Att_1_-_PWS_27Sep18.docx

THE UNITED STATES AIR FORCE ACADEMY CADET CHAPEL

PERFORMANCE WORK STATEMENT CHAPEL MOVING & STORAGE

27 SEPTEMBER 2018

Attachment 1 - Performance Work Statement USAFA Cadet Chapel Moving & Storage

1. DESCRIPTION OF SERVICE: The USAFA Cadet Chapel will be under repair for approximately six years. Items located in the chapel need to be removed in order for the repair to start. The Contractor shall package, remove, transport, store, return, and unpack chapel items In Accordance With (IAW) the below requirements.

1.1 The Contractor shall provide all supervision, personnel, equipment, tools, materials, and vehicles necessary to perform all tasks and functions as defined in this Performance Work Statement (PWS).

1.2 Insurance. The Contractor shall provide standard insurance against damage or loss at a rate of $.60 per pound for all items. The Contractor shall provide additional insurance in the amount of $5,600,000.00 to cover the items identified as “High Value” in the Inventory (Attachment 2).

1.3 Items stored in on-base storage (short term storage) locations (see Attachment 2) shall be insured against loss or damage during removal, transportation, and eventual return. No Contractor- provided insurance is required for these items during storage as they will be stored in a Government provided location.

1.4 Contractor Manpower Reporting. The Contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Air Force. The Contractor shall fill in all required data fields at https://afcmra.dmdc.osd.mil.

1.4.1 Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

1.4.2 Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data. User manuals for Government personnel and Contractors are available at the CMRA link at http://www.ecmra.mil.

1.5 Core Hours of Operation. The Contractor shall perform all PWS requirements during USAFA core operating hours, which are 7:30 to 4:30, Monday through Friday.

1.6 Federal Holidays. The following Federal Holidays are observed by this installation, but may not always be observed by the Contractor due to mission requirements.

New Year’s Day, January 1st or the Friday preceding or Monday following Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, July 4th or the Friday preceding or Monday following

Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th or the Friday preceding or the Monday following

1.7 Adverse Weather Conditions. The Contractor shall coordinate with the Contracting Officer Representative (COR) concerning performance of PWS requirements during adverse weather conditions. Delayed reporting or early release (for Government employees) does not relieve the Contractor of PWS performance.

1.8 Safety Requirements and Precautions. The Contractor shall schedule and attend an initial safety briefing provided by the USAFA Safety office (719-333-3205) prior to performance of the PWS requirements, which will address applicable local, state and federal laws, OSHA, National Fire Protection Agency (NFPA) and National Electrical Codes (NEC).

1.9 Incident/Mishap Reporting. In the event of a safety incident/mishap, the Contractor shall take reasonable and prudent action to establish control of the scene, prevent further damage to persons or property and preserve evidence until released by the investigative authority. Immediately report the incident to the COR and the USAFA Safety Office. If the Government elects to conduct an investigation, the Contractor shall cooperate fully and assist Government personnel until completed.

1.10 Emergency. Police, Medical and Fire can be reached by calling 911.

1.11 The Contractor shall work with the COR to schedule an inspection of all Long-term Storage areas, every six months.

1.12 The Contractor shall securely package, remove, and transport all items on the Inventory (Attachment 2) IAW the below requirements.

1.12.1 Timeframe. The Contractor may begin work on or after 11 January 2019 and shall completely remove of all items no later than 15 February 2019.

1.12.2 Packing. The Contractor shall pack each item in packaging materials that are of adequate size, weight, and appropriate construction and in a manner sufficient to protect from damage in transit and storage.

1.12.3 High Value Items. Fine art pieces and historic artifacts shall be packaged in chemically inert archival materials by personnel experienced in handling fine art or historic artifacts. Each high value item shall be packed, handled, and stored in a manner appropriate to its unique requirements.

1.12.4 Pews. The Contractor shall uninstall, transport, and store the Catholic Pews.

1.12.5 Electric. The Contractor shall utilize a licensed electrician to disconnect any electrical connections that connect modular furniture to power.

1.12.6 Asset Tracking. The Contractor shall inventory and track all Chapel items utilizing an electronic asset management system. Asset management system shall generate an inventory list that includes anotation of item condition prior to packing and transport (see 1.12.7, below).

