ISWM PWS

FA3002-09-R-0035

Attachment 1

15 January 09

DRAFT

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT (ISWM)

CONTRACT: FA3002-09-R-0035

15 January 2009

15 January 09

TABLE OF CONTENTS

Section Title Page

1.0 DESCRIPTION OF SERVICE 4

1.1 RESOURCE MANAGEMENT PURPOSE 4

1.2 RM PROGRAM OBJECTIVES 4

2.0 INTEGRATED SOLID WASTE MANAGEMENT 5

2.1 REFUSE COLLECTION REQUIREMENTS 5

2.1.1 Food Waste Containers 5

2.1.2 Military Family Housing (MFH) (Non-Privatized) 7

2.1.2.1 Municipal Solid Waste 7

2.1.2.2 Recycling 7

2.1.2.3 Yard and Wood (Organic) Waste 7

2.1.2.4 Bulk Item Pickup 7

2.1.3 Over and Above Requirements 7

2.1.3.1 Unscheduled Pickup and

Special Events (IDIQ) 7

2.1.3.2 Construction and Demolition

Debris (C&D) (IDIQ) 7

2.1.3.3 Public/Common Use MSW Receptacles 7

2.1.3.4 Public/Common Use Recycling Receptacles 7

2.1.3.5 Ash Collection 7

2.1.3.6 Additional Pickups (IDIQ) 7

2.1.4 Inclement Weather Schedule 7

2.1.5 Route Parameters 7

2.1.6 Points of Collection 7

2.1.7 Cubic Yard Capacity 7

2.1.8 Government-Approved Containers 8

2.1.9 Maintaining Containers and Collection Area 8

2.1.10 Weighing of Vehicles 8

2.2 RECYCLABLE MATERIALS PROCESSING 8

2.2.1 Marketing 8

2.2.2 Solid Waste Diversion 8

2.2.3 Revenues and Incentives 9

2.2.3.1 Solid Waste Diversion Incentives 9

2.2.3.1.1 Diversion Incentive Process 9

2.2.3.2 Solid Waste Collection Cost

Reduction Incentives 9

2.2.3.3 Recycling Revenue Incentives 10

2.2.4 Sales Receipts 10

2.2.5 Materials 10

2.2.6 Universal Waste 10

2.2.6.1 Battery Storage, Handling, Labeling and Disposal 10

2.2.6.2 Collection Site 11

2.2.7 Pickup Points 11

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2.2.8 Base Recycling Center 11

2.2.8.1 Contractor Responsibilities 11

2.2.9 Composting 11

2.2.9.1 Chipping/Debagging 12

2.2.9.2 Material Placement 12

2.2.9.3 Windrow Maintenance 12

2.2.9.4 Disposition 12

2.3 DISPOSAL 12

2.3.1 Off-Base Disposal 12

2.3.2 Disposal of Non-marketable Materials 12

2.4 EQUIPMENT MAINTENANCE 12

2.4.1 Bulk Container Maintenance Methods 12

2.4.2 Bulk Container Cleaning 13

2.4.3 Bulk Container Painting 13

2.4.4 Other MSW Container Cleaning 13

2.5 REPORTS AND RECORDS 13

2.5.1 Daily Status Report 13

3.0 SERVICE SUMMARY 13

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES 14

4.1 Recycling Center 14

5.0 GENERAL INFORMATION 14

5.1 Quality Control 14

5.2 Quality Assurance 14

5.3 Government Remedies 14

5.4 Hours of Operation 14

5.5 Security Requirements 14

5.6 Continuation of Essential Department of Defense (DOD)

Contractor Services During Crisis 14

5.7 Special Qualifications 15

5.8 Multi-Functional Team 15

6.0 APPENDICES 15

Appendix A

Table A1– Estimated Workload Data 16

Table A2- Tasks and Estimated Frequencies 17

Appendix B

Maps and/or Site Plans 18

Appendix C

Government Furnished Property/Services/Equipment 19

15 January 09

1. DESCRIPTION OF SERVICES. This basic contract performance work statement (PWS) defines the scope of a full range of ISWM activities. This basic contract PWS will be tailored to identify specific Task Order (TO) requirements. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Base-Wide and Military Family Housing (MFH) ISWM, a combination of Municipal

Solid Waste (MSW) Collection/Disposal in concert with installation recycling services at one or multiple Air Education and Training (AETC) Command installations utilizing a resource management approach in accordance with all local, state, and federal laws, regulations, standards, instructions, commercial practices, and as described in the individual PWS for each

TO. The contractor is encouraged and expected to use innovative approaches to efficiently accomplish PWS requirements in a timely manner at reduced costs and in a way which fosters pride and ownership in the work performed. Government contractors who create, receive, and maintain Air Force records, electronic, or paper, will meet the requirements of Air Force

Instruction (AFI) 37-123. The TO PWS will include requirements for the delivery of all pertinent documentation of contractor program execution. Training is available for contractor personnel who manage Air Force records. Estimated workload factors and collection areas for the specific installation will be included in Appendix to the TO PWS. These amounts will be based on historical records and are not guaranteed to be accurate or current.

