Attachment 14 -General Requirements FEM IDIQ.pdf

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GENERAL REQUIREMENTS

Facility Enhancements

& Repairs IDIQ Contract

AT

JOINT BASE CHARLESTON, SOUTH CAROLINA

November 2020

628th CIVIL ENGINEER SQUADRON

210 WEST STEWART AVENUE (Building 721)

JOINT BASE CHARLESTON, SC 29404

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TABLE OF CONTENTS

SECTION DESCRIPTION

1.0 Contract Description

2.0 Work by the Government

3.0 Performance Capabilities

4.0 Management Plan

5.0 Construction Requirements

6.0 Quality Control

7.0 Protection of Contractor’s Equipment and Government Property

8.0 Provisions on Contracting Officer’s Authority

9.0 Delivery Order Pricing

10.0 Communication

11.0 Pre-Performance Conferences

12.0 Ordering Procedures

13.0 Commencement, Prosecution, Completion and Payment for Work

14.0 Weather Days

15.0 Hours of Work

16.0 Jobsite Verification & Government-Furnished Record Drawings

17.0 Material Submittals & Shop Drawings

18.0 Permits

19.0 Excavation

20.0 Testing of Materials

21.0 Pre-Final and Final Inspections

22.0 Warranty

23.0 Project Scheduling & Coordination

24.0 Coordinating with Government Activities

25.0 Noise Control

26.0 Construction Site Maintenance

27.0 Contractor Parking

28.0 Transportation of Construction Equipment

29.0 Base Fire Regulations

30.0 Security Requirements

31.0 Areas with Special Conditions

32.0 Work in Special Security Areas

33.0 Safety and Health

34.0 Explosive Operated Hand tools

35.0 Contractor’s Use of Electromagnetic Emission Devices

36.0 Weapons Storage Areas and Conventional Storage Areas

37.0 Use of Tobacco

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38.0 Inappropriate Worker Behavior

39.0 Completion of Contract

40.0 Partnering

41.0 Government Furnished Services

42.0 Emergencies

43.0 Severe Weather

44.0 Temporary Construction Measures

45.0 Hazardous Materials

List of Attachments List of Abbreviations

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FACILITY ENHANCEMENT & MAINTENANCE IDIQ

JOINT BASE CHARLESTON

STATEMENT OF WORK

1. CONTRACT DESCRIPTION: The Facility Enhancement & Maintenance contract is a single award Indefinite-Delivery, Indefinite-Quantity (IDIQ) Contract to perform interior and exterior painting, protective coating, power washing services and sign fabrication, floorcovering and miscellaneous maintenance repairs, as defined in this Statements of Work (SOW) at Joint Base Charleston. The contractor shall provide all management, labor, material, equipment, transportation, supervision and minor designs to accomplish work on real property at Joint Base Charleston, SC. Prompt response and execution of delivery orders is required. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual delivery order (DO) on an as needed basis. Following review of the Contractor’s DO proposal, the CO will negotiate with the Contractor, and award an individual DO.

2. WORK BY THE GOVERNMENT: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3. PERFORMANCE CAPABILITIES

3.1. Commencement of Work

3.1.1. Delivery Orders: The contractor shall be capable of negotiating and executing delivery orders within fifteen (15) calendar days from the time of contract award.

3.1.2. Mobilize: The contractor shall have thirty (30) days from the time of contract award to mobilize and be fully operational.

3.1.3. Scheduling: Upon notification from the Contracting Officer (CO) of a requirement, the Contractor shall prepare and submit a delivery order proposal to the CO within fourteen (14) working days from the date of the site visit. If the CO determines the requirement to be a quick response requirement, the Contractor shall submit the DO proposal to the CO within seven (7) calendar days. For more complex projects, additional time may be granted by the CO.

3.2. Contractor Personnel

3.2.1. Contractor’s Contract Manager (CM): The contract manager will be

- 5 -responsible for the overall performance of this contract. The contract manager shall have at least 5 years of documented applicable construction experience with at least 3 of the 5 years being in a relevant construction management position. The name of this person and alternates, who shall act for the contractor when the CM is absent, shall be designated in writing to and approved by the Contracting Officer. The CM will receive each RFP.

3.2.2. Contractor’s Quality Control Manager (QCM): Provides quality control management for all active DOs and executes the QC plan. The QCM shall visit active project sites and verify that the materials and workmanship are in accordance with approved drawings/plans, material submittals and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all status meetings, site visits, and pre-final/final Inspections. The QCM shall have complete authority to take any action necessary to ensure compliance with the contract requirements. The QCM shall be someone other than the CM or the PS. The QCM shall have a minimum of five (5) years of relevant construction quality control experience and shall have completed a course in Construction Quality Management for Contractors. The name of the QCM and alternate(s), who shall act for the contractor when the QCM is absent, shall be designated in writing to and approved by the Contracting Officer.

