04 SABER Contract Specifications.doc

Solicitation FA4626-08-R-0001

SECTION 01000

TERMS & CONDITIONS

1.0 TERMS EXPLAINED:

1.1 SABER CONTRACT: A contract designed to expedite contract execution of certain Civil Engineering requirements. A SABER contract includes a collection of detailed task specifications encompassing most types of real property maintenance, repair, and construction, based on a detailed Unit Price Book (UPB). This contract will use the most current RSMeans Facilities Construction Cost Data book. The values from the book used will be the total bare costs adjusted to the Great Falls City cost index.

1.2 COEFFICIENT: The coefficient is the price multiplier supplied by the contractor representing the Contractor's mark-up.

1.3 MULTIPLIER: The City Cost Index (CCI), and the task order coefficient.

1.4 TASK ORDER (TO): A TO is the contractual instrument issued by the Government to the Contractor to order work under a SABER contract. A SABER TO is issued unilaterally after negotiations with the Contractor. Each individual TO becomes, in effect, a fixed-price lump sum contract, and is administered accordingly. A separate notice to proceed (NTP) is issued for each individual TO.

1.5 COMPUTERIZED PRICING GUIDE (CPG): The CPG is a computerized version of the RSMeans price books listed in paragraph 1.6 below. The RSMeans computerized database is provided by the computerized estimating program (CEP) vendor, and are compatible with the CEP. The RSMeans “Facilities Construction Electronic Database 2006" (or latest version) will be used on this contract:

1.6 UNIT PRICE BOOK (UPB): The UPB is a compilation of prepriced work tasks. This contract will utilize the 2006 Facilities Construction Cost Data RSMeans Price Book with updates as published by Means (this book is supplied with the CPG and is used as a graphical adjunct to the CPG):

1.7 LINE ITEM: An item or system denoted in the UPB by a unique line item number.

1.8 COMPUTERIZED ESTIMATING PROGRAM (CEP): The CEP is a computerized estimating/pricing program which works with the CPG. This contract will utilize the WinEstimator Inc. program as follows:

1.8.1 WinEst, RSMeans Facilities Construction Electronic Database 2006 (or latest version available)

1.9 NON-PRICED ITEMS (NPI): An NPI is an item not included in the SABER UPB/CPG, but within the basic intent and general scope of the contract. NPI's must be negotiated prior to issuance of the task order.

1.10 REMOTE SITE: Any location not within the confines of Malmstrom AFB proper. Any location within the missile complex is considered a remote site.

1.11 BARE COSTS: The cost of a line item without any multiplier.

1.12 NOTICE TO PROCEED (NTP). Written notice from the government stipulating the start date of the TO’s construction performance period.

2.0 POLICIES:

2.1 TASK ORDER LIMITATIONS: Individual task orders shall not exceed statutory limits established in AFI’s.

2.2 UNIT PRICE BOOK / COMPUTERIZED PRICING GUIDE: Line item pricing shall be based on the "Bare Cost Total" column of the 2006 Facilities Construction Cost Data Means Price Book. The line items in the databases will be "localized" with the City Cost Index for Great Falls, Montana, applied by division. Items of work required that do not fall under the CPG (NPI's) will be subject to negotiation on each task order. Such items will comprise the Local Computerized Pricing Guide (LCPG) and will be added for the life of the contract. Option year adjustments to the LCPG items shall be as outlined in paragraph 2.5 ADJUSTMENTS FOR OPTION YEARS. If new "RSMeans items" added to database during annual updates are suitable replacements for existing "LCPG items", the "RSMeans" items will be used, and the "LCPG items" deleted from the database.

2.2.1 Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will locate the line item for the installation of the item in the UPB. Then the Contractor will create an alternate prepriced line item by removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be prepriced. If the line item cannot be found in the UPB, the demolition will be an NPI.

2.2.2 Removal and reset line item: An item that is to be removed and then put back/installed without damaging the item. If a line item can be found in the UPB for removal and resetting, that line item will be used. If there is no line item for removal and resetting, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate prepriced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 150%. This will be used as the means to remove and reset that UPB line item. This line item will be prepriced. If the line item cannot be found in the UPB, the removal and resetting will be an NPI.

2.2.3 Removal and replacement line item: An item that is to be removed and then replaced with a new item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate prepriced line item leaving the cost for the material as is, and the remaining amounts in labor and equipment will be multiplied by 150%. This will be used as the means to remove and replace that UPB line item. This line item will be prepriced. If the line item cannot be found in the UPB, the removal and replacement will be an NPI.

2.3 NON-PRICED ITEMS (NPI's): NPI's not covered in the pre-priced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the Contracting Officer. These non-prepriced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB.

The pricing coefficient bid by the contractor for prepriced items shall be applied to non-pre-priced items. Contractor shall submit for each proposed non-prepriced item, a minimum of three (3) price quotations from verifiable sources. Previously non-prepriced work items shall subsequently be added to the basic tasks as defined and priced in the UPB. Non-prepriced items or work shall be so noted on each TO.

