Amend0002_Questions_Responses_Mar10.xlsx
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- Civil Engineer Support Services Federal contract opportunity
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- FA5000-15-R-0001
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| No# | Reference | Question | Response | |||
| 1 | c | Q01 | Has a contractor performed similar work to this for the government in the past? If available, please provide the incumbent contract number or is this a new requirement? | Contract lapsed in January 2014. Old contract number: W912CZ-09-D-0009. (PREVIOUSLY POSTED IN Question 1 ) | Gen | |
| 2 | c | Q02 | RFP Page 10 of 46, paragraph C.4.(g), | “The Price Part shall be submitted in spreadsheet format, such as EXCEL, and MS WORD for price narrative” The Proposal Preparation Instructions, page 8 of 46, paragraph B.2, PART II – PRICE PROPOSAL, does not include a price narrative. Can the government verify the requirement for a price narrative in the proposal? | Solicitation language will be updated to remove price narrative requirement. (PREVIOUSLY POSTED IN Question 1) | Sol |
| 3 | c | Q03 | RFP Page 14 of 46, 52.212-2 EVALUATION--COMMERCIAL ITEMS, paragraph (d)(2)(A), | “Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years from the issuance date of the solicitation.” Question: Will the government consider redefining “Recent past performance information” to includes contracts performed and/or being performed for any customer within the last five (5) years from the issuance date of the solicitation, in order to broaden the competition within the small business 8(a) contractors? | No. (PREVIOUSLY POSTED IN Question 1) | Sol |
| 4 | o | Q04 | Reference: Attachment 3, CBA, Collective Bargaining Agreement By and Between Fairbanks Joint Crafts Council and Global Management Services, LLC, “USARAK DPW Support Services Contract”. | Question A: Is Global Management Services, LLC currently performing this contract?Question B: If so, which requirements are they currently performing?Question C: Is the Civil Engineer Support Services (CESS) at Joint Base Elmendorf-Richardson (JBER) a USARAK DPW Support Services Contract? | A&B No, Global Management Services, LLC is currently performing a HVAC contract that expires in April 2015. CBA will be removed during next amendment. C) No Attachment 1, PWS states the requirement as a Civil Engineer Support Services contract. (PREVIOUSLY POSTED IN Question 1 Government reworking) | CBA |
| 5 | o | Q05 | Reference: Attachment 3, CBA, page 26 of 26, “Schedule A” | Question: The Schedule A does not include employee rates? Can the government provide an update rate schedule? | CBA will be removed during next amendment. (PREVIOUSLY POSTED IN Question 1 Government reworking) | CBA |
| 6 | c | Q06 | Reference: RFP Page 1 of 46, SF1449, Block 8, | Offer Due Date/Local Time 02:00 PM 09 Feb 2015”, and pages 10 and 11 of 46, Parts I, II, and III, “Due Date 10 Mar 15”.Question: Can the government clarify the due date? | See Amendment #1 with new due date. (PREVIOUSLY POSTED IN Question 1) | Sol |
| 7 | c | Q07 | Can the Government provide thorough workload data along with GFE, Vehicles (Gov’t and Contractor required), etc.? | PWS page 3, paragraph 1.1.1 states the requirements the contractor is to provide and Appendix 3 lists Government Furnished Facilities and Government Furnished Equipment offeror can expect. (PREVIOUSLY POSTED IN Question 1) | PWS | |
| 8 | c | Q08 | PWS Section 1.6.2 “Direct Scheduled Work (DSW) | Issue: This section and its related subparagraphs describe the type of work covered by DSWs. However, we are unable to locate in the PWS or the RFP any limitations as to maximum labor hours, maximum material costs or maximum total costs for each DSW. Question: Will the Government, as a part of the solicitation, define maximum labor hour and material cost levels for each DSW as a part of the fixed price CLINs? | Attachment 1 PWS, paragraph 1.6.2, Direct Schedule Work (DSW) has been revised to include maximum hours. Appendix 2, Workload Estimates has been revised to included historical pricing information for all parts and materials. | PWS |
| 9 | c | Q09 | PWS Section 1.6.2 “Direct Scheduled Work (DSW) | Issue: This Section of the PWS, in part, states that “Like or similar units may be grouped into one DSW request. For example one request may include multiple light bulbs or ballasts in one office or building or multiple doors or window repairs”. However, there does not appear to be a limit on the number of items that can be grouped onto a single DSW. Question: Is it the Government intent to allow an unlimited number of items to be grouped onto a single DSW under the fixed price CLINs? | Yes, Attachment 1 PWS, paragraph 1.6.2 Direct Schedule Work has been revised to include maximum hours. | PWS |
| 10 | c | Q10 | PWS Appendices 2, 3 and 4 | Issue: Each Appendix holds a disclaimer statement indicating that the “… historical workload should be viewed as an “estimated workload”. It is exclusively provided as a historical reference point to facilitate prospective offerors in crafting their proposals.” The disclaimer continues with the statement “The data should not be relied upon to predict a future workload.” The data within these three appendices is the only information available for use in estimating the DSW costs for the fixed price CLINs. In reviewing the RFP, there does not appear to be any cap for the number of DSWs to be issued and similarly does not appear to be a point at which the contractor will be able to request an adjustment if the level of workload increases. Question: Will the Government establish a cap on the number of DSWs to be issued before an adjustment is allowed in the fixed price CLINs? | No | PWS |
