Draft RPA Sections L and M

FA4890-10-R-0009

Remotely Piloted Aircraft (RPA)

Draft Sections L & M

52.216-1 Type of Contract. The Government contemplates award of a single award Indefinite

Delivery Indefinite Quantity (IDIQ) contract with firm fixed price and cost reimbursable line items resulting from this solicitation.

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1 The exclusive responsibility for Source Selection will reside with the Government. Each individual involved in this acquisition will execute a Non-Disclosure Agreement with ACC

AMIC prior to having access to any proposals.

L-1.2 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the

Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the

Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-2 FORMAL COMMUNICATIONS, BIDDERS’ LIBRARY, PRE-PROPOSAL

CONFERENCE/SITE VISIT

L-2.1 Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing to the Contracting Officer (CO) and

Contract Manager (CM) at the email address below:

ACC AMIC/PKC

ATTN: Ms. Sharon Potter or Ms. Donna Rankin

Reference: Solicitation No. FA4890-10-R-0009, RPA

E-mail: RPARecomp@langley.af.mil

L-2.2 Access To Bidders’ Library

L-2.2.1 None of the forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will be issued with the solicitation. Documents cited within PWS, Appendix C – Publications and Forms, annotated as being available electronically, with the exception of documents labeled "For Official Use Only (FOUO)" or "Computer Security

(COMSEC)" in the title or publication description, are available via public domain at http://www.e-publishing.af.mil/. Documents cited as FOUO or COMSEC as well as other documents (i.e. manuals, workload data), will be made available in the bidder's library at the location listed below. The library is available by appointment only from 29 August 2011 through the proposal closing date. E-mail the CO and CM at RPARecomp@langley.af.mil at least five (5) business days in advance to arrange access. Title the e-mail “Bidders Library

Appointment – Company Name” (example: “Bidders Library Appointment – ABC Company”).

Offerors will not be allowed to remove any documents from this area that are labeled FOUO or

COMSEC. Hours of availability will be determined at the time of request. One computer will be available in the Bidders’ Library. Only one offeror with no more than two (2) representatives per offeror may use the library at any given time. The Bidders’ Library will be located at ACC

AMIC (11817 Canon Blvd, SunTrust Bank Building, 5th Floor, DRF, Suite 510, Newport News, VA 23606.

L-2.3 Pre-Proposal Conference

L-2.3.1 A pre-proposal conference will be held on 2 March 2012, at ACC AMIC (11817 Canon

Blvd, SunTrust Bank Building - 3rd Floor Conference Room, Newport News, VA 23606) to explain the requirements of this solicitation and to respond to questions raised by offerors. As space is limited, we request that you limit the number of individuals attending to a maximum of two (2) per company. To arrange attendance, send an email to the CO and CM at

RPARecomp@langley.af.mil no later than 17 February 2012. Title the e-mail "Pre-Proposal

Conference - Company Name" (example "Pre-Proposal Conference - ABC Company").

L-2.3.2 Offerors are requested to submit questions regarding the solicitation in writing via e-mail to the CO or CM, as identified in Block 10 of the SF 33 and paragraph L-3, by 24 February

2012 to allow their inclusion in the agenda. Questions will be considered at any time prior to or during the conference, however, official answers will be provided to written questions only.

L-2.3.3 The Government will not be liable for expenses incurred by offerors prior to contract award.

L-3 SUBMISSION OF PROPOSALS

L-3.1 The original and copies (specified below) shall be sent or hand delivered to the issuing office listed in Block 7 of the Standard Form 33 on or before the date/time specified on the front page. Mark the front of the envelope/box with the following: “Proposal No. FA4890-10-R-

0009, ATTN: Sharon Potter/Donna Rankin, ACC AMIC/PKC, "DO NOT OPEN IN MAIL

ROOM." If proposals are hand delivered, offerors shall contact the CO or CM via the email listed above to schedule delivery. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. All Offeror and team member/subcontractor information must be incorporated into one coherent proposal to be considered complete. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

L-3.2 Proposals in response to this solicitation will be valid for 275 calendar days. Block 12 of

Standard Form 33 is completed to read 275 calendar days.

L-3.3 Contact Information. Offeror shall provide:

L-3.3.1 Names, titles, addresses, telephone and facsimile numbers, and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

L-3.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

L-4 DISPOSITION OF UNSUCCESSFUL PROPOSALS

L-4.1 In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-5 PROPOSAL PREPARATION INSTRUCTIONS. A complete proposal consists of three (3) separate volumes: Volume I - Technical, Volume II - Past Performance, and Volume III - Price.