3.2.3. Contractor’s Project Superintendents (PSs): The PS shall visit each active project site daily, submit detailed progress reports (AF Form 3065) for each DO, schedule and coordinate subcontractors and material suppliers, and attend all status meetings, site visits and pre-final/final inspections. PSs can be the CM, but cannot be the QCM or SM.

Subcontractors may not perform duties of the PS. Contractor shall increase the number of PSs as necessary to ensure adequate daily supervision is provided for active projects. The Superintendent must be able to read, write, speak and understand English. The Superintendent shall provide price quotes for all Task Orders assigned. The Superintendent shall provide price quotes broken down by Contract Line Item Number (CLIN), price and measurements for each individual task order.

3.2.4. Contractor’s Safety Managers (SMs): Ensures full compliance with all safety requirements on all projects. SMs cannot be the PS. SM must meet the requirements of EM 385-1-1 section 1. SM(s)’ training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and associated sub- paragraphs.

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3.3. Contractor Employee Requirements: Contractor personnel shall present a neat appearance, and be easily recognized as contractor employees. Contactor employees shall not remove any part of their clothing, such as shirts, shoes, etc., while in performance of the contract. Wearing of any military uniform, or parts thereof, is prohibited under this contract. The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.4. Conflict of Interest: The contractor shall not employ any person who is or was an employee of the US Government, if the CO determines that the employment of that person would create a conflict of interest.

3.5. Subcontractors: All subcontractor firms shall be licensed in the State of South

Carolina in their specialty where required. They shall have a minimum of two (2) years’ experience in related projects of similar size, scope and complexity.

3.6. Availability: Throughout the life of this contract, whenever there are active DOs, the CM shall be available to meet with the CO promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO within 24 hours when there are no active DOs. The CO must be able to contact the CM by phone at all times. The CM shall carry a cellular phone for immediate response to contract requirements. The CM shall provide overall contract management, including full authority to develop DO proposals, negotiate and sign DOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all status meetings, site visits and pre-final/final inspections. The contractor shall notify the CO and the Government Project Manager (GPM) when the CM plans to be absent from the site for more than two (2) consecutive work days. Prior to returning to the project, the CM shall notify the CO and the GPM.

3.7. Response Times: Punch list items on individual delivery orders shall be resolved within ten (10) working days of notification by the government unless more timely completion is noted elsewhere in the contract requirements.

4. MANAGEMENT PLAN: Included in the Contractor’s response to the initial RFP must be a management plan detailed as follows:

4.1. Home Office Management and Support: Briefly describe the home office organization, responsibilities and lines of authority established for the contract as well as the resources available and your capabilities to support this contract concurrently with other on-going or new work, including your capabilities to manage and execute concurrent delivery orders. Include an organizational chart detailing the organization described in your proposal. Include names of assigned personnel/subcontractors and their respective areas of responsibility. Clearly delineate on-site from off-site personnel. Quality Control and Safety should be

- 7 -included in the chart.

5. CONSTRUCTION REQUIREMENTS

5.1. Codes: All construction accomplished pursuant to this contract shall comply with the Painting and Decorating Contractors of America (PDCA) and UFC 3-190-06, unless the CO directs the Contractor otherwise. Any exception must be approved in writing by the CO prior to construction start-up.

5.2. Order of Precedence: Requirements included in the statement of work (SOW) shall take precedence over the contract specifications, drawings, sketches and other information provided with each delivery order. For conflicts between requirements included in the SOW, the most stringent requirements shall apply, unless specifically requested in writing by the Government. Likewise, for conflicts between requirements outside of the SOW, the most stringent requirements shall apply, unless specifically requested in writing by the Government.

5.3. Environmental Specifications: The following environmental specifications shall be the specifications used to address environmental protection and controls on all projects.

5.3.1. JBCGS 01501 Environmental (see GEN REQ ATTACH Environmental)

5.3.2. JBCGS 01540 Green Procurement (see GEN REQ ATTACH Green Pro)

5.3.3. JBCGS 01572 Waste Management (see GEN REQ ATTACH Waste Manage)

5.3.4. JBCGS 01575 Temporary Environmental Controls (see GEN REQ

ATTACH Temp Env)

5.3.5. The contractor shall perform all activities of this contract in accordance with all applicable Federal, State and local laws and regulations.

5.3.6. The Base is committed to recycling as much construction and demolition debris as is practical. The contractor is required to make every effort to recycle materials including rubber, support metal, etc. Submit monthly and final Recycling and Disposal Report sorted by material type and tonnage (for 628 CON records). Use recycled materials in the projects per FAR 52.223-4, FAR 52.223-9, and EO#13101. Also reference Air Force Instruction 32-7042, Chapter 3 (In particular 3.5).

