Attch_1D_-_Westover_PWS_Tab_D_Final_20_Jan_15.pdf

TAB D

TRAFFIC MANAGEMENT

TABLE OF CONTENTS

TAB TITLE PARA PAGE

D...................... Description of Services .......................................................................... ...................... D-2 Overview .......................................................................................... D1 ................. D-2 Passenger Movement ........................................................................ D2 ................. D-2 Cargo Movement .............................................................................. D3 ................. D-3 Cargo Movement Operations System (CMOS) ................................ D4 ................. D-4 Syncada ............................................................................................. D5 ................. D-5 Technical Specialist Program ........................................................... D6 ................. D-5 Reusable Container Program ............................................................ D7 ................. D-5 Scale Calibration ............................................................................... D8 ................. D-5 Carrier Responsibility ...................................................................... D9 ................. D-5 Transportation Facilities Guide ........................................................ D10 ............... D-5 Courses ............................................................................................. D11 ............... D-5 Training ............................................................................................ D12 ............... D-5 Wood Packaging Material Program (WPM) ............................................ D13 .................. D-5 Aircraft Loading and Unloading ............................................................... D14 .................. D-6 Material Receiving ..................................................................................... D15 .................. D-6

TAB TECHNICAL EXHIBITS PAGE

D ......................... D-TE-1 Service Delivery Summary .............................................................................. D-8

D-TE-2 Workload Estimates ......................................................................................... D-9 D-TE-3 Data Deliveries ................................................................................................ D-11

D-TE-4 Government Furnished Property ...................................................................... D-13 ................................ D-TE-4a Government Furnished Facilities .......................................................... D-13 ................................ D-TE-4b Government Furnished Equipment ....................................................... D-13 ................................ D-TE-4c Government Furnished Equipment - Office and Shop Equipment........ D-13

D-TE-4d Government Furnished ADPE .............................................................. D-13 ............................ D-TE-5 Technical Acronyms/Abbreviations and Definitions ....................................... D-14

Westover ARB Base Operations Support D - i Performance Work Statement, Tab D

TRAFFIC MANAGEMENT

DESCRIPTION OF SERVICES

D1 Overview. The Ktr shall provide a full range of traffic management services for base organizations, to include day-to-day, exercise and contingency operations. Passenger movement services are coordinated and arranged for commercial surface and air and Air Mobility Command (AMC) scheduled military and contract airlift. Cargo shipments are packaged and processed for movement IAW Department of Transportation (DOT) and DoD directives and shipped via small package carrier, commercial trucking company and commercial and military air. Included are general, special cargo (explosives) and special cargo (other), packing, packaging, crating, load planning, and joint inspection. Passenger movement utilizes the Global Air Transportation Execution System (GATES) for passenger reservations through AMC; a Commercial Travel Office (CTO) contract is in place for commercial reservations and services. Cargo movement utilizes the Cargo Movement Operations System (CMOS) for processing and controlling cargo shipments, including regular and deployment cargo shipments. The Syncada system is utilized for billing of commercial cargo shipments. The Asset Management System (AMS) is used for processing Issue Requests, Requisitions, Receipts, Turn-Ins, Shipments, and Transfers.

D1.1 Cost Estimates. The Ktr shall gather shipment data, provide cost estimates, and budget data as requested by the COR or AO. Shipment data and cost estimates shall be provided per customer request. The Ktr shall provide forecast requirements IAW DoD 4500.9-R (DTR). (See D-TE-3, D01 and D06)

D1.2 Personnel. The Ktr shall provide a TMO manager responsible for the daily operation of the TMO function IAW AFI 24-203, Cargo Movement. The TMO manager and alternate shall be designated in writing to the CO. The Ktr shall possess hazardous materials certification qualifications. Ktr’s appointed Hazmat preparer representatives shall be submitted to the LRS commander for concurrence IAW AFMAN 24-204 (I), Preparing Hazardous Materials for Military Air Shipments and AFI 24-203. The TMO Manager shall have no additional duties outside the TMO function.

D1.2.1 The TMO Manager shall have a minimum of three years experience within the last ten years in a traffic management organization responsible for freight movement and passenger services, be a high school graduate or equivalent, and be Hazardous Cargo certified IAW AFMAN 24-204 and the DTR Part II. (See A-TE-3, A01)

D1.2.2 The TMO shall designate a Combat Readiness and Resources Specialist with a minimum of three years experience within the past ten years in a traffic management or aerial port organization, be a high school graduate or equivalent, and be Hazardous Cargo Certified IAW AFMAN 24-204 and the DTR Part II. Duties of this position shall include load planning; joint inspection; and training, to include course preparation and on-the-job (OJT). (See A-TE-3, A01)

D1.2.3 The TMO shall designate a packing and crating specialist with a minimum of three years experience within the past ten years requiring minimum knowledge as a crater, be a high school graduate or equivalent, be Hazardous Cargo certified IAW AFMAN 24-204 and the DTR Part II, be Material Handling Equipment (MHE) qualified on 2K thru 15K forklift, and be Aircraft Loading/Unloading qualified. (See A-TE-3, A01)

D1.3 Hours of Operation. The Ktr shall provide TMO services as follows:

Day of the Week Time Area Monday through Saturday 0730-1615 TMO Monday through Saturday 0730-1600 Provide Receiving/X-Ray Section Operation Saturday & Sunday (A & B UTA Weekend Only) 0730-1615 TMO