| 11 | c | Q11 | Atch 4-Price Worksheet | Issue: ELINs A0001 through E0003 include a column D “Percentage” field. Question: What is the significance of these percentages? Does it imply the estimated workload quantities provided in Appendix 2 are to be adjusted based on these percentages? i.e. would A0001 pricing reflect only 50% of the annual total combined Priority 1 DSW estimate of 789? Similarly, would B0003 pricing reflect only 10% of the annual total combined Priority 3B and 3C DSW estimate of 2708? | Attachment 4 Price Worksheet has been revise. The percentage is for the Government to determine TEP. | PWS |
| 12 | c | Q12 | RFP ADDENDUM 52.212-2. Evaluation Criteria (d) (1) Price Evaluation Factor | Issue: The Total Evaluated Price (TEP) calculation is described as a 2-part process. The first being the total extended price of all ELINs proposed in Atch 4-Price Worksheet. The second step is the calculation of the 6-month option to extend services clause described as:The formula for the Option to Extend Services amount is as follows: | Refer to Q11 | Price |
| 13 | c | Q13 | Section M (C) (4) (a) and Section M (C) (4) Table | Issue: Inclusion of Cross References and List of Tables and Drawings in Page CountQuestion: Solicitation section M (B) (3) states that “Each written Part of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each Part shall contain a Table of contents, Cross References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits.”Will the Government consider excluding the Cross References and the List of Tables and Drawings from the page limit to allow offerors to comply with the requirements listed in the table found in section M (C) (4), which lists the page limit for Part III Past Performance as three pages per contract/five contracts maximum/15 pages maximum? | See SF 1449, 52.212-1, Paragraph 4(a) | Sol |
| 16 | c | Q14 | Attachment 4 Price Worksheet. | Question: Could the government unlock the workbook so offerors can insert worksheet to their individual file to populate? | No | price |
| 17 | c | Q15 | Attachment 4 Price Worksheet; Percentage | Question 1.Could the government please explain how the percentages in Column D will be applied to the total proposed price and the workload listed in Appendix 2 & 7? For example the current percentages listed for the Base Year are 50% for each item; does this mean offerors will only be funded at 50% of the proposed price and will only be required to perform half the services listed in the PWS for these items? 2. If this assumption is correct, will the government consider adding an Item or CLIN for Project Management that will not be adjusted? | Refer to Q11 | price |
| 18 | c | Q16 | Attachment 4 Price Worksheet; Percentage. | Question: Please clarify if the percentages listed in Column D reflect the allocations of the total cost the offerors should apply to each item? | Refer to Q11 | price |
| 19 | c | Q17 | PWS 1.6.2, Direct Schedule Work (DSW), page 5. | 1. Please clarify the liability limit threshold for each DSW? 2.Please explain the process if a DSW exceeds the DSW threshold? | 1. Refer to Q8 2. Offeror will coordinate with the COR/CO. | PWS |
| 20 | c | Q18 | PWS 1.6.3.3, Exterior Systems – PM, page 6. | Please provide the equipment inventory that the contractor is responsible to maintain under this requirement. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 21 | c | Q19 | PWS 1.6.3.5, Sanitary Waste System – PM, page 6 | Please provide the equipment inventory that the contractor is responsible to maintain under this requirement. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 22 | c | Q20 | PWS 1.6.3.6, Playground Equipment & Areas – PM, page 6 | Please provide the equipment inventory and the number of Playgrounds that the contractor is responsible to maintain under this requirement. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 23 | c | Q21 | PWS 1.6.3.7, Storm Drainage System – PM, page 7 | Please provide the number of manholes, catch basins, gates and the total linear feet of drainage ditches that the contractor is responsible to maintain. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 24 | c | Q22 | PWS 1.6.3.8 Paved Surface Areas - PM, page 7 | Please provide the historical or forecasted Linear Feet of asphalt crack filler that is required per year. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 25 | c | Q23 | PWS 1.6.3.8.1 Paint Pavement Markings, page 7 | 1. Please provide how many miles or linear feet of paved road shall be stripped each year? 2. Please provide the quantity of crosswalks lines, stop bars, instructional wording and arrows that shall be reapplied annually? 3. Please provide the total square feet and a painting schedule of the parking lots that the contractor is responsible to paint each year. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 26 | c | Q24 | PWS 1.6.3.8.2 Sweep/Clean, page 7 | 1. Please provide the total miles of paved road that shall be swept per the schedule listed in Appendix 2. 