Attach_1-COCESS_Statement_of_Work.pdf

STATEMENT OF WORK

FOR

CONTRACTOR OPERATED

CIVIL ENGINEER SUPPLY STORE

(COCESS)

PREPARED BY

90 CES/CEOSS

F. E. Warren AFB 21 March 2014

OUTLINE:

1. DESCRIPTION OF SERVICES

1.1. Scope

1.2. Objectives

1.3. Definitions

1.4. COCESS Attributes

1.5. Contractor Responsibilities

2. GOVERNMENT-FURNISHED MATERIALS

2.1. Facilities and Utilities

2.2. Services

3. GENERAL INFORMATION

3.1. Ordering

3.2. Business Hours

3.3. Personnel

3.4. Quality Control

3.5. Hazardous Material

3.6. Hazardous Waste

3.7. Ozone Depleting Substances

3.8. Penalties and Fines

3.9. Facilities

3.10. Recycling Program

3.11. Recycled Materials

3.12 Labor Hour Reporting

4. ATTACHMENT

1. DESCRIPTION OF SERVICES

1.1. SCOPE: The Contractor shall provide all necessary labor, supervision, equipment, supplies, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS) located on F.E. Warren AFB, Cheyenne WY. The contractor shall acquire and issue a variety of material for construction and facility maintenance and repair by authorized government personnel.

1.2. OBJECTIVES: To provide a simplified method for civil engineer personnel to acquire materials and equipment used in the electrical, plumbing, heating, ventilation/air conditioning/refrigeration (HVACR), sheet metal, welding, pipe fitting, carpentry, landscaping, pavement, masonry, electronic monitoring, controls and alarms, painting and wall covering, material handling and rigging, hardware, liquid fuels maintenance, power production, water and waste water distribution, and pest control trades. These items shall be used by craftsmen for work orders, construction, and recurring maintenance and repair work. The store shall provide easy access to customers and provide timely purchase of a wide variety of commercial and industrial products (items found in commercial stores such as Lowe’s, Home Depot or local lumber and hardware stores).

1.3. DEFINITIONS:

1.3.1. AGREED DELIVERY DATE (ADD): Date the Contractor and the government agree that an item will be delivered to the government. If ADD cannot be met the government reserves the right to cancel the existing order and purchase items using another authorized resource.

1.3.2. BACKORDERS: Request for material not immediately available for issue by the contractor.

1.3.3. CONSOLIDATED STOCK LIST (CSL): A listing of the government’s estimated annual requirements of Civil Engineering related supplies and material. The CSL for this requirement is identified as Exhibit1.

1.3.4. CONTINGENCY: An emergency, involving military forces, caused by natural disasters, terrorists, subversives, or required military operations. Due to the uncertainty of the situation, contingencies require plans, rapid response, and special procedures to ensure the safety and readiness of personnel, installations, and equipment.

1.3.5. CIVIL ENGINEERING MATERIAL ACQUISITION SYSTEM (CEMAS): An automated organizational management system used to identify, acquire, and store material. This system is used by Government personnel only.

1.3.6. CONTRACTING OFFICER REPRESENTATIVE (COR): Civil Engineering Personnel responsible for monitoring contractor performance.

1.3.7. COR DUTIES: (1) Monitor and report the Contractor’s performance through the Functional Commander (FC) to the Contracting Officer (2) Verify Contractor accounting Documentation (3) Accept contract specified services (4) Maintain current knowledge of the contract (5) Maintain familiarization with standards of conduct in DoDD 5500.7.

1.3.8. CONTRACTOR OPERATED CIVIL ENGINEER SUPPLY STORE (COCESS): A

Contractor operated function that accepts authorized supply requests of commonly used materials under contract between the contractor and the Civil Engineering Squadron.

1.3.9. EMERGENCY: A national security event requiring extended duty/business hours. The only known event requiring contractor response occurred as a result of Sep. 11, 2001.

1.3.10. EMERGENCY REQUIREMENT: Request that requires the property is available to the requester within 24 hours.

1.3.11. EMERGENCY WALK-THROUGHS: Items required immediately and must be available within three (3) hours. The government reserves the right to purchase these items under alternative methods if conditions stated above cannot be met.

