Amendment_1_-_8-19-16.pdf

FA8057-16-R-0001

SEE ADDENDUM

(No Collect Calls)

FA8057-16-R-0001 19-May-2016

b. TELEPHONE NUMBER

937-257-2212

8. OFFER DUE DATE/LOCAL TIME

02:30 PM 22 Sep 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

FA8057

9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JILLIAN C. MARCONI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

AFICA 771 ESS/EGC

1940 ALLBROOK DRIVE

BUILDING 1 SUITE 600

WRIGHT-PATTERSON AFB OH 45433

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

314110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Annual Program Management Review (PMR)

FFP

Contractor shall participate in an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose a price not less than nor not more than a firm fixed price of $1,000.00 per year.

FOB: Destination

NET AMT

Dedicated Ordering Portal

FFP

Contractor shall provide a dedicated ordering gateway allowing installers access to place orders. The Dedicated Ordering Gateway shall consist of a dedicated POC, email address, and toll free number, all of which shall be maintained by and at the

Offeror’s place of business. CLIN 0002 is not separately priced.

Quarterly Data Reporting

FFP

Contractor shall provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data

Requirements List (CDRL) (Attachment 3). CLIN 0003 is not separately priced.

Post Award Conference

FFP

Contractor shall attend a post award conference. CLIN 0004 is not separately priced.

1001 1 Each OPTION Annual Program Management Review (PMR)

FFP

Contractor shall participate in an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose

OPTION Dedicated Ordering Portal

FFP

Contractor shall provide a dedicated ordering gateway allowing installers access to place orders. The Dedicated Ordering Gateway shall consist of a dedicated POC, email address, and toll free number, all of which shall be maintained by and at the

Offeror’s place of business. CLIN 1002 is not separately priced.

OPTION Quarterly Data Reporting

FFP

Contractor shall provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data

Requirements List (CDRL) (Attachment 3). CLIN 1003 is not separately priced.

2001 1 Each OPTION Annual Program Management Review (PMR)

FFP

Contractor shall participate in an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose

OPTION Dedicated Ordering Portal

FFP

Contractor shall provide a dedicated ordering gateway allowing installers access to place orders. The Dedicated Ordering Gateway shall consist of a dedicated POC, email address, and toll free number, all of which shall be maintained by and at the

Offeror’s place of business. CLIN 2002 is not separately priced.

OPTION Quarterly Data Reporting

FFP

Contractor shall provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data

Requirements List (CDRL) (Attachment 3). CLIN 2003 is not separately priced.

3001 1 Each OPTION Annual Program Management Review (PMR)

FFP

Contractor shall participate in an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose

OPTION Dedicated Ordering Portal

FFP

Contractor shall provide a dedicated ordering gateway allowing installers access to place orders. The Dedicated Ordering Gateway shall consist of a dedicated POC, email address, and toll free number, all of which shall be maintained by and at the

Offeror’s place of business. CLIN 3002 is not separately priced.

OPTION Quarterly Data Reporting

FFP

Contractor shall provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data

Requirements List (CDRL) (Attachment 3). CLIN 3003 is not separately priced.

4001 1 Each OPTION Annual Program Management Review (PMR)

FFP

Contractor shall participate in an annual review to discuss the program, current issues, lessons learned, and any other pertinent information. Offerors shall propose

OPTION Dedicated Ordering Portal

FFP

Contractor shall provide a dedicated ordering gateway allowing installers access to place orders. The Dedicated Ordering Gateway shall consist of a dedicated POC, email address, and toll free number, all of which shall be maintained by and at the

Offeror’s place of business. CLIN 4002 is not separately priced.