2. Please provide the square feet of the paved parking lots that shall be swept per the schedule listed in Appendix 2. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 27 | c | Q25 | PWS 1.6.3.9 Unpaved Surfaces, page 7 | 1. Please provide the total miles of unpaved road that shall be graded per the schedule listed in Appendix 2. 2. Please provide the square feet of the paved parking lots that shall be swept per the schedule listed in Appendix 2. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 28 | c | Q26 | PWS 1.6.3.10 Bridge - PM, page 7 | Question: Could the government provide the size, type and the type of material that each bridge is constructed from? | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 29 | c | Q27 | PWS 1.6.3.11 Railroad Facilities - PM, page 7. | 1. Please provide the total miles or linear feet of railroad track that the contractor is responsible to maintain. 2. Please clarify if the contractor has any responsible to help maintain the Alaska Railroad that is shown on the map in Appendix 2. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. No, the Contractor has no responsibility for the Alaska Rail Line. | PWS |
| 30 | c | Q28 | PWS 1.6.4.1 – Electrical PM, page 8. | 1. Please provide the assets inventory that the contractor is responsible for maintaining. 2.) Please provide the number of RV parks, ball field lighting, traffic light controls and kiosk electric signs. | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 31 | c | Q29 | PWS 1.6.3.2 – PM – RP / RPIE, page 6 | 1.) Is the contractor responsible to perform daily pool water chemical checks? 2.) Will the government please provide the inventory listing of the pool and spa equipment so offeror can estimate the preventative maintenance schedule? | 1. Yes 2. Equipment listed in Appendix 7, Government Facilities/Real Property Installed Equipment. | PWS |
| 33 | c | Q30 | B.3(a) Quality and Satisfaction Rating of Contracts, page 8 | Question: Will the letters, customer surveys, etc. that demonstrate customer satisfaction be included in the 3-page per contract page limit? | SF 1449, ADDEDUM 52.212-1, Evaluation – Commerival Items has been revised in Amendment 0002. | Sol |
| 34 | c | Q313 | B.3(b) Performance Surveys/Questionnaires, page 8 | Question: For contract references that are government related, would the government consider using the Contractor Performance Assessment Reporting System available in the Government-wide performance information repository in the place of the offeror sending out the Questionnaires? | No | Sol |
| 35 | c | Q32 | C.4(k) Proposal submission table, Part III, page limit, page 11 | Question 1: Since the basis of award is Past Performance Tradeoff, would the government please consider increasing the number of pages per contract to 5. Question 2: Please clarify what is included in the page count, i.e., will the teaming arrangement and/or subcontractor consent be included in the page count? | SF 1449, ADDEDUM 52.212-1, Evaluation – Commerival Items has been revised in Amendment 0002. | Sol |
| 36 | c | Q33 | Part (I-III) as stated on page 8 of 46 vs. those stated in the table on page 11 of 46: | There is a conflict between the items/quantities to be submitted for each Part (I-III) as stated on page 8 of 46 vs. those stated in the table on page 11 of 46: 1. PART I – SUMMARY AND MISCELLANEOUS DATA, page 8 of 46, instructs offeror to submit “…original plus two (2) paper copies.” On page 11 of 46, the table does not list an “original,” just two (2) paper copies TOTAL. 2. PART II – PRICE PROPOSAL, page 8 of 46, instructs the offeror to submit “…original plus two (2) paper copies.” On page 11 of 46, the table does not list an “original,” just two (2) paper copies TOTAL. 3. PART III – PAST PERFORMANCE PROPOSAL, page 8 of 46, instructs offeror to submit “…original plus three (3) paper copies.” On page 11 of 46, the table does not list an “original,” but lists four (4) paper copies TOTAL. | SF 1449, ADDEDUM 52.212-1, Evaluation – Commerival Items has been revised in Amendment 0002. | Sol |
| 38 | c | Q34 | Attachment 4, Price Worksheet and Addendum 52.212-2, inserted paragraph (d) (1) | Issue: Attachment 4 contains a note at the bottom of the table, in reference to the Total Evaluated Price (TEP), states in part “Note: The Total Evaluated Price consists of all CLINS/ELINS factored by applying a percentage to each level of service. The percentage used will be based on the Government’s anticipated probability of each level of service utilized…” Concurrently, the addendum describes the development of the TEP as a two part computation. We assume that the process described in the note in Attachment 4 is the process for arriving at the TEP element from the first part of the two-part computation. Question: Is this assumption correct? If not, please clarify the difference between the two separate descriptions of TEP provided in the RFP in the two referenced locations. | Refer to Q11 | price |
| 39 | c | Q35 | Section 1.6.1 of the PWS | Issue: “The contractor shall format data for input into and maintain appropriate databases, prepare and provide required reports, compile historical data, perform administrative activities, and submit necessary information as specified in this PWS.” Additionally, Section 4.4.1 states, in part, “The Government will provide a CAC for all employees who require access to DoD computer networks and systems…” These two sections suggest access to Government systems such as IWIMS. Question: Will the Contractor have direct terminal access and be required to enter data into IWIMS? If not, what manner of transmission is expected by the Government to receive DSW and PM data? | No, the CAC is utilized to access the DCC System. See Appendix 5, Deliverables. | PWS |