D2 Passenger Movement. The Ktr shall provide passenger transportation services for group and individual, civilian, military, and dependent travelers on official government business. Services include travel within the Continental United States (CONUS) and Outside Continental United States (OCONUS), using commercial or AMC scheduled military and contract airlift. The Ktr shall ensure travel arrangements for passengers match entitlements IAW Joint Federal Travel Regulations (JFTR), Joint Travel Regulation (JTR), DoD 4500.9R, Part I, Defense Transportation Regulation, Passenger Movement, AFI 24-101, Passenger Movement and AFI 24-114, Small Air Terminal Operations. (See D-TE-1, SDSD01)

D2.1 Commercial Air Travel. Upon request the Ktr shall assist with completing group and/or individual travel arrangements by determining travel entitlements and travel mode, coordinating excess baggage, weapons, or other special requirements. The Ktr shall serve as the primary liaison between the CTO and assist with arranging travel and special requirements, by receiving and validating authorization (travel orders) for issuance of tickets and rental vehicles, and

Westover ARB Base Operations Support D - 1 maintaining all documents required for the billing process IAW DoD 7000.14-R, Financial Management Regulation (FMR).

The Ktr shall brief customers on essential travel information and instructions, coordinate authorization (travel order) discrepancies with the customers, process ticket cancellations, voids, and refund actions as needed. The Ktr shall compile quarterly Unused Ticket and Premium Class Travel Report and forward to HQ AFRC/A4RF IAW the DTR Part I and AFI 24-101.

D2.2 AMC Scheduled Military or Contract Airlift. Upon receipt of request, the Ktr shall provide OCONUS group or individual travel services coordinating travel requirements through GATES reservation system, coordinating with CTO for travel to point of debarkation, and briefing the foreign clearance guide requirements. The Ktr shall review travel orders and determine travel entitlements, brief customer on essential travel information and instructions, coordinate authorization (travel order) discrepancies with customer, process ticket cancellations, void and refund actions as needed.

D2.3 Surface Travel. Upon receipt of notification for group or individual travel, the Ktr shall complete travel arrangements determining travel mode, coordinating excess baggage, weapons, or other special requirements, notifying the CTO of travel and special travel requirements, receiving and validating authorization (travel orders) for issuance of tickets and rental vehicles, and maintaining all documents required for the billing process IAW D0D 7000.14-R, FMR.

The Ktr shall brief customer on essential travel information and instructions, coordinate authorization (travel order) discrepancies with customer, verify ticket cancellations as needed. If chartered bus is travel mode, the Ktr shall refer to DoD 4500.9-R.

D2.4 CBA/CTO Billing. Upon receipt of Central Billed Account (CBA) and CTO bill from government credit card, the Ktr shall perform all actions necessary to validate transactions, resolve disputes, prepare final documents for AO certification and DFAS billing as set forth in DoD Travel Card Program guidelines and DFAS instructions, and AFI 24-

101. (See D-TE-1, SDSD02)

D2.5 Individual Billed Account (IBA). Upon receipt of Personal Name Record (PNR) with an IBA transaction from CTO, the Ktr shall verify and document the travel cost for AO certification, and maintain file copy. (See D-TE-1, SDSD02)

D2.6 Global Air Transportation Execution System (GATES). The Ktr shall identify system problems to the GATES help desk at Scott AFB IL, implement solutions as directed by the help desk or local communications service desk, and maintain record of problems. The Ktr shall comply with guidelines in DoD 4500.9-R.

D3 Cargo Movement. The Ktr shall provide inbound and outbound cargo movement services for general cargo, special cargo (explosives), and other special cargo, such as classified (up to and including secret), aircraft engines, high priority cargo, poisons, medical shipments, and shipments requiring special handling and documentation. Transportation modes include commercial and military surface and air. The Ktr shall provide packing and preservation services for outbound cargo shipments and hazardous cargo certification. The Ktr shall provide packaging, pallet (skid) build-up, and preservation services. Services shall be performed IAW DoD 4500.9-R, Part II, Cargo Movement; DoD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures (MILSTRIP); AFI 24-203, Cargo Movement; AFMAN 24-204(I), Preparing Hazardous Materials for Military Air Shipments; International Air Transport Association (IATA) and Code of Federal Regulation 49. The Ktr shall ensure Ktr personnel that handle classified property in performance of this task possess a secret clearance. (See D-TE-3, D05 and D09)

D3.1 Inbound.

D3.1.1 General Cargo, Special Cargo (Other) and Special Cargo (Explosives). The Ktr shall use the CMOS/SBSS and Syncada billing system in the performance of all work.

D3.1.2 Damaged or Pilfered Cargo. The Ktr shall inspect identified cargo for damage or pilferage, make necessary notifications, and prepare Transportation Discrepancy Report (TDR) in CMOS or Shipment Descreprency Report (SDR) and follow up as needed. The Ktr shall file CBL and other supporting documentation IAW DoD 4500.9-R, and AFI 24-

203. (See D-TE-1, SDSD03)

D3.1.3 Over/Short Cargo Shipments. The Ktr shall investigate all over shipments and take the appropriate action IAW DoD 4500.9-R, Part II, and AFI 24-203. If cargo shortage, the Ktr shall initiate tracer action, prepare discrepancy report in CMOS and follow-up as needed to retrieve property and file CBL and other supporting documentation IAW DoD 4500.9-R, AFI 24-203. (See D-TE-1, SDSD03)

D3.1.4 Inbound Astray/Non Receipted Shipments. Upon receipt of Tracer Action Required (TAR) Listing with inbound astray or non-receipted shipments from Base Supply, the Ktr shall accomplish appropriate research to determine

Westover ARB Base Operations Support D - 2 status of inbound shipment, annotate listing and attach supporting documentation as necessary, return listing to Base Supply and file record copy IAW DoD 4500.9-R, and AFI 24-203. (See D-TE-1, SDSD03)

D3.1.5 Special Cargo (Explosives). Upon receipt of Report of Shipment (REPSHIP), or notification from carrier, of inbound explosives shipment, the Ktr shall notify appropriate base agencies, coordinate arrival with carrier, receive vehicle and process explosives shipment IAW DoD 4500.9-R, Part II, AFMAN 24-204(I), AFI 24-203, AFM 91- 201/AFRCSUP1, WARBI, Explosives Munitions Shipment. (See D-TE-1, SDSD04)

D3.2 Outbound.