OPTION Quarterly Data Reporting

FFP

Contractor shall provide data on Air Force spend, customers, carpet purchased, and performance of its selected installers/dealers as defined in the Contract Data

Requirements List (CDRL) (Attachment 3). CLIN 4003 is not separately priced.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

0002 N/A N/A N/A Government

0003 N/A N/A N/A Government

0004 N/A N/A N/A Government

1001 N/A N/A N/A Government

1002 N/A N/A N/A Government

1003 N/A N/A N/A Government

2001 N/A N/A N/A Government

2002 N/A N/A N/A Government

2003 N/A N/A N/A Government

3001 N/A N/A N/A Government

3002 N/A N/A N/A Government

3003 N/A N/A N/A Government

4001 N/A N/A N/A Government

4002 N/A N/A N/A Government

4003 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A

1003 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

2002 N/A N/A N/A N/A

2003 N/A N/A N/A N/A

3001 N/A N/A N/A N/A

3002 N/A N/A N/A N/A

3003 N/A N/A N/A N/A

4001 N/A N/A N/A N/A

4002 N/A N/A N/A N/A

4003 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013

52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2015

52.204-13 System for Award Management Maintenance JUL 2013

52.204-16 Commercial and Government Entity Code Reporting JUL 2015

52.204-18 Commercial and Government Entity Code Maintenance JUL 2015

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2016

52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-18 Place of Manufacture SEP 2006

52.232-18 Availability Of Funds APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control of Government Personnel Work Product JUN 2014

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

DEC 2015

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.209-7999 (Dev) Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction under any

Federal Law (Deviation)

JAN 2012

252.215-7008 Only One Offer OCT 2013

252.225-7012 Preference For Certain Domestic Commodities FEB 2013

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015) (MODIFIED)

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-

3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. Product samples will not be accepted. This will be addressed in the aesthetic validation.

Please see section L-2.13.

(e) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 16:30 p.m., local time, for the designated

Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than

16:30 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(2)(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal

Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(f) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(g) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. Please reference the Air Force Carpet Requirements Matrix

(Attachment #1).

(h) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and

Bradstreet by calling 1- 866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(i) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the

Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered

Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(j) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision) http://fedgov.dnb.com/webform https://www.acquisition.gov/

52.212-1 ADDENDUM

Addendum 52.212-1 Instructions to Offerors – Commercial Items

Instructions, Conditions, and Notices to Offerors for Proposal Preparation

L-1. General Information

L-1.1 FAR 52.212-1 and Addendum thereto, FAR 52.212-2 and Addendum thereto, and FAR 52.212-3 will be physically removed from any award resulting from this solicitation, but will be deemed to be incorporated by reference.

L-1.2 The acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) FAR 15.101-2.

L-1.3 Awards will be made to Offerors with the lowest Total Evaluated Price (TEP) that are determined acceptable under all technical factors.

L-1.4 TEP is a composite of prices for Modular Carpet Tiles and Carpet Roll Goods as demonstrated in the Air Force Carpet Pricing Matrix (Attachment 2) calculations. For additional details regarding

TEP and its use in evaluations, see Addendum 52.212-2 Evaluation Criteria and Basis for Award paragraph M-2.2.4.

L-1.5 The Offeror shall provide pricing for the Annual Program Management Review (PMR) found in the Base Year CLINs and Option Year CLINs. These CLINs shall not be less than nor not more than a firm fixed price of $1,000.00 per year.

L-1.6 All prices provided by the Offeror shall be associated with the pattern families/collections presented by the Offeror in the Air Force Carpet Requirements Matrix (Attachment 1).

L-1.7 The Offeror shall complete Air Force Carpet Pricing Matrix (Attachment 2) IAW the Pricing

Instructions provided on the first tab (worksheet) of this Attachment. The Offeror shall not tamper with the rows, columns, or formulas as provided, or add any information other than what is requested in the instructions. The Offeror shall not cut and paste data from one cell into another.

The Air Force Carpet Pricing Matrix (Attachment 2) references cells within and between sheets.

Cutting and pasting data from one cell to another will alter the cell references and could make your offer unawardable. Per the instructions, Offerors are required to manually enter all NOT TO

EXCEED (NTE) prices into their respective cells in the Air Force Carpet Pricing Matrix

(Attachment 2). If an Offeror does not have a GSA Schedule offering Tier I pricing, fill in the column with your standard high-volume commercial price.

L-1.8 Proposed prices shall be NTE prices and shall include any applicable discounts and fees, including but not limited to, administrative fees. If there is an extreme spike (or drop) in the price of petroleum, the Government will provide equal relief to all vendors by adjusting NTE prices, if this is required, and at the discretion of the Contracting Officer.