| 40 | c | Q36 | Reference: Appendix 3, Government Furnished Facilities/Government Furnished Equipment | Issue: This Appendix indicates that the Government will furnish the Engineer Maintenance Facility within Building 700 for the Contractor’s use. However, it does not provide a list of fixed equipment or large tool assets within the facility. Question: Is the facility equipped with any heavy tools (i.e. brakes, presses, drills, etc.) or will the contractor be required to provide machine shop equipment and large floor mounted or fixed tools and similar assets? If such tools are present, please provide a list of the related equipment. | Appendix 3, Government Furnished facilities/Government furnished Equipment has been updated in Amendment 0002 on what the offeror can expect. | PWS |
| 41 | c | Q37 | Railroad Facilities - PM | Question: Section 1, paragraph 1.6.3.11 states “The contractor shall perform PM on railroad facilities. The work includes the inspection, maintenance, and minor repair of each component or component category specifically addressed. All work shall be performed by certified railroad personnel. Specific locations and frequency are identified under the PM and railroad map. The contractor shall ensure PM is performed enabling railroad facilities to perform as designed, free of defects, and function safely and efficiently, and in accordance with “Unified Facilities Criteria” (UFC) 4-860-03.” Since the provided map and PM does not clearly identify railroad facilities and locations requiring PMs, will the Government be sending out a list of railroad facilities and the specific locations requiring PM? If not, can the Government provide clarification on where specifically the facilities are located and locations that require PMs? | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been added in Amendment 0002. | PWS |
| 43 | c | Q38 | PWS Section 1.6.1.1.2 | Issue: This section of the PWS states that the “…contractor shall provide schedules of recurring PM work to be approved by CO/COR” Question: Does the government approve just the PM schedule or must all tasks be developed and submitted as a program for approval? | The Contractor shall submit the PM schedule to the COR which will be utilized by the Government to establish their inspection schedule. | PWS |
| 44 | c | Q39 | PWS Section 1.6.3.1 | This PWS section title reference maintenance (PM - Maintenance and Repair). However, this is under the general heading of Preventative Maintenance. Question: Is it the Government’s intent to have repair work accomplished as a part of 1.6.3? | Yes, minor repairs. See PWS Appendix 1, Definitions. | PWS |
| 46 | c | Q40 | PWS Section 1.6.3.2 PM –RP/ RPIE. | Issue: This section of the RFP states in part “The contractor shall perform recurring work and inspections on all facilities ensuring safe and proper operation of all RP/RPIE and components (i.e. Structural, Plumbing, Heating, Ventilation and Air Conditioning (HVAC), Electrical, Steam Systems, Industrial, Swimming Pool and Spa)” Question: Please define what systems are applicable under the category “Industrial systems”. | Attachment 1 PWS, Paragraph 1.6.3.2 has been revised in Amendment 0002. | PWS |
| 47 | c | Q41 | PWS Section 1.6.3.2 PM –RP/ RPIE. | Issue: This section of the PWS states in part “The contractor shall repair and/or replace those items identified as a threat to life, health and safety and those items that have the potential to incur additional or further damage to structures, structural items and property.” Typically, repairs are not included as part of a PM program. Question: Should repairs identified during PM be communicated back to Work Control and then issued as a DSW as appropriate? | Yes, for major repairs. Attachment 1 PWS, Appendix 1 has been revised in Amendment 0002. | PWS |
| 48 | c | A42 | PWS Section 1.6.3.2 PM –RP/ RPIE. | Issue: This section of the PWS states in part “The contractor shall repair (corrosion) and/or replace finish as needed. Ensure that sizes, shapes, styles, types, materials, colors and textures match and are consistent and appropriate to the existing and surrounding original.” As stated in a previous question, typically, repairs are not included as part of a PM program. Question: a. Is there an existing condition baseline already in existence indicating where corrosion issues have been identified and have yet to be resolved? b. Should paint work be classified as a DSW for work above preparation work for normal corrosion PM activities? | a. No b. No | PWS |
| 49 | c | Q43 | PWS Section 1.6.3.3 Exterior Electrical Systems - PM. | Issue: This section states in part “The work includes the maintenance, repair, removal, and/or replacement of each system or associated components.” Typically, repair, removal and or replacement of components are not included as part of a PM program. Question: Should repairs identified during PM be communicated back to Work Control and then issued as a DSW as appropriate? | Refer to Q39 & Q41 | PWS |