D3.2.1 Commercial/Military Surface and Air. Upon receipt of outbound cargo from customer, the Ktr shall provide outbound cargo services for general cargo, special cargo (other), and special cargo (explosives) IAW DOT and DoD directives and the Uniform Materiel Movement and Issue Priority System (UMMIPS) time standards in the Defense Transportation Regulation (DTR). The services include, but are not limited to, segregating cargo, operating forklift and other materials handling equipment, checking documentation for accuracy, determining transportation mode; packaging, marking and labeling cargo for shipment IAW Military Standard (MIL STD) 129, Special Packaging Instructions (SPIs), Technical Order references; certifying hazardous cargo shipments, preparing shipping documentation, obtaining airlift clearances, preparing Report of Shipments (REPSHIPs), and providing blocking and bracing. The Ktr shall construct, or repair shipping containers as needed. The Ktr shall contact Military Traffic Management Command (MTMC) for outsized cargo, special cargo (other) and special cargo (explosives) as required and arrange pickup with commercial carrier as required. The Ktr shall use the Cargo Movement Operation System (CMOS) and Syncada (for commercial shipments only) billing system in the performance of all work listed under this paragraph. (See D-TE-1, SDSD05)

D3.2.2 Special Cargo (Other) and Special Cargo (Explosives). The Ktr shall prepare “Shippers Declaration of Dangerous Goods” for hazardous cargo (certification), perform truck inspections, check drivers credentials, complete appropriate documentation, and coordinate movement with the COR and appropriate base agencies IAW DoD 4500.9-R, 49 CFR, and International Air Transport Association (IATA), AFMAN 91-201, and any applicable supplements. The Ktr shall comply with AFMAN 24-204(I) for military air shipments. (See D-TE-1, SDSD06)

D3.2.2.1 Delinquent Shipment Listing. Upon receipt of Deliquent Shipment Listing from Base Supply, the Ktr shall initiate appropriate tracer actions to determine shipping status, and provide status to Base Supply with required documentation IAW AFMAN 23-122 and AFI 23-101. (See D-TE-1, SDSD03)

D3.2.3 Packaging Deficiencies. Upon receipt of a Report of Discrepancy (ROD) for a packaging deficiency, the Ktr shall notify responsible individuals of the deficiency and ensure proper training is administered. The Ktr shall report item and packaging discrepancies IAW AFI 24-203. (See D-TE-1, SDSD03)

D3.2.4 DRMS Demil. The Ktr shall ensure materiel delivered to Defense Reutilization Marketing Service (DRMS) is demilitarized IAW AFMAN 23-122 and AFI 23-101.

D4 Cargo Movement Operations System (CMOS). The Ktr shall appoint a CMOS administrator and alternate and ensure they complete Government-provided CMOS system administrator training within 30 days of performance start date. The Ktr shall provide CMOS system administration services resolving system problems with CMOS help desk at Gunter AFB, Alabama, and Base Communications, as appropriate; maintaining log of system problems, IAW AFI 24-203.

(See D-TE-1, SDSD07).

D4.1 Deployment Support. Upon request from the CO, the Ktr shall provide sufficient qualified personnel to operate the Cargo Deployment Function (CDF), Passenger Manifesting, Quality Control (QC) Section, Load Plan Section, and provide a Transportation representative to the DCC. All deployment personnel shall be available within two hours after notification. The Ktr shall provide personnel to the Personnel Deployment Function to perform baggage in-check, baggage pallet build-up, and to prepare and process passenger manifesting. All members of the CDF, PDF, and the DCC Transportation representative will execute deployment responsibilities IAW the 439th th AW Installation Deployment Plan (IDP), when requested by the IDO. The Ktr shall provide CMOS system support for base exercises and deployments IAW AFI 10-403, AMCI 24-101 and 439th th AW IDP. CMOS will be used to complete final manifesting and to generate documentation for cargo movement via ground transportation.

GATES will be used to complete final manifesting and to generate documentation for personnel and cargo scheduled for airlift. In the event that GATES is unavailable, CMOS may be used. In the event that GATES and CMOS are both unavailable, manual manifesting and documentation will be accomplished as required in AMCI 24-

101. Provide trained personnel as required/needed for mobility and personal baggage load team duties IDP.

Support includes the CMOS system and operating personnel. Performance during normal duty hours, including UTA

Westover ARB Base Operations Support D - 3 weekends, is included in the firm-fixed price. (See D-TE-3, D11)

D4.1.1 The Ktr shall identify to the CO the maximum capability to operate as stated herein on a 24-hour, 7-day-per-week basis within 30 days after contract start date. (See D-TE-3, D10)

D4.1.2 The Ktr shall provide personnel and support for ICODES, LOGMOD or other air force approved program in support of base exercises and deployments.

D4.1.3. Responsible to the IDO in securing transportation for tasked personnel moves. Ktr will ensure appropriate mode of transportation is available to meet Time Phased Force Deployment Data (TPFDD), Available to Load Date (ALD) within the timeframe directed by the IDO, IAW AFI 10-403 and the 439th AW IDP.