5.4. Manufacturer’s Instructions: Manufacturer's instructions pertaining to the use or installation of products, materials, or equipment used or installed in the execution of work under this contract form a part of these specifications as

- 8 -though specifically set forth herein. These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein. In the event of conflict between the specification of drawings and manufacturers' instructions, the contractor shall bring such conflict to the attention of the CO for resolution before proceeding with the work involved.

6. QUALITY CONTROL (QC)

6.1. Management: It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the Statement of Work (SOW) and to ensure compliance with the Contract Clause entitled "Inspection of Construction" and other contract requirements. The contractor is responsible for quality control and shall establish and maintain an effective quality control system consisting of plans, procedures, personnel, control, instructions, tests, records, forms and organization necessary to manage all delivery orders to produce end products which comply with the contract requirements. The system shall cover all construction operations, both on site and off site, including work by subcontractors, fabricators, suppliers and purchasing agents.

6.2. QCM: The QCM shall direct the execution of the Contractor’s QC Plan.

6.3. Changes: The Government reserves the right to require the contractor to make changes in their QC Plan and operations including removal of personnel, as necessary to obtain the quality specified.

6.4. Compensation: Separate payment will not be made for providing and maintaining an effective Quality Control program. All costs associated therewith shall be incorporated into the contractor's proposed price schedule.

6.5. QC Plan: A QC Plan shall be submitted to the Contracting Officer within thirty

(30) days of award of the contract. Any changes to the accepted QC plan shall be submitted to the Government in writing for approval by the CO. The QC plan shall include, but is not limited to the following:

6.5.1. Organization: Description and details of the QC organization, including an organizational chart showing clear lines of authority.

6.5.2. Personnel: The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

6.5.3. Authority: A copy of the letter to the QC manager signed by an authorized official of the firm describing their responsibilities and delegating sufficient authorities to adequately perform the functions of the QC manager, including authority to stop work not in compliance with

- 9 -the contract.

6.5.4. QC Letters: Copies of letters issued by the QC manager to other various quality control representatives outlining duties, authorities, and responsibilities.

6.5.5. Procedures: for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off site fabricators, suppliers, and purchasing agents.

6.5.6. Inspections: Description and details of the Contractor’s inspection system to monitor the execution of any task completed under this contract. Description of specific areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

6.5.7. Deficiencies: Description and details of procedures for tracking construction deficiencies and their causes from identification through acceptable corrective action. These procedures will establish verification that identified deficiencies have been corrected.

6.5.8. Reporting Procedures: including proposed reporting formats.

6.6. QC Coordination Meeting: After the Pre-construction Conference, before issuance of any delivery order under this contract, and prior to acceptance by the Government of the QC Plan, the contractor shall meet with the CO or authorized representative and discuss the contractor's quality control system.

The QC Plan shall be submitted for review a minimum of 5 calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the QC operations, control activities, testing, administration of the system for both on site and off site work, and the interrelationship of contractor's management and control with the government's quality assurance. Minutes of the meeting shall be prepared by the contractor and signed by both the contractor and the CO. The minutes shall become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the contractor.

6.7. Acceptance of QC Plan: Government acceptance of the contractor's QC plan is required prior to the award of any delivery order. Construction will be permitted to begin only after acceptance of the QC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the features of work included in an accepted interim plan will not be

- 10 -permitted to begin until acceptance of the QC Plan or another interim plan containing the additional features of work to be started.

6.8. Contractor’s Review: Prior to submittal, the contractors' quality control (QC) representative shall check and approve all items, and sign and date each item indicating action taken. If the delivery order requires shop drawings, each of the contractor's appropriate reviewing officials shall sign or initial the drawings as evidence of review. The CO may refuse any shop drawings submitted without evidence of the contractor's review, coordination, and approval. The CO's approval shall NOT relieve the contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

6.9. Documentation: The contractor shall maintain, on site, current records providing documented evidence that the required quality control inspections, tests and other activities have been conducted by the contractor and the necessary corrective actions taken. These records shall include the work of subcontractors and suppliers. Documentation shall be in a format acceptable to the CO and made available to the Government throughout the performance period of this contract.

6.9.1. Daily Reports: Contractor shall develop and maintain daily records for each DO, indicating:

6.9.1.1. Contractor and subcontractors working on the project, their area of responsibility and their number of personnel working.

6.9.1.2. Operating plant/equipment with hours worked, idle, or down for repair.

6.9.1.3. Work performed each day, giving location, description, and by whom.

6.9.1.4. Test and/or control activities performed with results and references to specifications/drawings requirements. List deficiencies noted along with corrective action.