L-5.1 The instructions below prescribe the format of proposals. Proposals shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-5.2 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3 Proposal Format.

L-5.3.1 Page Format. The proposal text shall be printed single-sided versus duplex. Type size for text shall not be smaller than Microsoft Word Times New Roman 12 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right).

The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times

New Roman or Arial Narrow, 8 point font, and used only when absolutely necessary. Text lines and table lines of text shall be single-spaced. Page color for each page of the original proposal submission shall be white or ivory.

L-5.3.2 Electronic Copies. Electronic copies of all proposal information for each volume shall be submitted on a CD-ROM or CD-R using Microsoft Office 2003, Microsoft Office 2007 or

Portable Document Format (PDF) using Acrobat Adobe 9.0. Offerors shall NOT submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. Volume III IDIQ price matrix located in Section B, attachment Table B -

Pricing Table, and Task Order pricing, shall be submitted in Microsoft Excel 2003 or 2007.

Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions

(e.g., offeror name-volume name). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks (CD ROM/CD-R) shall be required to update the final proposal resulting from any discussions, should they occur. It is the Offeror's responsibility to ensure that electronic copies and hard copies are an exact match. If there is a discrepancy between electronic copies and hard copies referenced in L-5.3.3 below, the hard copy submission will be used to conduct evaluations.

L-5.3.3 Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Copy requirements, page limitations and submission dates are as follows:

HARD CD-ROM PAGE CLOSING DATE AS

VOLUMES: COPIES CD-R LIMIT OF 12 NOON, EDT

I – Technical Original + 5 1 100 pages 26Mar 2012

Part A – IDIQ Subfactors

Part B – Task Order Subfactors

II – Past Performance Original + 4 1/See L-8.1 See L-8 12 Mar 2012

III – Price (See Note) Original + 3 1 None 26 Mar 2012

Part A – IDIQ Price Matrix

Part B – Task Order Pricing

Part C – Proposal Documentation

NOTE: One original proposal, which includes a signature on the SF33 in Volume III Part C, shall be submitted. The remaining copies, plus original, shall be submitted in accordance with the instructions provided in Section L-3 for evaluation.

L-5.3.4 Cross-Referencing. Offerors shall not cross reference between Volumes I, II, and III.

Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal. Information required for proposal evaluation, which is not found in its designated Volume, will be assumed to have been omitted from the proposal.

L-5.3.5 What Counts as a Page. A page shall be an 8 1/2” x 11” sheet of paper. Fold-outs shall not exceed (11” x 17”), and shall count as two pages. All material shall be contained within the page limit identified for each volume, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count, with exception of items stated in L-

5.3.6.

L-5.3.6 Pages Not Included in Page Count. Organizational charts, acronym list, cross-reference matrix, manning matrix, and overview section (for exceptions) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-6 EXCEPTIONS. The Government reserves the right to award without discussions; therefore, offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations within 15 calendar days after the final solicitation release date. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-7 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-7.1 To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that offerors have a thorough understanding of RPA requirements.

Statements that offerors understand, can, or will comply with the PWS (including referenced AF publications, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered “Unacceptable”. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-7.2 Cross-Reference Matrix (Attachment 4). As part of offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with Volume I - Technical. See Attachment 4 for the format. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). This is only a tool to assist in the proposal preparation process.

Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of Attachment 4 with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary.

L-7.3 Acronym List. An acronym list shall be provided as an attachment within the Technical

Volume.

L-7.4 Technical Factor. The purpose of this section is to set forth, in the most comprehensive manner, the Offerors' understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 1, Technical. This section shall present a clear, concise description of how Offerors plan to meet award requirements. This section shall not contain any pricing data.

L-7.4.1 Part A - IDIQ Subfactors

L-7.4.1.1 Subfactor A: Program Management.