1.3.12. ESTIMATED DELIVERY DATE (EDD): Date of an estimated delivery to the contractor of required material.

1.3.13. FIXED PRICE ITEMS: Materials and parts used routinely and should be readily available for purchase and issue (stocked) to the government upon request. Fixed price items are identified in Exhibit 1 Part 1. Pre-Priced items are also fixed priced but are non-stocked items. Pre-Priced items are identified in Exhibit 1 Part 2.

1.3.14. LINE ITEM: Quantity of a single item with the same description concerning size, quality, and purpose. For payment purposes, a line item is an entry on a sales slip for any quantity of an item bearing the same description and unit price.

1.3.15. NON-PRICED ITEMS (NPI): Items purchased under this contract that are not included in the COCESS fixed price or pre-priced listings. Non-Priced items are included in Exhibit 1 Part 3.

1.3.16. POST-POST: Manual procedures used during periods of computer downtime or during off-line periods (end-of-day, end-of-year) to ensure continuous service and maintenance of inventory and sales records.

1.3.17. PREMIUM TRANSPORTATION: Transportation service more costly than those used by the contractor in normal daily business transactions as approved by the Contracting Officer (CO) or designated representative. The government will pay costs incurred for premium transportation.

1.3.18. PRICE LISTS: For the purpose of this contract the terms “Price List”, “Manufacturer’s Price List”, “Supplier’s Price List”, and “National Trade Publication” are synonymous. Pricing catalogs are published by an independent source that does not profit directly from the manufacturing, distributing, or vending of the commodities covered by the publications.

1.3.19. PRICE LISTED ITEMS: Materials, supplies, and parts ordered infrequently. Items are listed in Electronic catalogs provided by the contractor. UElectronic catalogs may be provided by the use of a website with access to be provided to personnel identified by the Contracting Officer.U Price List items are included in Exhibit 1 Part 3. UThese items will be discounted as offered by the contractor. Contractor to input discount amount offered and calculate pricing for these items using the discounted amount and input unit prices in Exhibit 1.

UPlumbing Discount _48__% UElectrical Discount _48__% UHeating Ventilation and Air Conditioning (HVAC) Discount _48__% UBuilding Supplies/Hardware Discount _48__%

1.3.20. PRIORITY 1: (Emergency Work): Request that requires the property is available to the requester within 24 hours.

1.3.21. PRIORITY 2: Request that requires the property is available to the requester within five (5) days.

1.3.22. PRIORITY 3: Request that requires the property is available to the requester within fifteen (15) days

1.3.23. PRIORITY 4: Request that requires the property is available to the requester within forty-five (45) days.

1.3.24. REQUIRED DELIVERY DATE (RDD): Date the government requires delivery of item(s) ordered through the COCESS.

1.4 COCESS ATTRIBUTES: The following are important elements of this statement of work:

1.4.1. Provide materials for work orders.

1.4.2. Allow customers the flexibility to use item sources outside the COCESS contract if the Contractor is unable to meet the requirements at a reasonable price or deliver by the RDD.

1.4.3. Provide fair and immediate reimbursement/credit on returned items.

1.4.4. Requisition materials.

1.4.5. Receive materials from suppliers. Backorder items from end of contract period will be shown to COR weekly to make sure invoicing is completed during contract period.

1.4.6. Issue/sell materials requested by CE personnel to CE Material Control. Includes materials that are deemed hazardous by the AF Enterprise Environmental Safety and Occupational Health- Management Information System (EESOH-MIS). Material Control will provide an authorization number.

1.4.7. Provide competitive market based quotes on all non-recurring items.

1.4.8. Perform all research required to successfully fill all item requests.

1.4.9. Advise customer on status of warranties and guarantees and maintain appropriate “hard copy” documentation.

1.4.10. Maintain and provide access to Electronic “Price List” catalogs.

1.4.11. Provide delivery of materials as follows:

1.4.11.1. Recurring items will be price-listed with fair and marketable prices and ready for the immediate purchase by the RDD or ADD as appropriate.

1.4.11.2. All non-recurring items will be delivered by RDD or modified by ADD. Large or bulk merchandise will be delivered to authorized customers upon request.

1.4.11.3. Provide access to transaction information to include a detailed (item level) monthly transaction report. Maintain monthly reports in historical file for the life of the contract.

1.5. CONTRACTOR RESPONSIBILITIES:

1.5.1 ACQUISITION/ISSUING REQUIREMENTS:

1.5.1.1. Acquire items from merchants or vendors of Contractors choice in accordance with the timelines identified in Definitions (emergency walk-through 3 hours, emergency 24 hours, urgent 5 days, and routine 30 days).