1.1. RESOURCE MANAGEMENT PURPOSE. The purpose of implementing a resource management (RM) approach for performing ISWM is to eliminate, reduce, re-use and recycle materials as well as dispose of all wastes (as a last resort) generated at an USAF installation’s properties, facilities, or other applicable sites or events with the intent of ensuring the amount of recyclable materials being disposed is minimized. Further information on resource management can be found at http://www.epa.gov/osw/partnerships/wastewise/wrr/rm.htm. The program includes an economic incentive for the contractor to divert materials currently going to the landfill as well as a revenue sharing program which rewards the service provider for maximizing recycling material sales. This initiative is a strategic sourcing partnership in which the AF wishes to collaborate closely with the selected contractor to meet the USAF’s goals while creating value for both parties through savings from improved resource efficiency. It is intended that the service provider will be the driving force behind increased diversion, working in partnership with USAF employees and contractors. Further, the service provider will perform its work to comply with all applicable USAF and DoD environmental policies.

1.2. RM PROGRAM OBJECTIVES. The contractor’s program shall meet the following objectives:

1. Achieve the DoD diversion metrics as established by DoD Integrated (Non-

Hazardous) Solid Waste Management policy (ISWM), 1 Feb 08. Ensure all

Mandatory (universal) items listed in the DoD policy, such as batteries and fluorescent bulbs, are recycled.

2. Pursue continuous improvement in resource efficiency (increased diversion through reuse, recycling, composting, waste to energy conversion), and with the USAF’s approval, take the lead role in identifying, designing, and implementing innovative, http://www.epa.gov/osw/partnerships/wastewise/wrr/rm.htm

15 January 09 cost-effective means to increase diversion and increase recycling revenue at USAF facilities with the additional benefits of reducing refuse collection and disposal costs.

3. Optimize current hauling, garbage disposal, and recycling operations and services to reduce overall waste management system costs.

4. Develop a detailed tracking, reporting, and billing/invoicing system to support

AETC installation(s) in goal setting, performance tracking, and decision-making ability.

5. Collaborate with AETC installation(s) staff to implement the RM program. This includes conducting educational training and outreach as necessary on aspects of the RM program, including but not limited to, recycling procedures or waste minimization.

6. Implement a program which makes recycling of common sources of recycling materials (cans, paper, cardboard, scrap metal, etc.) as easy as possible for base personnel (locations and amount of bins) to encourage maximum participation for individual, family, and all facility programs

2. INTEGRATED SOLID WASTE MANAGEMENT

2.1. REFUSE COLLECTION REQUIREMENTS. Empty MSW dumpsters based on historical data and AF requirements for the first 30 days of performance or at least weekly for solid waste and daily for food wastes. The contractor shall establish initial vehicle routes and collection schedules upon TO award. The contractor shall propose adjustments to the existing pickup schedule and required dumpster capacity (size and number of dumpsters required per specific AETC installation(s)) to ensure all base municipal waste is collected and disposed, avoiding the possibility of dumpster overflow, utilizing the minimum amount of required pickups with the minimum amount of required dumpsters. The contractor shall propose alternative methods for MSW collection and disposal utilizing alternative technologies during contract execution to minimize MSW. The contractor may propose adjustments to the schedule at any time but as a minimum the government Quality Assurance Personnel (QAP) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without QAP approval. Historical frequency tables will be provided in the TO PWS and will appear in the format given by Table A2. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a

10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials.

2.1.1. Food Waste Containers. Empty containers used to dispose of food waste daily (on days when the serviced facility is in operation). Food Waste containers and pickup days will be identified in the TO PWS and will appear in the format given by Appendix A. Food waste may be utilized for composting and may be collected utilizing composters which are not required to

15 January 09 be emptied daily. Compactors must be emptied to ensure sanitary conditions and health and safety of installation personnel.

2.1.2. Military Family Housing (MFH) (Non-Privatized)

2.1.2.1. Municipal Solid Waste. MSW containers will be placed at curbside by MFH occupants on scheduled pickup days. Pickup shall be accomplished once per week. The contractor is responsible for cleaning up any spills, debris, etc. while collecting MSW at each location.

2.1.2.2. Recycling. Recycling containers will be placed at curbside by MFH occupants on scheduled pickup days. Pickup shall be accomplished once per week. Contractor shall sort recyclable material types for resale. See paragraph 2.2.1 for a list of recyclable materials.