D4.1.4. Responsible for training wing personnel in air cargo preparation. Areas of instruction will entail cargo preparation to include: Transportation Control Movement Documentation (TCMD) and marking, hazardous cargo identification, passenger and cargo processing, pallet build-up, passenger manifesting and aircraft and vehicle loading. To ensure the required degree of proficiency, classroom training will be supplemented by practical training. Training will be tracked by the Ktr and quarterly training reports will be provided to the IDRC IAW AFI 10-403 and the 439th AW IDP.

D5 Syncada. The Ktr shall provide Syncada system administration services resolving system problems with system provider; maintaining log of system problems, uploading software and software changes per instructions provided. The Ktr shall validate service has been performed and prepare final documents for AO certification and DFAS billings. The Ktr shall resolve disputes IAW Syncada guidelines. The Ktr shall provide Syncada system support IAW DoD 4500.9-R and AFI 24-203. Upon receipt of monthly billing from the Syncada, the Ktr shall verify cost data, resolve disputed transactions, prepare bill for AO certification, and forward to DFAS for payment, and file documentation. (See D-TE-1, SDSD09)

D6 Technical Specialist Program. Technical specialists are unit personnel authorized to prepare unit hazardous materials for shipping and to prepare and certify the Shipper’s Declaration for Dangerous Goods for deployments. The Ktr shall administer the base program and provide technical specialist training IAW AFMAN 24-204. The Ktr shall record training and notify unit commanders of test results. The Ktr shall validate appointment letters from unit commanders, distribute to appropriate base agencies and file documentation.

D7 Reusable Container Program. The Ktr shall design and implement a program to maximize the use of reusable containers for the 439th AW. Program goals established IAW AFI 24-203. (See D-TE-3, D02 and D03)

D8 Scale Calibration. Calibration of government-owned scales is required at least every 12 months or more frequently if required by law. (See D-TE-3, D04)

D9 Carrier Responsibilities. The Ktr shall advise carrier of responsibilities and legal provisions, arrange for billing of services rendered, inspect vehicle and driver’s credentials, report carrier abuse IAW DoD 4500.9R, Part II, and AFI 24- 203.

D10 Transportation Facilities Guide. The Ktr shall ensure the Transportation Facilities Guide is current and maintained IAW DoD 4500.9-R, Part II. (See D-TE-3, D08)

D11 Courses. The Ktr shall conduct the Technical Specialist training and the CMOS in Work Center courses based on demand as verified by the AO. These courses may or may not have military members in attendance.

D12 Training. The Ktr shall attend training courses, seminars, and professional conferences such as initial and refresher Hazardous Cargo Course, AFRC workshops, annual SDDC workshops, and USBANK conferences when requested by HQ AFRC/A4R.

D13 Wood Packaging Material Program (WPM).

D13.1 The Ktr shall serve as WPM site custodian for the 439th AW and the transportation COR will serve as the site auditor. The site custodian and the site auditor both will be appointed and certified in writing by the Logistics Readiness Squadron/Aerial Port Squadron Commander (LRS/CC or APS/CC) IAW AFI 24-203. Site Custodian and alternate and Site Auditor must renew certificates for training every two years.

Westover ARB Base Operations Support D - 4

D14 Aircraft Loading and Unloading.

D14.1 The Ktr shall perform loading and unloading of aircraft during normal working hours, deployments, and/or after hours if requested and approved by the CO. Aerial Port will handle all loading and unloading of aircraft during UTA periods for training purposes. Aerial Port may request any special training from Ktr prior to UTA’s through the CO.

D15 Materiel Receiving.

D15.1 The Ktr shall manage authorizations to receipt for classified materiel IAW AFI 23-101.

D15.2 Receipt Processing. The Ktr shall validate materiel received against receipt document and process receipt transaction into the SBSS according to materiel received. If discrepancies are found, the Ktr shall process RODs/SDRs in Web SDR and IAW AFJMAN 23-215. The Ktr shall maintain a listing of personnel authorized to receipt for classified items IAW AFI 23-101 and AFMAN 23-122. (See D-TE-1, SDSD10 and SDSD11)

Process Recipt

Priority designator 01/08 ............. 1 Workday* Priority designator 09/15 ............. 3 Workdays

Processing Shipments MICAP ........................................... 1 hour* Shipment priority group 01…… 8 hours Shipment priority group 02…… 1 Workday Shipment priority group 03 2 Workdays

* If MICAP, receipt processing time begins when property is off loaded from carrier to meet the delivery of due-out released (DOR) time of 1 hour

D15.3 Off Loading of Commercial/Government Carriers. The Ktr shall offload materiel for units assigned to FB6606 delivered by commercial and government carriers not to include government purchase card deliveries and AF Form 9, Request for Purchases, not addressed for delivery to supply. The Ktr shall not off load explosives and munitions but shall notify 439th MXS for off loading. The Ktr shall visually inspect shipping container or materiel and obtain carrier’s and receiver’s signatures on the Commercial Bill of Lading (CBL) for damages, shortages and other discrepancies as noted on the CBL. The Ktr shall annotate time and date of delivery on the CBL or other similar delivery documents except for carriers using automated or electronic signature systems. The Ktr shall off-load commercial carriers within the allowable free time established by applicable tenders, tariffs, and contracts and shall be subject to the assessment of demurrage, detention, and storage charges attributed to non-compliance.

D15.3.1 X-Ray Section. The Ktr shall be trained for explosives, weapons and suspect item identification for the x-ray process in the Receiving Section of Base Supply. Prior to the start of x-ray duties and annually thereafter, the Ktr shall be trained in ionizing radiation safety IAW AFI 48-148. The Ktr shall establish and publicize customer pickup hours with a minimum of two hours per day. The Ktr shall provide escort of delivery vehicles when required from the security gate and back after delivery is complete.