1.5.1.2. Provide customer-friendly store environment.

1.5.1.3. Immediately issue items upon authorized customer request.

1.5.2. GOVERNMENT OBLIGATION TO PURCHASE:

1.5.2.1 PRICE LISTED ITEMS (PLI): If a customer needs a item and it is not available for issue by the RDD, the government reserves the right to either agree to a new delivery date, or obtain the item from another source.

1.5.2.2 NON-PRICED ITEMS (NPI): The government reserves the right to purchase required items on the open market if quotes are unacceptable in terms of delivery time frames.

Delivery time frames are identified in Definitions.

1.5.3. PRICING: The contractor shall offer competitive prices including a cost comparison, when available, with vendor pricing from the local installation area.

1.5.3.1 FIXED PRICE ITEMS (FPI): Actual prices shall be clearly documented in accordance with prices in Exhibit 1 and Contractor provided price lists.

1.5.3.2 PRE-PRICED ITEMS: Actual prices shall be clearly documented in accordance with prices in Exhibit 1.

1.5.3.3 NON-PRICED ITEMS (NPI): The COCESS contractor shall acquire and sell all requested items at the lowest available price that meets the RDD.

1.5.3.3.1 The Contractor shall solicit a minimum of two competitive quotes from different sources of supply for items with an extended price under $3,000. If the difference between the government estimate, based on the material purchase abstract and the lowest Contractor quote, is less than or equal to 10% (maximum difference of $250), the Contractor can purchase the item at the lowest price without separate specific approval. If the difference exceeds $250, the contractor must obtain approval from the Contracting Officer before purchasing the item.

1.5.3.3.2 The contractor shall solicit a minimum of three competitive quotes from different sources of supply for items with an extended price between $3,000 and $25,000. If the difference between the government estimate, based on the material purchase abstract and the lowest Contractor quote, is less than or equal to 5%, the contractor can purchase the item at the lowest price without separate specific approval. If the percentage difference exceeds 5%, the contractor must obtain approval from the Contracting Officer before purchasing the item.

1.5.3.3.3 NPIs may be added to the UFixedU Priced List as needed during the performance of the contract. Once an item is sold a minimum of three times, the Contractor can submit a letter to the Contracting Officer requesting the item be added to the Pre-Priced List.

The Contractor must provide 3 competitive quotes for that item. The FPI price will be the lowest quote plus a maximum of 10% overhead plus a maximum of 7% profit.

(Ex. Industrial Value $1,070.00 X 10% = $107.00 + $1,070.00 = $1,177 X 7% = $82.39 + $1,177.00 = $1,259.39.) Items not being used can be deleted with the approval of the Contracting Officer if the contractor requests the deletion of the item in writing.

U1.5.3.3.4 Items added to the Fixed Price List will be escalated to any remaining option years using the year to year average escalation rate of the Fixed Price items submitted with the proposal.

UExample:

UBase to 1st Option Year rate = 3% 3% will be used

1.5.3.3.5 All prices shall include delivery cost to an agreed upon destination on base.

1.5.4 RECEIPTS AND REPORTS: The contractor shall provide the following reports as required by the Contracting Officer:

1.5.4.3 COST ACCOUNTING: The contractor shall provide detailed daily sales receipts/data. The contractor can provide a monthly-consolidated billing provided base level and higher accounting rules are met. Backorder items from end of contract period will be shown to COR weekly to make sure invoicing is completed during contract period.

1.5.4.4 HISTORICAL SALES AND INVENTORY DATA: Historical data shall be used by the government for audit purposes and to establish estimated sales and budget data for future references.

1.5.4.4.1 The contractor shall provide access to all sales data to the Contracting Officer or designated representative on a real-time basis.

1.5.4.4.2 Inventory data shall include item description, average price, quantity, and frequency of issue for items sold.

1.5.4.5 RECEIPT/INVOICE: Receipt/invoice information shall contain at the minimum, the following information: customer ID number, company name, date, work order number, shop code, supply code, organizational code, hazardous material ID name and code number, unique invoice number, facility number, product/item description, unit quantity, unit of issue, unit price, line-item cost subtotal, invoice total cost, date ordered, date received, customer printed name, and customer signature.

1.5.4.5 SALES SLIPS: The Contractor shall utilize contractor-generated sales slips for sales of items to authorized customers. All copies of the sales slips must be legible.

