CARPET_DRAFT_RFP_2-1-16.pdf

771 ESS/EGC

1940 ALBROOK AVE

WRIGHT PATTERSON AFB OH 45433

937-257-8840

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA8057-16-R-0001

b. TELEPHONE NUMBER

937-257-2212

8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA8057

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JILLIAN C. MARCONI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

314110

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

2 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA8057-16-R-0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Annual Program Managment Review (PMR)

FFP

Contractor will deliver an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose a price that does not exceed $1,000.

FOB: Destination

NET AMT

Dedicated Ordering Portal

FFP

Contractor will deliver a dedicated ordering portal allowing installers access to place orders. CLIN 0002 is not separately priced.

Quarterly Data Reporting

FFP

Contractor will provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data Requirements List (CDRL) (Attachment 3) of this solicitation. CLIN 0003 is not separately priced.

Post Award Conference

FFP

Vendors will attend a post award conference. CLIN 0004 is not separately priced.

1001 1 Each OPTION Annual Program Management Review (PMR)

FFP

Contractor will deliver an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose a price

OPTION Dedicated Ordering Portal

FFP

Contractor will deliver a dedicated ordering portal allowing installers access to place orders. CLIN 1002 is not separately priced.

OPTION Quarterly Data Reporting

FFP

Contractor will provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data Requirements List (CDRL) (Attachment 3) of this solicitation. CLIN 1003 is not

2001 1 Each OPTION Annual Program Management Review (PMR)

FFP

Contractor will deliver an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose a price

OPTION Dedicated Ordering Portal

FFP

Contractor will deliver a dedicated ordering portal allowing installers access to place orders. CLIN 2002 is not separately priced.

OPTION Quarterly Data Reporting

FFP

Contractor will provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data Requirements List (CDRL) (Attachment 3) of this solicitation. CLIN 2003 is not

3001 1 Each OPTION Annual Program Management Review (PMR)

FFP

Contractor will deliver an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose a price

OPTION Dedicated Ordering Portal

FFP

Contractor will deliver a dedicated ordering portal allowing installers access to place orders. CLIN 3002 is not separately priced.

OPTION Quarterly Data Reporting

FFP

Contractor will provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data Requirements List (CDRL) (Attachment 3) of this solicitation. CLIN 3003 is not

4001 1 Each OPTION Annual Program Management Review (PMR)

FFP

Contractor will deliver an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose a price

OPTION Dedicated Ordering Portal

FFP

Contractor will deliver a dedicated ordering portal allowing installers access to place orders. CLIN 4002 is not separately priced.

OPTION Quarterly Data Reporting

FFP

Contractor will provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data Requirements List (CDRL) (Attachment 3) of this solicitation. CLIN 4003 is not

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 1003 N/A N/A N/A Government 2001 N/A N/A N/A Government

2002 N/A N/A N/A Government 2003 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 3003 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government 4003 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A

1003 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

2002 N/A N/A N/A N/A

2003 N/A N/A N/A N/A

3001 N/A N/A N/A N/A

3002 N/A N/A N/A N/A

3003 N/A N/A N/A N/A

4001 N/A N/A N/A N/A

4002 N/A N/A N/A N/A

4003 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance JUL 2013 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-7 Information Regarding Responsibility Matters JUL 2013 52.212-3 Offeror Representations and Certification--Commercial Items AUG 2013 52.212-3 Alt I Offeror Representations and Certifications--Commercial Items

(AUG 2013) Alternate I

APR 2011

52.212-3 Alt II Offeror Representations and Certifications--Commercial Items (AUG 2013) Alternate II

JAN 2012

52.212-4 (INVALID EFF_DT) Contract Terms and Conditions-- Commercial Items

DEC 1900

52.212-5 Alt I Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (SEP 2013) Alternate I

FEB 2000

52.212-5 Alt II Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (SEP 2013) Alternate II

JUL 2013

52.216-24 Limitation Of Government Liability APR 1984 52.216-25 Contract Definitization OCT 2010 52.222-18 Certification Regarding Knowledge of Child Labor for Listed

End Products

FEB 2001

52.222-50 Combating Trafficking in Persons MAR 2015 52.225-18 Place of Manufacture SEP 2006 52.225-19 Contractor Personnel in a Designated Operational Area or

Supporting a Diplomatic or Consular Mission Outside the United States

MAR 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.232-37 Multiple Payment Arrangements MAY 1999 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015) (MODIFIED)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. Product samples will not be accepted. This will be addressed in the aesthetic portion of the evaluation. Please see section L-2.13.