| 50 | c | Q44 | PWS Section 1.6.3.5 Sanitary Waste Systems - PM | Issue: This section of the PWS states in part “Any necessary repair work identified during scheduled inspections shall be completed at the time of the inspection.” Typically, repairs are not included as part of a PM program. Question: Should repairs identified during PM be communicated back to Work Control and then issued as a DSW as appropriate? | Refer to Q39 & Q42 | PWS |
| 51 | c | Q45 | PWS Section 1.6.3.6 Playground Equipment and Areas - PM | Issue: This section calls for the inspection and correction of deficiencies. Typically, repairs are not included as part of a PM program. Question: Should repairs identified during PM be communicated back to Work Control and then issued as a DSW as appropriate? | Refer to Q39 & Q43 | PWS |
| 52 | c | Q46 | PWS Section 1.6.3.11 Railroad Facilities - PM | Issue: This section of the RFP states “The contractor shall perform PM on railroad facilities. The work includes the inspection, maintenance, and minor repair of each component or component category specifically addressed.” It further references maintenance throughout the subparagraphs. Typically, repairs are not included as part of a PM program. Question: Should repairs identified during PM be communicated back to Work Control and then issued as a DSW as appropriate? | Refer to Q39 & Q44 | PWS |
| 53 | c | Q47 | PWS Section 1.6.5 Acceptable Levels of Performance | Issue: This PWS section states in part that “…standards will be approved by CO/COR.” This seems to indicate that other standards will be applied at some point in the contract. Question: Please clarify if standards other than the ones currently listed in the Acceptable Levels of Performance section will be applied to define performance levels. | No, Acceptable level of performance are identified in paragrph 1.6.5 and Section 2 Service Summary. | PWS |
| 54 | c | Q48 | PWS Section 1.6.5. j, Documentation | Issue: This section of the PWS states in part that the “Contractor documentation shall be compatible with current and future versions of Computer Maintenance Management System (CMMS).” Question: Can the government provide specific as to what systems, standards, programs, file structure, versions of CMMS are currently in use? Also, please advise if there are plans to change to a new system and what that system might be? | a Yes, the Air Force currently uses IWIMS. b. Government may migrate to a new system. | PWS |
| 55 | c | Q49 | PWS Section 1.6.5. l, Technical Library Update | Issue: This section of the PWS states that “The contractor shall maintain a technical library of reference materials, as-built drawings, line diagrams and schematics needed to perform the work (Reference Appendix 5 Deliverables)” Question: a. Is there an existing technical library (not mentioned in Government Furnished Property section)? b. Will contractor have ready access to as-built drawings? c. Are as built drawings up to date? d. Please confirm that contractor decides what reference documents are needed in their reference library. If not, who will define that? | a. Yes b. Yes, upon request to the Government. c. Yes d. Yes | PWS |
| 56 | c | Q50 | PWS Section 1.6.6 Completed Job | Issue: this section of the PWS states that the “…job shall be accepted as complete and invoiced when the area meets the acceptable levels of performance…” We are not sure how this will be applied to this particular contract given that all CLINs are to be billed as FFP on a monthly basis and work is not billed on a separate basis for each task or activity. Question: Please clarify how this definition of invoicing for completed work will be applied to the FFP CLINs of this contract. | Attachment 1 PWS, has been revised in Amendment 0002. | PWS |
| 57 | c | Q51 | PWS Section 4.2.11, Retainability. | Issue: Personnel provided under this contract/task order are critical to the mission and shall be considered “key personnel”. This appears to indicate that all persons assigned to this contract are to be considered “key personnel”. This designator is usually only applied to those positions considered critical to the management and operations of the effort. Question: Please verify that the Government intends that all positions are to be considered “Key Personnel” | Paragraph 4.2.11 has been deleted. Attachment 1 PWS, has been revised in Amendment 0002. | PWS |
| 58 | c | Q52 | PWS Section 4.2.11, Retainability. | Issue: This PWS section requires that “The Contractor must notify the CO within 24 hours of any change of personnel performing under this contract/task order.” This appears to require a notice regarding all personnel on the project. This type of requirement is usually only required for key personnel. Question: Please verify that this requirement applies to all personnel or only personnel critical to the management and operations of the contract. | Paragraph 4.2.11 has been deleted. Attachment 1 PWS, has been revised in Amendment 0002. | PWS |