2.4 COEFFICIENT: The coefficient is the price multiplier representing the Contractor's mark-up. Work tasks in the CPG/UPB (see paragraphs 1.4 and 1.5) represent in-place bare costs (labor, material, and equipment without any additional prime contractor/subcontractor markups). The "bare cost" for the work tasks multiplied by the appropriate "city cost index" for Great Falls, Montana, are multiplied by the coefficient to arrive at the actual price for a unit of work.

2.4.1 The coefficient will be expressed as a decimal number with "1.0" representing "net", a value of "0.98" would be a "decrease from" bare cost, and a value of "1.10" would be an "increase to" bare cost. The coefficient includes such elements as overhead, profit, bond premiums, insurance and all other contingencies in connection therewith. The coefficient must also be inclusive of cost for design, clean up, mobilization of workers, tools and all equipment to the worksite, special clothing for workers, general worksite cleanup, insurance for employees, portable toilets, temporary barricades, flag persons, appointment scheduling of work, additional supervision, a safety representative and paperwork fees associated with a particular task order. The coefficients are to remain unchanged throughout the life of the contract, which includes the basic contract period and all option periods.

NOTE: Since the coefficients are to include all overhead and indirect costs as listed above, numerous items within the Hier4 listing system of the RSMeans price books/computerized databases will not be applicable nor used on this contract. This includes the work represented by line items beginning with numbers (as listed in the 2007 RS Means Pricing Guide):

0111, 0121, 0131, 0132, 0142, 0151, 0152, 0154, 015613.60, 015623, 015632, 01712319, and 0174.

Additionally, the following line items in the RS Mean Price book will be considered NPI’s, starting with numbers:

024114.19

2.4.2 Equipment rental will be used only if two requirements are met. First it must be a large specialty construction item such as a crane. Secondly, the line item being used cannot have an equipment cost included in it. Mobilization and demobilization of equipment will only be paid for TO’s at remote sites in the missile complex. For these TO’s only one Mob and demob of large equipment will be paid for.

2.4.3 The government may request design drawings stamped by a Professional Engineer (PE) for any delivery orders issued. Typical stamps requested include, but are not limited to mechanical, fire suppression, and structural design. If stamped drawings are requested, and the design is outside the discipline/expertise of the Professional Engineer(s) on the contractor’s staff, then the line items for the appropriate discipline contained in the R.S. Means Section “Engineering Fees” will be included in the cost of the delivery order before the contractor's coefficient is applied. The line items will be applied only to the cost of portion(s) of the project requiring the PE’s stamp. This section applies only when stamped drawings are requested for designs outside the discipline(s) of the contractor’s staff.

2.5 ADJUSTMENTS FOR OPTION YEARS:

2.5.1 Coefficient(s): The coefficients will not be updated during the course of the contract, since individual line items will be updated annually (See paragraphs 2.5.3 and 2.5.4)

2.5.2 The Contractor(s) shall keep a "maintenance contract" on any copies of the WinEst Software in his use. The maintenance contract will provide for periodic software updates and technical support. The software updates generally incorporate new features to the programs, correct problems with previous version, etc.

2.5.3 The RSMeans Database will be updated annually. These updates reflect changes to labor, material, equipment, and subcontractor prices, and will affect only "RSMeans" line items, not "LCPG items". Three sets of updates to the RSMeans Databases/Price Book will be provided to the Government by the Contractor(s).

2.5.4 The bare cost of "LCPG Items" will be updated annually based on variations of the national average Construction Cost Index (CCI) as published in the McGraw Hill publication ENR (Engineering News Record). The following equations will be used to determine the adjustment to the "User Added Items":

Cn = Cp × f

Where Cn New Cost

Cp

Prior Cost f

Adjustment factor f = CCIc ÷ CCIp

Where CCIc

Current Construction Cost Index (for the month prior to the effective date of the contract option period)

CCIp

Prior Construction Cost Index (for the week, month, and year of the initial contract award)

Adjustments for option years will be based on the change in CCI from the previous year. Following are examples of the change in a hypothetical user added line item:

Item Number: 151-999-9999

Item Description: Install muffler bearing

Unit of Measure: EA

Unit Bare Cost: $ 12.45

Time

Current

Prior f

Prior

Current

Period

CCIc

CCIp

Factor

Cost

Cost

Base

5,175.2 N/A N/A N/A

12.45

Option 1

5300.0 5,175.2 1.024 12.45

12.74

Option 2 5500.0 5300.0 1.038 12.74

13.22

Option 3

5450.0 5500.0 0.991 13.22

13.10

Option 4

5640.0 5450.0 1.035 13.10 13.56

2.6 TASK ORDER DESIGN & NTP TIMELINES: After a proposal has been accepted by the government the contractor will have a specified number of days to provide 100% design drawings. This timeline will typically run from 5 to 20 working days and will be specified in the TO’s RFP cover letter. Disapproved 100% design drawing submittals will not meet the 100% design requirement. After the TO is signed the contractor will have 10 working days to obtain bonding. This is to be done concurrently with the design drawings. After the bonding is obtained or the design drawing deadline has been reached, which ever is longer the NTP will be issued for the next working day. A NTP will be issued regardless of the status of the 100% design drawings.