(e) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 16:30 p.m.

one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(2)(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(f) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(g) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. Please reference the Air Force Carpet Requirements Matrix (Attachment #1).

(h) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address.

The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1- 866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(i) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(j) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

http://fedgov.dnb.com/webform https://www.acquisition.gov/

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-1 ADDENDUM

Addendum 52.212-1 Instructions to Offerors – Commercial Items Instructions, Conditions, and Notices to Offerors for Proposal Preparation

L-1. General Information

L-1.1 FAR 52.212-1 and Addendum thereto, FAR 52.212-2 and Addendum thereto, and FAR 52.212-3 will be physically removed from any award resulting from this solicitation, but will be deemed to be incorporated by reference.

L-1.2 The acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) FAR 15.101-2.

L-1.3 Awards will be made to Offerors with the lowest Total Evaluated Price (TEP) that are determined acceptable under all technical factors.

L-1.4 TEP is a composite of prices for Modular Carpet Tiles and Carpet Roll Goods as demonstrated in the Air Force Carpet Pricing Matrix (Attachment 2) calculations. For additional details regarding TEP and its use in evaluations, see Addendum 52.212-2 Evaluation Criteria and Basis for Award paragraph M-2.2.4.

L-1.5 The Offeror shall provide pricing for the Annual Program Management Review (PMR) found in the Base Year CLINs and Option Year CLINs. These CLINs shall not be less than nor exceed a firm fixed price of $1,000.00 per year.

L-1.6 All prices provided by the Offeror shall be associated with the product lines presented by the

Offeror in the Air Force Carpet Requirements Matrix (Attachment 1).

L-1.7 The Offeror shall complete Air Force Carpet Pricing Matrix (Attachment 2) IAW the Pricing

Instructions provided on the first tab (worksheet) of this Attachment. The Offeror shall not tamper with the rows, columns, or formulas as provided or add any information other than what is requested in the instructions. The Offeror shall not cut and paste data from one cell into another.

The Air Force Carpet Pricing Matrix (Attachment 2) references cells within and between sheets.

Cutting and pasting data from one cell to another will alter the cell references and could make your offer unawardable. Offerors are required to manually enter all prices into their respective cells in the Air Force Carpet Pricing Matrix (Attachment 2). If an Offeror does not have a GSA Schedule offering Tier I pricing, fill in the column with your standard high-volume commercial price. The Government’s expectation is that Offerors will offer a better price than their GSA Tier I price and/or their standard high-volume commercial price.

L-1.8 Quoted prices shall be Not to Exceed (NTE) and shall include any applicable discounts and fees, including but not limited to, administrative fees.

L-1.9 Offerors shall complete and submit this Request for Proposal (RFP). This includes the Provisions and Clauses for Offerors Representations and Certifications – Commercial Items (see FAR 52.212-

3, DFARS 252.209-7999, and DFARS 252.212-7000). These documents shall be returned in their entirety.

L-1.10 Offerors shall complete the Offer section of SF 1449, Solicitation/Contract/Order for Commercial

Items (blocks 17a, 17b, 30a, 30b, and 30c). In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. These sections constitute the model contract.

L-1.11 This Section prescribes the format for proposals and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. Offerors are cautioned to follow the detailed instructions completely and carefully, as the Government reserves the right to make an award based on initial proposals received, without discussion of such proposals.

L-1.12 If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the Contracting Officer in writing with supporting rationale within seven (7) days of initial RFP release. All questions/concerns shall be submitted to Daniel Boeh, Contracting Officer, at daniel.boeh.2@us.af.mil.