L-1.9 Offerors shall complete and submit this Request for Proposal (RFP). This includes the Provisions and Clauses for Offerors Representations and Certifications – Commercial Items (see FAR

52.212-3 and DFARS 252.209-7999). These documents shall be returned in their entirety.

L-1.10 Offerors shall complete the Offeror section of SF 1449, Solicitation/Contract/Order for

Commercial Items (blocks 17a, 17b, 30a, 30b, and 30c). In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP.

L-1.11 This Section prescribes the format for proposals and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. Offerors are cautioned to follow the detailed instructions completely and carefully, as the Government reserves the right to make an award based on initial proposals received, without discussion of such proposals.

L-1.12 If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the Contracting Officer in writing with supporting rationale within seven (7) days of RFP release. All questions/concerns shall be submitted to

Daniel Boeh, Contracting Officer, at daniel.boeh.2@us.af.mil.

L-1.13 Point of Contact: The Contracting Officer (CO) and Contract Specialist (CS) listed below are the primary and alternate points of contact for this acquisition. Address all questions or concerns to both the CO and CS. Written requests for clarification may be sent to both the CO and CS via email. Email is the preferred method of communication. The CO and CS for this acquisition are as follows:

Primary: Daniel J. Boeh (CO) Alternate: Jillian Marconi (CS)

AFICA 771 ESS/EGC AFICA 771 ESS/EGC

Furnishings Commodity Council Furnishings Commodity Council

1940 Allbrook Drive, Bldg 1, Room 600 1940 Allbrook Drive, Bldg 1, Room 600

Wright-Patterson AFB, OH 45433 Wright-Patterson AFB, OH 45433

Phone: (937) 257-4810 Phone: (937) 257-2212

Email: daniel.boeh.2@us.af.mil Email: jillian.marconi@us.af.mil

L-1.14 To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to submit all documentation/information detailed herein.

Failure to submit all required documentation/information will result in a proposal being ineligible for award. In submitting a proposal, Offerors are agreeing to the terms and conditions as written in this solicitation.

L-1.15 The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial proposals, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, Offerors may be required to submit Other Than Certified Cost or Pricing Data information.

L-1.16 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one

(1) copy of all unsuccessful proposals. All other copies will be destroyed.

L-1.17 The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competition IAW FAR 15.503. Upon notification of exclusion, an Offeror may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L-2. Proposal Instructions

L-2.1 For the purpose of this solicitation, there are two (2) Carpet Categories: Modular Carpet Tiles and

Carpet Roll Goods. Offerors must meet 100% of the Government requirements for both categories to be considered for award. Only one proposal per manufacturer will be evaluated.

Only one proposal per Offeror will be accepted.

L-2.2 The proposal will be judged based on the Technical Requirement and the Price Proposal. The

Technical Requirement shall be submitted in Volume I and the Price Requirement shall be submitted in Volume II. Volume I and Volume II shall be submitted in two separate binders.

mailto:daniel.boeh.2@us.af.mil mailto:daniel.boeh.2@us.af.mil mailto:jillian.marconi@us.af.mil

There is to be no commingling of pricing information with the technical requirements.

Offerors shall ensure they remain separate from each other in their respective binders.

Each volume shall be bound separately in hard sided three-ring binders. The page limit for

Volume I is 300 pages and the page limit for Volume II is 30 pages. Each sheet of paper shall be counted as two pages allowing for the front and back to count as two pages. Therefore, there shall be no more than 150 physical sheets of paper in Volume I and no more than 15 physical sheets of paper in Volume II, subject to exclusions below. (See paragraph L-2.4).

Each volume in the proposal shall include a cover letter (letter of transmittal), title page, table of contents, and a glossary of any abbreviations and acronyms. These pages are excluded from the page limits. The table of contents shall list sections, subsections, and page numbers. The following two sentences apply to the glossary of any abbreviations and acronyms. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume with the acronym to be used going forward in parentheses next to the spelled out acronym reference. For example: Federal Acquisition Regulations (FAR). Any tabs pages used to delineate sections in a volume are also excluded from the page limits. (See paragraph L-2.4).