1.5.4.5.1 The customer will sign the sales slip at the time of the sale. Signatures not authorized in accordance with paragraph 1.5.9, "Authorized Issues by the Vendor," may result in nonpayment. Unused portions of sales slips will be lined out with a "Z" prior to signature. Separate sales slips will be prepared for each work order number combination.

The contractor is responsible for completion of sales slips.

1.5.4.6 DISTRIBUTION: The contractor shall provide documentation to the COR of all high-use item issues and credits. This includes copies of all contractor generated sales slips and the daily “Order Register”. Daily listings and contractor-generated sales slips shall be provided to the COR not later than 1000 hours the next duty day. Original copies of sales slips will be given to the COR. No copies will be given to the Contracting Office. No item should be entered on a sales slip until it is available for delivery. If this occurs inadvertently, the item must be lined out and initialed by the contractor, his/her representative, and authorized recipient.

1.5.4.7 CREDITS: Sales slips documenting returned items shall be clearly marked "CREDIT." Any net credit amount must be enclosed in parenthesis to facilitate addition. When an exchange is turned in prior to or subsequent to the delivery of the related new or rebuilt item, the two sales slips must be cross-referenced. Canceled/voided and "credit" sales slips must be given the same distribution and retained in the same sequence as regular sales slips. An exchange involving no change in price will also be documented in accordance with this paragraph.

1.5.4.8 ITEMS ISSUED PRIOR TO RECEIPT OF SUPPLIER’S INVOICE: A sales slip shall be provided to the COR for items received for issue without an invoice. The sales slip shall state, "The price(s) are estimated and will be adjusted when invoice is received."

1.5.4.9 CORRECTIONS AND ADJUSTMENTS: Minor pen and ink changes on original sales slips shall be initialed by the contractor and verified by the COR. Corrections may be itemized on a separate sales slip and cross- referenced to the original sales slip.

1.5.5 PRODUCT WARRANTY/GUARANTEE: The contractor shall track company/manufacturer warranties and administer warranty work as required to ensure the government obtains full benefit from available warranty coverage. The contractor shall update the system as required.

1.5.6 PAYMENT METHOD: Contractor shall accept delivery orders.

1.5.7 AVAILABILITY: UIf a website is used for the contractor’s electronic price listings the system shall maintain 99% reliability rate (website is available and functioning as designed) during duty hours.U

1.5.8 SECURITY REQUIREMENTS:

1.5.8.1. The COCESS Contractor and his employees shall comply with all United States Air Force and Francis E. Warren Air Force Base security regulations. These will be available for review upon written request to the Contracting Officer.

1.5.8.2. Base Access and Security Passes. The contractor shall be responsible for obtaining all necessary cards, passes, badges, decals or other items required for access to the base or areas in which the work will be performed. The contractor will be required to apply for vehicle and individual identification media by completing the form letter furnished by the Contracting Squadron. The completed letter, signed by authorized contracting personnel, will be taken to the Security Police Pass and ID Section at the Pass and ID Center for processing. Upon completion/termination of the contract, or an individual’s employment on the project, the contractor will retrieve the identification media issued above and surrender it to Security Police, Pass and ID Section.

1.5.8.3. The contractor shall have the ability to use passwords to define different levels of authorization (e.g., access to catalog, approve purchase order, delete or submit purchase order, systems administration, etc.).

1.5.8.4. Other security features currently utilized and functional in the marketplace shall be used for this type of system in accordance with current best business practices.

1.5.9. AUTHORIZED ISSUE OF ITEMS BY THE VENDOR: The contractor shall issue items only to individuals authorized by Base Civil Engineering. The only authorized individuals are Material Control personnel.

1.5.10. INVOICING/WIDE AREA WORK FLOW (WAWF): The Contractor will invoice in WAWF during the 1P st P week of each month. The contractor shall submit a summary invoice prepared in an original copy to the Contract Officer at the beginning of each month. The invoice shall include all items issued during the previous month and a summary total for each type of item (Basic Service, Fixed Price items, Pre-priced items, Price List items and Non-priced items). For non-recurring items, the contractor shall attach a copy of the original seller's invoice to each sales slip.

Reimbursement for premium transportation must be supported by copies of freight invoices and approval slips signed by the Contracting Officer or COR. Suppliers' invoices or copies thereof which are mutilated or have portions thereof blocked out or altered shall not be accepted.