END OF SECTION

SECTION 01010

GENERAL REQUIREMENTS

SUMMARY OF WORK:

1.1 DESCRIPTION: The project consists of furnishing all labor, materials, and equipment required for a broad range of maintenance, repair, and minor construction work on various real property facilities on base, including Military Family Housing areas and Minuteman Missile Facilities at Malmstrom Air Force Base, Montana. The work is required in support of 341st Civil Engineering Squadron SABER Section (341 CES/CECS) activities headquartered at Malmstrom AFB, Montana. The government will define the scope of individual projects with a 35% design at minimum. From this design the contractor must complete the design and develop a cost estimate to meet customer requirements for each identified project. The contractors will have set delivery periods to provide completed cost estimates to the government. The timelines as follows are considered typical and are determined by the CE SABER section:

Initial design drawings are also required within this timeframe. These drawings do not have to be 100% design quality but they must be complete enough to be able to quantify items and negotiate the task order.

Each construction project will be awarded by a Task Order (TO) issued against the basic contract and specifying work in support of real property maintenance, repair, alteration, and new construction. The Base Civil Engineer (BCE) will identify construction tasks required to complete each specific job and the Contracting Office (CO) will issue request for proposals (RFPs) and award individual TO’s to the contractor with the best submission to complete the job. The best submission is determined by the government based upon cost and overall design.

There is no fiscal cap on individual task orders other than those set by Air Force Instructions (AFIs 32-1032, 32-1022, and 32-6002). The service provider shall furnish all construction equipment, supplies and material needed to perform the work unless otherwise stipulated in the task order (TO) specific statement of work (SOW).

Individual projects will vary in size, with the majority expected to be of a small to medium size. The jobs will include tasks in a variety of trades, such as excavation, demolition, concrete, masonry, road repair, carpentry, roofing, interior/exterior electrical, steam fitting, plumbing, sheet metal, painting, and welding. Commencement will be within 10 days of notice to proceed and duration of the contract will be 12 months, with four 12-month extensions to be executed at Government option. The minimum amount per year per contractor is $5,000. If the Government's requirements for services set forth in the solicitation do not result in orders in the amount described as "minimum", the event shall not constitute the basis for an equitable price adjustment under this contract.

1.2. – SERVICES TO BE PROVIDED

1.2.1 Technical Design Support Services: Each service provider shall provide project design services. Areas of required design competence shall include, but are not limited to: architectural, structural, mechanical, electrical, and drafting/surveying capabilities. Individual projects will vary in size and scope, with the majority expected to be of a small to medium size. Minimal design effort is defined as the capability to provide builder’s plans of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufactures, major heating ventilation and air conditioning equipment suppliers, fire suppression system suppliers and similar industry standards. The Contractor’s staff shall include at least one registered Professional Engineer (PE) who is well versed in multi-discipline design and construction.

The Contractor must demonstrate design capabilities of providing quality, cost effective small scale design efforts for multiple task orders simultaneously and within the time constraints established in the SABER specifications. Designs shall comply with current applicable building codes, and with applicable Air Force Instructions, Design Guides and Engineering Technical Letters as well as all applicable Federal and State Regulations. The contractor will be provided with the Government’s initial concept design and Statement of Work (SOW) for each TO. The Contractor shall then be responsible for further development of the government’s concept design to a point where his designs/drawings clearly indicate the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of work. The Contractor’s design must comply with the government’s concept design requirements as well as all governing codes and SABER Technical Specifications.

Project estimates will be prepared accurately and timely using the RSMeans Facilities Construction Cost Data Book to calculate the material and labor portion of projects. Proposals will be submitted using the WinEstimator program. Total project costs will be a combination of RSMeans labor, equipment and material plus application of the Great Falls city cost index. This is then multiplied by a standard coefficient, supplied by the service providers. The bid coefficient will remain unchanged during the life of the contract.

The offerors proposed coefficient is to cover cost elements such as overhead, profit, design costs, G&A expenses, bond premiums, gross receipts taxes and all the sections in RS Means as specified in section 01000 of the SABER specifications.

The Contractor shall be capable of limited surveying to layout the project work sites to perform his work. Where grading or drainage are involved, drawings shall clearly indicate both existing and new spot elevations.

The Contractor shall be capable of limited surveying to layout the project work sites to perform his work. Where grading or drainage are involved, drawings shall clearly indicate both existing and new spot elevations.