Volume Title and Contents Copies Page Limit

I Technical

Requirement

Proposal

2 Hardcopies (1 Original, 1 Duplicate) and 1

Electronic Copy in searchable PDF format on a

CD-R or DVD-R. Disk 1 shall also contain the Air

Force Carpet Requirements Matrix (Attachment 1) in Excel 2010 format or earlier. FLASH DRIVES

ARE NOT PERMITTED.

150 pages front and back; 300 total

II Price Proposal 2 Hardcopies (1 Original, 1 Duplicate) and 1

Electronic Copy in searchable PDF format on a

CD-R or DVD-R. Disk 2 shall also contain the Air

Force Carpet Pricing Matrix (Attachment 2) in

Excel 2010 format or earlier. FLASH DRIVES

ARE NOT PERMITTED.

15 pages front and back; 30 total

L-2.3 The Offeror shall provide two hardcopies of both volumes: one (1) original proposal and one (1) duplicate proposal, for a total of four binders (Volume I original; Volume I duplicate; Volume II original; and Volume II duplicate). Each volume shall clearly identify whether it is the original or duplicate copy on the outside front cover of the binder and on the outside binder spine. Please ensure all binders are properly sized to allow for easy page turning without the rings opening and/or the materials falling out. In addition to these paper copies (the volumes), the Offeror shall submit identical copies of Volume I and Volume II in searchable Portable Document Format

(PDF) on two separate CDs or DVDs. When creating PDFs, the Offeror shall create the file to enable textual search and copy functions. Each CD or DVD shall be read only (not RW) and formatted for Microsoft Windows. All of the contents of Volume I shall be submitted in one continuous searchable PDF on Disk 1. Multiple PDFs of the contents of Volume I will not be accepted. All of the contents of Volume II shall be submitted in one continuous searchable PDF on Disk 2. Multiple PDFs of the contents of Volume II will not be accepted.

In addition to the identical copies of Volume I and Volume II in searchable PDF on Disk 1 and

Disk 2, respectively, Disk 1 shall contain a completely filled out version of the Air Force Carpet

Requirements Matrix (Attachment 1) in Excel format and Disk 2 shall contain a completely filled out version of the Air Force Carpet Pricing Matrix (Attachment 2) in Excel format. Documents must be formatted for use in Office 2010 or prior version. All Microsoft Excel Attachments shall be submitted in the same Microsoft Excel format in which they are provided by this RFP. The

Offeror shall not include any formulas or links beyond what is included in the provided format.

DO NOT PRINT OUT THE EXCEL SPREADSHEETS FROM THE AIR FORCE

CARPET REQUIREMENTS MATRIX (ATTACHMENT 1) OR FROM THE AIR FORCE

CARPET PRICING MATRIX (ATTACHMENT 2) FOR THE TECHNICAL OR PRICING

VOLUMES. THESE ARE TO BE PROVIDED ON THEIR RESPECTIVE DISKS ONLY.

The Offeror shall complete the Air Force Requirements Matrix (Attachment 1) IAW the

Requirements Instructions provided in the first tab (worksheet) of this attachment. The

Offeror shall complete the Air Force Carpet Pricing Matrix (Attachment 2) IAW the Pricing

Instructions provided on the first tab (worksheet) of this Attachment. The Offeror shall not tamper with the rows, columns, or formulas as provided, or add any information other than what is requested in the instructions. The Offeror shall not cut and paste data from one cell into another.

The Air Force Carpet Pricing Matrix (Attachment 2) references cells within and between sheets.

Cutting and pasting data from one cell to another will alter the cell references and could make your offer unawardable. Offerors are required to manually enter all prices into their respective cells in the Air Force Carpet Pricing Matrix (Attachment 2). If Offerors do not have a GSA

Schedule offering Tier I pricing, Offerors shall fill in such columns with their standard commercial volume discount prices. The Government’s expectation is that Offerors will offer/propose prices at or below their GSA Tier I prices and/or their standard commercial volume discount prices.