Shipping documents and packing slips shall not be accepted in lieu of suppliers' invoices. Each summary invoice must be annotated and signed by the contractor or designated representative that the charges are true and accurate and include any trade or other discounts provided by the supplier.

1.5.11. RECONCILIATION OF BACKORDERS: The contractor shall maintain a current log of all items, including high-use items, on backorder. The log shall be in document number sequence and contain contractor order number, nomenclature, date item ordered, ADD, revised delivery dates when applicable, estimated total cost of each item, and associated CLIN.

1.5.12. POST-POST PROCEDURES: Post-post procedures are required when the computer systems are non-operational. The contractor shall use AF Form 1445(Attachment 1) to ensure continuous service and inventory accuracy. These procedures will be implemented to ensure the fidelity of COCESS operations and transactions continue during computer or power outages. The use of post-post procedures is necessary to ensure that all transactions are documented and also include specific recovery procedures for the computer system once it is available.

1.5.13. RETURNED MERCHANDISE POLICY: The contractor shall implement a return policy that meets or exceeds industry standard/commercial practices. The policy shall not impose unreasonable terms or conditions. Throughout the duration of the contract, the contractor shall prominently post the return policy for customers to review upon entering the store.

1.5.14. SUBSTITUTE OF ITEMS: There will be times when a genuine replacement part or specific brand name item will be required and an authorized substitute or interchangeable item will not be accepted. In these instances, a genuine replacement part or specific brand name will be required from the contractor. The contractor is still required to find at least two competitive quotes for brand name items. The contractor will furnish “suitable substitute” items for NPIs only after approval from the contracting officer or COR. Items listed on the CSL with “brand name or equal” descriptions are identified as such for the purpose of establishing a generic description and level of quality. Unless specifically identified as “NO SUBSTITUTE” items equivalent in purpose, use and quality may be substituted. The Government reserves the right to reject any item failing to meet the standards set forth and requires the contractor to provide an acceptable equal item within the contract terms at the established contract price.

1.5.15. SOLE SOURCE ITEMS: When an item is requested Sole Source the contractor must obtain Contracting Officer approval prior to ordering or purchase. The contractor must also make every effort to find a minimum of two competitive quotes prior to submission to the Contractor Officer for approval.

2. GOVERNMENT-FURNISHED MATERIALS

2.1. FACILITY AND UTILITIES: The government shall provide a facility and utilities to the contractor.

The proposed facility is Building 322, 6305 10P th P Cavalry Ave., F. E. Warren AFB WY 82005-2788. This facility contains approximately 3542 SF and includes office and storage space.

2.1.1. The contractor shall be responsible for all repairs and replacement costs (including stocked or stored materials) due to fire and/or structural damage if caused by the contractor.

2.1.2. The government shall retain the right to make any upgrades, repairs, or changes to utility and mechanical systems, structure, alarms, and communications system.

2.1.3. The government will furnish in an “as-is” condition the existing shelving, furniture, counters, etc.

The government-furnished materials (GFM) will be returned at the termination of the contract in fair condition and repair. The contractor shall maintain, repair, and replace GFM items at his expense with items of similar construction, capacity, and style.

Item Description Condition Quantity Unit of Est. Depr.

UNumber Issue Value

1 Workstation Fair 3 Each $200 2 Metal Office Table Fair 5 Each $200 3 Rotary Chair W/O Arms (1) Fair 5 Each $225 4 Metal 5-Drawer, Legal Size Fair 2 Each $200

Filing Cabinet 5 Two-Drawer, 4 drawer Fair 1 Each $ 50

Storage Cabinet 6 Metal 5-Drawer, Letter Fair 1 Each $100

Size Filing Cabinet 7 Credenzas Fair 2 Each $100 8 Computer Table Fair 1 Each $ 50 9 Coat Rack Fair 1 Each $ 50 10 Rolling Cart Fair 6 Each $150 11 2 Metel Desks Fair 2 Each $100 12 Product Shelves 7 tier Fair 35 Each $100 13 Product Shelves 4 tier Fair 7 Each $100 14 Orange Product Shelve Fair 1 Each $100 15 Pipe Storage Racks Fair 3 Each $100 16 Pallet Jack Fair 1 Each $200 17 Push Carts Fair 3 Each $150

2.2. SERVICES: The government shall provide the following services:

2.2.1. Bulk trash removal: The contractor shall be allowed to use bulk trash containers for the purpose of disposing of store-generated trash. All hazardous materials shall be disposed of in accordance with federal, state, and local laws, rules and regulations, and base policy. The government’s contract refuse collector will provide a trash container.