L-7.4.1.1.1 Aspect I: Management and Integration. Provide an organizational structure and explanation of the proposed program management approach to meet PWS requirements. At a minimum:

Identify and explain all resources required to successfully accomplish program requirements

Identify management hierarchy responsible for program management, operations and maintenance, deployments, training and explain their responsibilities

Include labor categories, skill level, and number of personnel required to support various

RPA mission requirements consistent with the following manning matrices:

Single deployed location supporting one stand alone CAP and up to ten (10) collocated CAPs:

Five (5) Reachback locations (IAW Appendix N):

CONUS locations (IAW Appendix N):

Labor Category

Special Certifications

(PWS 3.7)

Stand Alone

CAP

Stand Alone

Plus 1

Collocated CAP

Stand Alone

Plus 2

Collocated CAP

Stand Alone

Plus 3

Collocated CAP

Stand Alone

Plus 4

Collocated CAP

Stand Alone

Plus 5

Collocated CAP

Stand Alone

Plus 6

Collocated CAP

Stand Alone

Plus 7

Collocated CAP

Stand Alone

Plus 8

Collocated CAP

Stand Alone

Plus 9

Collocated CAP

Stand Alone

Plus 10

Collocated CAP

Labor Category 1

Labor Category 2

Labor Category 3

Labor Category ##

Total 0 0 0 0 0 0 0 0 0 0 0

Deployed RPA Manning Matrix

Labor Category Special Certifications (PWS 3.7 & 3.14) Eur-1A Eur-1B Eur-2 PAC-1 PAC-2

Labor Category 1

Labor Category 2

Labor Category 3

Labor Category ##

Total 0 0 0 0 0

Reachback RPA Manning Matrix

Labor Category

Special Certifications

(PWS 3.7 & 3.14)

SCA Labor

Category Title

SCA/CBA

Position Creech Nellis

Grand

Forks Whiteman Ellsworth Base Z Base A Base B Base C Base D Base D1 Base D2 Base D3 Base E Base F

Labor Category 1 No

Labor Category 2 No

Labor Category 3 SCA

Labor Category ## CBA

Labor Category ## No

Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

CONUS RPA Manning Matrix

L-7.4.1.1.2 Aspect II: Human Resources. Describe your process to ensure personnel are qualified, trained and certified. At a minimum provide an outline of on-going / cyclical process for conducting initial training and maintaining training currency and certifications.

L-7.4.1.1.3 Aspect III: Quality Management System (QMS). Describe your QMS controls to successfully accomplish PWS requirements. At a minimum address:

Current International Organizational for Standardization (ISO) 9001 registration

Number and distribution of quality control personnel across the RPA Program

Methods to enforce compliance with technical data

Deficiency Resolution procedures

Continual Process Improvement procedures

L-7.4.1.2 Subfactor B: Operations and Maintenance.

L-7.4.1.2.1 Aspect I: RPA Organizational-Level Maintenance. Describe your process to ensure an effective and efficient organizational-level RPA weapons systems and equipment maintenance program. At a minimum address procedures for:

Scheduled and Unscheduled Maintenance

Weapons buildup and loading

Maintenance Documentation

L-7.4.1.2.2. Aspect II: Reachback Facilities. Identify and explain your process to ensure an effective organizational-level C4ISR equipment maintenance program. At a minimum address procedures for:

Maintenance

Troubleshooting

Repair

Modifications

Documentation

L-7.4.1.3 Subfactor C: Mission Support.

L-7.4.1.3.1 Aspect I: Property Control and Accountability. Describe your process to ensure an effective property control and accountability program. At a minimum, address procedures to account for, maintain, and control government furnished property from receipt to proper disposition.

L-7.4.2 Part B - Task Order Subfactors. (See Section L, Attachment 6 - Task Order

Requirements)

L-7.4.2.1 Subfactor A: Manning. (applies to Technical Task Order 2 – Combined CONUS

Sites, Technical Task Order 3 – Combined Deployed Sites and Technical Task Order 4 -

Reachback Site) Identify manning levels for each location contained in each task order based on your Part A proposal. At a minimum address:

Two week shift schedule for CONUS and OCONUS locations providing labor categories, skill level and total manning required for each task order

Any deviations to the technical solutions provided in Part A; include justification and support based on unique task order requirement(s)

L-7.4.2.2 Subfactor B: Deployment process. (applies to Technical Task Order 3 – Combined

Deployed Sites ) Describe your process for supporting deployed locations to ensure uninterrupted mission support. At a minimum, address:

A timeline that depicts all completed training and certifications required to support on site performance not later than 45 days after issuance of task order

Maintaining manning levels through personnel rotations

L-7.4.2.3 Subfactor C: Transition. (applies to Technical Task Order 1 – Transition) Provide your executable transition plan for all CONUS, OCONUS and Reachback task order locations.

