J85 SECTION L.docx

DRFP FA8122-10-R-0012

Section L - ITO INSTRUCTIONS TO OFFERORS (ITO) and INSTRUCTIONS FOR PROPOSAL PREPARATION USING PERFORMANCE PRICE TRADE-OFF WITH TECHNICAL ACCEPTABLE DETERMINATION PROCEDURES

1.0 GENERAL INSTRUCTIONS

a) This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The offeror shall be compliant with the requirements as stated in the Performance Work Specification (PWS) and the repair qualification requirements for the National Stock Numbers (NSN) listed in Section B. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

c) The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

d) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

e) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offer shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid until this date.

f) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offer requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.0 GENERAL INFORMATION

a) The Procurement Contracting Officer (PCO), Melinda Infante and Contract Negotiator, Stefanie Wiles are the sole points of contact for this acquisition. Address any questions or concerns you may have to them. Written requests for clarification may be sent to them at the address located in Section A of the model contract/solicitation.

b) The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

c) If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

d) The "original" proposal shall be identified. Proposals shall be addressed as follows and mailed to: 848 SCMG/PKAB, Attn: Melinda Infante, 3001 Staff Drive, BLDG 3001 STE 1AF197E, Tinker AFB OK 73145-3028. Be sure to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal is “For Official Use Only” and “Source Selection Information—See FAR 3.104”.

3.0 REQUIRED INFORMATION

a) The purpose of this section is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the Model Contract, and Sections A through K. This includes:

b ) Section A – Solicitation/Contract Form Completion of blocks 12, 13, 14, 15, and 26 and signature and date for block 27 of the Standard form 1447. Signature by the offeror on the standard form 1447 constitutes an offer, which the Government may accept.

c) Section B – Supplies or Services and Costs/Prices All pricing information shall be addressed in Section B of the Schedule and Attachment Two of the RFP. Information shall be limited to Contract Line Item Number (CLIN),and Sub-CLIN level pricing, including unit and extended pricing, as specified in Section B of the RFP. Completed pricing information in Section B and Attachment Two, Pricing Matrix for Option Years of the model contract.

d) Section K – Representations, Certifications, and Other Statements of Offerors Completed representations, certifications, acknowledgments and statements.

e) Exceptions taken to terms and conditions of the model contract, to any of its formal attachments or to other parts of the solicitation shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Failure to comply with the terms and conditions of the solicitation may result in the offeror being removed from consideration for award.

4.0 OTHER INFORMATION REQUIRED

a) Provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

b) Provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also, provide the name and telephone and fax number for the Administrative Contracting Officer (ACO).

c) Provide company/division's street address, county and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

5.0 TECHNICAL CAPABILITY

a) Technical Capability should be specific and complete. Legibility, clarity and coherence are very important. All the requirements specified in the solicitation are mandatory. By your proposal submission you are representing that your firm will perform all the requirements specified in the RFP. It is not necessary or desirable for you to tell us so in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

6.0 PAST PERFORMANCE INFORMATION - Relevant Past and Present Performance

a) In the relevant past and present performance volume, the offeror shall provide the following information:

1) Table of Contents

2) Summary Page describing the role of the offeror and each subcontractor, teaming partner, and/or joint venture partner on which the offeror is required to provide Past and Present Performance Information Sheets, in accordance with paragraph b. below.

3) Past Performance Information Sheets in accordance with Attachment L-1.1. See paragraph b below.

4) Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information so the offeror can respond to such information. See Attachment L-1.4 for a sample consent letter.

5) Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance. See Attachment L-1.5 for a sample letter.