1.2.2 Construction Services: Execute approved and funded construction projects. Perform construction within facilities in support of non-RIPE equipment to meet customer needs and expectations. The service provider shall work closely with the in-house civil engineering SABER section to plan, schedule and complete all work as an integrated team. Completed work shall provide cost effective, functional, serviceable facilities that foster a safe and productive work or living environment. All work shall be in strict compliance with project and contract documents to provide quality products in compliance with plans and specifications.

1.2.3 Project Management: As a minimum, the Contractor(s) shall maintain the following management and technical support capabilities at Malmstrom AFB, SABER office throughout the duration of this contract:

1.2.3.1 Contractor’s Project Manager (CPM) – Provide overall contract management of the prime contract to include subcontract purchasing and administration, contractor review of material submittals and shop drawings, full authority to develop cost proposals, negotiate, and sign delivery orders, supervise individual project superintendents, and attend all joint Government/Contractor status meetings as well as site visits, pre-performance conferences, pre-finals, and final inspections. CPM must have a minimum of 5 years of project management experience. The CPM must be available and able to get to on base construction sites within 1 hour during normal duty hours on request. The CPM must be available within 2 hours during non-duty hours.

1.2.3.2 Drafting – Drafting support must be capable of producing accurate and complete proposal and construction drawings for several task orders simultaneously within the time constraints specified in the SABER specifications. The CADD operator(s) shall be on site.

1.2.3.3 Cost Estimating/Negotiating – Provide estimating and negotiating support with experience in development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects.

1.2.3.4 Site Superintendence – Provide on-site superintendence for multiple, simultaneous delivery orders. Site supervision shall include a minimum of twice daily visits to each active project site, submission of detailed weekly progress reports for each task order, and coordination of subcontractors and material suppliers, and attendance at all site visits, pre-performance conferences, pre-final, and final inspections. Superintendent will have a minimum of three years experience as a superintendent for similar type work.

1.2.3.5 Quality Control and Safety Management: The Contractor shall provide a Quality Control Manager (QCM) to provide quality control and safety management for multiple, simultaneous delivery orders. The QCM shall perform a minimum of twice daily visits to each active project site to ensure full compliance with all safety requirements, verification that the work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall take daily field notes recording activities at each project site, prepare and coordinate material submittal sheets and shop drawings submittals, prepare quality control reports, attend all pre-final and final inspections, and schedule and coordinate testing procedures. Quality control and safety management should be carried out by someone other than the CPM or site superintendent. QCM will have a minimum of three years experience as a quality control manager.

1.2.3.6 Design – Design support must be capable of producing accurate and complete proposal and construction drawings for several task orders simultaneously within the time constraints specified in the SABER specifications. Design support must have previous experience in building design and basic knowledge of architectural, civil, structural, mechanical, and electrical design and cost estimating. A registered PE shall be on staff and available to support work requiring their knowledge, skills, and abilities.

1.2.3.7 Required experience and skill levels shall be maintained throughout the duration of the contract. When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO for approval.

1.3 MOBILIZATION TO REMOTE SITES: Minuteman Missile Alert Facilities (MAF's) are considered "remote sites". As the mileage to these facilities from the base varies from 30 to 150 miles, and the crew and equipment requirements can be different for each project, mobilization costs will be negotiated on a task order by task order basis for remote site work. No mobilization charges will be assessed on task orders assigned to support the base.

1.4 CONTRACTOR FURNISHED EQUIPMENT/SUPPLIES: The Contractor awarded this contract will be required to provide the following items:

1.4.1 Computerized Pricing Guide / Unit Price Book Updates: The Contractor shall provide three (3) sets of annual updates of the RSMeans Composite Data Bases contained within the Winestimator Inc. program (which are supplied with 3 sets of the Means Facilities Construction Cost Data Book) at the beginning of the base contract year (2008 Means update), and at the beginning of each exercised option year (See Section 01000, Terms & Conditions for listing).

1.4.2 Computerized Estimating Program (CEP): The CEP is a computerized estimating/pricing program which works with the CPG. This contract will utilize the WinEstimator Inc. program.

2.0 REFERENCE STANDARDS AND PUBLICATIONS: The standards and publications listed in each section of these specifications form part of these specifications to the extent referenced. The Contractor shall conform with the provision of the latest issue of the listed standard or publication. All construction work performed under this contract shall comply with Air Force Instructions, (AFI).

2.1 BUILDING CODES: As a minimum, the most current revision of the following Building Codes shall be used for all construction under this contract. The most current editions and supplements of these standards shall apply. If there is a conflict between these codes and regulations, the most stringent requirements apply at all times.