L-1.13 Point of Contact: The Contracting Officer (CO) and Contract Specialist (CS) listed below are the primary and alternate points of contact for this acquisition. Address all questions or concerns to both the CO and CS. Written requests for clarification may be sent to both the CO and CS via email. Email is the preferred method of communication. The CO and CS for this acquisition are as follows:

Primary: Daniel J. Boeh (CO) Alternate: Jillian Marconi (CS)

AFICA 771 ESS/EGC AFICA 771 ESS/EGC

Furnishings Commodity Council Furnishings Commodity Council 1940 Allbrook Drive, Bldg 1, Room 600 1940 Allbrook Drive, Bldg 1, Room 600 Wright-Patterson AFB, OH 45433 Wright-Patterson AFB, OH 45433 Phone: (937) 257-4810 Phone: (937) 257-2212 Email: daniel.boeh.2@us.af.mil Email: jillian.marconi@us.af.mil

L-1.14 To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to submit all documentation/information detailed herein.

Failure to submit all required documentation/information will result in a proposal being ineligible for award. In submitting a proposal, Offerors are agreeing to the terms and conditions as written in this solicitation.

L-1.15 The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial proposals, the Contracting Officer will review this determination and if, in the Contracting Officer‘s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, Offerors may be required to submit Other Than Certified Cost or Pricing Data information.

L-1.16 IAW FAR 4.803(a)(10), the Government shall retain one (1) copy of all unsuccessful proposals.

L-1.17 The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competition IAW FAR 15.503. Upon notification of exclusion, an Offeror may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

mailto:daniel.boeh.2@us.af.mil mailto:jillian.marconi@us.af.mil

L-2. Proposal Instructions

L-2.1 For the purpose of this solicitation, there are two (2) Carpet Categories: Modular Carpet Tiles and Carpet Roll Goods. Offerors must meet 100% of the Government requirements for both categories to be considered for award. Only one proposal per manufacturer will be evaluated. Only one proposal per Offeror will be accepted.

L-2.2 The proposal will be judged based on the Technical Requirement and the Price Proposal. The

Technical Requirement shall be submitted in Volume I and the Price Requirement shall be submitted in Volume II. Volume I and Volume II shall be submitted in two separate binders.

There is to be no commingling of pricing information with the technical requirements.

Please ensure they remain separate from each other in their respective binders.

Each volume shall be bound separately in hard sided three-ring binders. The page limit for Volume I is 300 pages and the page limit for Volume II is 30 pages. Each sheet of paper shall be counted as two pages allowing for the front and back to count as two pages. Therefore, you shall have no more than 150 physical sheets of paper in Volume I and no more than 15 physical sheets of paper in Volume II, subject to exclusions below.

Each volume in the proposal shall include a cover letter (letter of transmittal), title page, table of contents, a glossary of any abbreviations and acronyms, and warranty requirement information.

These pages are excluded from the page limits. The table of contents shall list sections, subsections, and page numbers. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume with the acronym to be used going forward in parentheses next to the spelled out acronym reference. For example: Federal Acquisition Regulations (FAR). Any tabs pages used to delineate sections in a volume are also excluded from the page limits.

Volume Title and Contents Copies Page Limit

I Technical Requirement Proposal

2 Hardcopies (1 Original, 1 Copy) and 1 Electronic Copy in searchable PDF format on a CD-R or DVD-R. The CD-R or DVD-R shall also contain the Air Force Carpet Requirements Matrix (Attachment 1) in Excel 2010 format or earlier and an example of the Offeror’s Dedicated Ordering Portal.

150 pages front and back; 300 total

II Price Proposal 2 Hardcopies (1 Original, 1 Copy) and 1 Electronic Copy in searchable PDF format on a CD-R or DVD-R. The CD-R or DVD-R shall also contain the Air Force Carpet Pricing Matrix (Attachment 2) in Excel 2010 format or earlier.

15 pages front and back; 30 total

L-2.3 The Offeror shall provide two hardcopies of both volumes: one (1) original proposal and one (1) identical proposal, for a total of four binders (Volume I original; Volume I copy; Volume II original; and Volume II copy). One hardcopy of each Volume shall be clearly identified as the Original on the outside of the binder. In addition to these paper copies, the Offeror shall submit identical copies of Volume I and Volume II in searchable PDF format on two separate CDs or DVDs. When creating PDFs (Portable Documentation Format), the Offeror shall create the file to enable textual search and copy functions. Each CD or DVD shall be read only (not RW) and formatted for Microsoft Windows. All of the contents of Volume I shall be submitted in one continuous searchable PDF on Disk 1. Multiple PDFs of the contents of Volume I will not be accepted. All of the contents of Volume II shall be submitted in one continuous searchable PDF on Disk 2. Multiple PDFs of the contents of Volume II will not be accepted.

