Section_H_Special_Contract_Requirements.docx

Section H - Special Contract Requirements

H-1

H-1. COST-REIMBURSABLE LINE ITEMS

Materials and services provided under the cost-reimbursable CLINs shall be coordinated and preapproved by the government, prior to incurring costs. Reimbursement will be limited to actual expenses (direct costs) plus the contractor’s handling rate, as shown in the Schedule of Services/Prices and subject to the cost ceiling that applies to each particular CLIN. In addition, reimbursement for travel expenses is subject to the limitations/policies of the Joint Federal Travel Regulation and Section H-8 of the RFP and any resulting contract. No further indirect rates, other than the handling rate incorporated in the Schedule of Services/Prices, shall be applied to direct costs.

Handling rates incorporated at contract award will not be adjusted in the out years.

H-2

H-2. PERIODIC PROGRESS MEETINGS

(a) The contracting officer, contracting officer representative (COR) and other government personnel, as appropriate, will meet periodically with the contractor to review the contractor’s performance. Meeting may be conducted telephonically or face to face. At these meetings, the government will apprise the contractor of the government’s assessment of the contractor’ performance and the contractor will advise the government of any problems experienced.

(b) These meetings may be held frequently during the first quarter of contract performance, and quarterly, or as needed, thereafter. Meetings requiring face to face discussions will generally be held at Creech AFB. Travel expenses for meetings held elsewhere shall be reimbursed to the contractor under the Travel CLIN.

H-3

H-3. CONTRACTING OFFICER’S AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

H-4

H-4. CONTINUITY OF PERFORMANCE

(a) Continuity of performance and uninterrupted mission support must be maintained during any contract transition without degradation of performance/support occurring. The contractor must have the sufficient number of fully qualified personnel on the start date of the basic contract period to accomplish the requirements of the contract without adverse mission impact to any area. Such fully qualified personnel shall have the necessary knowledge, skills, and abilities to perform the requirements of the contract.

(b) Prior to contract completion, if applicable, the incumbent contractor shall provide sufficient orientation, training, and equipment/system familiarization information required by the follow-on contractor. The incumbent contractor agrees to cooperate fully with the Government and the follow-on contractor to ensure transition is orderly and continuity is maintained. During the transition period, the contractor shall ensure all official files, manuals, charts, records, drawings, and other official documentation that are at all sites under the contract and the property of the government are made available to and transferred to the follow-on contractor.

UASOCS FA4890-14-R-0018

H-5

H-5. INCORPORATION OF OFFEROR’S PROPOSAL

Proposals submitted in response to solicitation FA4890-14-R-0016 will be evaluated on individual merit and the overall benefit to the Government. The offeror’s proposal is a representation of their ability to perform the duties outlined in the solicitation. If the Government identifies a significant aspect of the successful offeror’s proposal, the Government reserves the right to incorporate those unique areas deemed beneficial to the Government. These items will be considered to have merit to the overall performance of the contract and the process the contractor proposes. These portions will be incorporated into the PWS and become part of the contract.

H-6

H-6. ACCOUNTING SYSTEM

The contractor shall maintain an accounting system that is adequate for determining costs applicable to this contract. In support of those reporting requirements, the contractor must maintain and utilize an accounting system capable of tracking workload associated with multiple Accounting Classification Reference Numbers (ACRNs), Contract Line Item Numbers (CLINs), and Sub-CLINs (SLINs) as indicated in Section B and G of this contract. At the onset of the contract, the contractor shall provide the Contracting Officer a copy of the DCAA/DCMA approved Disclosure Statement covering this contract. Additionally the contractor shall provide a copy of any approved changes to the Disclosure Statement with 30 days of approval or acceptance by DCAA/DCMA.

H-7

H-7. REIMBURSABLE TRAVEL EXPENSES

The contractor will be reimbursed for travel expenses as follows:

(a) Commercial air travel is authorized for contractor personnel traveling between their normal work location and the location of Government directed meetings and conferences. Transportation costs may be based on actual costs incurred, on a mileage basis or on a combination thereof. The contractor is not authorized first-class airfare; rather he/she shall use economy/discount airfares. Costs incurred for lodging, meals, and incidental expenses will be reimbursed to the extent they are reasonable for the travel location and should be comparable to the Joint Travel Regulation. The contractor is not authorized deluxe accommodations.

