StatementofWorkAtch3.doc

Contract Document 3

STATEMENT OF WORK

1.0.

CONTRACT PERIOD

1.1.

The basic contract period will run from 1 May 2008 or date of award through 12 consecutive months or until the annual contract maximum is reached. Definitive beginning and ending dates for the basic contract period will be identified on the award document based on actual award date. Government entities that the contractor will interface with on a continual basis are the 355th CONS/MSCAC, the SABER Team (Contracting Squadron) element, and the 355th CES/CECS, the SABER/Contract Execution (Civil Engineer Squadron) element. The current element chief for the 355th CONS/MSCAC is Mr. Brent Brinson and for the 355th CES/CECS is Mr. Chris Kruschke.

1.2.

Option periods exercised under this contract will run for 12 consecutive months (or until the maximum dollar amounts are reached) following the last day of the previous contract period. Definitive beginning and ending dates for the option periods will be identified on the award document based on the establishment of the definitive basic contract period. The Government retains the right to determine whether an option year shall be exercised. Each contract option year shall only be exercised if the Contract Officer finds that the contractor to be fully successful in the previous 12 month period.

2.0

HOURS OF WORK/LOCATIONS

2.1.

Standard work hours are between 6:30 A.M. to 5:00 P.M., Monday through Friday, excluding federal holidays. It is anticipated that all work will be accomplished with-in Tucson, AZ. Most of the work will be accomplished on Davis-Monthan AFB, but some might be accomplished off–base.

2.2.

The contractor may request, at his option and at no additional expense to the government, to work during other than standard hours. Requests to work non-standard hours must be submitted in writing to the Contracting Officer at least three workdays in advance. No work shall be accomplished during non-standard hours without written approval from the contracting officer. Costs for work to be performed for this circumstance shall be calculated the same as standard work hours.

2.3.

Costs for work that the government requires to be performed during other than standard hours shall be addressed and worked out during negotiations for each delivery order.

2.4.

Contractor shall provide an individual who can be reached 24 hrs a day, 7 days a week for emergencies. The individual must have the authority to make decisions and take care of emergency problems if required. The government must be given this individual’s name and phone number in the event an urgent problem or situation is encountered with one of the contractor’s projects and this individual’s immediate response is required.

2.5.

The contractor shall have a communications system on base (i.e. Cell Phones, Radios) that will allow the government to relay messages to or obtain answers/responses from the contractor in the field. The contractor shall also have e-mail addresses on site for all employees, which will allow electronic communications between the Government and the contractor.

3.0

COMPUTERIZED PRICING GUIDE (CPG)

3.1.

All delivery order prices shall be based on the latest R. S. Means cost estimating databases and hard copy. The current year R. S. Means databases shall be used and hereinafter referred to as the Computerized Pricing Guide or CPG. The contractor shall utilize the following R.S. Means books as the contract CPG: Facilities Construction, Electrical, Mechanical, and Site Work & Landscape Cost Data Books. It is anticipated that the Facilities book will be used for the majority of the line items, but the Electrical, Mechanical, and Site Work & Landscape books should be used to the maximum extent possible to supplement the Facilities book.

3.1.1.

Line item prices for each work item shall include bare costs of materials, equipment, and labor, without markups for overhead and profit. The labor costs for each line item shall be adjusted by the R.S. Means city cost index weighted average for Tucson, Arizona. Material and equipment costs shall be adjusted within each division by the city cost indexes for Tucson, Arizona. All line items in the R.S. Means Construction Cost Database shall be considered to include waste. No additional quantity shall be added for scrap or waste (for example: the contractor cannot use “20 linear feet” as a line item quantity when the actual length on the drawings is 12 ft even if that material only comes in 20 foot lengths). Actual square footage quantities measured shall be used for quantity take-offs. No additional quantity shall be added due to the contractor believing that the line item does not adequately pay him for the work involved. Line items in the Means databases shall be considered all-inclusive. No additional expenses will be allowed to be added to a Means line item for manufacturing, shipping, installation, or similar costs (for example mold charges for split face block, shipping costs of large equipment, etc). The base labor rate (including fringes) shown at the end of the R. S. Means Construction Cost Data book (Column A – Hourly Rate) shall have line items assigned to each trade. The contractor’s coefficient shall be the means to account for overhead and profit, scrap, waste, and any other additional costs.

3.2.

Provision and maintenance of the CPG shall be the sole responsibility of the contractor.

3.2.1.

The contractor shall provide all materials necessary for installation of ten seat licenses of the e4Clicks (or Government approved equal) cost estimating software compatible with Windows XP for use by the 355th CES/CECS (note: the software will be run off the 355th CES network and will be available for use by all 355th CES/CEC personnel. The contractor shall also provide three seat licenses of the e4Clicks (or Government approved equal) estimating software for the 355th CONS for use by the SABER Contracting Team (for a total of 13 seat licenses). Note: The three seats for the 355th CONS will not be run on the same network as the ten seats for the 355th CES. The e4Clicks (or Government approved equal) computerized pricing guide will include all CPG databases as defined in 3.1. above.

3.2.2.

The contractor shall provide a one-day (8 hour) training programs on use of e4Clicks (or Government approved equal) to be held on Davis-Monthan Air Force base within 15 days of software installation. Training shall be conducted for approximately 15-20 government personnel. Actual number of attendees and the training location shall be verified by the contractor prior to the training date. This training will also be provided by the contractor annually as requested by the Government.

3.2.3 The contractor will be responsible for purchase of the same software estimating system that it provides to the Government. The contractor will provide the Government with the annual updates to the e4Clicks (or Government approved equal) software and the cost estimating databases described above. The contractor shall also provide 13 hard copies of the R.S. Means Facilities Construction, Electrical, Mechanical, and Site Work & Landscape Cost Books. The software and hard copy Means guides shall be provided to the contracting officer as soon as they are released by the R. S. Means and e4Clicks (or Government approved equal) companies. The new R.S. Means volumes are usually released in December of each year and then contractor should therefore provide them as soon after release date as possible.

3.2.4.

Once the Government is in possession of the new CPG, both hard copy books and soft copies for e4Clicks (or Government approved equal), any new delivery orders or contract modifications awarded after this date shall use the new CPG. If the contractor would prefer to start using the new CPG at the start of each new contract year rather than soon after the CPG is released by R.S. Means, the contractor can request that in writing.

3.2.5 The contractor shall be responsible for setting up a support plan account with R. S. Means for the purposes of answering technical questions on the use of the cost estimating databases. The Government shall have access to this support plan at no added cost.

3.3.

All sets of software, manuals, and books will remain the property of the government upon contract completion. All software components provided by the contractor shall be repaired at the contractors’ expense within three working days after a problem is identified by the Government.

3.4.

The Government reserves the right to provide Government Furnished Material (GFM) that is on hand to be used by the Contractor to complete a delivery order. If GFM is used for a delivery order, only actual labor hours (Column A – Hourly Rate) from RS Means shall be utilized in computing the installation costs.

3.5.

There are several sections in the RS Means Cost Data books that the contractor shall not use in any delivery order in this contract. The contractor shall include these costs in his coefficient. The contractor shall not use any line items in the Division 1, “General Requirements” section of any R.S. Means database (except as stipulated in Section 11.4.). Division 1 contains such items as equipment rental, mobilization and demobilization (of the main contract and/or of most equipment for individual delivery orders – see Section 11.11.4), man-hour costs, day-to-day construction site inspection, construction aids, consultant and engineering costs, project management, quality control, and temporary construction.

4.0.

CONTRACTOR’S COEFFICIENT

4.1.

The sum of all line item prices obtained from the CPG shall be adjusted by the contractor’s coefficient to obtain the total pre-priced component of each delivery order price. The coefficient may be an increase to the CPG prices (e.g. 1.10), a decrease (e.g., 0.90), or net (e.g., 1.0).

4.2.

The coefficient must be formulated to include all contractor costs, including but not limited to the following: All of Division 1 (except as stipulated in Section 11.4.) of the R. S. Means pricing guides; Government and Contractors copies of the e4Clicks (or Government approved equal) software and R.S. Means Database software & hard copies as well as all e4Clicks (or Government approved equal)/Means updates and training; Overhead & Profit (for both the prime contractor and any sub-contractors or suppliers); Mobilization / Demobilization (see Section 11.11.4); Bond Premiums; Insurance; Protection of government property to include any fencing or barriers inside or outside of a building; Costs of design including stamped drawings, development, all engineering, field surveying, as-built research/site verification (See Section 7.6.), and all tests and/or samples required to properly design a construction contract (except as stipulated in Section 11.4.); Negotiations; Modification preparation costs (positive or negative); Expenses, charges, claims, fines, and/or fees incurred by compliance with any Federal, State, County, and/or City code, standard, regulation, or law (including environmental and/or tax laws); Contract material listed in Section 12; General & Administrative expenses; General and Sub-contractors expenses for transportation to and from the jobsite; one-year low bid price guarantee; and other associated contingencies. No allowance will be made for any cost other than the pre-priced and non-priced costs described in this SOW.

4.3.

There shall be one coefficient under this contract. The coefficient shall be for SABER projects requiring minimum design effort (normally 35%). The contractor shall provide a coefficient for the basic contract year and all four option years proposed under this contract. The price for all services shall be included in the coefficient unless expressly stated elsewhere in this SOW or overall contract. The Enhanced Design line items shall be for those delivery orders which are deemed to have a significant level of effort requiring additional design efforts in excess of 35%. The line items are for a 65% and 95% design. The line items for the base year and each of the four option years does not necessarily have to be the same.

5.0.

NON PRE-PRICED (NPP) ITEMS:

5.1.

Some delivery orders may require specialized equipment or work items that are not listed in the CPG. Costs for these items shall be negotiated separately based upon documented direct and indirect costs. There will be two types of NPP items used in this contract: items submitted immediately following the SABER contract award (Pre-Negotiated Line Items) and those that are submitted as necessary within a delivery order (Standard NPP Line Items).

5.1.1.

Pre-Negotiated Line Items: Included in this SOW is a list of commonly used NPP line items which shall be added to the CPG at the start of the contract (Attachment A – Pre-Negotiated Line Items and Attachments B, C, D & E - Base Finishes). The contractor shall provide catalog cut sheets and 3 written quotations to support the price proposal for NPP work, unless the material quote is from U.S. General Services Administration (GSA) or is only provided by one supplier in which case the contractor will be allowed to provide only one quote. The Government and the contractor will mutually agree on the actual material/equipment prices and labor hours assigned to these items. NOTE: These prices shall not be adjusted annually. The contractor shall include in each year’s contract coefficient any anticipated material or GSA cost increases. The labor rate used to determine installation costs shall be the rates listed at the end of the RS Means Cost Data book (Column A from the back of the book – Hourly rate plus fringes). The total labor amount on each NPP submittal shall be negotiable by the Government. NOTE: There will be no prime contractor, sub-contractor, vendor, or other supplier’s overhead and profit added onto any Pre-Negotiated line item. All overhead & profit is already built into the contractor’s coefficient. In order to keep material costs as low as possible, the contractor will be given purchase approval with the GSA for all material on NPP line item submittals and whenever possible, the contractor shall give the government GSA material quotes. Shortly after the start of the contract and upon receipt of the contractor’s submittal sheets, the government and contractor shall sit down and negotiate the prices of these items. NOTE: Pre-Negotiated Line Item prices will not be used to evaluate the initial proposal for award and shall not be submitted with the contractor’s solicitation bid. Any delivery order awarded prior to final approval of these items will be fixed to reflect the negotiated rate with any credit or cost to the Government highlighted. Any line item overcharge will be credited by the contractor back to the Government.

5.1.2.

Standard NPP Line Items: If the contractor is asked to do work that is not listed in the CPG, he will submit with his delivery order proposal NPP line item proposals. The intent of any NPP line item is to supplement the CPG with additional and/or specific-vendor line items and to pay the contractor for the actual cost of that material/equipment. The contractor shall provide catalog cut sheets and 3 written quotations to support the price proposal for NPP work, unless the material quote is from GSA or is only provided by one supplier in which case the contractor will be allowed to only provide one quote. The contractor shall use a GSA material quote as often as is possible. When submitting a GSA quote for material, the contractor will be required to do all research just as with normal material quotes. Use of other than the lowest quotation will require written justification from the contractor. The labor rate used to determine installation costs shall be the rates listed at the end of the RS Means Cost Data book (Column A from the back of the book – Hourly rate plus fringes). The total labor hours on each NPP submittal shall be based on similar work in the R.S. Means price guide and shall be negotiable by the Government. NOTE: As stated in Section 5.1.1, there will be no overhead and profit added onto any standard NPP line item. Standard NPP line items do not adjust annually (just as the Pre-Negotiated Line Items). Any anticipated annual material or GSA markup is expected to be built into the contractor’s coefficient.

5.2.

After negotiations, the actual samples (or cut sheets) of these items will be submitted to the Government for final approval. Upon approval, they will be placed on a master submittal log for use in any future delivery order. When required for a future project, the item will then be referred to by CPG line item number and included with all other pre-priced items. When an NPP is used in a delivery order, it will be multiplied by the contractor’s coefficient, just as any other R.S. Means line item, but will not be multiplied by the Tucson City Cost Index (since this has historically been a negative modifier). In order to normalize NPP’s to the Tucson CCI, all NPP line items shall be DIVIDED by the Tucson CCI prior to insertion into the CPG. The total non-priced cost shall be added to the total pre-priced cost with coefficient to obtain the total delivery order amount.

6.0

EXPERIENCE REQUIREMENT

6.1.

The Contractor must have been the Prime General Contractor for a SABER/JOC contract or similar multi-project/multi-discipline contract within the last 5 years. Single-discipline, Indefinite Delivery/Indefinite Quantity (IDIQ) contracts will not be considered to be similar to a SABER/JOC contract. The contractor must have the necessary background, supervision, equipment and qualified personnel in order to execute this contract which consists of the design, negotiations and construction of 20-100 multi-discipline projects being worked on simultaneously. The contractor shall address his qualifications both in terms of design expertise, project execution within original established performance periods, and proper and adequate equipment to accomplish the work within his contract bid.

6.2.

The contractor shall provide the following on-site staff as a contract minimum:

6.2.1.

Senior Project Manager (SPM): The SPM (on-site head of staff) shall have at least 10 years experience as a Project Manager or SPM in SABER/JOC contracts.

6.2.2.

Staff Architect: Due to the Enhanced Design requirements of this contract, the contractor shall provide a staff architect who is a Registered Architect (RA) in the State of Arizona. The Staff Architect will review and provide quality control & code check on all SABER drawings as well as supply Architectural/Engineering coordination and support on all Enhanced Design delivery orders. This person shall not manage any projects and shall not fill any of the other positions listed in section 6.2.

6.2.3.

Project Managers (PMs): The contractor shall provide suitable project management staff in order to meet the guidelines of Section 6.1. PMs shall have at least 5 years experience managing construction projects, with a premium being placed on management of Government construction projects. It is suggested, but not necessary, that the PMs have a working knowledge of the e4Clicks (or Government approved equal) contract estimating software. These persons shall not fill any of the other positions listed in section 6.2.

6.2.4.

Quality Assurance / Quality Control (QA/QC): The contractor shall provide a dedicated QA/QC employee who has at least 5 years experience in QA/QC, with experience in SABER/JOC contracts being extremely desirable. This person shall not manage any projects and shall not be fill any of the other positions listed in section 6.2.

6.2.5.

CAD Drafting Support: The contractor shall employ adequate drafting support staff in order to provide a turnaround time on all drawings of less than 7 days. All CAD personnel shall have an in-depth knowledge of the AutoDesk/AutoCAD suite of software. The contractor shall have adequate drafting support in order to fulfill the requirements stated in Sections 7.9. & 7.12. These persons shall not manage any projects and shall not be fill any of the other positions listed in section 6.2.

6.3.

The list of persons above shall be hired within 90 days of contract award and comprise the minimum number of on-site personnel no matter the number of current contract delivery orders. If the Government determines that the contractor has inadequate staff to perform current or future delivery orders, the Government holds the right to request that the contractor immediately hire additional personnel. If the contractor declines, he must do so in writing and adequately address the Government’s contract deficiencies as well as stipulate the specific measures he will take to correct these deficiencies.

7.0.

DELIVERY ORDER SUBMITTALS

7.1.

The purpose of the Air Force SABER program is to expedite contract award of Civil Engineer requirements. Therefore, contractor responsiveness under the terms of this contract is paramount. Once the Contracting Officer or his/her designated representative notifies the contractor of an existing requirement, the contractor is expected to expeditiously prepare its proposal.

7.2.

The Contractor will receive from the Government a Request For Quotation (RFQ) consisting of a magnitude range that the Government estimates the project should be designed within (based upon the scope at the time of the RFQ submittal), Statement Of Work (SOW) in general terms, an AF Form 66 (Schedule of Material Submittal Request), and sketches if/when applicable or available. Upon receipt of the RFQ from the government, the Contractor and all applicable subcontractors shall attend a site visit with the Contracting Officer or his/her designated representative within five (5) calendar days or as directed by the Contracting Officer.

7.3.

The Government holds the option of utilizing the Enhanced Design method of solicitation for any delivery order, if it is determined by the Government that a more in-depth design analysis is required to adequately bring the project to completion. Then the higher Enhanced Design rate will be used.

7.4.

Design Time Frames: The contractor shall provide the government with the proper paperwork within the following time frames for the following project magnitudes. These time frames start after the site visit is accomplished. The design fee for SABER Projects is not indicative of the level of work that is required to prepare the contractor’s bid at each or any of the project magnitude levels. The design fee is instead intended as earnest money from the requesting User and for the contractor to bring the delivery order from design inception to low bid, as well as to hold the Delivery Order until actual construction funds arrive or 365 calendar days (whichever come first). The design fee is subtracted from the final negotiated proposal amount in order to determine funds needed for final contract award. In other words, the design fee is not over and above the negotiated low bid (see Section 8.1. for further information). The contractor shall follow the following time frames for each delivery order:

Project Magnitude SOW Due - # of days Proposal Due - # of days after Site Visit after SOW is approved SABER D.O.’s

1. $200,000 and less 5 workdays 10 workdays

2. $200,001 to $500,000 7 workdays 15 workdays

3. $500,001 or Greater 10 workdays 20 workdays

All Enhanced Design D.O.’s

4. Enhanced Design 21 workdays 30 workdays

7.5. Delivery Order SOW Level of Effort: The contractor shall submit an SOW that is sufficiently detailed to adequately describe all work and work areas for that particular Delivery Order. After the Government’s approval of the contractor’s SOW, the Contractor shall prepare his proposal for accomplishment of the work within the time periods outlined in this SOW. The Contractor’s project proposal shall include the Contractor-developed Statement Of Work and be supported by all necessary documentation to indicate that adequate engineering design and planning to accomplish the required work has been performed. The Contractor’s SOW shall not be approved until the Government finds that it adequately describes the work required to be accomplished in the delivery order. For Enhanced Design type projects provide a narrative description for each discipline such as architectural, civil, structural, mechanical, electrical, communications etc. The narratives shall include listing the type of building and its major components, descriptions of the types of systems which will support the facility, major equipment that will be provided, and site work that will be required, structural work, unusual conditions and contractor recommendations.

7.6. Design Phase Site Verification: The Government has on file in the 355 CES drawing vault as-built drawings for most of the past projects on-base. This should be the first thing that the contractor references when working on a new delivery order. In addition, the Government may provide additional as-built, floor plans, design drawings, and/or details for the Contractor’s use in preparing design drawings, if they are available. However, it is ultimately the contractor’s responsibility to verify actual “as-built” conditions and pull any as-built drawings that would be applicable to the project. The Government will not award a Delivery Order modification to reimburse work to correct a contractor design omission that was highlighted on Government as-builts or that was readily apparent at the construction site. Full responsibility is on the contractor to ensure that his SOW & proposal adequately reflect existing conditions on-site.

7.7. Delivery Order Proposal Level of Effort: The following are examples of documentation which shall be included with all SABER delivery order proposals: HVAC Load Calculations; equipment catalog cuts and specifications; drawings with necessary details to show line item quantities; two paper copies and one electronic copy of the detailed cost estimate from the CPG; and material submittals for all non-priced items. These items are examples and are not exclusively representative of the minimum requirements of a complete proposal package. The Contractor shall submit as much documentation as is necessary to substantiate line item quantities and provide the Government with the necessary paperwork to evaluate the complete package. One-Line or Shop drawings of such trades as Mechanical, Plumbing & Electrical and/or work requiring stamped drawing such as Fire Sprinkler and building Structural systems are acceptable in place of actual AutoCAD drawings for purpose of contractor proposal negotiations. Whether the contractor has provided suitable paperwork to allow for a Government technical evaluation of his proposal shall be a decision made on a case-by-case basis.

7.8.

Negotiated Construction Equipment: If there is a disagreement between the Government and contractor during negotiations about construction methods or desired equipment to be used as part of a delivery order, the method that is negotiated shall be used on-site per negotiations. If the contractor determines post-award an alternate method of construction for project completion, the Contractor will request such a change in writing to the contracting officer for a Contracting Officer’s Decision.

7.9.

Construction Design Compliance: All drawings, details, and/or notes shall indicate compliance with the most recent versions of the following codes/construction guidelines: International Building, Plumbing, and Mechanical Codes; Uniform Fire Code; National Electrical Code; Davis-Monthan Design Compatibility Guidelines; and the American’s With Disabilities Act (ADA) standards. In addition, all drawings, details, and/or notes shall be in compliance with all Department of Defense Unified Facilities Criteria (UFC) guidelines to include, but not limited to: UFC 4-010-01: Minimum Antiterrorism Standards for Buildings; UFC 3-600-01: Fire Protection Design; UFC 3-120-01: Air Force Sign Standard; and UFC 4-021-01: Mass Notification Systems. Note: compliance with many of the code requirements for any Air Force project is directly dependent on the scope of the project. Renovation projects that are less than 50% of the Plant Replacement Value (PRV) of the existing facility do not need to meet most of the UFC guidance. In addition, for smaller new construction projects, the Air Force may determine it is in its best interest to waive certain portions of UFC 4-010-01, UFC 4-021-01, and others. In order to properly design any project, the contractor shall be instructed at design inception whether the scope of the project will be less/greater than 50% of the PRV and/or if other UFC guidelines will be waived. This will allow the contractor to properly determine regulation adherence requirements. However, the contractor’s responsibility to design to all applicable codes/regulations is only waived with the specific written approval of the Contracting Officer. Design submittal approval by the Government does not waive the contractor from meeting all applicable codes, guides, laws, and regulations, as it is the contractor’s contractual responsibility to ensure adherence. When submitting a delivery order SOW, the contractor shall list in the body of the document what codes and/or design regulations that were waived as a part of the delivery order design process. Unless specifically listed, each delivery order shall be in compliance with all other codes/guidelines listed above.

7.10. Drawing Level Of Effort Requirements: All work involving the maintenance, repair, demolition, alteration, and construction of real property systems and facilities must include adequate design submittals as follows:

7.10.1.

Civil / Structural:

7.10.1.1.

Construction or alteration to roads, sidewalks, curb and gutter, airfield pavements (asphalt, concrete, base course construction, etc), or signage.

7.10.1.2.

Structural steel construction to include pre-manufactured buildings. All structural design drawings shall be certified and stamped by a registered structural engineer. Structural drawings shall be requested as soon after contract award as possible.

7.10.2.

Architectural:

7.10.2.1.

Drawings indicating all types of roofing, including shingle, slate, tile, Standing Seam Metal (SSM), built-up (flat) and single ply (flat) roofs, as well as flashing, guttering, and downspouts. Note: All roofs types shall have a (5) five-year, no dollar limit (NDL) – zero deductible (ZD) bonded roof. The contractor shall ensure that the SSM manufacturer makes site visits, certifies that the SSM roof material was properly installed, and signs a statement stating that the warranty shall be valid for 5 years. Roof warranties, bonding, and signed certification shall be delivered to the Government at contract final, if not before.

7.10.2.2.

Drawings indicating all alterations to the structural system of a facility including foundations, floors, walls, ceilings and roofs. The sizing of foundations, walls, beams, lintels, and columns as well as their location.

7.10.2.3.

Drawings indicating compliance with codes & regulations found in Sections 7.9. & 7.11.

7.10.2.4.

Drawings indicating demolition, construction and finish treatment for walls, ceilings, and floors to include windows and doors, color schedules, signage schedule.

7.10.3.

Landscaping / Irrigation:

7.10.3.1.

Drawings indicating plant location, size of plant and/or size of gallon pot, height, caliper width, type, species, etc and inert ground cover (i.e. boulders, river rock, landscape rock, etc) size, type, and color. Coniferous & palm trees shall be specified by height of the tree.

7.10.3.2.

Drawings indicating complete irrigation system and herbicide use and application area.

7.10.4.

Mechanical / Plumbing:

7.10.4.1.

Design submittals shall show all calculations used in determining capacities of mechanical systems. Mechanical drawings shall include ducts (including duct sizes, supply/return air flow, and proper air flow balancing), water piping (hot, cold, potable), plumbing fixtures, sanitary sewer, and storm sewer. Mechanical screen walls shall include vented block and attempt to position the door or opening on the condenser side of any HVAC units to allow for ease of maintenance.

7.10.4.2.

All equipment items for heating, ventilation, air conditioning, refrigeration, kitchen and plumbing fixtures, etc.

7.10.4.3.

Fire suppression shop drawings showing all risers, pipe (size and material), sprinkler heads, and any other installed equipment that is part of the wet-pipe sprinkler system. Shop drawings shall be submitted with the contractor’s proposal. State of Arizona Registered Fire Protection Engineer-stamped drawings shall be submitted upon contract award.

7.10.5.

Electrical:

7.10.5.1.

All circuits for lighting controls, transformer placement, automatic transfer switch placement, and street lighting. All electronic equipment such as transformers, switches, junction boxes, panels, etc.

7.10.5.2.

All fire alarm, detection, security alarm, and mass notification systems (to include location of all components, conduit runs, wire number and sizes, etc).

7.10.5.3.

Methods and tabulations used in sizing conductors, conduits, protective devices and other equipment shall be included. When tables that are used in the design are taken from publications, the title, source and date of the publication shall be indicated.

7.10.5.4.

Voice / Data requirements to include location of all outlets, panels, switches, conduit runs, etc.

7.10.6. NOTE: Any other necessary drawings not specifically listed above shall be submitted as soon after project award as possible. All structural steel, roofing systems, and/or fire sprinkler design or shop drawings shall be stamped by the applicable engineer prior to submittal to the Government. The government has attached design drawings from a recent construction contract for the purpose of illustrating the required minimum design effort that is expected on every delivery order titled (Section J, Contract Document 6, 12 pages).

7.10.7. Construction Drawings and Specifications for Enhanced Design Projects: For enhanced design projects, the use of the professional Architects and Engineers will be required (ref. SOW para 6.2.2) and each drawing shall be stamped by the respective Registered Architect or Professional Engineer. Design submittals that will be required are as follows:

Enhanced Design Expectations Summary

65% ENHANCED Design Scope of work

Revised scope of work. (Approved by Contracting and Base Civil Engineering)

Plans and drawings

Detailed floor plans with door, window, hardware, etc. schedules.

HVAC, plumbing, electrical drawings showing all equipment, services, sizes, quantities, airflow, etc.

Complete HVAC, plumbing, electrical schedules.

Specifications Complete Specification.

support documentation All design-based calculations will be provided with the submittal.

Updated material lists with cut sheets, installation instructions and equipment specifications.

costs and schedules Budget and schedule addressing commissioning and validation.

Submittal Schedule

The contractor shall have 30 business days to take their initial 35% design to the 65% level. This submittal will be reviewed by the Government and returned to the contractor within 14 business days with comments for correction and continued design (as applicable).

SUBMITTAL REQUIREMENTS

For this submittal, three sets of drawings (one full sized and two half-sized), three sets of specifications, and one set of the Design Analysis shall be submitted. For all submittals, the reduced drawings shall include the following note on all four borders of all pages: “DRAWINGS REDUCED ONE HALF SIZE”.

See Contract Document #7 Enhanced Design Effort Check List 65% Enhanced Design

95% ENHANCED Design Scope of work

Final scope of work. (Approved by Contracting and Base Civil Engineering)

Plans and drawings

Final detailed floor plans with door, window, and hardware, etc. schedules.

Final HVAC, plumbing, electrical drawings showing all equipment, services, sizes, quantities, airflow, etc.

Final HVAC, plumbing, electrical schedules.

Specifications

Final Specifications.

support documentation Final design calculations.

Final material lists with cut sheets, installation instructions and equipment specifications.

costs and schedules Final budget and schedule commitment to commissioning and validation.

Submittal Schedule

The contractor shall have 30 business days to take the 65% design to the 95% level. This submittal will be reviewed by the Government and returned to the contractor within 14 business days with comments for correction and continued design (as applicable).

SUBMITTAL REQUIREMENTS

For this submittal, three sets of drawings (one full sized and two half-sized), three amended sets of specifications, and one set of the corrected Design Analysis shall be submitted. For all submittals, the reduced drawings shall include the following note on all four borders of all pages: “DRAWINGS REDUCED ONE HALF SIZE”.

See Contract Document #7 Enhanced Design Effort Check List 95% Enhanced Design

100% ENHANCED Design Submittal Schedule

The contractor shall have 20 business days to take their 95% design to the 100% level. This submittal will be reviewed by the Government and either approved or disapproved within 14 business days.

SUBMITTAL REQUIREMENTS

This is the final design submittal and shall include all the government review comments. Two sets of the corrected drawings (one full sized and one half-sized) and two sets of amended specifications shall be submitted to the government (as well as an amended Design Analysis, as applicable) for verification purposes, all Government 95% design review comments shall be addressed by the contractor in writing. Upon approval of the 100% Submittal, the Construction Submittal set of documents will be produced. The Construction Submittal shall contain three copies (one full sized and two half sized) of the approved 100% drawings, as well as replacements sets of the specifications and/or Design Analysis (as applicable to reflect any 100% changes). The contractor shall have a CONSTRUCTION SET of drawings on-site at all times for all delivery orders to allow for contractor, sub-contractor, or Government reference and/or for red-line purposes.

7.11.

Adherence To Standards: Contractor is responsible to ensure each project meets the latest version of the Davis-Monthan AFB Base Design Compatibility Guidelines, UFC guides, Government Specifications, the 355th Communications Squadron construction and design guide, and the latest applicable building codes. If a discrepancy exists between any codes, the contractor shall notify the Government and use the most stringent requirement. Neither the Contracting Officer nor the CES SABER Office has the personal authority to waive any construction law, code, or regulation, whether it is listed in this SOW or a construction code book. Any work that is later found to not meet codes, guides, and/or standards that were in force at the time of delivery order award shall be reworked at no extra cost to the Government.

7.12. Drawing Submittals: The contractor shall perform all drawings using AutoCAD 2007 software (or fully compatible) per Davis-Monthan AFB Design Capability Guidelines and utilize the Standard D (24” X 36”) drawing format. The contractor shall upgrade to a more recent version of AutoCAD as directed by the Government. Purchase cost of the AutoCAD software shall be built into the contractor’s coefficient. The Davis-Monthan AFB standard cover page and title blocks shall be used on all submitted drawings, samples of which will be provided to the contractor after contract award. All drawings shall include graphic scales, plot style tables (w/ pen assignments), and be drawn at a minimum 1” = 40’ engineering, or 1/4” = 1’ architectural scale with 1/8” high minimum lettering.

7.12.1. SABER Construction Drawings: Upon award, the contractor shall submit one half-sized set of drawings (Marked “PRELIMINARY CONSTRUCTION SET”) for Government review and approval. Upon issue of the Notice to Proceed, the contractor shall submit three copies (one full sized and two half sized) of the approved preliminary drawings (Marked “CONSTRUCTION SET”). The reduced drawings shall include the following note on all four borders of all pages: “DRAWINGS REDUCED ONE HALF SIZE”. The contractor shall have a CONSTRUCTION SET of drawings on-site at all times for all delivery orders to allow for contractor, sub-contractor, or Government reference and/or for red-line purposes.

7.12.2. As-Built Drawings: At completion of a project, the contractor shall provide the government with one half-sized set of drawings (Marked “PRELIMINARY AS-BUILTS”) indicating all construction changes to the Government for approval. The contractor shall include in all as-built drawings GPS coordinates of all buried utility lines, valve boxes, etc and the corners of all concrete pads/buildings in order to facilitate integration of these drawings into the Base drawing system. All drawings that were submitted as part of the construction set (to include all drawings by third-party designers such as structural, fire sprinkler, etc) shall be included in the as-built set of drawings. Once approved, the contractor shall submit two copies of AutoCAD as-built blue lines, and one set of Mylar drawings, incorporating all changes made from the CONSTRUCTION SET of drawings, as well as a CD containing the AutoCAD As-Built drawings. CD copy of the as-builts shall also contain all submitted drawings (including third party) and a plot style table (w/ pen assignments). All as-builts shall include a common cover sheet with the project number (FBNV), project name, and project location. Project location shall be clearly indicated on a full size base map. See specification section 01010 for further requirements on As-Built drawings.

8.0

PROJECT AWARD AND CONSTRUCTION

8.1.

The government may issue the contractor a delivery order for a project design, without obligating the Government to the construction of the design. This negotiated cost shall remain unchanged for one calendar year from the date the low bid was finalized and signed, except as noted in Section 8.3. The Contractor agrees that the Government is not obligated to issue the contractor a delivery order for the construction of a project that has been negotiated. All materials submitted to the government in the contractor’s delivery order proposals will remain the property of the Government after the delivery order has been awarded for construction or design. Upon Government acceptance of a contractor’s design with negotiated estimate, the Contractor may invoice after 60 days for the appropriate design fee shown in the bid schedule, if the design fee has not already been paid. NOTE: An up-front design fee shall not be required to initiate or bring any delivery order through to final accepted proposal.

8.2.

Bid Guarantee: If, within one year of contract negotiations, the Government elects to have the Contractor construct the project, the total project price will be adjusted downward in an amount equal to that already invoiced and paid for under the design. Please note that all line items for negotiated delivery orders shall be guaranteed by the contractor for one calendar year. The contractor shall not be allowed to renegotiate or submit new or updated material costs for any line items on any contracts that are awarded within 365 calendar days of final negotiation. Any anticipated material price fluctuations shall be built into the contractor’s coefficient and not hedged into individual delivery orders. Any material cost quotes (not otherwise listed in the CPG) in individual delivery orders SHALL BE the actual cost of that material at the time the proposal was submitted. If the Government cannot independently verify the material quotes listed by the contractor, these quotes shall be resolicited by the contractor to reflect only actual material costs. If the contractor anticipates that material suppliers will not guarantee their prices for 365 days, he shall build this into his contract coefficient (see section 4.2.). For this SABER solicitation bid reference, historically under the Davis-Monthan AFB SABER contract, more than 90% of all delivery orders have been awarded within 3 months of final negotiations, with less than 5% of all delivery orders awarded between 9 & 12 months after negotiations. All projects exceeding this one-year period shall be renegotiated with the latest CPG cost, contractor coefficient, and NPP material and/or labor costs (as applicable).

8.3.

Contract Year: All estimates will reflect the coefficient factor as of the time of submission. If the coefficient factor changes within the one year negotiated period and the Government elects to construct the project, the resulting delivery order and any modifications will be amended to reflect the coefficient factor in effect at time of award.

8.4.

Contract Performance Period: The contractor shall be given a contract performance period ceiling based upon the dollar magnitude of the contract. This concept is due to the Air Force’s one-year contract schedule with projects awarded in August/September, construction commencing in October/November, and new delivery orders initiated in March/April. In order to best utilize the sometimes limited resources of the Government, contract delivery orders should be nearing completion when new delivery orders are initiated. This allows both the Government and the contractor to focus their energies on the task at hand. Below is a table with the maximum performance periods that will be allowed for each delivery order based upon the AWARDED contract amount.

Project Magnitude Maximum Performance Period

SABER D.O.’s

Up to $100,000 90 Days

$100,001 to $300,000 120 Days

$300,001 to $500,000 150 Days

$500,001 to $750,000 180 Days

All Enhanced Design D.O.’s

Enhanced Design 365 Days

The awarded performance period shall be negotiated down from the maximums listed above as is appropriate to reflect actual contract requirements. If a delivery order includes long lead time items such as large electrical or mechanical equipment or steel roof or building material, performance periods longer than those listed below can be negotiated on a case-by-case basis. In order to consider a longer performance period, the contractor shall show through a performance schedule projection that the long lead time equipment shall significantly impact the project. If the contractor chooses to work nights and/or weekends in order to complete a DO on schedule, no extra compensation will be negotiated.

8.5.

Contract Notice To Proceed: The contractor should anticipate that a Delivery Order pre-construction meeting (pre-con) will be scheduled within 2 weeks of contract award (with the notable exception of the end of the fiscal year when pre-cons will usually be delayed until after October 1st). The construction Notice To Proceed (NTP) is then issued the same day as the pre-con, unless site conditions warrant otherwise or the Government requests a delay. Regardless of any delays, all contract NTP’s shall be issued no later than 90 days of award in order to meet the Government’s “Bona Fide Need” Rule. Any delays in issuing the contract NTP shall be strictly to the discretion of the Contract Officer, after consultation with the Government Project Manager (and contractor representative, if necessary). Because the submittal/review of the construction drawings is part of the contractor’s performance period, there shall be no delay in issuing the NTP due to a delay in the contractor’s issuance of the final CONSTRUCTION SET of drawings. At no time shall the contractor request an extension to the performance period due to a delay in his staff issuing construction drawings, unless the contractor can show the Contracting Officer that the delay is solely or in part on the Government. The contractor shall anticipate a time period of approximately 10 business days for Government receipt, process, review, and return of each drawing set. Since contractor delay in getting approval of construction drawings could cut a considerable amount of time out of the contract performance period (depending on the state and level of detail of the drawing submittals), it is in the contractor’s best interest to submit the PRELIMINARY CONSTRUCTION SET of drawings as soon after contract award as possible. For SABER delivery orders, the contractor shall be given approval to begin actual construction work upon approval of the PRELIMINARY CONSTRUCTION SET of drawings. For Enhanced Design delivery orders, the contractor shall be given approval to begin actual construction work (demolition, abatement, and site work only) after the approval of the 35% design submittal in order to fast track the project and allow the contractor to complete all Enhanced Design delivery orders within the contract-mandated 365 day performance period.

8.6.

Environmental Paperwork: The contractor is responsible for all environmental permits to include air quality permits, storm water prevention, and all associated paperwork. The contractor is required to follow all applicable Pima County, State of Arizona, and/or U.S. Government statutes, laws, codes, and regulations. All paperwork, labor hours, and filing costs inherent in following these laws shall be included in the contractor’s coefficient. Copies of all environmental paperwork shall be provided to the Government as a material submittal.

8.7.

Digging Permits: The contractor is responsible for and shall process all digging permits (332’s) and blue stake requirements through the 355 CES Customer Service Desk (B/5315). The contractor shall allow for approximately 21 calendar days for the construction areas to be properly marked. Submittal and return receipt of the Air Force 332 is already factored into the contract performance periods listed in Section 8.4.