In addition to the separate PDFs on Disk 1 and Disk 2, respectively, Disk 1 shall contain a filled out version of the Air Force Carpet Requirements Matrix (Attachment 1) in Excel format and Disk 2 shall contain a filled out version of the Air Force Carpet Pricing Matrix (Attachment 2) in Excel format. Documents must be formatted for use in Office 2010 or prior version. All Microsoft Excel Attachments shall be submitted in the same Microsoft Excel format in which they are provided by this RFP. The Offeror shall not include any formulas or links beyond what is included in the provided format. DO NOT PRINT OUT THE EXCEL SPREADSHEETS FROM THE

AIR FORCE CARPET REQUIREMENTS MATRIX (ATTACHMENT 1) OR FROM THE

AIR FORCE CARPET PRICING MATRIX (ATTACHMENT 2) FOR THE TECHNICAL

OR PRICING VOLUMES. THESE ARE TO BE PROVIDED ON DISK ONLY.

L-2.4 The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead. Each volume shall contain its own cover letter (letter of transmittal). The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. The title page shall be IAW FAR 52.215-1, paragraph (c)(2).

L-2.5 All pages submitted shall be on 8½” x 11” sized paper (except as specifically noted). All text shall be single-spaced, with a minimum 12-point font size, with Times New Roman font, with a minimum of one inch margins all around, with the exception of preexisting supporting documentation (e.g., product brochures, diagrams, etc.). Within each volume, pages shall be numbered consecutively (e.g., Volume I, Page 2; Volume I, Page 3, etc.). A page printed on both sides shall be counted as two pages. Fold-out pages shall be submitted on 11” x 17” sized paper and may be used for tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” sized paper. Fold-out pages shall fold entirely within the volume. Fold-out pages shall fold so that the Government can read and evaluate them without removing them from the proposal binder.

Fold-out pages (11” x 17” in size) shall be counted as four pages (two pages per side of one sheet of fold-out paper due to the sheet being larger) with regards to the page count limitations. If utilizing fold-out pages, please denote the larger page count per that sheet so as to not go over the overall page limits per volume. The page format restrictions referenced herein shall also apply to Evaluation Notice (EN) responses. Bolding, underlining, highlighting, and italicizing may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, are subject to the same font size and spacing requirements, and shall have spacing and text that is legible. In case of conflict between any of the paper or electronic copies submitted, the original paper version shall take precedence (with the exception of the Air Force Carpet Requirements Matrix (Attachment 1), which is only to be provided electronically).

L-2.6 Submission of an offer constitutes a representation that the Offeror meets all requirements for

Carpet Categories. These requirements are found in the Air Force Carpet Requirements (Attachment 1).

L-2.7 The specification, certification, or validation provided should be adequate and sufficient to allow the Government to evaluate an Offeror’s technical capability. Each individual evaluation factor shall be addressed in a manner which demonstrates the Offeror’s capability and approach to fulfilling that specific requirement. Simply reiterating the requirement or producing vague statements (e.g., the Offeror understands this requirement) will not suffice. The Offeror may produce a copy of a document(s) or certification(s) for the purpose of substantiating the Offeror’s ability to meet that requirement (e.g., drawing, testing certification, product brochure, etc.). The supporting documentation shall be adequate enough to provide detail so the Government can evaluate the Offeror’s proposal. The appropriate excerpt from a product brochure may be submitted for the purpose of substantiating a response. All individual requirements must be clearly identified with markings or highlights on the pages provided in the proposal materials, so that Government evaluators may quickly identify and confirm that the individual requirements have been met. All items offered must be available to the commercial market place and meet the Commercial Off-The-Shelf (COTS) definition in FAR 2.101.

L-2.8 It is the Offeror’s responsibility to ensure the completeness of the Technical Proposal and the

Government will not assume an Offeror possesses the capability to meet any requirement unless demonstrated and supported in the Technical Proposal (Volume I).