A. International Building Code

B. International Mechanical Code

C. Uniform Plumbing Code

D. National Electric Code

E. National Fire Protection Code

3.0 WORKING HOURS: The normal hours of work on the military installation are from 0715 to 1615 hours, Monday through Friday, excluding federal holidays. Access to work sites may be restricted to these hours and days. All other hours shall be considered non-standard time price and multiplied by the appropriate coefficient. Work during non-standard hours not specified as required by the Contracting Officer (solely for the benefit of the Contractor) will be priced from the standard time price and multiplied by the appropriate coefficient. The Contractor must notify the Contracting Officer three work days in advance of his/her intention work during non-standard hours, to allow assignment of additional inspection forces when the C.O. determines that they are reasonably available. The costs of inspection during these periods will be borne by the Contractor. The Government only recognizes the following legal holidays established by federal statute:

New Year's Day, 1 January Martin Luther King Day, third Monday in January President’s Day, third Monday in February Memorial Day, last Monday in May Independence Day, 4 July Labor Day, first Monday in September Columbus Day, second Monday in October

Veteran's Day, 11 November Thanksgiving Day, fourth Thursday in November Christmas Day, 25 December

4.0 COMMUNICATIONS: The contractor is required to provide a means of mobile communications (i.e. cellular phone and/or pager) for the project manager and site superintendent for the life of the contract. Provide correct and current instructions with phone numbers for reaching the contractor to the Contracting Officer.

5.0 WORK INTERRUPTIONS AND DELAYS: The contractor may be required to temporarily stop work for operational requirements or while Distinguished Visitor (DV) visits/tours are conducted.

6.0 REQUEST FOR PROPOSAL: On each Task order (TO) the Contractor will be provided with a written Statement of Work (SOW) which describes the work to be preformed, a submittal schedule, preliminary sketches outlining the location/general arrangement of the project, performance period, intermediate milestones (i.e. completed design drawing performance period, or timelines for phased projects), and any other pertinent information. From this data, the Contractor shall prepare the proposal. The project design given to the contractor will be at 35%, as a minimum. The drawings provided to the contractor can vary in quality from sketches to drawing in AutoCAD format. At the option of the government a blanked estimate in Winest format may be provide to the contractor.

7.0 SITE VISIT: within 2 working days of the contractor’s receipt of any request for proposal, the Government and the Contractor will conduct a scope validation and site visit for each task order. Discussions may include, but are not limited to: scope of work, method of construction, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment; work restrictions; coordination requirements, project goals, liquidated damages, and potential difficulties/problems.

8.0 ON-SITE CONDITIONS: Drawings showing the location of equipment, piping, etc., are diagrammatic and may not show every detail required. In addition, site conditions will not always permit installation in the locations shown. Drawings showing equipment, piping, ducts, conduit, etc., to be removed, altered, or installed may require deviation from the configuration of the demolition or installation drawings due to existence of conflicting ducts, conduits, hangers, light fixtures, structural items, etc. All such minor details of work which are not shown on the drawings, as well as such items not specifically mentioned in the specifications, but which are essential and necessary for the completion of the work, and to make all systems or equipment operational, shall be considered as incidental and shall be included as part of the work. When this situation occurs, the final placement of permanently installed items shall be subject to approval by the CO. The Contractor shall be responsible for inspecting to his satisfaction all areas/items of possible conflict. Failure to verify the dimensions and locations will be at the contractor’s risk and shall not relieve the contractor from accomplishing the work required by the task order at the price awarded by the government.

9.0 PROJECT PROPOSAL: For every Request for Proposal (RFP) associated with a new task order (TO), the Contractor shall provide a proposal within the prescribed time frame and requirements as set forth in the RFP. Once reviewed and accepted by the government, the proposal and associated cost proposal shall be binding to the contract and task order. The proposal shall include, but is not limited to, a cover page or pages, project cost estimate, design assumptions, operational concerns, and calculations (as needed), drawings, construction schedule, and material submittals schedule. The contractor’s proposals shall be complete and concise. The cover page or pages shall include project title, total project cost, list of assumptions, list of requirements, performance period, material lead times, and any special considerations such as request for winter exclusion, phasing of construction, etc. The project cost is to be provided in both hard copy and electronic copy using the WinEstimator software. The cost proposal must be broken down using the location codes established within the task order’s statement of work. The blank estimate provided includes line items the government used to develop its cost estimate. The contractor can choose to use the same line items but is not limited to these line items. The detailed design drawings are to be created using AutoCAD Version 2006. These drawings, along with CD copies of the drawing file(s), will be submitted along with his/her proposal. Design calculations are required to substantiate appropriate equipment or material selection/ sizing, component assembly, and proposed layout and sizing of utilities and structural elements. The Contractor shall at a minimum supply the following calculation:

Mechanical: HVAC load analysis and unit sizing, pipe sizing, and duct sizing.

Electrical: Electrical system capacity, conductor, conduit, protective devices, and other equipment sizing.

Structural: Structural system and foundation sizing.