6.9.1.5. Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

6.9.1.6. Submittals reviewed, with contract reference, by whom, and action taken.

6.9.1.7. Off-site surveillance activities, including actions taken.

6.9.1.8. Job safety evaluations stating what was checked, results, and instructions or corrective actions.

6.9.1.9. Instructions given/received and conflicts in plans and/or specifications.

6.9.1.10. Weather conditions encountered

6.9.1.11. Any delays encountered.

6.9.1.12. Contractor's verification statement that equipment and

- 11 -materials incorporated in the work and workmanship comply with the contract.

6.9.2. Records: One copy of these records in report form shall be furnished to the government within 24 hours of request by the CO. Reports shall be signed and dated by the QCM. Reports shall include copies of test reports and copies of reports prepared by subordinate QC personnel.

7. PROTECTION OF CONTRACTOR’S EQUIPMENT & GOVERNMENT PROPERTY

7.1. Contractor Equipment: All Contractor supplied equipment is the sole responsibility of the Contractor. The Government shall not be liable for any loss or damage to the Contractor's property, including stock, or for expenses incidental to such loss or damage. The Contractor shall secure his materials and protect all equipment from damage. The Contractor is responsible for insuring his/her own contents. In the event of a fire or damage to either Contractor or Government property, the Contractor shall immediately notify the Base Civil Engineer Squadron.

7.2. Protection of GOV Property: Any equipment/material the Contractor removes and which requires re- installation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

8. PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY: Only the CO is authorized to make changes to the contract or any DO issued thereunder. No other Government or non-Government official may alter this contract or any DO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any DO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

9. DELIVERY ORDER PRICING: Contractor delivery order pricing shall be based on the most economical standard construction practices. Unreasonable methods and or estimates to accomplish delivery order tasks will not be accepted.

10. COMMUNICATION: The Contractor shall provide and maintain a cellular telephone for the CM throughout the period of this contract.

11. PRE-PERFORMANCE CONFERENCES: Prior to issuance of a NTP for any DO, the CO may elect to host a Pre-Performance Conference. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to

- 12 -discuss potential difficulties and obstacles.

12. ORDERING PROCEDURES:

13.1. Pre Proposal Site Visit: As the need arises for performance under the terms of this contract, the CO or his/her authorized representative will provide the CM an RFP that shall include a written SOW. The pre proposal site visit will be scheduled at the earliest possible time, but in no case more than 5 working days from the date of request for proposal. The CM shall attend the pre proposal site visit with the BCE’s representative and CO’s representative to clarify the scope of the requirement, verify existing conditions and obtain whatever measurements and information is necessary to develop the design and produce a complete and accurate DO proposal. The scope validation/pre proposal site visit discussions will include:

12.1.1. Site access

12.1.2. Methods and alternatives for accomplishing the work

12.1.3. Definition and refinement of requirements

12.1.4. Requirements for Contractor proposal (in addition to those enumerated in the SOW)

12.1.5. Detailed scope of work

12.1.6. Special time requirements for completion, phasing requirements, and liquidated damages

12.2. Contractor’s Proposal: A DO proposal shall consist of (1) detailed DO cost proposal, (2) proposed timeline and (3) cover sheet including the Statement of Work, describing in detail the project scope. Each proposal shall be complete and in sufficient detail to allow ready determination of compliance with the DO requirements.

12.2.1. Detailed DO Cost Proposal: One (1) copy of the Contractor’s complete detailed line-item DO cost proposal shall be submitted for each proposal.

12.2.2. Time-line: Each DO proposal shall include a brief critical path time line, taking into account the major work elements from the detailed cost proposal, as well as mobilization, material delivery times, anticipated weather delays and final inspection.

12.2.3. Cover sheet including the SOW and scope: Each DO proposal shall include a cover sheet defining the project contact information,

- 13 -performance period, general conditions, anticipated submittals, environmental and/or hazardous material issues, and a thorough description of the demolition and construction scope. Cover sheet shall include written descriptions documenting the manner of work proposed by the contractor to meet the requirements of the Government Statement of Work, allow the government to understand the choice of line items contained in the proposal, the government to monitor the work, and the contractor to execute the work.

12.3. Negotiations: Negotiations shall consist of meetings between government and contractor personnel to come to an agreement on the specific conditions, performance times, and cost of a delivery order or the basic contract.

12.3.1. The CO will notify the CM and schedule negotiations. The CM shall be available to negotiate within 2 working days of notification.