At a minimum:

Identify and explain key transition/phase-in period milestones

Identify personnel required for interfacing with the incumbent contractor at each location

Plans for transitioning/phasing-in all existing work (e.g. open maintenance and requisition actions) from the incumbent at each site to ensure uninterrupted mission support and execution

Your plan to hire, train and certify new personnel in the event you are not able to meet hiring goals of trained and certified incumbent personnel

L-8 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2)

L-8.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

1. Table of Contents: Not to exceed one (1) page

2. Past Performance Summary: Not to exceed two (2) pages, See paragraph L-8.2

3. Past Performance Information (PPI) Contract Reference Sheet: Content of Program Details is limited to five (5) pages. See paragraph L-8.3 and Section L, Attachment 1

4. Subcontractor/Teaming Partner Consent Letter: See paragraph L-8.6

5. Organization Structure Change History: Not to exceed two (2) pages (bullet format, narrative not required). See paragraph L-8.7

L-8.2 Summary. Describe roles of offerors and all subcontractors, teaming partners, or joint venture partners. Provide a detailed matrix that depicts how each PPI contract reference provided meets the criteria (#1 though #5) defined at M-3.3.3. Also include an explanation of how the combination of PPI contract references provided meet the relevancy criteria defined at

M-.3.3.3.

L-8.3 PPI Contract Reference Sheet (Attachment 1). Offerors shall submit information on contracts considered most relevant in demonstrating the ability to perform RPA Operations and

Maintenance services. This information is required on offerors, subcontractors, teaming partners, or joint venture partners considered critical to overall successful performance. The offeror shall submit a minimum of two (2) and maximum of five (5) contract references. The offeror shall also submit a minimum of two (2) and maximum of five (5) contract references for each teaming partner, joint venture partner, major or critical subcontractor. Offeror shall provide a separate PPI Sheet (Attachment 1) for each contract reference identifying active (minimum of

12 months performance) or completed contracts, either Government or commercial.

L-8.4 Recency Determination. Each PPI contract reference shall have active work/services

(minimum of 12 months performance) that was/were performed during the last three (3) years from the final solicitation release date. This includes contracts that were awarded prior to this period, but still had active performance (minimum of 12 months) during the last three years.

L-8.5 Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of RPA capabilities IAW PWS requirements, and explain how/why the referenced contracts are relevant IAW paragraph M-3.3.3. Relevancy shall be detailed in the PPI Contract Reference Sheet (Attachment 1).

L-8.6 Subcontractor/Teaming Partner Consent Letter (Attachment 2). PPI contract reference concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the

Government will need that consent before disclosing subcontractor/teaming partner PPI contract reference to the Prime during exchanges. These letters are only required for subcontractors and teaming/joint venture partners for which the Prime submits past performance information as part of the Past Performance Volume. Completed consent forms shall be submitted as part of the Past

Performance Volume.

L-8.7 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

L-8.8 Past Performance Questionnaires (PPQ) (Attachment 3). The Government will use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews. The

PPQ is provided as a point of information to offerors and is for Government use only. In the event a PPQ is used, it will be treated as source selection information in accordance with FAR

Part 3.104. Offerors shall not complete and submit the PPQ. Any PPQs submitted by offerors will not be considered as part of the evaluation.

L-8.9 Other Sources. The Government may utilize references other than those identified by offerors in evaluation of the offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI contract references that demonstrates the ability to perform this requirement rests with each offeror.

L-8.10 Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contract references contained herein may be used to support the Determination of Responsibility for successful offerors.

L-9 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-9.1 Part A – IDIQ Price Matrix

L-9.1.1 IDIQ Price Matrix. Offerors shall provide pricing per RFP Section B and format specified in Section B, Attachment Table B - Pricing Table. The burden of providing mathematically accurate and complete pricing proposals using the format provided in Section B, Attachment Table B - Pricing Table rests with each offeror and shall reflect the manning requirements/labor categories contained in the manning matrix (format provided in L-7.4.1.1.1) submitted with Volume I - Technical (Factor 1) Part A.

L-9.1.2 Labor Rates. Offerors shall provide loaded labor rates for CONUS and OCONUS locations in the IDIQ price matrix located in Section B, Attachment Table B - Pricing Table.