(b) The contractor is authorized rental fees and associated costs for not more than one midsize sedan per two employees per location during each cost-reimbursable travel period. Any deviation from this type of vehicle shall require prior approval by the Contracting Officer before the contractor incurs any costs. The contractor shall take advantage of reduced weekly rates to the maximum extent possible.

(c) No profit or fee shall be applied to travel and per diem expenses.

(d) Whenever possible, the travel reimbursable amounts may be negotiated between the contractor and ACC AMIC/PKC prior to commencement of each trip.

H-8

H-8. APPLICATION OF FEE TO COST REIMBURSABLE ITEMS

Only those cost reimbursable items specifically identified on the Bid Schedule or in the Performance Work Statement as being subject to negotiation are authorized fee. Fee will be determined on a case by case basis for those items and will be agreed to before work begins.

H-9

H-9. REQUIRED INSURANCE

Reference FAR clause 52.228-5 entitled “Insurance—Work on a government installation.” The Contractor shall, at its own expense, procure the following kinds of insurance with respect to performance under the contract:

(a) Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

(b) General Liability Insurance: bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

(c) Automobile Liability Insurance: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

H-10

H-10. DISSEMINATION OF INFORMATION

There shall be no dissemination or publication of information developed under this contract or contained in the reports furnished pursuant to this contract without prior written approval of the Contracting Officer, except within and between the contractor and any subcontractors. No news release (including photographs and film, public announcements or denial/confirmation of same) on any part of the subject matter of this contract or any phase of any program hereunder, shall be made without written approval of the Contracting Officer. The contractor shall pay particular notice to any distribution markings included on Government correspondence and maintain control of information to prevent improper distribution.

H-11

H-11. DELIVERY OF SUPPLIES BEYOND CONTRACT PERIOD

In order to maintain a stock level of spare parts, units, components and expendable material sufficient to incur proper services for the equipment covered by this contract, it is recognized that the contractor must place orders for such parts and materials which may be delivered by the suppliers beyond the period of time covered by this contract. The Government will accept delivery and make payment for such supplies that: 1) the contractor shall have placed such orders prior to the date of expiration or termination of this contract; and 2) the delivery will occur within 60 days of expiration of the contract. The contractor shall establish agreements with all vendors (both suppliers and repair facilities) to ensure delivery within this extended time period.

H-12

H-12. DELIVERABLES

All deliverables are Government owned property upon submittal. Should any deliverable contain proprietary info/data, said info/data shall be clearly identified by italics and shall be clearly annotated with the word “PROPRIETARY” in brackets, immediately prior to and immediately following the proprietary info/data. All such deliverables shall contain a summary page cross-referencing proprietary info/data by page number and paragraph and shall contain specific rational as to why the info/data is considered proprietary.

H-13

H-13. AWARD FEE

(a) Award fee will be assessed in accordance with the Award Fee Plan, incorporated elsewhere in this contract, and will be determined by the Government’s judgmental evaluation of the contractor’s performance in terms of the criteria established in the plan. This assessment will consider performance of the entire effort (both fixed-price and cost-reimbursable portions), for the period under evaluation. The determination and the methodology for determining the award fee are unilateral decisions made solely at the discretion of the Government.

(b) Travel by contractor personnel to attend Award Fee Boards is not considered cost reimbursable under this contract.

H-14

H-14. CONTROL OF IDENTIFICATION CARDS

The Contractor is responsible for obtaining from the appropriate authorities all identification cards for employees as well as decals for motor vehicles required to enter military installations where employees work, and to return such cards and decals upon termination/expiration of this contract or any individual’s employment under this contract.

H-15

H-15. FULLY BURDENED HANDLING RATE

Reimbursement will be limited to actual expenses (direct costs) plus the contractor’s fully burdened handling rate, as shown in the Schedule of Services/ Prices, and subject to the cost ceiling that applies to each particular Contract Line Item Number (CLIN). In addition, reimbursement for travel expenses is subject to the limitations/policies of the Joint Federal Travel Regulations. No further indirect rates, other than the fully-burdened handling rate incorporated in Schedule of Services/Prices, shall be applied to cost reimbursable items. Handling rates incorporated at contract award will not be adjusted in the out years.

H-16

H-16. INCREMENTAL FUNDING

DFARS Clause 252.232-7007, Limitation of Government’s Obligation, is included in this contract by reference for potential planning purposes. Should the government need to exercise this funding flexibility during the life of the contract, a bilateral modification will be negotiated to identify parameters and the appropriate fill-in areas for the clause.”