2.2.2. Initial emergency medical treatment: The government shall provide initial medical treatment for life-threatening emergencies. It shall be the responsibility of the contractor or the contract employee to seek further medical treatment. The contractor or employee shall reimburse the government for all government provided medical services. The emergency phone number is 911.

2.2.3. Fire fighting services: The government shall provide fire-fighting capabilities. The emergency number is 911.

3. GENERAL INFORMATION

3.1. ORDERING: Delivery Orders will be issued against this contract as funding becomes available. Delivery Orders will be placed in accordance with the contract terms and conditions.

Funded Contract Line Items (CLINs) will be included in the Delivery Orders. These CLINs will provide funding for the Basic Service under a single CLIN and items to be provided in accordance with Exhibit 1 (Fixed Price, Pre-Priced, Price List and Non-Priced items) under a single CLIN.

Delivery Orders with a CLIN for items to be provided in accordance with Exhibit 1 will identify an Estimated Amount for each type of item (Fixed Price, Pre-Priced, Price List and Non-Priced items). The contractor will process orders and issue those items until the Estimated Amount identified in the attachment has been reached. At that time no other orders will be processed or items issued until additional funding is added or the remaining existing funding identified in the attachment has been reallocated via modification to the Delivery Order. Additional funding CLINs may be added to the Delivery Orders via modification.

3.2. BUSINESS HOURS: The store shall be open for business during normal duty hours 0730 to 1630, Monday through Friday excluding federal holidays. In the event of emergencies and military contingencies, the store shall be available 7 days a week, 24 hours a day if necessary.

3.2.1. STANDBY/EMERGENCY SUPPORT: The contractor shall provide standby support during other than normal duty hours as described above. Standby personnel must be authorized to purchase, receive, and issue materials. Standby personnel must be able to be reached and report to the work place not later than two (2) hours after notification. The contractor shall provide the Contracting Officer (CO), a list of standby personnel and an acceptable means (by home telephone, or cellular phone) of how they can be contacted. In the event circumstances require operation of the store during other than normal duty hours, the contractor will be given advance notice, at least two (2) hours prior to required operation. Such notice will be given by the Contracting Officer or the COR.

3.3. PERSONNEL:

3.3.1 The contractor will ensure that sufficient personnel are available at all times during store hours, whether normal or emergency operation, to provide uninterrupted across the counter sales and emergency requests regardless of other normal daily work requirements.

3.3.2 Store Manager: The contractor shall provide a store manager who shall be responsible for the performance of work. The store manager shall have a minimum of three (3) years experience in merchandising the types of materials required under this contract, warehousing, cross-referencing, and selling commercial building trade supply items. Subsequent hires for this position shall meet the same requirements. The name and statement of actual qualifications of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer within 30 days after contract award and/or 30 days after hiring occurs. The store manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of the COCESS. During normal hours, the store manager or alternate shall be available within two (2) hours to meet on the installation with government personnel to discuss problem areas.

3.3.3 Contract personnel must be able to read, write, speak, and understand the English language.

3.3.4 Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name

3.3.5 The contractor shall not employ any person who is an employee of the United States government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with (IAW) DOD 5500.7 and the Joint Ethics Regulation

3.4. QUALITY CONTROL: The contractor shall establish and maintain an inspection system acceptable to the government IAW FAR 52.212.4 entitled “Contract Terms and Conditions-Commercial Items and FAR 46.202-3 entitled “Standard Inspection Requirements”.

3.5. HAZARDOUS MATERIAL:

3.5.1. The contractor shall be responsible for knowing which materials are hazardous. Hazardous materials include material hazardous to health, safety, or the environment such as, but not limited to, hazardous chemicals, hazardous substances, toxic chemicals, and extremely hazardous substances, as defined by any of the following:

--29 Code of Federal Regulation (CFR) 1910, 1200

--40 CFR Part 302, Table 302.4 --40 CFR Part 355 with Appendices

--40 CFR 372.65

3.5.2. The contractor shall purchase all hazardous material requirements as designated by 90 CES Material Control: Fixed Price, Price Listed, or Non-Price-Listed on as “as required” basis. Items must be purchased exactly (manufacture, product, container size, ect.) as authorized by 90 CES Material Control. All hazardous items will be issued to 90 CES Material Control and will not be stored by the contractor. The contractor will maintain a legible and most recent revision copy of the MSDS for each item purchased by COCESS.