Container requirement, i.e. paper or plastic, and contractor, Government-furnished, or occupant-supplied container will be specified in the TO PWS.

2.1.2.3. Yard and Wood (Organic) Waste. Yard and wood waste less than 50 pounds or six feet in length will be placed at curbside by MFH occupants on scheduled pickup days. Pickup shall be accomplished once per week during growing season. Dates will be specified in the TO

PWS. During the first two weeks of January, contractor shall pickup and dispose of Christmas trees (not subject to length/weight requirements) placed at curbside by MFH residents. Yard and wood waste shall be deposited at the on-base composting facility or at an off base composting facility that handles this type of organic waste. Location of any on-base composting facility will be specified in the TO PWS. At no time will this yard waste be mixed with other types of waste.

2.1.2.4. Bulk Item Pickup. The contractor shall pick up bulk items placed at the curbside by

MFH occupants once per month between April 1 and September 30, and once per quarter during the remaining period. Contractor shall submit a proposed bulk item pickup schedule as part of the TO proposal package. Bulk items may consist of (but are not limited to) furniture, consumer electronics and appliances that do not contain Ozone Depleting Substances, cartons, and bundles. The government reserves the right to reduce the Bulk Item Pickup frequency at any time. The contractor should divert recyclable items to the base recycling center or as necessary to claim diversion or process for revenue generation.

2.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost indicated in Schedule B. The contractor shall be compensated IAW the price specified in Schedule B for that service. Services designated "IDIQ" shall be awarded as

Indefinite Delivery/Indefinite Quantity items; the contractor shall be compensated IAW the unit price when these services are requested at the TO level.

2.1.3.1. Unscheduled Pickup and Special Events (IDIQ). In addition to the scheduled ISWM collections, the contracting officer or designated QAP may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the contracting officer or QAP. For special events, the contractor shall also provide (or re-position as directed) ISWM containers. These containers shall be placed in locations for a length of time designated by the QAP. The contracting officer

15 January 09 shall notify the contractor in writing at least 7 days in advance of the special event date.

Estimated workload data will be specified in appendix to the TO PWS.

2.1.3.2. Construction and Demolition Debris (C&D) (IDIQ). When requested by the QAP, Contractor shall provide roll-off containers for collection of C&D. The Contractor shall place containers at the designated site within one business day of notification by the QAP. The

Contractor shall recycle or dispose of all C&D at a permitted C&D landfill or recycling facility ensuring that 50% of all C&D material is recycled or reused. Contractor shall be on an “on call” basis within one business day of notification by the QAP.

2.1.3.3. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers located at the locations designated in the TO PWS before their capacity is exceeded. Estimated frequencies are specified in the TO PWS.

2.1.3.4. Public/Common Use Recycling Receptacles. Contractor shall empty government furnished recycling containers, collect, and sort recyclable material types for resale before their capacity is exceeded. See paragraph 1.2.1 for a list of recyclable materials. Estimated frequencies are specified in the TO PWS.

2.1.3.5. Ash Collection. The contractor shall accomplish ash collection by using trucks that are leak-proof and covered to prevent windblown ash. Trucks must meet state regulations and federal guidelines for transfer of municipal solid waste ash, as applicable.

2.1.3.6. Additional Pickups (IDIQ): In the event unusual conditions cause a container to require pickup before the scheduled time, the QAP and/or contracting officer may request in writing (email/ Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size.

2.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the QAP may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the contracting officer authorizes additional time.

2.1.5. Route Parameters. The contractor shall propose routes to and through the AETC installation(s) to the Contracting Officer for approval. Collection shall be made between the hours specified in the TO PWS. Collection outside these hours shall require prior approval of the QAP.

2.1.6. Points of Collection. Collection stations for MSW and recyclable materials will be specified in the TO PWS. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

15 January 09

2.1.7. Cubic Yard Capacity. Proposed capacity of containers will be specified in the TO PWS.

The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the QAP. No changes shall be made until approved by the QAP.

2.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all areas shall be from contractor-provided, QAP approved containers, recycling bins or plastic bags, unless specified otherwise in the TO PWS.

2.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the QAP of locations where debris is frequently placed outside of containers so the QAP may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with QAP approval. The contractor shall be responsible for keeping collection areas free of ISWM and debris.

2.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW and recyclable materials shall be weighed on state certified vehicle scales before departing the base, unless specified otherwise in the TO PWS. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station

2.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling

Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the proceeds.