L-2.9 Proposal Organization

L-2.9.1 Volume I – Technical Requirement Proposal Organization:

L-2.9.1.1 The following describes how Volume I shall be organized. Volume I contains the technical requirements and is to have each required section divided by tabbed pages. Each tabbed page shall be made of a thicker cardboard like paper (thicker than a regular piece of paper) and shall also have a literal tab on it that sticks off the side of the page denoting what tab it is. Each tabbed page shall only have a label on it indicating which tab it is and shall not contain any additional information. After each tabbed page shall be the appropriate response to the tab which is limited to four (4) additional pages (two (2) sheets of paper front and back). For tabs 2a through 6, the first two pages are for the spec sheets, the third page is for color squares, and the fourth page is for a room scene. Please see the specific requirements for each page in the following paragraphs. The individual requirements per pattern to be addressed can be found in the Air Force Carpet Requirements Matrix (Attachment 1).

The Air Force Carpet Requirements Matrix (Attachment 1) shall be provided in Electronic Version Only. For tab 7, only two pages are permitted (one (1) sheet of paper front and back).

For tabs 2a through 6, following each tab, the first two pages shall contain information specific to the type of carpet covered by that tab, from the Offeror’s standard product specification sheet which is typically available to anyone. It is up to the Offeror how to present this information on the two pages including what is generally included and how it is arranged. Some examples of what to include are product description, style number, fiber type/content, fiber weight, construction, tile size, dye method, machine gauge, pile weight, pile height, pile density, total weight, color system, tuft twist rating, total thickness, tile size, backing structure, brand of anti-stain treatments, installation method, warranty, flammability rating, smoke density, and static rating. Please note, this is not an all-inclusive list and the Offeror may choose to include some things not listed as an example and may choose to not include some things listed as an example.

Essentially, the Government is looking for the information provided on the

Offeror’s website related to that tab in print format, but the Government does not just want the Offeror’s website page printed out and stapled to the pages.

Each Offeror will likely need to create these two pages (per tab) specifically for this proposal and can think of each tab like a brochure, but in this format, as it is not a trifold. The Government realizes that the specifications vary by pattern and that it is permissible that each tab’s specifications sheets be different in nature and layout. However, the Offeror shall include certifications specific to the type of carpet covered by that tab within these two pages. In the absence of formal certification documentation, a signed letter from the CEO will be determined technically acceptable. If the Offeror has to provide proof of meeting certifications in this manner, the Offeror shall place this letter behind the four pages in the relevant tab associated with the carpet that the certifications apply to and such letter will not count towards the page limits.

For tabs 2a through 6, the third page shall contain the Offeror’s color squares available in that tab. The Offeror shall provide color squares of the five required colors: warm neutral, cool neutral, blue, green, and rust. At a minimum, these colors must be available per pattern family. If a particular pattern family is available in additional colors, that is acceptable, but featuring those additional colors will not gain the Offeror an advantage in evaluation of their proposal. The Offeror shall have the discretion to lay out the color squares in a format of the Offeror’s choosing, but shall ensure the colors squares are printed in color (not black and white), and are large enough to be viewed easily. Each color square shall be labeled accurately by color name (and product/model number/identity if available) on the page per how the Offeror chooses to lay it out. The Offeror is permitted to list other information regarding the colors on this page, but this page is not intended to be the specification sheet. Anything related to the specification sheet should be contained on pages 1 and 2.

For tabs 2a through 6, the fourth page shall contain color photographs of a room scene depicting the carpet described in the relevant tab. Page 4 shall contain no more than two color photographs of such room scene. The room scenes shall depict carpet with any of the required colors being featured in the photographs. If using two photographs, the Offeror may depict one required color in a photograph and a different required color in the other photograph, or the Offeror may depict same required color in both photographs. The Offeror is permitted to list other information regarding the room scenes on this page, but this page is not intended to be the specification sheet. Anything related to the specification sheet should be contained on pages 1 and 2.

For tab 7, the Offeror shall provide information related to the Dedicated

Ordering Portal. As the Dedicated Ordering Portal will be evaluated as a technical factor, Offerors must provide information regarding their Dedicated Ordering Portal capabilities in this tab. Information regarding the Dedicated Ordering Portal shall be featured here instead of the Air Force Carpet Requirements Matrix (Attachment 1) to keep things more uniform. Tab 7 is limited to two pages (one (1) sheet of paper front and back) and the Offeror shall provide information about the Dedicated Ordering Portals by answering the following questions.

1. Can your company provide a Dedicated Ordering Portal to Air Force customers via a website, phone number/hotline, or some other interactive format? If so, please state which format(s) the Dedicated Ordering Portal will be provided in.