3.5.3. Each item of hazardous material delivered by the contractor will be accompanied by the most recent (legible) version of the MSDS IAW FAR 52.223-3, “Hazardous Material Identification and Material Safety Data,” unless an approved MSDS is on file. If not on file, a legible copy of the MSDS will be provided to 90 CE Material Control.

3.6. HAZARDOUS WASTE:

3.6.1. Hazardous waste includes, but is not limited to, material discarded or disposed of which exhibits characteristics of toxicity, reactivity, corrosiveness, or flammability, or which is listed as hazardous waste by 40 CFR Part 261. The government's policy is to reduce the disposal of hazardous waste in keeping with federal pollution prevention goals. The contractor shall be responsible for the proper disposal of any hazardous or non-hazardous waste generated as a result of the contract. The contractor shall minimize the generation of hazardous waste whenever possible. The contractor shall provide the base environmental management function data associated with any hazardous waste disposal action that would be required, i.e., data needed for waste characterization, transportation, storage, etc. The contractor shall request and receive approval from the Civil Engineer environmental coordinator or the base environmental management functions prior to disposal.

3.6.2. The contractor shall clean up and containerize, to the satisfaction of the Contracting Officer, any spills caused by contractor employees so that no petroleum product, toxic chemical or hazardous substance enters any creek, gutter, or other appurtenance leading to natural drainage, storm drainage, or sanitary sewer systems. This includes any chemicals or substances that cause soil staining or other potential for air, water, or soil degradation as determined by the base environmental engineer.

3.6.3 The contractor should anticipate that appropriate Federal, State and local governmental regulatory agencies such as the Environmental Protection Agency (EPA), Wyoming Department of Environmental Quality (DEQ), etc., will hold the contractor responsible for clean-up and remedial action according to agency specifications.

3.6.4 Spill clean-up using government resources will be charged to the contractor at an amount determined by the Contracting Officer, based upon actual costs incurred.

3.6.5 The contractor shall not store hazardous waste on F.E. Warren AFB.

3.7. OZONE DEPLETING SUBSTANCES (ODS): Government policy precludes the use of Class 1 ODS procurements.

3.8. PENALTIES AND FINES: Any penalties or fines levied against the installation due to the contractor's failure to comply with applicable federal, state, or local laws concerning hazardous material, hazardous waste, spills, or ODS shall be the responsibility of the contractor and reported to the Contracting Officer.

3.9. FACILITIES: The contractor shall be responsible for security of the facility.

3.9.1 The contractor may be permitted to renovate, paint, erect shelving and signage, or alter the interior of the facility at the expense of the contractor with the approval of the Contracting Officer.

3.9.2 The contractor shall perform janitorial services within the COCESS facility to ensure proper housekeeping of all interior and exterior storage areas. Areas shall be free of trash, debris, and other obstacles that create a safety hazard.

3.9.3 Snow and ice removal: The contractor shall ensure the ramp on the east side of building 322 is free of snow and ice.

3.10. RECYCLING PROGRAM: The contractor shall recycle all commodities available for recycle by the base Recycle Center. At a minimum the contractor shall recycle office paper, aluminum cans, and cardboard in Government provided recycle bins.

3.11. RECYCLED MATERIALS: The use of other products manufactured from recycled materials is encouraged. The use of recycled products is mandatory unless they are not available within a reasonable time frame, or if the cost exceeds the cost of non-recycled items or if they do not meet the technical requirements of the project, or if they are not available from at least two (2) sources so as to maintain a satisfactory level of competition. Compile a “Recycled Products Report” for the Pollution Prevention Manager at 90 CES/CEIEC listing the total quantity recycled products used. Submit the report through the Contracting Officer at the end of the contract period or at the end of the calendar year, whichever comes first. Recycled, Biobased and Energy Efficient products applicable to this requirement are identified in Exhibit 3.

3.12. LABOR HOUR REPORTING

3.12.1 The contractor shall report ALL contractor labor hours (including subcontractor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at 31TUhttp://www.ecmra.milU31T.

3.12.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

http://www.ecmra.mil/