| 59 | c | Q53 | PWS Section 4.2.11, Retainability. | Issue: This section requires that any empty billet “shall be filled within two (2) weeks”. This contract is by design a commercial type/performance based effort using a fixed price structure. We are unclear as to the need for a requirement for such reporting. Hiring of personnel will be driven by workload in the various areas and will be affected by season changes, repair and maintenance trending changes and a host of other factors. Staffing levels in total will rise and fall as well and with the staffing levels changing to meet the above discussed requirements. Question: Please advise if it is the Government’s intent to track all labor fill actions on a performance based fixed price effort that is not defined to the labor position level. | Paragraph 4.2.11 has been deleted. Attachment 1 PWS, has been revised in Amendment 0002. | PWS |
| 60 | c | Q54 | PWS Section 4.5.1 Procedures (for key control) and Appendix 5, 1. Deliverables | Issue: Section 4.5.1 of the PWS requires that “The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.” Concurrently, Appendix 5 requires that the Contractor generate a separate Key Control Plan as a deliverable. Question: Please advise if the key control plan is required for in the QC Plan or as a separate deliverable. | Attachment 1 PWS, has been revised in Amendment 0002. | PWS |
| 61 | c | Q55 | PWS Section 4.6.2 Contingency Plan. | Issue: this section of the PWS requires that “The Contractor shall submit a contingency plan to the CO at contract start date, which explains how the Contractor will expand operations in emergency or contingency situations to ensure all services are provided, how the Contractor will ensure there are no interruptions of routine contract services due to labor disputes. Such plan shall be approved by the CO prior to Contractor assuming duties under this contract.” This contract does not have a contingency CLIN or a CLIN capable of handling additional or over and above type of work that would be involved in the expansion of work in an emergency or contingency. Question: a. Please advise as to the manner in which surge or over and above work will be handled within the existing CLIN structure. b. Also, please advise if a deliverable for a Contingency Plan will be added to the Deliverables list in Appendix 5 as well as the timing for plan updates. | Paragraph 4.6.2 has been deleted. Attachment 1 PWS, has been revised in Amendment 0002. | PWS |
| 64 | c | Q56 | PWS Section 4.9.18 Hazardous Materials | Reference: PWS Section 4.9.18 Hazardous Materials. Issue: This section of the PWS requires that “Prior to use, the Contractor shall provide the Base Hazardous Material (HAZMART) Pharmacy and base environmental, through the Contracting Officer, a list of all hazardous materials the Contractor brings onto Government property and shall submit and AF Form 3952 along with a Material Safety Data Sheet (MSDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200.” However, Appendix 5 does not include AF Form 3952s and MSDSs as deliverables. Question: Recommend the addition of these two items to the list of deliverables in Appendix 5. | Attachment 1 PWS, Appendix 5 has been revised in Amendment 0002. | PWS |
| 65 | c | Q57 | PWS Section 4.9.18 Hazardous Materials | Issue: this section speaks to brining Hazardous Material onto the installation and tracking it to disposal. However, it does not specifically discuss responsibility for disposal activities. Question: Is the contractor physically and financially responsible for the proper disposal of all hazardous waste generated by the contractor or will hazardous waste be handled through the Hazmart or other Government entity? | Yes, the contractor will be responsible for the disposal of hazardous waste generated under this contract. | PWS |
| 67 | c | Q58 | PWS Section 4.8.26 Warranties | Issue: This section of the PWS states that the “Government will provide access to records concerning all Government warranties affected by this contract to the contractor.” Question: a. Is there an existing warranty program and is it current given the lapse of contract coverage? b. If the contractor identifies repairs to items included in current warranty program how should work be handled? | a. Yes b. Coordinate with the COR. | PWS |
| 69 | c | Q59 | PWS Appendix 4 Applicable Publications. | Issue: The appendix calls out the Uniform Building Code (UBC). The UBC was replaced in 2000 by the new International Building Code (IBC) published by the International Code Council (ICC). Question: Recommend this reference be updated. | Attachment 1 PWS, Appendix 4 has been revised in Amendment 0002 | PWS |
| 70 | c | Q60 | PWS Appendix 4 Applicable Publications. | Issue: This appendix calls out the Uniform Facilities Code. We believe this intended to mean the DoD Unified Facilities Criteria (UFC) program. Question: Please advise if this is correct and if so recommend update to the Appendix. | Attachment 1 PWS, Appendix 4 has been revised in Amendment 0002. | PWS |
| 72 | c | Q61 | Appendix 5 .1 Deliverables. | Issue: This section discusses log books but there is no other discussion within the PWS. Question: Please provide a description or reference within the PWS which provides what items or activities should be included in the log books and where those log books are to be maintained. | Attachment 1, PWS, paragraph 1.6.5.j has been revised in Amendment 0002 | PWS |