For Volume I, you are to provide two binders, in physical form, with your printed materials that make up your proposal based on the requirements for Volume I. One binder will be labeled the original and one binder will be labeled the duplicate (both on the front outside cover and outside binder spine for each binder). Only the Original Binder requires a disk. Disk 1 shall contain one continuous searchable PDF with all of the contents of Volume I (essentially tabs 1-7) AND the Air

Force Carpet Requirements Matrix (Attachment 1) in Excel 2010 format or earlier on it. Both of these items (PDF and Excel) on the disk SHOULD NOT be printed. The PDF is not to be printed because the contents of Volume I are the PDF and it does not need to be printed separately because it is already in print format in the binders. FLASH DRIVES ARE NOT

PERMITTED.

For Volume II, you are to provide two binders, in physical form, with your printed materials that make up your proposal based on the requirements for Volume II. One binder will be labeled the original and one binder will be labeled the duplicate (both on the front outside cover and outside binder spine for each binder). Only the Original Binder requires a disk. Disk 2 shall contain one continuous searchable PDF with all of the contents of Volume II (essentially tabs 1-3) and the Air

Force Carpet Pricing Matrix (Attachment 2) in Excel 2010 format or earlier on it. Both of these items (PDF and Excel) on the disk SHOULD NOT be printed. The PDF is not to be printed because the contents of Volume II are the PDF and it does not need to be printed separately because it is already in print format in the binders. FLASH DRIVES ARE NOT

L-2.4 The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead. Each volume shall contain its own cover letter (letter of transmittal) which shall include the contact information for the person who is authorized to negotiate on behalf of the

Offeror’s company. The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information.

The title page shall be IAW FAR 52.215-1, paragraph (c)(2). The table of contents shall list sections, subsections, and page numbers. The following two sentences apply to the glossary of any abbreviations and acronyms. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume with the acronym to be used going forward in parentheses next to the spelled out acronym reference. For example: Federal Acquisition Regulations (FAR).

The following pages are not included in the page limitations: a copy of the cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, formal/general certification documentation, and tabs.

L-2.5 All pages submitted shall be on 8½” x 11” sized paper (except as specifically noted). All text shall be single-spaced, with a minimum 12-point font size, with Times New Roman font, with a minimum of one inch margins all around, with the exception of preexisting supporting documentation (e.g., product brochures, diagrams, etc.). Within each volume, pages shall be numbered consecutively (e.g., Volume I, Page 1; Volume I, Page 2; Volume I, Page 3, etc.). A page printed on both sides shall be counted as two pages. Fold-out pages shall be submitted on

11” x 17” sized paper and may be used for tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” sized paper. Fold-out pages shall fold entirely within the volume. Fold-out pages shall fold so that the Government can read and evaluate them without removing them from the proposal binder. Fold-out pages (11” x 17” in size) shall be counted as four pages (two pages per side of one sheet of fold-out paper due to the sheet being larger) with regards to the page count limitations. If utilizing fold-out pages, please denote the larger page count per that sheet so as to not go over the overall page limits per volume. If discussions are conducted, the page format restrictions referenced herein shall also apply to any Evaluation Notice (EN) responses. Bolding, underlining, highlighting, and italicizing may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, are subject to the same font size and spacing requirements, and shall have spacing and text that is legible. In case of conflict between any of the paper or electronic copies submitted, the original paper version shall take precedence (with the exception of the Air Force Carpet Requirements Matrix (Attachment 1) and the Air Force

Carpet Pricing Matrix (Attachment 2), which are only to be provided electronically).

L-2.6 DELETED.

L-2.7 The Offeror may produce a copy of a document(s) or certification(s) for the purpose of substantiating the Offeror’s ability to meet that requirement (e.g., drawing, testing certification, product brochure, etc.). The supporting documentation shall be adequate enough to provide detail so the Government can evaluate the Offeror’s proposal. The specification, certification, or validation provided should be adequate and sufficient to allow the Government to evaluate an

Offeror’s technical capability. Each individual evaluation factor shall be addressed in a manner which demonstrates the Offeror’s capability and approach to fulfilling that specific requirement.

