Attachment_5_PPQ.pdf

FA5000-15-R-0001

Attachment 5, PPQ Letter

Attachment 5

Past and Present Performance Questionnaire

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE

INFORMATION

IAW FAR 2.101 AND 3.104

FA5000-15-R-0001

SUBJECT: Request for Past Performance Evaluation

TO: _________________________

(Insert your company’s name) is currently participating as an offeror in response to the Government’s Request for Proposal Number FA5000-15-R-0001 for the Civil Engineer Support Services Firm-Fixed contract at Joint Base Elmendorf/Richardson, Alaska.

The government will be selecting contractors for this project based on selection factors. One of the selection factors to be rated is contractor past performance. It shall be a key factor in the government’s final decision. To assist the government in its assessment of contractor past performance, we are required to identify previous projects and clients who are familiar with our past work.

As one of our prior/current customers for past contracting work on (name project here), we are requesting that you complete the attached Past Performance Questionnaire regarding our past performance. This letter also authorizes you to discuss our past performance with the government and to release information regarding our past performance to the government.

Your prompt attention in completing the attached Past Performance Questionnaire will assure we receive full consideration for the contracts to be awarded. Please return the completed form to the government representative POC identified below, to arrive no later than the proposal due date.

Please use the Point of Contact information below to fax, mail or email the completed questionnaire:

673rd Contracting Squadron/LGCB Attn: Mr. Donald Dougherty or Mr. Brian Barcelona 10480 Sijan Ave Suite 369

JBER, AK 99506-2501

Or email to donald.dougherty.1@us.af.mil or brian.barcelona@us.af.mil

Or fax to (907) 552-7496 but please call (907) 552-8116 prior to faxing.

Thank you for your assistance.

(Signature and Title of individual who has the authority to sign for and legally bind the offeror).

Attachment: Past Performance Questionnaire

“Source Selection Information -- See FAR 2.101 and 3.104.”

Attachment 5, PPQ

FOR OFFICIAL USE ONLY

(When filled in, this document contains Source Selection Sensitive Information)

COMPLETE & RETURN PRIOR

TO 9 Feb 15, 1:00 p.m. Alaska Daylight Standard Time (ADST)

POINT OF CONTACT AND E-MAIL ADDRESS:

Donald Dougherty -donald.dougherty.1@us.af.mil Brian Barcelona - brian.barcelona@us.af.mil

MAILING ADDRESS:

673 CONS/LGCB

10480 Sijan Ave, Ste 369

JBER, AK 99506

BRIEF DESCRIPTION OF SERVICES:

CONTRACT BEING EVALUATED AS (indicate which):

PRIME CONTRACTOR SUBCONTRACTOR

TELEPHONE NUMBERS

VOICE: (907) 552-8116 or 552-5587

FAX: (907) 552-7496

CONTRACT TITLE: Civil Engineer Support Services, Elmendorf AFB, AK

INITIAL CONTRACT VALUE:

APPROXIMATE SQUARE FOOTAGE: APPROXIMATE NUMBER OF BUILDINGS:

CONTRACT NUMBER CONTRACT TYPE (Firm-Fixed Price, Cost Reimbursement, etc.):

SECTION C - CONTRACT SPECIFICS: To be completed by each reference. Some of this information is repeat from Section A and is requested only to confirm the information.

COMPETITIVE CONTRACT?

YES NO

PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

SECTION A - CONTRACTOR INFORMATION: Offeror is to complete this section prior to sending this form to each reference listed on the Past and Present Performance References form (Attachment 6).

CAGE CODE:

DUNS NUMBER:

FAX NUMBER:

CONTRACTOR COMPANY NAME: ADDRESS:

POINT OF CONTACT: TELEPHONE NUMBER:

CONTRACT NUMBER: CONTRACT TITLE:

SECTION B - RESPONDENT INFORMATION: To be completed by each reference providing information in Sections C & E. This is a 4-page questionnaire---please complete all 4 pages.

COMPANY/ORGANIZATION:

ADDRESS (Street, City, State, and Zip Code):

TYPED/PRINTED NAME: TITLE:

DATE:SIGNATAURE:E-MAIL ADDRESS:

FAX NUMBER (to include area code):TELEPHONE NUMBER (to include area code):

PERIOD OF PERFORMANCE:

RETURN COMPLETED QUESTIONNAIRE TO THE INDIVIDUAL LISTED BELOW:

REASON FOR DIFFERENCE BETWEEN INITIAL AND CURRENT/FINAL CONTRACT COSTS:

CURRENT/FINAL CONTRACT VALUE:

FOR OFFICIAL USE ONLY

(When filled in, this document contains Source Selection Sensitive Information)

E

VG

S

M

U

NA

E VG S M U NA

Ability to alert Government of unforeseen maintenance/failures before they occur

Maintained Contractor’s Computerized Maintenance Management Systems (CMMS) database.