D15.3.1.1 The X-Ray Section shall be responsible for receiving all freight coming into WARB through the Receiving Section of Base Supply. The Ktr shall unload various types of property utilizing material handling equipment when necessary. Received material shall be located in appropriate transitory holding area for physical inspection or x-ray. All property small enough to process through the x-ray machine shall be x-rayed to verify the package content. Packages too large to be x-rayed shall be opened and physically inspected for item verification.

D15.3.1.2 When suspicious items or packages are received or x-rayed the Ktr shall notify Security Forces and Explosive Ordnance Disposal (EOD) and initiate evacuation of building 5375, as directed by Security Forces or EOD. After x-ray or inspection, the Ktr shall separate and forward items to be processed in SBSS to the appropriate

Westover ARB Base Operations Support D - 5 processing area, separate and move all other items to appropriate transitory holding area for customer pickup, segregate by unit for easy identification, and log all non-SBSS items noting number of packages and date received.

D15.3.1.3 The Ktr shall notify customer when property is available for pickup, annotate customer contact information on the property log, and provide courtesy short-term storage (not to exceed one week or one UTA for traditional reservist customer) pending customer pickup. If not picked up within time frame, the Ktr shall notify the Unit Commander. The Ktr shall assist customer to locate and load their property into pickup vehicle when requested, verify property is released to the appropriate customer, and ensure released non-SBSS items are documented and signed for on the property log. The Ktr shall x-ray mail delivered by the mailroom clerk, for verification of package or envelope contents, release x-rayed mail back to the mailroom clerk for distribution at the mailroom.

D15.4 Report of Discrepancy/Supply Discrepancy Report (ROD/SDR). The Ktr shall maintain a ROD/SDR central file, update ES-S, and WebSDR (password required) based on items listed on the Report of Discrepnacy Program (NGV587) in addition to cargo receipted. The Ktr shall distribute a Report of Discrepancy Listing (RDL) and ensure corrective actions are initiated IAW AFMAN 23-122 and AFI 23-101. The Ktr shall report status of RODs/SDRs and refer all unresolved RODs/SDRs immediately.

Westover ARB Base Operations Support D - 6

D-TE-1

SERVICE DELIVERY SUMMARY

SDS# Performance Objective PWS Ref Performance Threshold

SDSD01 Ensure travel arrangements match entitlements

D2 95% of monthly travel arrangements match entitlements.

SDSD02 Ensure CBA/CTO billing transactionalidated, provided to AO for certification and provided to servicing DFAS

D2.4 D2.5

Not more than one of 12 submissions to DFAS annually arrive later than the 2nd day of each month. If the 2nd is a weekend day, submission must arrive NLT the preceding duty day.

SDSD03 Identify and resolve outbound shipment discrepancies

D3.1.2, D3.1.3, D3.1.4, D3.2.2.1, D3.2.3

Not more than one discrepancy report on outbound cargo is received monthly.

SDSD04 Promptly process inbound explosives shipments to ensure minimal exposure of explosives hazards at gate entry

D3.1.5 100% of monthly inbound trucks containing explosives are inspected for proper documentation and safety compliance.

SDSD05 Process and package outbound cargo to ensure safety and minimal damage

D3.2.1 - 95% of monthly shipments are processed to meet UMMIPS time standards.

- 95% of monthly shipments packaged and prepared to comply with selected mode IAW AFI 24-203, applicable MIL STDs, AFMAN

24-204(I), 49 CFR , IATA.

SDSD06 Properly certify hazardous cargo to ensure compliance with DOT and DoD requirements

D3.2.2 100% of all monthly hazardous cargo shipments are properly packaged and certified IAW AFMAN 24-204(I), IATA, 49

CFR.

SDSD07 Ensure CMOS maintained in operational status

D4 D4.1

100% of system updates are implemented NLT required implementation date.

SDSD08 RESERVED

SDSD09 Ensure Syncada billing transactions are validated, and provided to AO for certification to servicing

DFAS

D5 Ensure billing transactions are validated within three calendar days of statement date.

With no more than 1 monthly statement processed after 3 days annually.

SDSD10 Receipts for material processed into SBSS timely and correctly

D15.2 Receipts for MICAP requisitions processed into SBSS or processed as post post within one workday of receipt 100% of the time.

SDSD11 Receipts for material processed into SBSS timely and correctly

D15.2 No more that 1% of all receipts processed into SBSS are reversed posted within any given calendar month.

Westover ARB Base Operations Support D - 7

SDSD12 Technical Specialist, CMOS and other training

D6 D11

Training courses are prepared, scheduled and taught IAW applicable AFIs, 49 CFR and Base Deployment Plan.