12.3.2. The CO will negotiate, on a line item by line-item basis, a firm fixed price for the DO. The negotiations will establish the appropriate line items for the DO, and quantities for each line item. Unit prices will not be discussed. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

12.3.3. At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the GPM, the Contractor’s proposed critical path timeline, and daily output data. Provisions for assessing liquidated damages (LD) will be determined on each individual DO by the CO.

12.4. Estimation of Projects in Advance of Funding:

12.4.1. During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any pre order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

12.4.2. Fiscal Year-end Procedures: The contractor may be given a list of projects that the base reasonably expects to receive funding. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed. The Government shall incur no obligation

- 14 -until such time as funding becomes available and a task order is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated).

13. COMMENCEMENT, PROSECUTION, COMPLETION & PAYMENT FOR WORK

13.1. Delivery Order Issuance: DOs will be issued by the CO using the Department of Defense (DD) Form 1155, Order for Supplies or Services. Each delivery order will include the following information:

13.1.1. Date of Delivery Order,

13.1.2. Contract Number and Delivery Order Number,

13.1.3. Item number, description, material submittal requirements, quantity and unit prices for items and total,

13.1.4. Delivery order price and delivery or performance date,

13.1.5. Accounting and appropriation data,

13.1.6. Liquidated damages, if any, and

13.1.7. Any statement of work, drawings or other pertinent data.

13.2. Notice to Proceed (NTP): Once the CO has issued a NTP for an individual

DO, the CM shall submit a progress schedule and material submittals for approval, and commence work. The Notice to Proceed for written delivery orders will normally be the date the contractor receives the DO. In rare circumstances, on projects deemed emergencies, the Contracting Officer may issue verbal direction prior to the issuance of the written delivery order. In those instances, the notice to proceed shall be the date the contractor received the verbal notice to proceed from the Contracting Officer with written notification to follow within 72 hours. The Government also reserves the right to execute changes in delivery dates of on-going delivery orders to accommodate higher priority delivery orders.

13.3. Submittals & Contract Progress Schedules (CPS): Upon award of the

DO, the contractor shall accomplish the reports contemplated by the clause titled "Schedules for Construction Contracts" on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. The contractor shall, at the direction of the contracting officer, submit alternative schedule forms (i.e., PERT charts, GANT charts, etc.) developed using scheduling software. Submittals and Contract Progress Schedules shall be provided in a logical timely manner.

13.4. Inspection by the Government: The COR will monitor the Contractor’s progress on each active DO, and identify any non-compliance items while performing technical surveillance of workmanship. The COR must have access to the job site at all times.

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13.5. Progress Reports: The CM shall coordinate with the COR weekly, to review the amount of progress for each DO and discuss any weather days requested for the previous week. This review will ensure accurate progress is reported by the Contractor on progress report (AF Form 3065). Disputes over progress will be referred to the CO for resolution. The Contractor will be paid (upon the submission of proper invoices) for the work performed for each individual DO.

13.6. Progress Meetings: The CM shall attend meetings as scheduled by the contractor to discuss each active DO. The contractor shall prepare minutes of the meeting and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of non-concurrence in writing to the contractor within 4 calendar days of receipt of the minutes. One

(1) copy of the meeting minutes shall be submitted to the Contract Specialist (CS) within two (2) work days following the site visit.

13.7. Distribution of Correspondence: A Contractor representative shall be available to visit the Base Contracting Office as needed up to once each workday to pick up and deliver correspondence. Email is an acceptable method of proper correspondence.

13.8. Payment: Payment up to 90% will be made for performance, and 10% will be withheld pending receipt of required closeout submittals.

14. WEATHER DAYS: Contractor’s DO proposals shall stipulate the number of weather days and performance days included in the total performance time. For outside work, the published average number of weather days shall be included in any negotiated performance time. Should inclement weather over and above the published average occur, the Contractor may request additional time if the work was affected.

15. HOURS OF WORK

15.1. Standard Working Hours: Standard working hours are from 0700 to 1630 hours, Monday through Friday, excluding Federal holidays. The Government may restrict access to work sites to these hours and days.

15.2. Holidays: The Base recognizes the following Federal holidays:

15.2.1. New Year's Day, 1 January

15.2.2. Martin Luther King's Birthday, Third Monday in January

15.2.3. President's Day, Third Monday in February

15.2.4. Memorial Day, Last Monday in May

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15.2.5. Independence Day, 4 July

15.2.6. Labor Day, First Monday in September

15.2.7. Columbus Day, Second Monday in October

15.2.8. Veteran's Day, 11 November

15.2.9. Thanksgiving Day, Fourth Thursday in November

15.2.10. Christmas Day, 25 December

When any of the above holidays fall on a Saturday, they are observed on the preceding Friday. For holidays falling on a Sunday, they are observed on the following Monday.