6) Organization Structure Change History – See paragraph 7.3.2 below.

b) Past and Present Performance Information Sheets. Submit information on contracts you consider most relevant in demonstrating your ability to perform the J85 MISTR component remanufacture effort. The offeror shall submit Past Performance Information Sheets in accordance with the format contained in Attachment L-1.1. This information is required on the offeror and subcontractors, teaming partners, and/or joint venture partners proposed to perform 25% of the proposed effort based on the total proposed price, or perform aspects of the effort the offeror considers critical to overall successful performance. Additionally, the offeror shall submit a consent letter for each subcontractor or teaming partner (See Attachment L-1.4). For purposes of past performance evaluation, the managing partner of a joint venture will be considered the prime and the other partner(s) will be evaluated as teaming partner/subcontractor. The offeror shall identify up to five (5) relevant contracts for the prime and up to three (3) relevant contracts for each critical subcontractor or teaming partner. Contracts may be active or completed; either Government or commercial. For each relevant contract, the offeror shall submit a Past and Present Performance Information Sheet. Each relevant contract shall have been performed during the past five years from the date of issuance of this solicitation. The page goal for each contract Performance Information Sheet is five pages. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past and present performance.

c) The offeror is requested to submit the Past and Present Performance Volume ten calendar days prior to required proposal submission date to the Contracting Officer at the address specified on the questionnaire. Failure to submit early proposal information will not result in offeror disqualification.

d) Submit information on contracts that you consider relevant in demonstrating your ability to perform the proposed effort. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, paragraph 2.6. The Government will not consider performance on a contract that concluded more than five years prior to the issuance date of this solicitation. NOTE: If any part of the performance falls within the five-year timeframe, the contract in its entirety may be evaluated for past performance. For example, if a contract completed three years ago, but the contract began seven years ago, the Government may also review performance for the entire life of that contract. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. Categorize the relevance information into the specific evaluation subfactor(s) used to evaluate the proposal:

Subfactor 1: Transition/Phase-In Subfactor 2: Supply Chain Management

e) In describing contractual effort and the offeror’s performance, include specific details of technical performance (actual performance versus required performance); actual quality or reliability versus specified levels; security deviations, violations, compromises; management performance in meeting program schedules and milestones; and quality management and process improvement. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Little Confidence or a No Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvement achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required.

f) As past performance information is relevant information regarding a contractor’s actions under previously awarded contracts, the Government, while focusing on the Technical factor, reserves the right to evaluate a contractors past performance that may not be directly linked to Technical (e.g., contractor’s record of conforming to contract requirements and to standards of good workmanship; the contractor’s record of forecasting and controlling costs; the contractor’s adherence to contract schedules, including administrative aspects of performance; the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and in general, the contractor’s business-like concern for the interest of the customer.)

g) Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts to which the Government receives information from other sources.

h) The Government requests the offeror send out Present/Past Performance Questionnaires to each of the Points of Contact (POCs) identified in the Past Performance Volume (including subcontractors/teaming partners). A cover letter for transmitting the questionnaire to each POC is provided. The completed questionnaire must be sent directly to the Government, NOT back to the offeror. Completed questionnaires are considered source selection sensitive information and shall not be released to any offeror. See Attachment L-1.2 for the Questionnaire and Attachment L-1.4 for the Sample Questionnaire Cover letter.

i) For past performance on Government contracts, questionnaires should be sent to the following: (1) Contracting Officer’s Technical Representative; (2) Program/Project Manager; (3) ACO; and (4) PCO. For commercial contracts, send the questionnaires to the commercial equivalents of these individuals. Each of the offeror’s references must complete the questionnaire and mail a hard copy or fax directly to 848 SCMG/PKAB ATTN: Rhonda Croft at the address stated on the questionnaire. Copies may be sent via facsimile to (405) 736-8731. Offerors may opt to allow the return of completed questionnaires to the Government via electronic mail. This is solely at the discretion of the offeror, with the understanding that e-mail systems, servers, Internet, intranets and extranets are not considered secure. If offerors do opt to have completed questionnaires returned to the Government by e-mail the address is Rhonda.croft@tinker.af.mil.

j) For commercial contract references, a Client Authorization Letter must be included with the questionnaire to ensure their freedom to respond without liability.

k) Offeror shall exert his best effort to ensure that all the points of contact complete and return the questionnaires to the Government by the RFP closing date.