D-TE-2

WORKLOAD ESTIMATES

Workload Average

PASSENGER MOVEMENTS:

Individual commercial travel arrangements completed 234 Entitlement issues resolved 0 Commercial travel cancellations processed 10 Individual AMC Charter travel arrangements completed 13 Surface travel entitlement discrepancies resolved 0 Disputed CBA actions initiated 0 Cost of CBA billing transactions $95,515.00

CARGO MOVEMENTS:

Inbound shipments (pcs/weight) received 2203/44T MICAP/999 inbound (pcs/short tons) shipments received 12/5 Inbound aircraft engines (pcs/tons) received (annually) 12/117 Classified inbound shipments (pcs/lbs) received (annually) 15/30 TAR Listing discrepancies researched 468 REPSHIPs received 10 Inbound explosives cargo shipments (pcs/short tons) received (annually) 166/6 per year Commercial freight shipped (pcs/short tons) 2578/73 Commercial Bills of Lading (CBLs) prepared 30 MICAP/999 cargo shipped (pieces/short tons) commercial 20 Aircraft engines (pcs/tons) shipped commercial (annually) 23/223 Classified cargo (pcs/tons) shipped commercial (annually) 50/1 Explosives (pcs/short tons) shipped commercial (annually) 98/4 Shipper’s Declaration for Dangerous Goods prepared and certified 22 REPSHIPs prepared and sent 2 Freight (pieces/weight) shipped by military air 77/25 MICAP/999 cargo (pcs/tons) shipped military air (annually) 77/25 CMOS problems resolved 1 CMOS updates/patches installed 1 Deployment missions supported by CMOS (annually) 7 Deployment freight (pallets/rolling stock pcs/short tons) manifested by CMOS 77/25 Deployment passengers manifested by CMOS 10 Syncada problems resolved 0 Syncada updates installed 0 on-line program Cost of shipping transactions $32,783.63 Individuals trained as Technical Specialists 8

Westover ARB Base Operations Support D - 8

Line items/cubic feet with reusable containers 169/471 Line items/cubic feet without reusable containers 215/543 Reusable containers repairs 3 Line items/cubic feet of reusable containers constructed 1/128cu Safe Haven/Refuge/Secure Holding Area requests (annually) 2 Receipts Processed 1392

OFFLOAD COMMERCIAL/GOVERNMENT CARRIERS:

Commercial Carriers Offloaded 160 Pieces 2500 Short Tons 0

TRAINING WORKLOAD FACTORS:

Training Workload Factors AFSC Skill Level # Mil Members

2T0XX 3 0

2T0X1 5 6 2T0X1 7 3 2T0X1 9 0 21R n/a 6 Total 15

Westover ARB Base Operations Support D - 9

D-TE-3

DATA DELIVERIES

The Ktr shall submit all required reports shown below using the complete mailing address (referenced by number) in the chart following the required report information. Only 1 copy of the report is required unless otherwise specified. Ktr format is acceptable unless otherwise specified. All “days” are in calendar days unless otherwise specified.

Item #

Report Title

Submit To

Freq

PWS

Reference

D01 Forecast of Transportation Requirements 1, 6 As Req D1.1 As of dates and due dates for first and subsequent submissions will be as instructed by the AO. Prepare short range and long range forecast requirements IAW AFI 24-203 and DoD 4500.9-R, Parts I and II.

D02 Reusable Container Procedures 7 One/R D7 Procedures due NLT 70 calendar days after operational performance date. Submit revisions as they occur. Unit UCMs inventory list of on-hand reusable containers and condition of containers. Provide to the Reusable Container Manager ( UCM) problems in receiving SPI items without required containers, list problems associated with building new containers, repairing on-hand containers, and problems associated with storage of reusable containers. Provide associated information as requested by the UCM.

D03 Reusable Container Report 1, 7 * D7 *Report is required every 120 calendar days, and is due NLT 10 calendar days after end of each 120 day period. Initial report shall cover the 120 day period commencing with operational performance date. Report number of reusable containers on hand. Prepare IAW AFI 24-203.

D04 Scale Calibration 6 Annly D8 Written notification to the AO required 60 calendar days prior to expiration date of calibration certification. Insure scales are calibrated to meet state and local standards.

D05 Procedures for Shipment and Receipt of Aircraft Engines 1, 7 One/R D3 Initial submission due NLT 60 calendar days after operational performance date. Submit revisions for acceptance as they occur, prior to publication. Outline responsibilities and coordinate required actions for shipment and receipt of aircraft engines. Prepare IAW AFI 24-203, DoD 4500.9-R, Part II, and TO 00-85-20.

D06 Cost Estimates for Basewide Budget Planning 1, 6, 7 As Req D1.1

* Research and provide cost data relating to passenger, packaging and freight. Prepare and submit cost estimates to the AO for government funded over the road shipments, small parcel shipments and materials identified a military specific IAW AFI 65-601V1 and AO's Instructions.

D07 Reserved D08 Terminal Facilities Guides Record RCS: SDDC 1,2,3,7 As Req D10

Initial review due NLT 60 calendar days after start of contract. Submit revisions as they occur IAW AFJI 24-211, Vol

4. Reports will be prepared when currently published transportation facility information needs to be revised due to changes in an activity's shipping or receiving capability or when complete transportation facility information for an additional activity needs to be published. Preparers will review submitted transportation facility information at least annually to insure completeness and accuracy. Verification of review and changes will be submitted by email to the COR. Comply with AFI 24-203, DoD 4500.9-R, Part II, AFJI 24-211 V4, AFI 24-101 and AFI 36-3020.

D09 Department of Transportation (DOT) Special Permits Report (RCS: SDDC- 158)

5,6 Quarterly D3

Quarterly report is due NLT 10 calendar days afterend of each quarter. Prepare IAW AFI 24-203, DoD 4500.9-R, Part II, Chapter 204, Para H, and CFR 49.

D10 Deployments/Exercises Extended Operating Hours 2,6,7,9 One/R D4.1.1 Within 30 calendar days after operational performance date, the Ktr shall identify its maximum capability to operate on a 24 hour/7 day per week basis during exercises/deployments. Submit revisions immediately upon making any changes in maximum capability. Provide procedures for Ktr's maximum capability for operating on a 24 hour, 7 day a week basis.

Prepare IAW Installation Deployment Plan.