15.3. Request to Work Outside Standard Working Hours: The Contractor may request to work on a weekend, after hours, or on a holiday. All such requests must be submitted in writing to the CO with a description of the type of work to be accomplished on that date. Any request to work a weekend shall be submitted by close of business on the prior Wednesday. Requests to work other than weekends shall be submitted a minimum of 36 hours prior to the requested date. The Government reserves the right to approve or deny the request.

16. JOBSITE VERIFICATION/GOVERNMENT-FURNISHED RECORD DRAWINGS:

The Government agrees to provide access to all available, known and relevant drawings the Contractor may need. Prior to starting each DO proposal, the CM shall schedule an appointment with the COR to review the Government record drawings.

Upon request, the CM shall be provided up to two (2) copies of any such drawing relevant to the DO. The CM shall sign a receipt listing the specific drawing sheets requested and received. The accuracy, adequacy and/or integrity of these drawings is not guaranteed, and the Contractor must field verify all items on the drawings. The existing dimensions and locations shown on the drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility for verifying site conditions, nor constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the Contractor.

17. MATERIAL SUBMITTALS & SHOP DRAWINGS

17.1. Identification: The contractor shall identify all material and articles requiring approval contemplated by the Materials and Workmanship Clause.

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17.2. Timeline: Within ten (10) calendar days of award of a DO, the Contractor shall submit for CO approval one (1) copy of all required material/shop drawing submittals using the AF Form 3000, Material Approval Submittal. All material submittals and shop drawings shall be attached to an AF Form 3000 with the DO title, project number, and DO number clearly indicated. A copy will be returned to the Contractor.

17.3. Approval: Once the Government has approved a specific item of material or equipment on this contract, the item is normally considered to be approved for the remaining duration of the contract. Unless otherwise directed by the CO or the individual DO, the Contractor can reference the previous approval on the AF Form 3000 and will not need to resubmit on this item. If, at any time during the duration of this contract, the contractor desires to change materials from those originally approved, the contractor shall resubmit the new materials to the CO for approval prior to incorporation into a project.

17.4. Preparation: Material submittals and shop drawings shall be prepared, checked and signed by the QCM prior to submission to the CO.

17.5. Technical Data: Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the UPB line item description, specifications, and applicable codes.

17.6. Prior Approval: Materials shall not be ordered or installed prior to approval.

17.7. Contract Submittal Register: The contractor shall develop and maintain a

Contract Submittal Register (AF66) record and track all preapproved material submittals. The contractor shall number all material submittals consecutively throughout the life of the contract. For resubmittals after disapproval, or resubmittals upon request of the CO, the contractor shall use the original submission number and an alpha, beginning with "(A)" after the original submission number. For example, if the CO disapproved the original submission numbered 500, the first resubmission of this submittal shall be number 500(A). The second resubmission shall be number 500(B), etc.

18. PERMITS

18.1. Work Clearance Request/Dig Permits: The COR will initiate, prepare and submit an AF Form 103, Work Clearance Request, commonly referred to as a digging permit or outage request, upon the request of the Contractor. The Contractor must submit this request at least 14 calendar days prior to any excavation or outage activities at the work site. The COR will assist the contractor by providing points of contact, however, the sole responsibility for executing the digging permit and coordinating utility markings with the BCE shops/Base Communications/outside utility companies is that of the Contractor. The contractor shall provide drawings and details showing the

- 18 -exact location and description of the intended type of excavation/outage. The contractor shall be responsible for maintaining and staking the boundaries of all required utility locates after markings have occurred. The contractor shall allow ten (10) working days for processing the digging permit between the various marking activities and coordinating utility markings. The contractor shall maintain the coordinated AF Form 103 at the excavation/outage site and shall comply with instructions for hand excavation and other methods of safeguarding the buried utilities.

18.2. Burn Permits: Prior to any soldering, brazing, torch cutting, and welding, the contractor must obtain a signed AF Form 592, USAF Welding, Cutting, or Blazing Permit, from the base fire department. Copies shall be submitted to the CO and posted at the jobsite. All fire and safety regulations are to be followed stringently.

18.3. Environmental Permits: The contractor shall obtain all required environmental permits and file all required notifications to regulatory agencies in accordance with Federal, state, and local regulations. The contractor shall correct, solely at his/her expense and to the satisfaction of the appropriate regulatory agency, all violations which he/she has caused. This includes any fines, penalties, or related actions imposed on the contractor as well as compensating the Government for any fines, penalties, or related actions imposed as a result of the contractor's actions.

19. EXCAVATION

19.1. As Built Conditions: It is the Contractor’s responsibility to verify as-built conditions. The Government does not guarantee the accuracy or adequacy of existing as-built drawings.