1.12.7 Removal Documentation. Prior to transportation, the Contractor shall provide the COR with a complete inventory, signed by the Contractor and COR, which notes item condition and any discrepancies from the government-provided Inventory (Attachment 2).

1.13 On-Base (Short-Term) Storage. The Contractor shall coordinate with the COR for all on-base storage access and drop-off times for items identified as Short-Term Storage in Attachment 2.

1.14 Long-Term Storage. The Contractor shall store all items in a secure facility (video surveillance and limited, controlled access) with fire/smoke monitoring and suppression. The humidity and temperature control shall be set to levels appropriate to prevent damage to Inventory items through the life of the contract. Humidity-sensitive items such as fine art, historic artifacts, delicate paper items, and delicate fabrics shall be kept in humidity- and temperature-controlled storage through the life of the contract. All other items for which humidity is not a factor shall be kept in temperature-controlled storage through the life of the contract. Items shall not be kept in other than climate controlled environment for any period longer than 24 hours, including during transport to a storage location.

1.15 Notification. The Contractor shall notify the COR once all Inventory items reach the long term storage destination(s).

1.16 Return Date. Once the building renovation completion date is known, the Contracting Officer will notify the Contractor no later than 30 days prior to the anticipated return date. The Contractor shall return all items within 4 weeks of the return date.

1.17 Return. The Contractor shall transport and return all items (see Attachment 2) to the original locations identified in Attachment 2. Items shall not be kept in other than climate controlled environment for any period longer than 24 hours, including during transport to a storage location. The Contractor shall:

1.17.1 Coordinate with the COR, a safe location (place to prevent damage to item) for placement of wall hung items (such as paintings and sculptures), within the same room they came from (rehanging of items is not required), with the exception of the Ark of the Covenant (see 1.17.4, below). ;

1.17.2 Reassemble any items that were disassembled on removal, and place in the same location during item return, utilizing a licensed electrician to reconnect power supply to modular furniture;

1.17.3 Reinstall Catholic pews in their original locations, providing new installation hardware as needed;

1.17.4 Reinstall the Ark of the Covenant on the wall in the Jewish Chapel with appropriate hardware;

1.17.5 Coordinate with the COR for all on-base storage access and pick-up times;

1.17.6 Transport items from short-term on-base storage locations and return them to the Chapel. Items identified as “Short Term Storage” in Attachment 2 may change due to Government use during the storage period. However, the Contractor shall return approximately the same amount of items to the Chapel;

1.17.7 Unpack all items and place in their original locations.

1.18 Return Documentation. During item return, the Contractor and COR shall review the signed Inventory from para 1.12.7 above, against the items returned, document the condition of items returned and document items not returned. This shall be complete within the 4 week period of performance for returning items.

1.19 The Contractor shall work with the COR in submitting claims for any damaged or lost items by assisting with completion of paperwork/documentation until the Government receives payment for the claim.

1.20 Trash. The Contractor shall be responsible for any clean-up associated with packaging, transportation, storage and return, and shall remove any trash from the site. Existing Government waste receptacles shall not be utilized for disposal of waste resulting from this contract.

1.21 Facility. The Contractor shall safeguard USAFA facilities to prevent damage during moves/storage and report any damage immediately to the COR. The Contractor shall be financially responsible for any facility damage.

1.21.1 Footwear Protection. When working or present in the Islamic and/or Buddhist sanctuaries, all contract personnel will wear protective covers over all footwear.

2. SERVICES DELIVERY SUMMARY:

The Contractor shall work with the COR to schedule an inspection of all Long-term Storage areas, every six months.

& Attachment 2 100% Threshold. All items are to be removed from chapel by 15 Feb 2019.

& Attachment 2 100% Threshold. All items are to be returned to chapel within 4 weeks of the return date.

3. GOVERNMENT FURNISHED PROPERTY:

3.1 Attachment 2 lists the Government Property which will be stored under this Contract, but does not meet the definition of GFP. There is no Government Furnished Property associated with this PWS, as the items identified in Attachment 2 are not furnished to the Contractor in the performance of repair, maintenance, overhaul, or modification of a contract. Damage to the Government Property identified in Attachment 2 will be handled via insurance claims.