2. Can you provide a Dedicated Ordering Portal to the Air Force that will be available 24/7?

3. Can you provide a Dedicated Ordering Portal to the Air Force that will be in operation 95% of the time?

4. Can you provide a way for the ordering activity to see the product offerings in print, both physically and digitally? In regards to number 4, the Government is looking to have a catalogue of sorts be available to the ordering activities containing all of the available carpet choices via both print and electronic means.

Offerors may also provide an example of their Dedicated Ordering Portal in this section, but it should be noted that the Government is expecting to see the actual version of it on Disk 1 as described below.

For tab 8, the Offeror shall provide three separate files on Disk 1. Disk 1 shall contain one continuous searchable PDF with all of the contents of Volume I on it (essentially tabs 1-7), the Air Force Carpet Requirements Matrix (Attachment 1) in Excel 2010 format or earlier on it, and an example of the Offeror’s Dedicated Ordering Portal which may be in a file type of the Offeror’s choosing (Word document or working web-link recommended). The Offeror’s Dedicated Ordering Portal may be presented in the form of screen shots, as a web link to it, as a phone number, or in another interactive format of the Offeror’s choosing. (See paragraphs L-2.2 - L-2.3).

The following pages are not included in the page limitations: a copy of the cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, signed letters from the CEO verifying certifications, and tabs. The total maximum number of pages allowed in Volume I shall be 300 pages. (See paragraph L-2.2).

NOTE: For each of the tabs and sub-tabs below, please refer to the Air

Force Carpet Requirements Matrix (Attachment 1) for definitions, descriptions, and instructions for what to specifically include for each sub-tab.

L-2.9.1.2 Volume I shall be submitted in the following format:

Tab 1 – Cover Letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, and warranty requirement information.

Tab 2 – Modular Carpet Tiles

Tab 2a – Organic Pattern Family – Small Scale Option #1

Tab 2b – Organic Pattern Family – Small Scale Option #2

Tab 2c – Organic Pattern Family – Small Scale Option #3

Tab 2d – Organic Pattern Family – Medium Scale Option #1

Tab 2e – Organic Pattern Family – Medium Scale Option #2

Tab 2f – Organic Pattern Family – Medium Scale Option #3

Tab 2g – Organic Pattern Family – Large Scale Option #1

Tab 2h – Organic Pattern Family – Large Scale Option #2

Tab 2i – Organic Pattern Family – Large Scale Option #3

Tab 2j – Organic Pattern Family – Random Scale Option #1

Tab 2k – Organic Pattern Family – Random Scale Option #2

Tab 2l – Organic Pattern Family – Random Scale Option #3

Tab 2m – Geometric Pattern Family – Small Scale Option #1

Tab 2n – Geometric Pattern Family – Small Scale Option #2

Tab 2o – Geometric Pattern Family – Small Scale Option #3

Tab 2p – Geometric Pattern Family – Medium Scale Option #1

Tab 2q – Geometric Pattern Family – Medium Scale Option #2

Tab 2r – Geometric Pattern Family – Medium Scale Option #3

Tab 2s – Geometric Pattern Family – Large Scale Option #1

Tab 2t – Geometric Pattern Family – Large Scale Option #2

Tab 2u – Geometric Pattern Family – Large Scale Option #3

Tab 2v – Geometric Pattern Family – Random Scale Option #1

Tab 2w – Geometric Pattern Family – Random Scale Option #2

Tab 2x – Geometric Pattern Family – Random Scale Option #3

Tab 3 – Roll Carpet

Tab 3a – Organic Pattern Family – Small Scale Option

Tab 3b – Organic Pattern Family – Medium Scale Option

Tab 3c – Organic Pattern Family – Large Scale Option

Tab 3d – Organic Pattern Family – Random Scale Option

Tab 3e – Geometric Pattern Family – Small Scale Option

Tab 3f – Geometric Pattern Family – Medium Scale Option

Tab 3g – Geometric Pattern Family – Large Scale Option

Tab 3h – Geometric Pattern Family – Random Scale Option

Tab 4 – Solid Carpet

Tab 4a – Cut Pile

Tab 4b – Loop Pile

Tab 5 – Heathered Loop Carpet

Tab 6 – Walk Off Modular Carpet Tile

Tab 7 – Dedicated Ordering Portal Information

Tab 8 – Disk 1

L-2.9.2 Volume II – Price Proposal Organization:

L-2.9.2.1 The following describes how Volume II shall be organized. Volume II contains the price information and is to have each required section divided by tab pages. Each tab page shall be made of a thicker cardboard like paper (thicker than a regular piece of paper) and shall also have a literal tab on it that sticks off the side of the page denoting what tab it is. Each tab page shall only have a label on it indicating which tab it is and shall not contain any additional information. After each tab page shall be the appropriate response to the tab which has no page limitations other than keeping in mind the overall page count for Volume II. The format for submitting pricing information can be found in the Air Force Carpet Pricing Matrix (Attachment 2). Offerors shall use this as a template for response. The Air Force Carpet Pricing Matrix (Attachment 2) shall be provided in Electronic Version Only.

For tab 2, Offerors shall provide information related to the CLINs. There are four CLINs with the potential for the contract to last five years, of which one is the base year with four option years. CLIN 0001 is for the Annual Program Management Review (PMR). CLIN 0002 is for the Dedicated Ordering Portals. CLIN 0003 is for the Quarterly Data Reporting. CLIN 0004 is for the Post Award Conference, which only applies for the base year. Therefore, CLINs 0001, 0002, and 0003 apply to the base year and four option years, but CLIN 0004 only applies to the base year. As such, the Offeror shall provide information for sixteen CLINs. Offerors shall fill in the prices for the Annual Program Management Review (PMR) (CLIN 0001) for all Base Year CLINs and Option Year CLINs at prices not less than nor exceeding $1,000.00 per year. It should be noted that CLINs 0002, 0003, and 0004 are not separately priced.

For tab 3, the Offeror shall submit information on contracts it considers most relevant in demonstrating its ability to perform the proposed effort. The Offeror shall submit up to three (3) contract references, each with a Past Performance Information Sheet (see template below) identifying active or completed contracts, either Government or commercial. Each relevant contract shall have been performed during the last five years from the date of issuance of this solicitation. This includes contracts that were awarded prior to this period, but still had performance occurring as of this time. IAW FAR 15.305(a)(2)(iii), the Government will allow consideration of key personnel, including current employees and new hires proposed for this contract, to be considered as part of the responsibility determination. Each Past Performance Information Sheet is limited to two (2) pages per reference.

Past performance reference for responsibility determination will be included in Volume II. Past Performance is to be used only as part of the Responsibility Determination – it is NOT an evaluation factor, and will not be taken into consideration during the Proposal Evaluation. It is to be used after the potential winning bidders have been chosen based upon the Lowest Price Technically Acceptable criteria.

For tab 4, the Offeror shall provide two separate files on Disk 2. Disk 2 shall contain one continuous searchable PDF with all of the contents of Volume II on it (essentially tabs 1-3) and the Air Force Carpet Pricing Matrix (Attachment 2) in Excel 2010 format or earlier on it.

The following pages are not included in the page limitations: a copy of the cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, and tabs. The total maximum number of pages allowed in Volume II shall be 30 pages. (See paragraph L-2.2).

L-2.9.2.2 Volume II shall be submitted in the following format:

Tab 1 – Cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, and warranty requirement information.

Tab 2 – CLINs

Tab 3 – Past and Present Performance Information Sheets

Tab 4 – Disk 2

PAST PERFORMANCE REFERENCE INFORMATION SHEET

Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth above.

A. Offeror Name (Company/Division): ______________________________________

CAGE Code Number: ________________________________________________

DUNS Number: _____________________________________________________

(NOTE: If the company or division performing this effort is different than the Offeror or the relevance of this effort to the instant acquisition is impacted by any company/corporate organizational change, note those changes.)

B. Program Title: ___________________________________________________________

C. Contract Specifics:

1. Contracting Agency or Customer ______________________________________________

2. Contract Number ___________________________________________________________

3. Contract Type __________________________________________________________

4. Period of Performance ____________________________________________________

5. Original Contract $ Value _________________

6. Current Contract $ Value _________________

D. Brief Description of Effort as a Prime or Subcontractor

Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Highlight portions considered most relevant to current acquisition. Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime.

E. Primary Customer Points of Contact: (For…