19.2. Utilities: The Government will exercise reasonable attempts to identify/locate buried lines. The Contractor shall ensure that the appropriate CE shops and private utility purveyors have marked existing underground utilities prior to starting excavation.

19.3. Locating: Any lines identified by flags or on the drawings/digging permit shall be avoided by the Contractor. The contractor should take caution within 3 feet of a utility mark out. To preclude accidental damage, the contractor shall locate the exact location of all known utilities by hand digging three (3) feet on each side of all utility lines prior to any excavation with power equipment. Since depth of the utility will not be provided, the contractor assumes responsibility for any depth determination necessary.

19.4. Damaged Utilities: If the contractor hits anything within 3 feet of a utility mark out, he/she is responsible for immediately replacing the utility back to its prior working condition. If the contractor hits a utility that is unmarked or is outside

- 19 -the 3 foot mark out, the BCE shops will repair. If the damaged utility requires an outside source (e.g., someone to repair fiber optic lines) to effect the repairs, and the contractor is responsible for the damage, the contractor shall furnish payment within a 24 hour period of having the work done. In an emergency situation, or if the CO determines the Contractor is not responding within a reasonable time, the Government reserves the right to repair the damage and bill the Contractor at CE shop rates.

19.5. Notification: The Contractor shall immediately notify the CO, COR and fire department when any utility line is damaged.

20. TESTING OF MATERIALS: All material or system tests that are charged as a direct

DO expense shall be certified, and submitted in the original form. The Contractor shall notify both the COR and the CO at least 24 hours prior to conducting tests.

21. PRE-FINAL & FINAL INSPECTIONS

21.1. Pre Final Inspection: The CO may request a Pre-Final Inspection for the purpose of having the Government assist in identifying incomplete or unsatisfactory work items prior to the Final Inspection. Any deficiencies identified at the Pre-Final Inspection, however, must be completed before scheduling a Final Inspection, unless waived by the CO.

21.2. QC Report: The CM shall submit a written request for Final Inspection to the

CO, with a QC report, signed by the QCM listing any discrepancies, attached to the request. A Final Inspection will not be scheduled without the QC report.

21.3. Requests for Final Inspection: Final Inspection shall be submitted at least five (5) working days prior to the desired date, unless waived by the CO. The CM shall request the Final Inspection NO LATER THAN five (5) working days prior to the specified contract completion date.

21.4. Scheduling Final Inspections: The CO will schedule and the CA/CO will conduct Final Inspections with the COR, QCM, CM, PS and using agency representative. The Contractor will correct discrepancies noted on the “punch list” within the time limit specified by the CO. If during a Final Inspection it is obvious to the CO that the job site is not ready for a Final; the Final will be terminated and rescheduled after a minimum of a 24-hour waiting period.

22. WARRANTY

22.1. One Year Warranty: The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The CO shall notify the CM of warranty issues. After initial notification of a potential warranty problem by the Government, the CM must investigate the issue and respond within 48 hours for routine warranty calls

- 20 -and within 2 hours for emergency calls. If the CM believes the issue is not warranty related, he may request a fact-finding visit with the CO and COR. If the fact-finding meeting determines the issue is warranty related, the Contractor must initiate corrective action within 48 hours for routine calls and within 24 hours for emergency calls. Corrective action shall include making temporary repairs, as necessary, until more permanent repairs can be made or replacement parts ordered.

22.2. Warranty Repairs: Repairs must be completed to the complete satisfaction of the CO, in accordance with the applicable specifications, within seven (7) calendar days of receiving materials for routine calls and within 48 hours of receiving materials for emergency calls, or as determined by the CO.

22.3. Fulfilling Warranty: The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc. installed under an individual DO shall be submitted to the CO with an AF Form 3000 prior to close-out.

22.4. Failure to Honor Warranty: If the contractor fails to honor warranty requirements (to include making temporary repairs), the government may correct the deficiencies and bill the contractor for the repairs.

23. PROJECT SCHEDULING & COORDINATION

23.1. Scheduling: The contractor shall coordinate work schedules with the CO/CA and the COR prior to the start of work.

23.2. Coordination: Before any work is initiated under an individual DO, the CM shall coordinate with the CO and COR and agree on a sequence of procedure;

space for storage of materials and equipment; delivery of materials; location of smoking areas, eating areas and restrooms for the Contractor’s employees and any other incidentals to the project.

23.3. Progress Schedule: Each DO shall be diligently worked according to the approved progress schedule and without extending performance periods due to insufficient resources.

23.4. Organizing work Areas: When specifically requested by the Government, the work shall, so far as practicable, be done in definite sections or areas and confined to limited areas that shall be completed before work in other areas is begun.