| 76 | c | Q62 | PWS Appendix 5.2 Data | Issue: This appendix requires that “Reports shall be compatible with IWIMS or current Government Computerized Maintenance Management System (CMMS) system.” However, there is no discussion as to how data will be input into IWIMS or the current Government Computerized Maintenance Management System (CMMS) system. Question: a. Will the contractor be required to enter data directly into IWIMS/CMMS or will that be reserved for Government Personnel? b. If direct entry is not allowed, what format and structure will be required for passing data to the Government (paper, electronic?) | a. No, government personnel will enter data into IWIMS. b. Electronic. | PWS |
| 77 | c | Q63 | PWS 1.6.3.11.1 – Railroad Facilities – Semi Annually | Please provide the historical annual number of Cross ties that have been replaced? Please provide the current condition of the cross ties and tracks? Please proved the historical linear feet and type of track that has been replaced annually? | Attachment 1 PWS, Appendix 8, Exterior Workload Data has been revised in Amendment 0002. | PWS |
| 78 | c | Q64 | PWS 1.6.3.2 – PM – RPIE | Is the pool a salt water or chlorine system? Please provide the historical quantity of chemicals used for the pool. | 1. The pool has a patented Mixed Oxidant Solution MIOX System. 2. Purchased under parts and materials. | PWS |
| 79 | c | Q65 | General Information. | Question: Is the government going to allow the contract a phase in period since the government is not providing any GFE? | No | Gen |
| 80 | c | Q66 | Table summarizing proposal submission, page 11 of 46. | Question: Please clarify the proposal number of copies to be submitted. The numbers of paper copies in the table do not correspond with the preparation instruction on page 8 of 46. | Refer to Q33 | Sol |
| 81 | c | Q67 | PWS Section 1.6.3.8.2 Sweep/Clean. | Issue: This section of the PWS requires the contractor to “…maintain paved surfaces ensuring areas are cleaned of dirt, mud or other debris through the time period of April 15 through September 30.” However, there is no indication of the number of lane miles or square yards to be swept. Question: Please provide the number of lane miles for paved roads and number of square yards for parking lots that will require sweeping as a part of this effort. | Refer to Q24. | PWS |
| 82 | c | Q68 | PWS Section 1.6.3.9 Unpaved Surfaces - PM | Issue: This section of the PWS calls for the contractor to “…perform recurring work on unpaved transportation, storage, and work surfaces.” It further states that the contractor “…shall keep unpaved transportation, storage, and work surfaces without ruts or potholes, well drained with no standing water, emitting no airborne dust, and with unimpaired guard rails.” Additionally, the same section requires that the contractor grade unpaved roads and parking or work areas and their accompanying shoulders and drainage ditches to DOT standards. However, no information is provided as to the number of miles of unpaved roads nor is the square yards or acres of unpaved storage or work surfaces covered under this effort. Question: Please provide the number of miles of unpaved roads and the number of square yards or acres of unpaved storage or work surfaces to be maintained as a part of this effort. | Refer to Q25 | PWS |
| 83 | c | Q69 | PWS Section 1.6.3.9 Unpaved Surfaces - PM | Issue: This section of the PWS, in part, requires the contractor to maintain unpaved roads and other surfaces such that they do not emit airborne dust. However, no further information is provided regarding the level of soil stabilization desired by the Government. Question: Is it the Government’s intent that this be done with mechanical and water means or is there an expectation on the part of the Government that the Contractor will use soil stabilizing agents to reduce dust emissions? | Contractor to determine process required to perform required PM. | PWS |
| 84 | c | Q70 | PWS, 1.6.2 Direct Schedule Work | Question: If the contractor find asbestos or lead based paint during a DSW, is the contractor responsible for removing the asbestos or lead paint as part of the DSW? | Yes, the Contractor is responsible for the remediation of asbestos and lead base paint. Remediation shall consist of areas minimum needed to facilitate repairs. | PWS |
| 85 | c | Q71 | The RFP/PWS does not reference a Phase-In or Transition Period | a. Does the Government anticipate the need for a Phase-In period to allow the Contractor to transition to Full-Performance? b. If yes, what will be the anticipated duration of the Phase-in Period? c. Should the Phase-In Period be priced into the Base Year CLIN or priced separately? d. Due to the size and complexity of this project, would the Government consider a Phase-In period of 60 days? | a. No, b. N/A, c. N/A, d. No | PWS |
| 86 | c | Q72 | All CLINS in Schedule B of the RFP are identified as Firm Fixed Price (FFP). | a. The workload data does not include data on labor hours expended or materials costs, making it difficult to accurately estimate a Firm Fixed Price. b. Would the Government be able to provide this data? If not, would the Government consider changing the contract type to Cost-Plus? c. Will the Government consider adding Cost-Reimbursable CLINS for Materials and Equipment? d. Would the Government consider providing a not-to-exceed (NTE) plug number for Materials since historical material costs have not been provided? e. What are the limits of liability to the Contractor in terms of total estimated labor-hours and/or material costs with respect to FFP DSW work orders? | a: See Amendment 0002, PWS, Appenix 2 has been revised. b. No, c. No, d. No, e. Refer to Q8 | price |
| 87 | c | Q73 | PWS Section 1.6.3.1 requires the contractor “develop, maintain and update a PM program | a. Will the Government provide a historical database of PMs that have been performed on previous contracts? b. Will the Government provide the Contractor access, including hardware and network connectivity, to IWIMS/ACES, MAXIMO, or another computerized maintenance management system? c. If the Contractor is allowed to use the IWIMS/ACES - RWP/PM Module (or other Civil Engineering CMMS), will the Contractor be allowed to create customized reports from this database? | a. No, Attachment 1 PWS, Appendix 7 & 8 provides necessary information to develop a PM program b. No c. No | PWS |
| 88 | c | Q74 | PWS Section 1.6.1 says air compressors are maintained under a separate services contract | The Pre-Proposal Conference Briefing slide 16 says “Fire Suppression supervisory air compressors included in CESS contract.” Will the PWS be modified to include fire suppression supervisory air compressors? | Attachment 1, PWS paragraph 1.6.1 has been revised in Amendment 0002. | PWS |
| 89 | c | Q75 | Will the Government provide access to a heated bay to park a pumper truck and a boom truck? | No | Gen | |
| 90 | c | Q76 | PWS Section 1.6.2 | The contractor shall be aware of the possibility of encountering friable asbestos or lead based paint or other similar hazardous materials and shall take all necessary precautions” and PWS Section 1.6.6 says, “Work may also include removing and properly disposing of hazardous material to include asbestos or lead based paint.” What is the Contractor’s responsibility for abatement, remediation, removal, and disposable of asbestos and lead-based paint? | The Contractor is responsible for the remediation of asbestos and lead base paint. Remediation shall consist of the minimum area needed to facilitate repairs. | PWS |
| 91 | c | Q77 | PWS Section 1.1.1 | includes a requirement to provide “materials supervision.” Will the Government please define “materials supervision” as it pertains to this contract? | Attachment 1 PWS, paragraph 1.1.1 has been revised in Amendment 0002 | PWS |
| 93 | c | Q78 | PWS, 1.6.2 Direct Schedule Work | Question: If the contractor find asbestos or lead based paint during a DSW, is the contractor responsible for removing the asbestos or lead paint as part of the DSW? | Refer to Q76 | PWS |
| 94 | c | Q79 | PWS 1.6.3.11.1 – Railroad Facilities – Semi Annually | Question: Please clarify if cross tie and track that are required to be replace is part of the Semi Annually PM or is it a DSW? | Attachment 1, PWS, Appendix 8 Exterior Workload Data has been addded in Amendment 0002 | PWS |
| 95 | c | Q80 | PWS 1.6.3.11.1 – Railroad Facilities | Question: From our research we have found that over 70% of the cross ties and 70 lbs track is past the life expectancy and is due to be replace. a. Will the government provide the last Railroad inspection report? b. Will the government provide a schedule of projected repairs that the offeror shall annually repair under this contract? | a&b Attachment 1, PWS, Appendix 8 Exterior Workload Data has been addded in Amendment 0003 | PWS |
| 96 | c | Q81 | PWS 1.6.3.8.1 – Paint Pavement Markings | Question: When was the last time all the paved roads and park lots were repainted? | Summer of 2014 | PWS |
| 98 | c | Q82 | What are the Limits of Liability for work orders for both labor and material? | Refer to Q8 | PWS | |
| 99 | c | Q83 | Is the Government going to provide a list of benchstock of material, as well as a complete listing of this material? | No, Contractor to provide all materials. | Gen | |
| 100 | c | Q84 | Is historical data available and will it be provided for both labor and material utilized over the past five (5) years? | See Attachment 1 PWS, Appendix 2 Workload Data has been revised. | ||
| 101 | c | Q85 | Will the Government provide plug numbers for material? | No | ||
| 102 | c | Q86 | Will the Government provide plug number for labor? | No | ||
| 104 | c | Q87 | The RFP is not clear as to how PM and repair materials are to be purchased - It is assume that the Government will supply all PM and repair material or will the contractor provide separate pricing for the material to the Government | See Attachment 1 PWS, Paragraph 1.1.1 | ||
| 105 | c | Q88 | Please confirm that the contractor is required to provide the proper Computerized Maintenance Management system (CMMS) system for this RFP | Yes | ||
| 106 | c | Q89 | Section 1.6.4.3.2 | Suggests that the contractor is responsible for the fire suppression system within the building - does this include all alarm panels and communication? | The contractor is responsible for the fire suppression system within the building; but does not have any responsibility for the alarm panels or communication systems. | |
| 107 | c | Q90 | Warehousing - in the case of an emergency call does the government have or will the contractor be responsible to maintain an emergency stock list? | Refer to Q87 | ||
| 108 | c | Q91 | Will this list be provided by the Government and does the Government pay for this warehoused stock? | Refer to Q87 |
FA5000-15-R-0001
Amendment 0002 Response to Questions #2
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File details come from the government source that posted it. Updated .