D11 Plans and Procedures for Movement of Units by IDRC 2,7 One/R D4.2 Initial submission due NLT 30 calendar days after operational performance date. Submit revisions for acceptance as they occur, prior to publication. Develop plans and procedures for base units or UTCs for mobility deployment.

Develop local plans and procedures for processing of personnel and equipment. Request commercial transportation from IDRC. Prepare required documentation to effect movement of personnel and equipment. Develop plans and

Westover ARB Base Operations Support D - 10 procedures for coordination with DCC, deploying unit commander and Deployment Functions. Prepare IAW AFI 10- 403, AFI 24-203, AFI 24-101, DoD 4500.9-R, Parts I-III, AFI 36-3020 and MTMC-ETMP.

The complete addresses are as follows:

1. HQ AFRC/A4RF

155 Richard Ray Blvd Robins AFB, GA 31098-1635

2. Military Surface Deployment & Distribution Center ATTN: Customer Service 1 Soldier Way Scott AFB, IL 62225

3. HQ SDDC/MTOP

Hoffman Bldg II 200 Stoval St Alexandria, VA 22332-5000

4. HQ SSG/LGTR

210 East Moore Dr Maxwell AFB, AL 36114-3005

5. HQ AFRC/A4RD

155 Richard Ray Blvd Robins AFB, GA 31098-1635

6. 439th LRS/LGT AO 100 Logistics Drive Westover ARB, MA 01022-1529

7. 439th LRS/LGT COR

100 Logistics Drive Westover ARB, MA 01022-1529

8. 4 AF/LGT

2250 Dekay Ave March ARB, CA 92518-1650

9. 439th CONF/LGC 250 Air Lifter Dr.

Westover ARB, MA 01022-1529

Westover ARB Base Operations Support D - 11

D-TE-4

GOVERNMENT-FURNISHED PROPERTY

D-TE-4a: Government Furnished Facilities

Bldg Description Approx Sq Ft 5375 Office Area 1556 5375 Work Area 2688

D-TE-4b: Government Furnished Equipment

Nomenclature Qty Nomenclature Qty Banding Unit 1 Saw, Vertical Band 1 Dispenser, Tape Water Activated 1 Scale, Floor 1 Locker Flammable 1 Scale, Floor Electronic 1 Plastic Wrap Tool 1 Scale, Portable 20,000 LBS 4 Saw, Radial Arm 1 Table Work Station, Metal 2 Saw, Table 1 Table Work Station, Wood 1

D-TE-4c: Government Furnished Equipment – Office and Shop Equipment*

Nomenclature Qty Bookcase 3 Cabinet, 5’ credenza 1 Cabinet, filing, 5 drawer 4 Cabinet, storage 1 Cabinet, storage 3’x5’ 2 Chair, office, high, wheeled 8 Chair, cushioned, stationary 6 Desk 2 Table, meeting 1 Workstation, w/cabinets 5

*NOTE: All equipment provided in “as is” condition – The Government will not be responsible for replacing this equipment.

D-TE-4d: Government Furnished ADPE. All items listed are one (1) each quantity.

Nomenclature Qty Bar Code Reader Hand held 4 Bar Code Printer 5 Cisco IP Phone 3 Computer, Desktop 6 Computer, Laptop 6 Monitor 9 Printer 9

Westover ARB Base Operations Support D - 12

RFID Encoder/Reader 2

D-TE-5

TECHNICAL ACRONYMS/ABBREVIATIONS AND DEFINITIONS

CMOS ............... Cargo Movement Operations System REPSHIP .......... Report Of Shipment CBL ................... Commercial Bill Of Lading SPI ..................... Special Packaging Instructions CTO ................... Commercial Travel Office GATES ............. Global Air Transportation Execution DOT ................... Department Of Transportation System DCC ................... Deployment Control Center TCN .................. Transportation Control Number IDRC.................. Installtion Deployment Readiness Cell TDR/RFI .......... Transportation Discrepancy Report/ JFTR .................. Joint Federal Travel Regulation Request For Information JTR ..................... Joint Travel Regulation UFC ................... Uniform Freight Classification PNR ................... Passenger Name Record UMMIPS .......... Uniform Military Movement Issue Priority System

ACCESSORIAL. Rendering service by a carrier in addition to the line-haul, such as transit, sorting, packing, cooling, heating, switching, diverting, and re-consigning.

BLOCKING AND BRACING. Method of securing cargo to prevent shifting and damage during transportation, using lumber, bolts, steel, or other material. Material must provide adequate strength to prevent shifting, damage and to support weight of item(s) during transportation.

CARGO DEPLOYMENT FUNCTION (CDF). The installation focal point for monitoring all deployment cargo processing activities.

CARGO MOVEMENT OPERATIONS SYSTEM (CMOS). A combination of hardware/software and automated/manual processes, used by USAF transportation units to provide the capability to receive, generate, maintain, and transmit data to control, document, and manage assets moving in the DoD transportation system.

COMMERCIAL BILL OF LADING (CBL). A form provided by commercial carriers for the movement of freight subject to the conditions printed on the reverse side of the document.

COMMERCIAL TRAVEL OFFICE (CTO). An office that provides airline reservations, train, hotel, bus and water reservations; issues all tickets, provide and promote leisure travel, provides travel information and secures rental car reservations for uniformed service members and other authorized personnel traveling by commercial air.

COMPUTER AIDED LOAD MANIFESTING SYSTEM (CALM). An Air Force system that automates load planning in support of worldwide deployment of forces and day-to-day cargo movement.

DEPARTMENT OF TRANSPORTATION (DOT). A government agency that administers transportation activities in the United States.

DEPLOYMENT CONTROL CENTER (DCC). The installation focal point for deployment operation.