24. COORDINATING WITH GOVERNMENT ACTIVITIES

24.1. Street Closings: Written requests for street closings shall be submitted to the CO for approval at least twenty one (21) calendar days prior to the proposed

- 21 -street closure.

24.2. Utility Outages: The contractor shall perform the work under this contract with a minimum of outage time for all utilities. The contractor shall schedule any work that requires utility outages (electrical, water, gas, etc.), which will close down or limit normal activities in the building, construction area, or other affected areas (as determined by the CO) at a time other than regular work periods of the organization occupying the facility. The contractor shall submit requests for approved utility outages 21 working days prior to commencing work. The contractor must receive approval in writing from the CO before interrupting utilities. Wide scale disruption of utilities service to the military family housing area shall include coordination with the base newspaper. This coordination shall be the responsibility of the contractor. In the event a scheduled outage is canceled by the government, the CO will notify the contractor at least 24 hours in advance of the time for the outage to start at no additional cost to the government. Once work begins on an approved outage, work must continue without interruption until the contractor restores utility services to the affected line(s) and/or facility. The Contractor shall coordinate with the COR to have Government personnel shut off utilities.

25. NOISE CONTROL: The Contractor shall comply with all applicable Federal, State and local laws, ordinances, and regulations relative to noise control. The Government may require that operations that generate excessive noise be scheduled at other than standard work hours.

26. CONSTRUCTION SITE MAINTENANCE

26.1. Storage: The Contractor shall store all supplies and equipment so as to prevent theft or mechanical/climatic damage. Storage shall be maintained in a neat and orderly manner.

26.2. Debris Disposal: The Contractor shall dispose of all trash and debris generated during the contract. Disposal shall be by sanitary landfill or other approved methods and shall conform to all Federal, state and local guidelines and regulations.

26.3. Waste Material: Prior to completion of the work each day, the contractor shall handle, transport, store, and dispose of all waste materials and rubbish generated by any work under this contract. If the contractor temporarily stores waste material or rubbish in a dumpster controlled by the contractor, the contractor shall secure the dumpster in such a manner that prevents unauthorized use. The contractor shall post signs on the dumpster(s) noting it as a CONTRACTOR DUMPSTER and NOT FOR PUBLIC USE. On a minimum weekly basis, the contractor shall remove and dispose of any waste or excess material, resulting from any contract requirement. Location of a dumpster at the site shall be as directed by the COR.

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26.4. Spills: All mud, dirt, debris, foreign objects, or spills of any kind from the

Contractor’s operations (including subcontractors and suppliers) on base roads, streets and parking lots shall be cleaned off the same day.

26.5. Clean Jobsite: Each project site must be cleaned up at the end of each day.

All debris (whether blown in or Contractor generated) on the jobsite shall be picked up and disposed of properly. All materials shall be neatly stacked and secured to prevent wind gusts from blowing materials around base. If the CO deems the site is unsightly the Contractor may be instructed to halt construction and clean up the site.

27. CONTRACTOR PARKING: The Contractor’s employees, suppliers, and subcontractor vehicles shall not be parked on grass surfaces at any time. In addition, vehicles may not be driven over grass surfaces, unless indicated during Site Visit or pre performance conference.

28. TRANSPORTATION OF CONSTRUCTION EQUIPMENT: The Contractor shall not drive any construction equipment with metal wheels or tracks (i.e. roller, excavator etc.) on base streets. All equipment shall be loaded on a trailer and hauled to the location.

29. BASE FIRE REGULATIONS: The Contractor shall comply with Base Fire

Regulations. The Contractor shall use no explosives or fire in performing the work.

The Contractor shall understand and comply with current Occupational Safety and Health Administration welding and cutting requirements.

30. SECURITY REQUIREMENTS

30.1. Regulations: The Contractor shall comply with security regulations imposed by the Installation Commander and the agency occupying the space where work is to be performed, including any necessary security clearances. Prior to mobilization, the Contractor shall provide the CO a list of two key personnel authorized to act as Trusted Agents, normally the Contractor’s Contract Manager (CM) and Contractor’s Project Superintendent (PS). Trusted Agents may be authorized to sign-in contractor and subcontractor personnel requiring access to work on base. The list shall be kept current and the CO shall be notified immediately and approve any changes to the list.

30.2. Identification: All Contractor and subcontractor’s employees entering the

Base in the performance of this contract will be required to obtain and display employee identification as prescribed by local and Air Force Instructions.

30.3. Issuance: Contractor identification cards may be issued for the performance period of the contract only, or for 1 year, whichever is the shorter period of time.

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30.4. Safeguarding: Contractor personnel will be made aware by the CO and the

CM of the necessity for safeguarding identification cards issued and the requirement for reporting any identification cards lost.

30.5. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle…