Attach 4 - Spec Section 01000 - 30 Oct 10.doc

FA4690-10-R-K102

Attachment 4

Attachment 4

SECTION 01000

Ellsworth AFB Special Provisions 30 Oct 10

Index

I Principal Features

2.

Scope

3.

Field Measurements

4.

Availability of Utilities

5.

Continued Use of Facilities

6.

Sequence of Work

7.

Disposal of Materials

8.

Contractor Submittals

9.

Construction Permits

10.

Layout of Project

11.

Sampling and Testing 12.

Identification of Employees

13.

Contractor's Storage Area

14.

Temporary Staging Area

15.

Contractor's Haul Routes

16.

Temporary Toilets

17.

Construction Signage

I8. Existing Conditions

19.

Work Schedule

20.

Daily Clean up

21.

Contractor Damages

22.

Utility Adjustments

23.

Utility Outages

24.

DD Form 1354, Real Estate Checklist

25.

Notification Requirement

26.

Refuse Collection

27. Mobile Phone

28. Storage Units

29. Site Maintenance

1.

PRINCIPAL FEATURES: The work covered by these specifications and accompanying drawings consists of furnishing all plant, labor, materials, tools, and equipment necessary in performing all operations in connection with Project FXBM XX – XXXX(Project number), (Insert project title here).

2.

SCOPE: In general, the principal features of the work are outlined but not limited to this paragraph. Unless otherwise indicated, it is not the intent of this listing to include technical data for materials or the installation of these materials. The project includes (insert the description of the project here).

3.

FIELD MEASUREMENTS: The Contractor shall verify all measurements at the site and shall be responsible for dimensions and proper installation of all materials.

4. AVAILABILITY OF UTILITIES: All reasonable quantities of water, natural gas, and electricity will be made available to the contractor without charge. Connections to the utilities are the contractor’s responsibility and shall be coordinated with, and approved by, the appropriate Civil Engineering utility shop. The water fill stand located north of facility 7510 may be used for filling tank trucks. If connections are made to base fire hydrants, the contractor shall notify the base fire department and install a backflow prevention device as part of the connection.

5.

CONTINUED USE OF FACILITIES: All contractor operations must be closely coordinated with the using agency. The Contractor shall not start work before 6:30 a.m. each morning. All utilities shall remain in operation during construction unless specifically noted otherwise.

6.

SEQUENCE OF WORK: Work under this contract shall be sequenced and performed in accordance with the following requirements. (Contractor to insert any relevant sequencing information in this section.)

7.

DISPOSAL OF MATERIALS: Except for excess soil, all materials removed under this contract shall be disposed of off base in such a manner that meets federal, state and local environmental codes. Excess soil will be delivered, by the contractor, to a storage area within the limits of Ellsworth Air Force Base. The area will be pre-designated by the government and marked by the contractor. At the conclusion of use, the area shall be graded for drainage and re-seeded to establish ground cover.

8.

CONTRACTOR SUBMITTALS: Submittals are to be signed by the contractor and provided in accordance with the requirements of other portions of the contract and the Submittal Schedule.

9. CONSTRUCTION PERMITS

9.1 Digging Permits: The contractor will be responsible for coordinating a government supplied, Base Civil Engineer Work Clearance Request (AF Form 103) prior to performing digging of any type. The contractor shall process the digging permit by coordinating with and obtaining signatures from responsible representatives of the organizations listed on the AF Form 103 prior to obtaining final approval from the Air Force Base Civil Engineer or his approved representative. The contractor will be given assistance, by the government, in the execution of the initial Work Clearance Request. Thereafter, government assistance will be limited to an as-needed basis in the event of unusual circumstances. It will be the contractor's responsibility to coordinate completion of the necessary AF Form 103 and arrange to have existing utilities located as indicated on the completed form, prior to the beginning of digging operations in the individual areas. This coordination is anticipated to take approximately five (5) working days to complete per request, and may require coordination with as many as twenty (20) individuals located on or near the base. A copy of the AF Form 103 is attached for reference. Any unusual delay in obtaining approval from any particular organization will be reported immediately to the contracting officer’s representative for assistance.

9.2 Utility Staking Requirements: The contractor shall layout and mark his intended area(s) of excavation before calling for field coordination by utility personnel. This shall be done a minimum of five working days in advance of when digging is expected to begin. Once all responsible utility representatives have field located crossover and/or interference points between the proposed work and existing utilities, and signed off on the digging permit to signify completion of the field coordination of the digging permit, then digging in the area represented by the digging permit may begin. Any utility service markers or markings established by the utility representatives must be maintained by the contractor through the completion of the digging operations. As soon as work requiring the markers is completed, all above-ground marking devices (flags / stakes / etc) shall be removed by the contractor.

9.3 Digging Operations: Digging near established interference or crossover points shall be done by hand, five (5) feet either side of the point along the intended route, in order to prevent disturbing the existing utility. If the existing utility is uncovered in the new excavation, it shall be protected from damage and movement while in the open excavation and during backfill. The contractor shall be responsible for the repairs and associated costs for repairs of any utility damaged by construction, whose location was made known to the contractor.

10.

LAYOUT OF PROJECT: All surveying and layout work is the responsibility of the contractor. The government will assist the contractor only in providing elevations or location to begin the work.

11.

SAMPLING AND TESTING: All quality control sampling and testing shall be the responsibility of the contractor. Sampling and testing shall be performed by an approved commercial testing laboratory. Copies of all test results shall be submitted to the contracting officer.

12.

IDENTIFICATION OF EMPLOYEES

(a) Entry Authority List (EAL): These lists are kept at the gates to verify employment. The following guidelines apply:

(1) On Base: Original EAL and two (2) copies to the Contracting Office is required

(2) The EAL must be in alphabetical order, on company letterhead, containing the complete address and phone number of the company, signed by an authorized company representative, and in the following format:

Request the following personnel be allowed access to the base (include contract number, project number, location of project, and building number) in performance of our contractual requirements:

EMPLOYEES

DRIVERS

COMPANY

LAST NAME, FIRST, MI

LICENSE #

NAME

(3) DO NOT combine your EAL with the subcontractor's EAL. Each company/subcontractor must have a separate EAL.

(4) Additions/Deletions of Personnel: When personnel are to be added or deleted, the entire EAL shall be re-accomplished and submitted to the Contracting Officer.

(5) Escorts: An asterisk (*) on the EAL by key personnel such as a foreman or supervisor will allow temporary entry of supply deliveries / pickup / repair. The escorts must accompany these personnel the duration of time on the installation. A maximum of three (3) key personnel per contractor is allowed. A phone number where the escorts can be reached must be included on the EAL.

(6) Two (2) days are required for processing of EALs.

(b) Air Force Form 75, Visitors Pass (AF 75): The AF 75 is required for all employees and vehicles, The AF 75 has two parts, one for placement on the driver's side of the dashboard (must be visible at all times), the other part is issued to the individual and must be on his/her person at all times. Each employee must obtain this pass by presenting his drivers license at the Visitor Control Center, located outside the Liberty Gate. If any of the above identification is not on the employee’s person, he/she will be escorted from the base. It is recommended that a magnetic sign be placed on the left door of the vehicles that do not have a company logo. Periodic spot checks of drivers licenses and AF 75's will be conducted on a random basis.

13 CONTRACTORS STORAGE AREA: The contractor will be authorized the use of an area adequate for his materials and equipment storage at the site shown on the Title Sheet of the drawings. The contractor shall set up and maintain his operation within the area in an orderly manner and upon completion of the project, shall restore the premises to its original condition free of all excess materials, debris and excavations or embankments resulting from his operations. The contractor will also be responsible for his own equipment security.

14. TEMPORARY STAGING AREA: The contractor may be allowed to utilize certain locations within the project area as approved by the contracting officer to park equipment and store construction materials. Staging areas shall be maintained in a neat, orderly manner including erection of temporary fencing around the areas and restored after use.

15.

CONTRACTOR'S HAUL ROUTES: Access to the project will be by Bismark (Commercial) Gate during the week (Monday through Friday), and Liberty (Main) Gate during weekends (Saturday and Sunday), thence over the haul route indicated on the Location Plan of the drawings. Work during weekends and holidays will only be allowed with the approval of the contracting officer or his designated representative. The designated routes shall be used by both loaded and unloaded vehicles.

16.

TEMPORARY TOILETS: Unless otherwise directed by the contract documents, the contractor shall provide and maintain sanitary temporary toilets for all work accomplished under the project. These toilets shall be located as directed by the contracting officer. The temporary toilets shall be portable, enclosed and weatherproofed and kept in a sanitary condition at all times.

17.

CONSTRUCTION SIGNAGE: The contractor shall furnish, install and maintain traffic control signage for street and highway construction operations per the requirements of the Manual on Uniform Traffic Control Devices for Street and Highways. Prior to the contractor beginning construction, a detailed traffic control plan showing all construction signage shall be submitted to the contracting officer for review and comment.

18.

EXISTING CONDITIONS: The plans represent the best available information at the time they were prepared. While every effort has been made to correctly show all major existing items which will affect the work, it is recommended that prospective bidders examine the site prior to submitting a bid. No additional payment will be made for extra work required by obstacles which were in place and clearly visible at the time of bidding.

19.

WORK SCHEDULE. Working hours for the contractor will normally be between the hours of 6:30 a.m. and 5:00 p.m. excluding Saturdays, Sundays and federal holidays. If the contractor desires to work during periods other than above, additional government inspection forces may be required. The contractor must make his / her request to the contracting officer three days in advance of his / her intention to work during other periods to allow assignment of additional inspection personnel. The contracting officer shall determine, at his discretion, whether such inspection forces are available and whether work will be allowed on a non-scheduled day. The contracting officer may authorize the contractor to perform work during periods other than normal duty hours / days; however, if inspectors are required to perform in excess of their normal duty hours / days solely for the benefit of the contractor, the actual cost of inspection at overtime rates will be charged to the contractor. These adjustments to the contract price may be made periodically as directed by the contracting officer.

20.

DAILY CLEAN-UP: The contractor shall at all time keep the premises free from accumulations of waste materials or rubbish caused by his employees or work. At completion of each work day, he shall remove all rubbish from the construction site. All his tools, equipment, and surplus materials, etc., shall be stored in the storage area or temporary staging area.

21. CONTRACTOR DAMAGES: Areas not identified to be removed / worked under this contract that are disturbed or damaged during construction shall be removed and replaced at no additional cost to the Government.

22.

UTILITY ADJUSTMENTS: The contractor shall adjust or shall arrange to have adjusted, utilities that are in conflict with new construction. The contractor shall be responsible for adjusting any water, gas, communication line, and electrical lines. The contractor shall employ qualified personnel to perform these adjustments.

23. UTILITY OUTAGES: The contractor shall perform the work under this contract with a minimum of outage time for all utilities. If possible, the contractor shall schedule any work that requires utility outages (electrical, water, gas, etc.) which will close down or limit normal activities in the building, construction area, or other affected areas at a time other than regular work periods of the organization occupying the facility. The contractor shall be responsible for coordination of all utility outages executed for this contract. This will include execution of a government furnished utility outage coordination form, which must be reviewed and signed by representatives of all appropriate base organization prior to approval by the contracting officer’s representative. The contractor will be provided a list of building managers and other appropriate points of contact, and will be given assistance by the government on an as needed basis. It shall be the contractor’s responsibility to initiate and coordinate utility outages forms. Coordination of the outage form must be completed a minimum of fourteen (14) calendar days prior to the requested outage date, and may require coordination with as many as twenty (20) individuals located on or near base. Any unusual delays in obtaining clearance from any particular organization shall be reported immediately to the contracting officer or contracting officer’s representative for assistance. Submit three (3) copies of the completed utility outage form to Civil Engineering construction management. Wide scale disruption of utility service to the military family housing areas shall include coordination with the base newspaper. Following completion of the outage coordination, the contractor shall request shutdown from the utility company or Civil Engineer shop responsible for the service. The contractor shall pay any fees associated with the required shutdown and shall comply with all instructions pertaining to the shutdown. Once work begins on an approved outage, work must continue without interruption until the contractor restores utility services to the affected line(s) and/or facility.

24. DD FORM 1354, REAL ESTATE CHECKLIST: A DD Form 1354, showing items which must be completed, will be provided to the contractor. The checklist consists of line items describing the various components of the project including quantities, cost and dimensions which must be provided by the contractor. The checklist must be completed and submitted to Civil Engineering for approval. Final payment on the contract will not be approved until the DD Form 1354 has been satisfactorily completed by the contractor.

25. NOTIFICATION REQUIREMENTS (USED FOR HOUSING AREAS ONLY):

25.1 Following award of the contract for the project, the Air Force will notify residents of the upcoming work and the residents' responsibilities concerning same. For exterior work, the contractor will be responsible for providing each resident with written notification at least five (5) calendar days prior to (1) when the road in front of their unit will be closed to traffic and / or (2) when work on their yard will begin. Further, the contractor shall provide each resident with a written notification at least (24) hours prior to shutting off utility service to their unit. The notice shall clearly state the dates of road closure, utility service interruption, or when yard work will begin. For interior work, the contractor will be responsible for providing each resident with an initial written notification 14 calendar days in advance of the work and a follow-up notification five calendar days before work starts. In all cases, a brief description of the work, how long the particular item of work is expected to last, and points of contact for the Air Force and contractor shall also be stated (the Air Force point of contact will be provided at the pre-construction conference).

25.2 The notifications shall be hand delivered to each resident. Where contact with the resident is not made, the notice shall be left on the door at that unit. A copy of the proposed notification shall be submitted to the Contracting Officer for approval prior to distribution. In addition, a copy of the actual notification given to each resident, including the dates, shall be provided to the Contracting Officer within one working day of when it is presented to the resident.

26. REFUSE COLLECTION: In housing areas where the streets are closed to traffic for construction, the Contractor shall collect and transport the refuse from the curb on trash collection days. The refuse shall be placed in containers approved by the contract refuse collector and located where the refuse trucks can pick it up. Such containers shall be provided by the contractor with approval of the Contracting Officer. Trash cans/containers are not to be removed from the individual residence locations.

27. MOBILE PHONE: The contractor’s site representative (superintendent or foreman), throughout the execution of the project, shall be accessible via a mobile phone. The number to the phone shall be local and provided to the Contracting Officer prior to the start of work.

28. STORAGE UNITS: The contractor shall request the Contracting Officer’s approval for the siting, size and color of storage units, CONEX boxes, office/storage trailers and dumpsters. The Contractor shall not bring any such items to the job site without the Contracting Officer’s approval of all particulars noted above. A nameplate shall be visually displayed on the exterior of all storage units, with the following information: Contractor’s Company, name of Contractor’s Point(s) of Contact (POC) and telephone number(s) where he/she can be reached, (during and after normal working hours) and Contract number.

29. SITE MAINTENANCE: The contractor shall keep the construction site cleaned daily of all construction trash, trash generated by employees, debris, and/or demolished building materials. Grass and weed growth in excavated materials that are stockpiled on site shall be controlled and / or cut weekly. Weeds and grass within the construction site shall also be controlled and / or cut weekly. For the duration of each DO and on a daily basis, Contractor shall remove from all base roads and / or streets mud, soil, rocks, trash and debris that result from his / her construction operation on base. All roads and / or streets affected shall be cleaned before close of business on the particular day affected.

Contractor or Contractor’s employees, including subcontractors, shall not park any personally owned vehicles (POVs) or company and / or delivery vehicles on grassy areas near or in the construction site without prior approval from the CO, or his / her designated representative. When allowed, parking on grassy areas will only be for short-term delivery purposes (to include heavy tools, equipment, construction materials, etc.). Use designated hard surfaces or existing parking lots near or within the project site for parking of POVs or company and / or delivery vehicles. Permission to park on grassy areas does not relieve the contractor of the responsibility to restore affected areas to original condition. Tire and track impressions (ruts) created on wet or soft soil by vehicles and / or equipment used in the Contractor’s operation shall be repaired. Contractor shall restore the affected area(s) to its original condition within a timely manner. Final payment shall not be made until all repairs have been completed to satisfaction of the Contracting Officer.

When areas of the site are raked prior to seeding (or sodding) or for leveling of topsoil to rid the site of mounds, clods and/or ruts, the Contractor shall ensure that no clods larger than 1” are left on the site. Contractor shall restore the site to a condition and appearance similar or equal to existing before the damages occurred. Such restoration work will not be considered complete until approved by the CO or his / her designated representative. The Government will not accept sites that have not been raked and restored to this standard.

At any given construction site, the Contractor shall grade, rake, and seed (or sod), or prepare for seeding (or sodding), the job site as soon as possible following work at that particular site. Grass areas disturbed by construction and/or those areas required to be “re-seeded” shall be re-established by drilling in seed then hydromulching only, unless otherwise specified.