Proposed loaded labor rates will be used to price task order requirements at contract award and serve as the ceiling rate for additional task orders throughout the life of this contract. Pricing table for CONUS locations will serve as the baseline for negotiations for adding sites that were not included in the price matrix at contract award. Identify each labor category, to include subcontracted personnel, as exempt or non-exempt, and if classified as a Service Contract Act

(SCA) position. Proposed labor category titles must be cross referenced to the SCA Directory of

Occupations 5th Edition, where applicable. Labor rates identified as SCA will be adjusted IAW

FAR 52.222-43.

L-9.1.3 Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data is requested. Supporting data should explain the methodology used in developing proposed labor rates. Supporting data may be submitted in a format selected by the offeror.

L-9.2 Part B – Task Order Pricing

L-9.2.1 Submit complete and accurate price proposals for the Task Order requirements. Labor categories and rates shall be based on the prices contained in the IDIQ price matrix located in

Part A, Section B, attachment Table B - Pricing Table. Adjustments to the manpower requirements identified in the manning matrix provided in Volume I, Part A are permitted but shall be justified based on your technical solution for the unique task order requirements in

Volume I, Part B and must be clearly identified in the proposed price. Offerors shall submit proposed cost estimates and rationale for travel, Defense Base Act (DBA) insurance, and

Department of State Standardized Rates for differential pay required to support the Task Order requirements to include any applicable indirect rates. This information will be used to assess whether prices proposed are fair and reasonable for the work to be performed, and are consistent with the offeror’s proposed technical approach.

L-9.2.2 Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data is requested. Supporting data should explain the methodology used in developing proposed labor rates. Supporting data may be submitted in a format selected by the offeror.

L-9.3 Any inconsistency, whether real or apparent between proposed price and performance, shall be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an abnormally low price, the nature of these techniques and their impact on the cost or price shall be explained. Any significant inconsistency that raises a fundamental issue of the offeror’s understanding of the nature and scope of the work required and its financial ability to perform the contract, may be grounds for exclusion from the competitive range. The burden of proof as to price credibility rests with the offeror.

L-9.4 Part C – Proposal Documentation. Provide the following:

L-9.4.1 Offeror’s response to the solicitation Sections A through K as follows:

L-9.4.1.1 Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind your company contractually must sign the SF 33 IAW FAR 4.102.

In doing so, the offeror accedes to the contract terms and conditions as written in the RFP

Sections A through K. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-9.4.1.2 Sections C through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in. For Section K: complete Section K, Representations, Certifications and Other Statements of Offerors, or provide a copy of completed

Online Representations and Certifications (ORCA) located at https://orca.bpn.gov.

L-9.4.1.3 Amendments. Offerors shall acknowledge any and all amendments per the directions on the amendment cover page (Standard Form 30). Failure to acknowledge any amendments to the solicitation results in the offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror.

L-9.4.1.4 Description of any exceptions and deviations to the RFP even if noted in any other volume. See paragraph L-6.

L-9.4.1.5 Information Other Than Cost or Pricing Data. Offeror shall identify the cognizant

Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the offeror’s organization. Provide information concerning the adequacy of your accounting system pertaining to accumulation of costs for the cost reimbursable CLINs. If DCAA has already determined the offeror’s accounting system adequate, the offeror shall provide the referenced DCAA audit report number and report date. In addition, provide the most recent review date of your estimating system and identify any deficiencies identified by DCAA and the resolution of the deficiencies. If an offeror has never dealt with DCAA, offerors shall review the website at www.dcaa.mil and identify the cognizant

DCAA office. Offerors shall also provide any information that pertains to a recent DCMA or

DCAA financial capability assessment. Offeror shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA/DCMA.

L-9.4.1.5.1 Provide your previous three (3) fiscal year-end financial statements for use in determining the apparent low offeror responsible IAW FAR 9.104-1. Also include documentation to show capability to access credit markets if necessary.

L-9.4.1.6 Small Business Subcontracting Plan (Required from large businesses only). Provide a

Subcontracting Plan that complies with FAR Part 19, Small Business Programs, and its supplements. Identify the percentage of intended business with each of the following small business socioeconomic categories: Veteran-Owned Small Business, Service-Disabled Veteran-

Owned Small Business, HUB-Zone Small Business, Small Disadvantaged Business (to include subcontracts with historically black colleges and universities and minority institutions), and

Women-Owned Small Business. All small business subcontracting goals shall be expressed in terms of percent of contract value at the IDIQ contract level. Pursuant to DFARS 215.305(a)(2), provide evidence to the extent to which the offeror’s evaluated past performance demonstrates compliance with FAR 52.219-8, Utilization of Small Business Concerns and FAR 52.219-9, Small Business Subcontracting Plan. Each offeror shall complete and submit the Small Business

Subcontracting Plan Checklist (Attachment 5) with the plan. Per FAR 19.702(a)(1), if the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the CO within the time limit prescribed by the CO, the offeror will be ineligible for award. Reference minimum requirements at M-3.4.4.1.

L-9.4.1.7 Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part 22.805, the CO must request pre-award clearance on Prime contractors or Teaming Partners (not subcontractors) from the appropriate Office of Federal

Contract Compliance Programs (OFCCP) regional office. If an offeror is listed in OFCCP’s

National Pre-award Registry (http://www.dol-esa.gov/preaward/pa_reg.html), offerors shall provide the CO a copy of the database registration for Government verification as part of the proposal submission. If an offeror is not listed in the registry, the CO will request an EEO clearance review.

L-10 DEBRIEFING OF OFFERORS. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring CO. Debriefings shall be conducted in accordance with FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

L-11 CHANGES RESULTING FROM DISCUSSIONS. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

ATTACHMENT 1

SECTION L

PAST PERFORMANCE INFORMATION (PPI) CONTRACT REFERENCE SHEET

Provide the information requested in this form for each contract/program being described.

Provide frank, concise comments regarding your performance on the contracts you identify.

Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph

L-8.1.

A. Offeror Name (Company/Division):

(Note: If the company/division referenced is different than the offeror, note those changes (see L-8.7)

DUNS Number:

CAGE Code:

Contract Number:

Delivery/Task Order (if applicable):

Contract Type:

Program Title:

Contracting Agency/Customer:

Period of Performance (Including all option years)

Start Date:

Original End Date:

Current End Date:

(Explain difference in period of performance, if applicable)

Contract Dollar Value

Original Contract $ Value (Including all option years):

Current Contract $ Value (Including all option years):

(Explain difference in contract dollar value, if applicable)

B. Brief Description of Effort as: __Prime or __Subcontractor

Provide a brief description of the service provided and actual work performed under this contract reference. If submitting a reference for a subcontractor, teaming partner, joint venture, or a corporate division related to the offeror, describe the nature and portion (percentage) of the work to be performed on RPA by the company referenced on the PPI sheet, and clearly define the relationship. Indicate place(s) of performance:

- State if performance was in multiple locations. If so, specify locations.

- State if performance was CONUS, OCONUS or both, and provide details.

- State if performance serviced state or federal government, and provide details.

- State if performance serviced the Department of Defense, and provide details.

C. Contract Completion Date

1. Original date:

2. Current Scheduled Date:

3. Estimate at Completion:

4. How Many Times Changed:

5. Primary Causes of Change:

D. Contracting Agency/Customer Points of Contact: (For government contracts provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles).

1. Program Manager and/or Site Manager or QAE

Name:

Office:

Address:

Telephone:

FAX Number:

E-mail:

2. Procuring Contracting Officer

Office:

Address:

Telephone:

3. Administrative Contracting Officer

Office:

Address:

Telephone:

4. Other (Please Specify Role)

Office:

Address:

Telephone:

E. Explain how your experience and the experience of the contract references provided for your teaming partners, joint ventures, major or critical subcontractors is relevant for each Section M technical subfactor and according to the relevancy criteria (#1 through #5) provided at M-3.3.3.

F. Describe relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting.

G. Identify whether a subcontracting plan was required by the contract you are submitting. If one was required, identify, in percentage terms, the planned versus achieved goals during contract performance. If goals were not met, please explain.

H. In accordance with FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, include names of key personnel and their contractual roles in those acquisitions. If relying on experience of key personnel, clearly explain “whose” past performance, and “how” the past performance is relevant to the proposed effort. If you are relying on past performance of key personnel, explain how you will ensure the same experience and qualification levels will be met if a substitution is required.

ATTACHMENT 2

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

Date

MEMORANDUM FOR ACC AMIC/PKC

ATTN: Ms. Sharon Potter

11817 Canon Blvd, Suite 306

Newport News, VA 23606-4516

SUBJECT: Consent Letter to Release Past Performance Information

We are currently participating as a (subcontractor/teaming partner) with (prime contractor) in response to the Department of the Air Force solicitation number FA4890-10-R-0009, Request for

Proposal for the Remotely Piloted Aircraft Program.

We understand that the Government is placing increased emphasis on Past Performance in order to obtain best value in source selections. In order to facilitate the Performance Evaluation process, we are signing this consent form to allow you to discuss our past performance information with the Prime Contractor during the source selection process.

Offeror Name:

Company (Teaming Partner/Subcontractor) Name:

Address:

CAGE Code:

Phone Number and FAX:

Insert signature and title of individual with authority to sign for and legally bind the company

ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE

IAW L-8.8 the Government will use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews. The PPQ is provided as a point of information to offerors and is for Government use only. In the event a PPQ is used, it will be treated as source selection information in accordance with FAR Part 3.104. Offerors shall not complete and submit the PPQ. Any PPQs submitted by offerors will not be considered as part of the evaluation.

**When completed, this document is Source Selection Information IAW FAR 3.104**

SECTION 1: CONTRACT IDENTIFICATION:

A. Contractor

B. Contractor Cage Code

C. Role (check): Prime Subcontractor Teaming Partner Joint Venture Partner

Other (specify)

If subcontractor, partner or other, who is the Prime?

D. Contract Number

Task/Delivery Order Number

Note: If the referenced contract is an overarching IDIQ or BPA, the Government will only assess performance at the IDIQ level and not performance on each individual underlying task/delivery order. If the offeror would like assessment of the single task/call/delivery/purchase order, the offeror shall submit that as a separate reference

E. Contract Type (FFP, CPFF, IDIQ (include types), LH, etc.)__________________________________________

F. Period of Performance

G. Place(s) of Performance:

Multiple locations? Yes No

If yes, specify locations:

CONUS OCONUS Both

Provide details:

State Federal DOD Other

Provide details:

H. Total Contract or Task/Call/Delivery/Purchase Order $ Value (including options)

I. Has a CPAR (or more than one CPAR) been completed for this contract? Yes No

If Yes, provide dates covered by CPARs:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or Agency Name

B. Customer or Agency Description

C. Description of Service(s) provided (Provide details on type of work, locations worked, and organizations serviced, to include Department of Defense, Government, or commercial work)

SECTION 3: EVALUATOR IDENTIFICATION

A. Name _________________________________________ B. Title

C. Phone/Fax D. E-mail

E. Years worked on Subject Contract

SECTION 4: EVALUATION

Please indicate your satisfaction with the Contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E

EXCEPTIONAL - The Contractor’s performance meets contractual requirements and exceeds many

(requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

VG

VERY GOOD- The Contractor’s performance meets contractual requirements and exceeds some

(requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

S

SATISFACTORY – The Contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the Contractor appear or was satisfactory.

M

MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the Contractor has not yet identified corrective actions or the Contractor’s proposed actions appear only marginally effective or were not fully implemented.

U

UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the

Contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE - Unable to provide a score or item is not applicable to the referenced contract.

Please provide detailed narrative comments to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U (Unsatisfactory) in response to the questions below (use additional sheets, if necessary).

Q1. Quality of Product or Service E VG S M U N/A

Ability of Contractor to: provide accurate deliverables/reports; meet service specifications of the contract; provide timely proposals; respond to short notice requirements; provide and adhere to quality control/management plan (when required)

Explanation:

Q2. Schedule E VG S M U N/A

Ability of Contractor to provide deliverables/reports required by the contract on time

Q3. Cost/Price Control E VG S M U N/A

Ability of Contractor to: provide accurate contract costs/estimates; track and control costs; meet and perform within negotiated costs; provide current, accurate and complete invoices/billing; submit cost reporting information in a timely manner

Q4. Business Relations E VG S M U N/A

Ability of Contractor to: maintain effective relationship between key

Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related

Q5. Management of Personnel E VG S M U N/A

Ability of Contractor to: attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; ensure continuation of services during personnel absences or vacancies; replace/fill vacancies within timeframe specified; maintain training/certification currency

Q6. Utilization of Small Business E VG S M U N/A

Ability of Contractor to: comply with Small Business Subcontracting

Plan (Large Businesses only); meet Small Business subcontracting goal as stated in the contract (Large Businesses only); meet the Limitations on

Subcontracting in accordance with FAR 52.219-14

SECTION 5: NARRATIVE SUMMARY

A. Was this contract partially or completely terminated for default or convenience or is there any pending termination actions? (Place an “X” by all that apply.)

Yes No Default Convenience Pending Terminations

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

B. Would you have any reservations about having this Contractor perform again on one of your critical and demanding programs?

Government Evaluator’s Signature Date

ATTACHMENT 4

Cross Reference Matrix

L-7.2 Cross-Reference Matrix. As part of offerors’ proposals, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offerors shall fill in the columns related to their proposal. This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from their Technical Volume. Offerors may provide additional references to the other columns as deemed necessary.

CROSS REFERENCE MATRIX EXAMPLE

Subfactors Reference Section L Section M

Technical Proposal

Paragraph(s)

Part A

IDIQ Technical

Volume I

Program

Management

PWS Section 2.0

Appendix F & J L-7.4.1.1 M-3.2.2.1

Operations and

Maintenance

PWS Section 3.0

Appendix I & K L-7.4.1.2 M-3.2.2.2

Mission Support PWS Section 4.0

L-7.4.1.3 M-3.2.2.3

Part B

Technical Task Order

Volume I

Manning

L-7.4.2.1 M-3.2.3.1

Deployments PWS para.2.22

L-7.4.2.2 M-3.2.3.2

Transition PWS Section D

Paragraph 7.0 L-7.4.2.3 M-3.2.3.3

ATTACHMENT 5

Small Business Subcontracting Plan Checklist

L-9.4.1.6. SMALL BUSINESS SUBCONTRACTING PLAN (Required from large businesses only). Provide a Subcontracting Plan that complies with FAR Part 19, Small Business Programs, and its supplements. Identify the percentage of intended business with each of the following small business socioeconomic categories: Veteran-Owned Small Business, Service-Disabled

Veteran-Owned Small Business, HUB-Zone Small Business, Small Disadvantaged Business (to include subcontracts with historically black colleges and universities and minority institutions), and Women-Owned Small Business. All small business subcontracting goals shall be expressed in terms of percent of contract value at the IDIQ contract level. Pursuant to DFARS

215.305(a)(2), provide evidence to the extent to which the offeror’s evaluated past performance demonstrates compliance with FAR 52.219-8, Utilization of Small Business Concerns and FAR

52.219-9, Small Business Subcontracting Plan. Each offeror shall complete and submit the

Small Business Subcontracting Plan Checklist (Attachment 5) with the plan. Per FAR

19.702(a)(1), if the apparently successful offeror fails to negotiate a subcontracting plan acceptable to the CO within the time limit prescribed by the CO, the offeror will be ineligible for award. Reference minimum requirements at M-3.4.4.

Yes

Plan

Page

No

1. Separate percentage goals for using small business (including ANCs and Indian tribes), veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business (including ANCs and Indian tribes), and women-owned small business concerns as subcontractors

2. Small Business subcontracting goals are expressed in terms of percent of contract value in addition to percent of subcontracted amount

3. Plan contains positive goals and a small disadvantaged business goal of at least 5 percent.

4. Statement of total dollars planned to be subcontracted and a statement of total dollars planned to be subcontracted to each category noted in line 1.

5. Description of principal types of supplies and services to be contracted and identification of the types planned for subcontract to each category of small business noted in line 1.

6. Description of the method used to develop the subcontracting goals.

7. Description of the method used to identify potential sources for solicitation purposes.

8. Statement as to whether or not the offeror included indirect costs in establishing subcontracting goals, and description of the method used

Yes

Plan

Page

No to determine the proportionate share of indirect costs to be incurred with each category of small business noted in line 1.

9. Name of individual employed by the offeror who will administer the subcontracting program and their duties.

10. Description of the efforts the offeror will make to ensure that each category of small business noted in line 1 has an equitable opportunity to compete for subcontracts.

11. Assurances that the offeror will include FAR 52.219-8 in all subcontracts that offer further subcontracting opportunities.

12. Offeror’s requirement that all subcontractors (except small business concerns) receiving subcontracts in excess of $650K ($1.5M for construction) adopt a plan complying with FAR 52.219-9.

13. Assurance that offeror will:

a. cooperate with studies and surveys as may be required;

b. submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan;

c. submit the Individual Subcontract Report (ISR), and the Summary

Subcontract Report (SSR) using the Electronic Subcontracting

Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS;

d. ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS;

e. provide its prime contract number and its DUNS number, and the e-mail…