to shipping containers? What pricing is to be used as the new replacement cost to determine BER condition?

RESPONSE: This will be moved from the Over and Above requirement and the PWS will be revised.

4. CLIN 0080AD - on Page 68 - Can an example be provided to illustrate what type of work may be applicable to this line item?

RESPONSE: This will be removed.

5. Paragraph d) on page 74 - Will there be a limit on how many additional CLIN Items can be added to the contract at one time?

RESPONSE: There is no limit on how many additional requirement CLINs can be added at one time. It is not anticipated that they will be added all at once. They will be incorporated on an as needed basis.

6. Paragraph d) on page 74 - Is the amount of time the contractor will be allowed to meet the qualification requirements for an additional CLIN item negotiated at the same time as the pricing?

RESPONSE: The amount of time allowed to meet qualification requirements can be negotiated at the same time that pricing is requested.

7. Should NSN 4820-00-710-0978 read 4810-00-710-0978?

RESPONSE: NSN 4820-00-710-0978 is correct and applicable to J85 Bleed Valve, Downstream, P/N 378A10 The RQR letter dated 7Jul 10 shows the NSN for the bleed valve/downstream in error

8. Paragraph 1.10.3 - End Item Shipment - on page 9 - Will the Government be responsible for the transportation cost for all end item deliveries to and from the contractor?

RESPONSE: Yes, there will be an applicable Transportation Appropriation Chargeable code provided.

9. Paragraph 1.13.1 – Item Unique Identification (IUID) – on page12 Will the Government compensate the contractor for set costs required to establish IUID marking capability?

RESPONSE: Once the Government begins the implementation plan the Contractor will be compensated for costs required to establish IUID marking capability.

10. Paragraph 1.13.1 – Item Unique Identification (IUID) – on page12 Will the Government provide instruction for IUID preferred method?

RESPONSE: When IUID implementation begins the Government will provide instructions for IUID preferred method.

11. Will the Government provide instruction for IUID location on each applicable component and end item?

RESPONSE: When implementation begins the Government will provide instruction for IUID location on each applicable component and end item.

12. Will the Government provide instruction for IUID marking of internal components for accessory type end items?

RESPONSE: When implementation begins the Government will provide instruction for IUID marking on applicable internal components for accessory type end items

13. Will IUID marking be required for FMS items?

RESPONSE: There is no requirement for IUID marking on FMS items at this time.

14. Paragraph 1.15.4 - Beyond Economical Repair (BER) –on page 13, What pricing is to be used as the new replacement cost to determine BER condition?

RESPONSE: The Stock List Price (SLP) is used as the new replacement cost

15. Please confirm that the list attached to the 7 Jul 2010 letter, subject: Repair Qualifications Requirements (RQR) for NSNs included on the J85 MISTR Repair Contract, is the complete and current RQR list to be used for source approval authorization when responding to this solicitation number. Previous RQR lists included more NSNs, and the letter does not specifically replace all previous editions.

RESPONSE: Confirmed that Jul 10 letter is the current list with the exception of 2915-NCF-18-4337OK, this will be included in the Additional Requirements Clause

16. CLIN 0069 has a BEQ for base year, but no option years. Is this NSN only to be overhauled in the basic year?

RESPONSE: This CLIN has a requirement for all years of the contract. The pricing matrix will be corrected.

17. NSN 2915-01-572-2557, CLIN 0029, Main Fuel Pump , Deleted by Air Force, SB advised no technical data available, Suggest adding this item to the Additional Requirements clause until data is available.

RESPONSE: Air Force did not delete this NSN, Technical Data has been developed, and Qualification is applicable to previous version

18. It was my understanding the requirements for this contract will be from the US Navy and US Air Force only. Is this true?

RESPONSE: The requirement is to support J85-5 and -21 common engine components to both US Navy and Air Force; however, there is a possibility that NASA and FMS components will be repaired through the Air Force. All requirements for repair will come from the Air Force on a Delivery Order.

19. From an export compliance and ITAR standpoint, our company will need to know who the end user of the component repairs will be. Please advise.

RESPONSE: The components will be shipped to Tinker or one of the SHIP TO locations identified in the solicitation/contract.

20. Will there be any complete J85 engine overhauls on this contract?

RESPONSE: This contract will not include complete engine overhaul, it is only for remanufacture of components.

21. Please define bi-weekly meetings.

RESPONSE: Bi-weekly means that the meetings will be held every two weeks.

22. Please define Master NSN’s (which contract line items need SAR’s)?

RESPONSE: The Master NSNs are the NSNs stated on each line item. The NSNs that require SAR’s are listed in the RQRs that are posted to FedBizOps.

23. How long will it take to get a SAR approved?

RESPONSE: The contractor performing the work shall be source approved for master NSNs in Section B of the contract prior to award. The time frame to get source approved is dependent upon the amount of packages received, and when they are submitted to the Small Business Office. It is in the best interest of all potential vendors to submit SAR packages at the earliest opportunity.

24. Will the pre-solicitation conference presentation be posted on the website for this contract? If so, by when?

RESPONSE: Yes, the Government presentations and answers to written questions will be made available within 30 days after the pre-solicitation conference via FedBizOps.

25. If 60 fuel controls where a requirement for one quarter, for example, are 20 of them expected to be delivered within 30 days?

RESPONSE: Actually within 35 days. Delivery requirements for all of the NSN’s except those NSNs identified with a longer lead time shall be: 1/3 35 days, 1/3 65 days and final 1/3 95 days after receipt of order (ARO) or reparable, whichever is later.

26. As the IUID requirement is not expected to be implemented until 2015, what exactly will be required of the supplier to meet the reporting intent?

RESPONSE: IUID will be in accordance with policy as stated in DFARS 211.274. When implementation begins the Government will provide detailed instruction for IUID marking and reporting. The Contractor will be compensated for costs required to establish IUID marking capability.

27. Please explain what will happen between contract award date and post award conference date.

RESPONSE: Time is allowed for preparation for the post award conference and to make arrangements through the ACO. This is an estimated timeframe and is subject to change.

28. If travel costs are not reimbursable, how shall they be accounted for in the supplier’s response?

RESPONSE: The travel costs will not be a separate cost reimbursable CLIN as shown in the draft RFP. The travel costs associated with the required meetings and PMRs will be the responsibility of the contractor.

29. Will participation by a DOD Organic Depot provide any value in the evaluation phase of the contract? (AF Title 10 Obligations)

RESPONSE: Participation by a DOD Organic Depot will not provide value or be evaluated for this requirement. There is no public/private partnering opportunities being solicited in this requirement.

30. Are quality and reliability improvements going to be incentivized in the RFP?

RESPONSE: No, this requirement does not include an incentive to increase component /engine reliability.

31. What metrics will USAF use to support improved Time on Wing?

RESPONSE: No metrics will be developed to measure engine removals as this requirement does not drive improved Time on Wing. The metrics for this requirement are delivery and quality and are in the performance plan.

32. Will reductions to PQDRs and MDRs be incentivized?

RESPONSE: There is no incentive for reduction of PQDRs and MDRs included in this requirement. The metric for quality will consider the number of occurrences.

33. Will there be a requirement for a Technical Proposal in the RFP? How can an offeror communicate its expertise of warfighter needs, mission capable requirements and urgency for the proposal?

RESPONSE: Yes, a technical proposal is a requirement in the RFP.

34. How will the exit strategy be implemented to maintain capability?

RESPONSE: The exit strategy will be implemented similar to the transition phase to ensure continued support to the end-user. The government and contractor will form an integrated process action team to develop a milestone schedule to account for government owned inventory, coordinate disposition and production plan to complete any open delivery orders.

35. What are the certification requirements for the Depot? Re. 1.9.6 Repair and Manufacture Qualification

RESPONSE: Certification requirement for the depot must comply with PWS paragraph 1.9.3 which states, “…complies with the requirements of International Standards Organization (ISO) 9001:2000 or /AS9100 or equivalent.” PWS paragraph 1.9.6 refers to the OSS&E requirements of this effort.

36. Are multiple awards being considered? Answered in general session

RESPONSE: No

37. If companies are partnering and none has the current capability for certain items and they will be requesting SAR approval using the “similar or related” capability language. Are there any issues naming a sub-vendor for these items during the period until full capabilities are installed in the shop?

RESPONSE: No, there are no issues with sub-vendors performing the work as long as the contractor performing the work is source approved for those master NSNs prior to award. Once your facility has the capability source approval must be obtained before transfer of work in accordance with PWS paragraph 1.9.7.

38. In order to compile an accurate proposal it would be beneficial for the contractors to have access to DLA prices. Can OC-ALC contracts authorize potential offerors for this access?

RESPONSE: Questions concerning access to DoD EMall may be referred to DOD EMALL Customer Service, 1-877-DLA-CALL / 1-877-352-2255, or via e-mail DLAcontactcenter@dla.mil . Prices may also be obtained from data sources such as WebFLIS, FedLog, or Haystack (IHS).

39. The current SLP for the CLINs could be very old and not current. Will these be updated using inflation factors or any further review done before RFP released? Will the SLP’s at time of RFP issue be used throughout the contract period for establishing BER calculations? We are concerned about the scrap threshold and how it could impact the cost we incur to complete a CLIN vs. our quoted prices.

RESPONSE: The stock-list price (SLP) used at the time of the RFP and contract duration is comprised of the latest acquisition cost (based on the last procurement) and the business overhead cost recovery (factor adjusted annually by AFMC). Yes, the SLP will be used throughout the contract period, however, if there is a question concerning an SLP during the course of the contract these will be considered on a case by case basis and can be adjusted.

40. Regarding all CLIN BEQs, to include the previously listed items that have no BEQs in the draft solicitation, will the Government provide actual material demand rates for all CLINs for the prior two-(2) year performance period in formal RFQ?

RESPONSE: No, prior year material demand rates will not be included in the formal RFP.

41. What is the basis for the BEQs currently presented within the solicitation?

RESPONSE: The BEQs are the current computed quantities from Government data sources.

42. Regarding the rate to be applied to each subCLIN for evaluation purposes, i.e., non-expedited and expedited delivery, what rate will be applied by the Government for the purpose of evaluation?

RESPONSE: The subCLINs will not be applicable to every NSN, only to those NSNs which historically have had CFM constraints. No rate will be used for evaluation purposes, a BEQ will be used on each subCLIN and these will be used to determine an evaluation total.

43. Due to declining availability of replacement material, will the use of commercial serviceable material be accepted?

RESPONSE: Parts may only be procured from the Defense Logistics Agency (DLA) and/or Government/Original Equipment Manufacturer (OEM) approved sources available per the T.O. requirements.

44. The solicitation defines approximately 14 each ship to/place of performance locations. Regarding transportation costs for FOB Destination terms, what criteria will be provided by the Government to aid the proposal process in assessing transportation costs?

RESPONSE: The transportation terms of this contract will be FAR 52.247-29 (FOB Origin) and a Transportation Appropriation Code will be provided.

45. Why the BEQs in the DRFP total half the ones from Aug.

RESPONSE: The BEQs are the current computed quantities from Government data sources. The numbers provided in Aug were the quarterly demand rates.