Simply reiterating the requirement or producing vague statements (e.g., the Offeror understands this requirement) will not suffice. The appropriate excerpt from a product brochure may be submitted for the purpose of substantiating a response. All individual requirements must be clearly identified with markings or highlights on the pages provided in the proposal materials, so that Government evaluators may quickly identify and confirm that the individual requirements have been met. All items offered must be available to the commercial market place and meet the

Commercial Off-The-Shelf (COTS) definition in FAR 2.101.

L-2.8 It is the Offeror’s responsibility to ensure the completeness of the Technical Proposal and the

Government will not assume an Offeror possesses the capability to meet any requirement unless demonstrated and supported in the Technical Proposal (Volume I).

L-2.9 Proposal Organization

L-2.9.1 Volume I – Technical Requirement Proposal Organization:

L-2.9.1.1 The following describes how Volume I shall be organized. Volume I contains the technical requirements and is to have each required section divided by tabbed pages. Each tabbed page shall be made of a thicker cardboard like paper (thicker than a regular piece of paper) and shall also have a literal tab on it that sticks off the side of the page denoting what tab it is. Each tabbed page shall only have a label on it indicating which tab it is and shall not contain any additional information. After each tabbed page shall be the appropriate response to the tab which is described hereafter. For tabs 2a through 6, the first two pages are for the spec sheets, the third page is for printed color squares, and the fourth page is for a room scene. After the first four pages, an unlimited number of pages may be included to provide certification documentation only. Pages containing information related to certification documentation will not count towards the page limits. Please see the specific requirements for each page in the following paragraphs. The individual requirements per pattern to be addressed can be found in the Air Force Carpet

Requirements Matrix (Attachment 1). The Air Force Carpet Requirements

Matrix (Attachment 1) shall be provided in Electronic Version Only. For tab 7, only two pages are permitted (one (1) sheet of paper front and back).

Tab 1 shall consist of a cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information (including ability to provide reclamation services upon request), and formal/general certification documentation. Offerors shall include formal/general certification documentation in this section on the following:

proof that Offeror is utilizing a testing lab that is a National Voluntary

Laboratory Accreditation Program (NVLAP) accredited laboratory; proof that

Offeror provides a Green Label Plus low VOC wet spread adhesive: and proof that Offeror provides a Green Label Plus low VOC pressure sensitive adhesive.

All of the documents placed in Tab 1 do not count against the page limits for the volume and an unlimited number of pages can be used to present this information.

For tabs 2a through 6, following each tab, the first two pages shall contain information specific to the type of carpet covered by that tab, from the

Offeror’s standard product specification sheet which is typically available to anyone. It is up to the Offeror how to present this information on the two pages including what is generally included and how it is arranged, however, there are certain requirements that must be presented on these two pages as detailed below. If the mandated requirements detailed below are not typically provided on an Offeror’s standard product specification sheet, the

Offeror shall provide proof that they meet those requirements on a separate sheet of paper. The Offeror shall ensure they present proof that they meet all of the following requirements within these two pages.

- Carpet tile that is tufted or woven

- Patterned carpet tile with loop, multi-level textured loop, cut and loop, and/or tip sheared

- Patterned carpet tile that is 100% bulk continuous filament

- Patterned carpet tile with 100% nylon type 6,6 or nylon type 6 fiber

- Minimum density of 5,000 on patterns and solids

- Carpet with face fiber that is solution dyed or bleach resistant

Essentially, the Government is looking for the information provided on the

Offeror’s website related to that tab in print format, but the Government does not just want the Offeror’s website page printed out and stapled to the pages.

Each Offeror will likely need to create these two pages (per tab) specifically for this proposal and can think of each tab like a brochure, but in this format, as it is not a trifold. The Government realizes that the specifications vary by carpet type and that it is permissible that each tab’s specifications sheets be different in nature and layout. However, the above mandated requirements and how the Offeror meets them must be listed within each tab’s specification sheets.