Pavement/Site Work: Area run-off quantities, drainage capacities, and grading slopes.

10.0 CONTRACTORS DESIGN DRAWINGS: The number of drawings on each task order will vary from one (1) sheet on simple projects to approximately six to ten (6 - 10) sheets on new building projects (i.e. Cover Sheet, Demolition Plan, Site Layout/Utilities, Building/Foundation Plan, Structural Details, Elevations, Mechanical Layout, Electrical Layout, etc.). Drawings shall be on 24" x 36" title block sheets. The Contractor will have access upon request to any existing facility drawings on file in the Civil Engineering drafting vault and to existing AutoCAD generated base map drawing files, solely for the purpose of copying relevant details in the preparation of the Detailed Design Drawings. The design drawings shall be updated to reflect as-built condition, and following approval of same, final reproducible drawings (mylars) and one (1) CD copy shall be turned over to the Government. The timeline for submittal of 100% design drawings are per section 01000 part 2.6.

11.0 WORK CLEARANCE REQUEST: The Contractor shall prepare an AF form 103 (work clearance request) commonly referred to as a digging permit, prior to any excavation. The Contractor shall provide drawings and details showing exact location and description of the type of excavation to be accomplished. Should any one of the coordination points indicate an additional underground utility or structure over and above those shown on the contract drawing either by sketch on the Contractor's drawing, by field pointing or by flagging, the Contractor shall be responsible for protection of each of the items indicated. Should damage occur to any of the items indicated by the Contractor, contract drawings or coordinating agency to the permit, the Contractor shall be responsible for prompt repair of the damage to return the item to its original workable condition. Contractor shall adhere to base policy on marking and layout of project site.

12.0 INSPECTION: There will be one Primary Inspector assigned to inspect for compliance. An alternate Inspector may also be assigned and may perform all inspection duties in the absence of the Primary Inspector. The Inspector will be the spokesman for compliance with the specifications and drawings. Controversies between the Inspector and the Contractor will be resolved by the Contracting Officer. If for some reason a change in Inspectors is required, the Contractor will be notified. The Contractor shall coordinate Contractor activities with the SABER Office.

13.0 QUALITY CONTROL:

13.1 QUALITY CONTROL PROGRAM: The Contractor bears full responsibility for quality control, safety and environmental stewardship on all project sites. The Contractor shall comply with the Quality Control Provisions as specified herein. The Contractor shall perform all Quality Control inspections and/or testing required by this contract unless specifically designated to be performed by the Government. The Quality Control system must consist of plans, procedures, and organization necessary to provide materials, equipment, workmanship, fabrication, construction, and operations which comply with contract requirements. The system shall cover construction operations, including fabrication both on-site and off-site, and shall be keyed to the proposed construction sequence. If the Contractor fails to submit an acceptable Quality Control Plan within the time herein prescribed, the Contracting Officer may refuse to allow construction to start if an acceptable interim plan is not furnished. The Quality Control Program specifically and exclusively relates to the acceptable completion of work and subsequent government inspections and approvals. It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the SOW and the individual TOs.

13.2 QUALITY CONTROL PLAN:

13.2.1 General. Prior to the start of construction, the Contractor's Quality Control Plan shall be submitted for acceptance. Construction will be permitted to begin only after approval of the contractor's Quality Control Plan or approval of that portion of the plan applicable to the particular feature of work to be started. The Contractor's Quality Control Plan shall identify the personnel, procedures, instructions, records, forms, and as a minimum, shall include the following:

(a) A description of the Quality Control management organization.

(b) The number, classifications, qualifications, duties, responsibilities, and authorities of personnel. A copy of a letter, signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities that the Quality Control manager shall be furnished.

(c) The Contractor's Quality Control activities to be performed, including those of subcontractors, off-site fabricators, and suppliers.

(d) Quality control testing procedures.

(e) Documentation format for Contractor's Quality Control activities and testing.

(f) Procedures for ensuring As-Builts are accurate and updated daily.

13.2.2 Acceptance: The Quality Control Plan will be reviewed by the Contracting Officer. The Contractor shall make such changes and additions necessary for clarity and completeness as requested by the Contracting Officer. Acceptance of the Contractor's plan is predicated on satisfactory performance during construction. Acceptance is conditional and the Government reserves the right to require the Contractor to make changes in the Quality Control Plan, personnel, and operations to correct deficiencies to assure Contract compliance.

13.2.3 Changes: When the Contractor proposes changes in the Quality Control Plan or implementation, during construction, the Contracting Officer shall be notified in writing. No change shall be implemented prior to acceptance in writing by the Contracting Officer.

13.3 QUALITY CONTROL RECORDS: The Quality Control Records shall contain a record of daily inspections for all work accomplished. All work-in-place must be certified as complying with the contract plans and specifications. Non-compliance items must be clearly noted. Corrective actions must be outlined and detailed for non-compliance items. Separate reports for different phases of work may be submitted by the responsible Quality Control inspectors or the reports may be consolidated into one report if all Quality Control activities and results are covered and the responsible Quality Control inspectors are identified.

13.3.1 General: The Contractor shall maintain daily records, which will be on the job site and available for review by the Contracting Officer or his technical representative. Daily reports will be signed by the designated Quality Control Manager. These reports will be turned over to the Contracting Officer or his Technical Representative at the end of each month for review.

14.0 START / STOP WORK NOTIFICATION: The Contractor shall notify the SABER Office in writing at least five work days in advance of the start of all work. This shall include, but is not limited to, notification of: when the initial work shall begin; when a prolonged work stoppage commences; when work shall resume after a work stoppage of more than three work days; and when work shall resume following a specified exclusion period.

15.0 NOTICE OF PRE-FINAL INSPECTION: The Contractor shall, after notifying the Project Inspector, schedule a date with the Contracting Officer for pre-final inspection 10 calendar days prior to his/her projected completion of the project. The pre-final inspection shall not be scheduled until the project inspector has received the O & M manuals and redlined as-builts from the contractor. A final inspection shall not be scheduled until all discrepancies found during the pre-final inspections have been satisfactorily corrected. The Contractor has up to 30 calendar days after the pre-final inspection to clear all discrepancies as long as this does not .

16.0 CONCEALED WORK: All items of work to be concealed shall be Government inspected prior to concealment. Failure to have concealed work inspected will result in the uncovering of work for inspection and where this is not practical the removal and re-accomplishment of the work at the contractors expense.

17.0 MODEL UNITS: On projects consisting of several repetitive units, one model unit will be inspected at all key stages of construction. All deficiencies noted during these various inspections will be corrected prior to proceeding with the work schedule.

18.0 SAFETY REQUIREMENTS: It shall be the responsibility of the Contractor to initiate and maintain such programs as to comply with the provisions of the Air Force Occupational Safety and Health Standards (AFOSH), and all existing Occupation Safety and Health Act (OSHA) standards at all times in the performance of this contract. These programs shall include the education and training of employees and subcontractors' personnel in the recognition, avoidance and prevention of unsafe conditions. Hazards to the safe use of the premises due to the Contractor's work and/or equipment shall be suitably marked at all times. Pedestrian and vehicle traffic ways shall be kept clear and unobstructed. See Section 01011 for further instructions.

19.0 FIRE PROTECTION: The Contractor shall be responsible for furnishing adequate and proper fire protection for all phases of the contract work. If a project involves welding , gas cutting or brazing the contractor must obtain from the Base Fire Marshal/Chief an Air Force Form 592 Welding, Cutting or Brazing permit prior to commencing work.

20.0 HAZARDOUS SUBSTANCES: See Section 01360 Parts 6 thru 14.

21.0 CONTRACTOR VEHICLES & EQUIPMENT: The Contractor shall provide all vehicles and equipment necessary to accomplish the contract work. Power equipment shall be equipped with safety and noise limiting devices. The equipment shall be in a safe and efficient operating condition. A designated parking area for vehicles and equipment will be provided. Vehicles will not be allowed on lawns or sidewalks without prior written approval. All contractor vehicles shall be neatly placard with the company name.

22.0 CONTINUED USE OF FACILITIES: Buildings, structures, facilities, roads, and utilities will continue in use during contract work if possible.

23.0 UTILITY OUTAGES: All utilities programmed to be interrupted during construction shall be scheduled at least 7 work days in advance of the outage. A "Utility Outage Request" will be completed by the Contractor and submitted to the Project Inspector for approval. No interruptions shall be made until an outage notice is approved and returned to the Contractor. Utilities will include all overhead and underground utilities, and full or partial road closures.

24.0 MAINTENANCE OF AIR FORCE OPERATIONS: It is required and essential that the primary use of the facilities continue uninterrupted throughout the contract period. Work once commenced shall be carried to completion with a minimum of interruption and with the utmost application.

25.0 COMMUNICATIONS FACILITIES: The Contractor will not disturb communications wiring and facilities. Where such facilities require removal for accomplishment of the work involved, the Contractor shall notify the Contracting Officer at least seven work days in advance of the requirement, for the accomplishment of such removals by the Government. The Contractor shall allow for the accomplishment of such removals by the telephone company and communication personnel systems required. If damaged by construction activities, the Contractor shall restore service within 24 hours at no cost to the government.

26.0 EXCAVATION NEAR UTILITIES:

26.1 DIGGING WITHIN 3 FEET OF UTILITIES: Digging within 3 feet of communication cables, electrical cables and gas lines shall be performed by hydovac or hand digging until the utility is exposed. The Project Inspector shall be notified three work days prior to digging within a 3 foot area near utility. A representative from Communications (Telco) must be present during excavation adjacent communication cables. The utility route must be marked prior to excavation in the area. A digging permit (AF Form 103) must be completed for any excavation work. The Contractor shall be held responsible for any damage to the utility by excavation procedures. Once the utility is exposed, mechanical excavation may be used if there is no chance of damage occurring to the utility.