E VG S M U NA

Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

SCHEDULE

How well did the contractor adhere to required response times, upon notification of work?

Contractor met established approved schedules to complete all the services on time, as scheduled.

Contractor submitted revised service schedules as required.

How well did contractor respond to overall contract requests (i.e., requests for proposal for modifications, ensuring required training is preformed when required, etc.)?

SECTION D - EVALUATION CONFIDENCE RATING SCALE:

DEFINITION

Marginal sub-element being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Not Applicable

RATING

Exceptional

Very Good

Satisfactory

Used if the rating(s) are not going to be applied to a particular area for evaluation.

QUALITY OF SERVICE

Offeror’s knowledge and ability to implement a Reliability-Centered Maintenance (RCM) Program or Predictive maintenance.

Contractor’s effectiveness in disposal and management of asbestos-containing materials, lead-based materials, and hazardous soils.

SECTION E: CONTRACTOR'S PERFORMANCE RATINGS: To be completed by each reference using the rating scale in Section D.

Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective. q p contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

How would you rate the contractor's willingness to improve and correct non-compliance issues?

How would you rate the contractor's initiative to resolve problems?

Contractor provided effective quality control and inspection procedures, which resulted in quality service to the customer?

Contractor completed all work with good workmanship and in conformance with the Performance Work Statement, resulting in mimimal contract discrepancy reports.

How would you rate the contractor's quality of services and/or products provided?

If applicable, how well did the contractor re-perform the work? If not applicable, indicate N/A in this block.

Contractor's history of recurring performance problems. How well did the contractor prevent the recurrence of the same performance problems?

Contractor acted promptly to resolve problems, ensuring compliance with contract requirements and safety regulations.

Contractor was reasonable and cooperated to resolve problems, attended meetings as needed, and maintained communication with the Government to keep all required services on schedule.

Contractor provided timely cost proposals for contract changes.

If applicable, how well did the contractor adhere to reperformance requirements as stated in the contract requirements? If not applicable, indicate N/A in this block.

FOR OFFICIAL USE ONLY

(When filled in, this document contains Source Selection Sensitive Information)

E VG S M U NA

Evaluator's Signature Date

Ability to identify and resolve technical problems (analysis of causes, impacts, and potential solutions).

SECTION E: CONTRACTOR'S PERFORMANCE RATINGS (CON'T): To be completed by each reference using the rating scale in Section D.

Contractor paid employees/subcontractors/suppliers as required.

How would you rate the contractor's responsiveness/timeliness in submitting certification data and other administrative documents required by the contract?

How would you rate the contractor's effectiveness in managing the overall contract (incuding the ability to effectively lead, manage, and control the program)?

How well did the Contractor plan, control, direct and integrate the workload to accomplish the contract requirements?

Provided timely resolution of contract discrepancies and/or warranty defects.

Contractor ensured the Project Manager or alternate was consistently available when work was performed.

MANAGEMENT

Contractor provided experienced/qualified managers and supervisors with the technical and administrative abilities needed to meet contract requirements.

Contractor ensured the Project Manager had sufficient authority to make decisions and take actions during contract performance to keep services on schedule.

How would you rate the contractor's reasonableness and cooperativeness in dealing with your staff (including the ability to successfully resolve disagreements and disputes)?

Contractor hired, maintained, and replaced as necessary, qualified personnel and subcontractors/suppliers.

How would you rate the contractor's timeliness and effectiveness in problem resolution without extensive customer guidance and time?

How would you rate the contractor's ability to provide experienced managers/supervisors during the initial startup and through the life of the contract?

Contractor provided manpower to effectively complete work and resolve issues timely?

Contractor hired quality subcontractors and effectively managed and coordinated their work, if required.

Please return this completed questionnaire to:

Mailing Address: donald.dougherty.1@us.af.mil or brian.barcelona@us.af.mil

What is your overall assessment of this past performance for this contractor?

OVERALL ASSESSMENT

Would you hire this contractor again? If not, please explain.

Thank you for your prompt response and assistance!

How would you rate the contractor's quality and effectiveness of sub-contracted efforts?

How effective was the contractor’s acquisition management?