For tabs 2a through 6, the third page shall contain the Offeror’s printed color squares available for the type of carpet specific to that tab. For tabs 2a through 3h, the Offeror shall provide printed color squares for at least seven

(7) colors, including the five (5) required colors: warm neutral, cool neutral, blue, green, and rust. The Offeror shall select which two (2) additional colors to bid, thereby proposing a minimum of seven (7) colors per tab. The two (2) additional colors selected may vary by pattern family/collection and need not be the same for every pattern family/collection. At a minimum, seven (7) colors must be available per pattern family/collection. If a particular pattern family/collection is available in additional colors, that is acceptable, but featuring those additional colors (beyond the seven (7)) will not gain the

Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For tab 4, the Offeror shall provide printed color squares for at least twelve

(12) colors, including the five (5) required colors: warm neutral, cool neutral, blue, green, and rust. The Offeror shall select which seven (7) additional colors to bid, thereby proposing a minimum of twelve (12) colors per tab. At a minimum, twelve (12) solid colors must be available. If more than twelve

(12) solid colors are available, that is acceptable, but featuring additional colors (beyond the twelve (12)) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For tab 5, the Offeror shall provide printed color squares for at least the five

(5) required colors: warm neutral, cool neutral, blue, green, and rust. At a minimum, these five (5) colors for the heathered loop carpet must be available. If more than these five (5) colors are available, that is acceptable, but featuring additional colors (beyond the five (5)) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For tab 6, the Offeror shall provide printed color squares for at least the four

(4) colors, which are to be of the Offeror’s choosing. At a minimum, four (4) colors for the walk off modular carpet tile must be available. If more than four

(4) colors are available, that is acceptable, but featuring additional colors

(beyond the four (4)) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

The Offeror shall have the discretion to lay out the printed color squares in a format of the Offeror’s choosing, but shall ensure the color squares are printed in color (not black and white), and are large enough to be viewed easily. Each printed color square shall be labeled accurately by color name (and product/model number if available) on the page per how the Offeror chooses to lay it out. The Government is not looking for color swatches or actual pieces of carpet on this page and only wants the color squares in print as indicated above. The Offeror is permitted to list other information regarding the colors on this page, but this page is not intended to be the specification sheet. Anything related to the specification sheet should be contained on pages 1 and 2 (for tabs 2a through 6).

For tabs 2a through 5, the fourth page shall contain color photographs of a room scene depicting the carpet described in the relevant tab. The fourth page shall contain no more than two color photographs of such room scene. The room scenes shall depict carpet with any of the required colors being featured in the photographs. If using two photographs, the Offeror may depict one required color in a photograph and a different required color in the other photograph, or the Offeror may depict same required color in both photographs.

For tab 6, the fourth page shall contain no more than two color photographs of room scenes depicting the walk off modular carpet tiles in any color of the

Offeror’s choosing, as the five (5) required colors do not apply to this tab.

However, there is no prohibition on using any of the five (5) required colors as any of the four (4) possible color options for walk off modular carpet tiles.

If using two photographs, the Offeror may depict one color in a photograph and a different color in the other photograph, or the Offeror may depict same color in both photographs.

The Offeror is permitted to list other information regarding the room scenes on the fourth page, but this page is not intended to be the specification sheet.

Anything related to the specification sheet should be contained on pages 1 and

2 (for tabs 2a through 6).

For tabs 2a through 6, any page included after the first four pages shall contain certification documentation only. The Offeror shall include certification documentation specific to the type of carpet covered by that tab and may use an unlimited number of pages to do so. The Offeror shall provide formal certification documentation evincing the type of carpet covered by that tab is certified NSF/ANSI 140 at the Gold certification level or higher.

For tab 7, the Offeror shall provide information related to the Dedicated

Ordering Gateway which shall consist of a dedicated Point of Contact (POC), email address, and toll free phone number, all of which will be maintained by and at the Offeror’s place of business. It is permissible, but not required, for the Offeror to maintain a website or ordering gateway solely for the Air Force during performance of an awarded contract. The dedicated POC, email address, and toll free phone number must be in place within thirty (30) days of contract award. Tab 7 is limited to two pages (one (1) sheet of paper front and back).

For tab 8, the Offeror shall provide two separate files on Disk 1. Disk 1 shall contain one continuous searchable PDF with all of the contents of Volume I

(essentially tabs 1-7) and the Air Force Carpet Requirements Matrix

(Attachment 1) in Excel 2010 format or earlier on it. FLASH DRIVES ARE

NOT PERMITTED.

The following pages are not included in the page limitations: a copy of…