DUNNAGE. Lumber or other material used to brace and secure cargo to prevent damage.

IDRC (INSTALLATION DEPLOYMENT READINESS CELL) The IDRC is a centralized function aligned under the LRS Commander and generally located within LRS facilities. It is the focal point for all deployment and execution operations. It is responsible for gathering and presenting decision-quality information to installation/wing leadership.

Westover ARB Base Operations Support D - 13

INTRANSIT VISIBILITY (ITV). The ability to track the identity, status and location of DoD unit and non-unit cargo (excluding bulk petroleum, oils, and lubricants)and passengers; medical patients; and personal property from origin to consignee or destination established by the CINCs, Military Services, or DoD agencies during peace, contingencies, and war.

JOINT FEDERAL TRAVEL REGULATION (JFTR). A basic statutory regulation concerning travel and transportation allowances of Uniformed Services Members.

JOINT TRAVEL REGULATION (JTR). A basic statutory regulation concerning travel and transportation allowances of DoD Civilian Personnel.

MILITARY STANDARD REQUISITIONING AND ISSUE PROCEDURES (MILSTRIP). A military manual that prescribes the concepts, rules, and procedures for processing and reporting requisitions and issues of DoD shipments.

MILITARY STANDARD TRANSPORTATION AND MOVEMENT PROCEDURES (MILSTAMP). Policies and procedures required to manage and control the movement of material through the Defense Transportation System

(DTS).

MILITARY SUPPLY AND TRANSPORTATION EVALUATION PROCEDURES (MILSTEP). DoD policies and procedures for evaluating supply and transportation performance.

MILITARY TRAFFIC MANAGEMENT COMMAND (MTMC). The single manager operating agency for military traffic, land transportation, and common user ocean terminals.

NATIONAL MOTORS FREIGHT CLASSIFICATION (NMFC). A motor tariff containing freight descriptions of a specific or generic nature under which all commodities moving in motor freight service are “rated” or “classed.”

OVERAGE, SHORTAGE AND DAMAGED (OS&D). Any article of freight which upon delivery by a carrier is found to be in excess, short or damaged.

PASSENGER NAME RECORD (PNR). A printout furnished by the airlines carriers that gives the schedule and travel information to travelers.

PALLET. A platform used to secure material for ease in handling and storing. It is also used to consolidate small packages into a unitized load.

463L SYSTEM. Aircraft pallets, nets, tie down, and coupling devices, facilities, handling equipment, procedures, and other components designed to interface with military and civilian aircraft cargo restraint systems.

PALLET/SKID, WAREHOUSE. A two deck platform, usually wooded, used for handling several packages as a unit.

REPORT OF SHIPMENT (REPSHIP). A message transmitted by the communication media to identify a shipment that is confidential, secret or sensitive.

REQUIRED DELIVERY DATE (RDD). The calendar date when material is required by the requisitioner. RDD field may contain 999, N _ _, E _ _, 444, 555 or 777 to indicate expedited handling required.

ROUTE ORDER (RO) (DRO) (SRO) (PSRO). (Domestic, International, Standing and Passenger Standing). Shipping instructions issued by MTMC or theater CINC that specify the mode of transportation, carrier(s) to move the shipment, applicable rate, minimum shipment weight, tariff or tender authority, and any pertinent Routing Instruction Notes (RINs).

SHORING. Material of different length and thickness used to distribute a concentrated weight over a larger area.

SPECIAL ASSIGNMENT AIRLIFT MISSION (SAAM). A special airlift used for the pickup or delivery by AMC at points other than those within the established AMC route patterns and those that require special consideration because of the number of passengers, weight or size of cargo involved.

Westover ARB Base Operations Support D - 14

SPECIAL PACKAGING INSTRUCTIONS (SPI). A detailed instruction for constructing packages to protect items that require special preserving an packaging.

SYSTEM MANAGER (SM). A person designated to monitor the CMOS system and manage the recovery of any system failure.

TECHNICAL SPECIALIST. Personnel trained and qualified to prepare for shipment only those hazardous materials within their specialty (such as, vehicle maintenance personnel are technical specialists for vehicles). Technical specialists can only sign the Shipper’s Declaration for Dangerous Goods form as a certifying official on items they are technically qualified to maintain and prepare for shipments.

TRAFFIC MANAGEMENT WORKLOAD REPORTING AND PRODUCTIVITY SYSTEM (T-WRAPS).

Deleted

TRANSPORTATION CONTROL NUMBER (TCN). A 17-character alpha-numeric code assigned to a shipment unit to facilitate identification and control of shipments.

TRANSPORTATION DISCREPANCY REPORT/REQUEST FOR INFORMATION (TDR/RFI). A multipurpose document for reporting all transportation discrepancies in shipment or requests for information; the source document for claim action.

TRANSPORTATION REPRESENTATIVE. A person authorized to receipt for cargo and associated documentation.

UNIFORM FREIGHT CLASSIFICATION (UFC). A tariff containing commodity descriptions moving via railroad.

UNIFORM MILITARY MOVEMENT ISSUE PRIORITY SYSTEM (UMMIPS). DoD regulation that specifies incremental time standards for requisition, issue, and movement of material for the Department of Defense.

463L PALLET AND NET PROGRAM. A management system for 463L Pallets and Nets. It requires users to report, control, and inspect 463L assets and assigns responsibilities for the program.

999 SHIPMENTS. 999 procedures pertain to those critically-needed items with transportation priority 1 (PD 01-03) that are required to remove primary weapons and equipment from mission capability (MICAP) status.

Westover ARB Base Operations Support D - 15

Performance Threshold