26.2 REBURIAL OF EXPOSED UTILITIES: When existing utility lines are reburied, a tape, detectable by pipe detector systems, shall be installed above the uncovered length of the utility at a depth of 12 inches below grade. Tape shall be a minimum 5 mil thick by 3" wide, brightly colored plastic tape with metallic tracer, and lettered to show buried utility type.

26.3 ACCESS TO COMMUNICATIONS MANHOLE OR HANDHOLE: No communications manhole or handhole shall be entered without first obtaining a fiber optic cable briefing. Coordinate through the Contracting Officer and with the Base Communications Officer.

26.4 REPAIRS TO DAMAGED UTILITIES: All repairs to damaged utilities shall be the responsibility of the Contractor. Repair actions on communications lines must meet the guidelines of, and be inspected by the Base Communications Squadron. Work to restore lost service must begin within one hour after the cut and must continue unceasingly until the job is completed, tested and accepted.

27.0 SUBMITTALS: The Contractor shall verify that submittals of products or processes are appropriate to the project and/or task order (TO) referenced. It is the Contractors responsibility to verify all field dimensions. New submittals shall be required on all materials/processes used under each TO. Each submittal shall include information as described in the technical specifications or as shown on the drawings. Once an item of material, equipment or process has been approved, the Contractor may refer to that submittal on subsequent task orders within the current contract year. If, at any time during the duration a project/TO, the Contractor desires to change materials, equipment or process from those originally approved, his new materials shall be resubmitted to and approved by the Contracting Officer prior to incorporation into the project. All submittals shall be made in accordance with but not limited to the Material Submittal Requirements Listing issued with each task order. Material to be used but not listed on the material submittal requirements list must be approved prior to use. Submittals shall be submitted in three (3) complete copies and be numbered sequentially for each project/TO. All submittals shall be new and complete upon submission to the Contracting Officer. No work shall commence on any phase of a project/TO until the submittals pertaining to that phase have been approved. All submittals will have an AF Form 3000 cover sheet for coordination. If more than one model is listed on a seminal sheet the contractor must high light the item he intends to use.

28.0 SHOP DRAWINGS: Where required on individual T.O.'s, detailed shop drawings will be provided in addition to the Contractor Design Drawings. Shop drawings will include specially prepared technical data for the project and will consist of drawings, diagrams, performance curves, schedules, calculations, measurements, and will expand the general application to the specific project. Shop drawings will show complete and accurate descriptions of specific equipment or systems to be installed. This will include detailed drawings showing building layouts, site plans, utility routing, material types and installation, anchoring methods, component sizes and mounting methods, spacing, interface with existing systems, mechanical and plumbing systems, wiring and electrical systems, and all other details associated with the installation. No work shall commence on any phase of a project/TO until the shop drawings pertaining to that phase have been approved.

29.0 AS-BUILT FIELD DATA:

29.1 GENERAL. The Contractor shall keep at the construction site a complete set of full size blueline prints of the contract drawings, reproduced at Contractor expense. During construction, these prints shall be marked to show all deviations in actual construction from the contract drawings. The color red shall be used to indicate all additions and green to indicate all deletions. The drawings shall show the following information but not be limited to:

29.1.1 The locations and descriptions of any utility line and other installations of any kind or description known to exist within the construction area. The location includes dimensions to permanent features.

29.1.2 The locations and dimensions of any changes within the building or structure, and the accurate location and dimension of all underground utilities and facilities.

29.1.3 Correct grade or alignment of roads, structures, and utilities if any changes were made from contract plans.

29.1.4 Correct elevations if changes were made in site grading from the contract plans.

29.1.5 Changes in details/design or additional information obtained from working drawings specified to be prepared and/or furnished by the Contractor including, but not limited to, fabrication, erection, installation, and placing details, pipe size, insulation material, dimensions of equipment foundations, etc.

29.1.6 The topography and grades of all drainage installed or affected as part of the project construction.

29.1.7 All changes or modifications from the original design and from the final inspection.

29.1.8 Where contract drawings or specifications allow options, only the option actually used in the construction shall be shown on the as-built drawings. The option not used shall be deleted.

29.2 These deviations shall be shown in the same general detail utilized in the contract drawings. Marking of the prints shall be pursued continuously during construction to keep them up-to-date. In addition, the Contractor shall maintain full size mark-up drawings, survey notes, sketches, nameplate data, pricing information, description, and serial numbers of all installed equipment. This information shall be maintained in a current condition at all times until completion of the work. The resulting field-marked prints and data shall be referred to and marked as "As-Built Field Data," or "Redlines" and shall be used for no other purpose.