2.2.1. Marketing. The Contractor shall provide for the marketing of recyclable materials obtaining the best price nationwide using the Official Board Market (The Yellow Sheet). The marketing includes transportation of recyclable commodities, if necessary to the purchasers. If the contractor determines materials are non-marketable, he shall first submit a request in writing to the QAP for approval, prior to landfill disposal. Request shall detail the type of material, quantity, disposal site and documentation to establish it as non-marketable to include contractors contacted in an attempt to market materials. The contractor shall make a reasonable effort to find a market even to the extent of giving the material to the buyer without compensation. The contractor shall educate all residential and base facility occupants on the benefits of recycling and encourage the widest possible participation. The Contractor shall at a minimum provide some type of educational material quarterly. An example of how this may be achieved is to publish an article in the AETC installation(s) newspaper(s) or mail a newsletter/brochure to all MFH occupants. Content of this educational material could include, but not be limited to, a quarterly

Solid Waste/Recycling Diversion Rate summary, highlights of recent milestones, innovative recycling techniques/programs, and/or a pollution prevention, environmental facts, and recycling

15 January 09 benefits section. All educational media shall receive approval by the Contracting Officer before distribution. The contractor shall brief facility managers at quarterly training sessions. The

Contractor shall notify the QAP monthly of the names of each company he has contacted and the price offered for each product and which company was selected to purchase the products.

2.2.2. Solid Waste Diversion. AETC embraces and is bound by Executive Order 13101, Greening the Government through Waste Prevention, Recycling, and Federal Acquisition, and its supporting Department of Defense (DoD) Pollution Prevention Measure of Merit which states that; "By FY2010, [all DoD installations will] ensure the diversion rate for non-hazardous solid waste is greater than 40% and the diversion rate for construction and demolition debris be at least

50%, while ensuring integrated non-hazardous solid waste management programs provide an economic benefit when compared with disposal using land filling and incineration alone." The contractor shall work with the Government to achieve and maintain this goal. Solid waste diversion is a major focus of this contract and the Contractor is expected to work to improve the installation’s diversion rate by improving techniques and methods and researching new markets for items not currently recycled.

2.2.3. Revenues and Incentives. All recycling proceeds shall be paid to the government and will be used to pay for the recycling program. If and when the recycling proceeds completely pay for the recycling program, the revenue exceeding the contract cost will be will be split between the government and the contractor as per the paragraph 2.2.3.3. Additionally, incentives will be provided to the contractor based on solid waste diversion and collection costs.

2.2.3.1 Solid Waste Diversion Incentives

Diversion will be based on validated diversion amounts exceeding the 40% minimum requirement detailed in Executive Order 13101, Greening the Government through Waste

Prevention, Recycling, and Federal Acquisition, based on total waste diversion for the fiscal year. The incentive will be based on the solid waste disposal costs avoided by reducing landfill tonnages or tipping fees for the applicable fiscal year.

2.2.3.1.1 Diversion incentive process. Cost avoidance fee incentives will be provided to the contractor in the following manner. Achieving the 40% diversion limit will result in no incentive being provided. Incentive fees will then be provided for every five percent of waste diverted.

Beginning with 45% diversion, the contractor will receive 45% of the cost avoidance for tipping fees. For every additional 5% of diversion, the contractor will receive an additional 5% of the cost avoidance. Thus the contractor, will receive the same percentage of the avoided disposal costs as is diverted for the applicable fiscal year, i.e., 50% diversion, 50% share of avoided fees, 75% diversion, the contractor will retain 75% of the avoided fees.

2.2.3.2 Solid Waste Collection Cost Reduction Incentives. As diversion is increased, and new innovative means of diverting the solid waste are implemented, there is a reasonable expectation that the amount of required containers or dumpsters will be reduced thereby reducing the number of required pickups. As collection costs are reduced, these savings should be reflected in the solid waste collection CLIN for the following option year. All cost reductions in the collection

CLIN will be split 50/50 between the government and the contractor.

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2.2.3.3 Recycling Revenue Incentives. The generated revenue from recycling proceeds must be provided by the contractor to the government to pay for the recycling program. Once the recycling program costs are attained, the contractor will be provided 75% of all revenue exceeding the program cost. A portion of the revenue generation, 25%, will be retained by the government to fund an equipment repair CLIN to pay for all required equipment repairs of government furnished equipment.

2.2.4. Sales Receipts. The Contractor shall provide to the QAP and the AETC installation the original (a clear and understandable copy) sales receipts for recyclable materials no later than the fifth working day following the sale month. The sales receipt shall contain the weight; type of item recycled and the location from where the recyclable resource was taken (building number).

A summary of these receipts will be tallied monthly in the Solid Waste and Recycling Report.

The contractor shall provide QAP with a detail recorder and the check from the sale of the cardboard generated at the Base transfer Station or recycling center.

2.2.5. Materials. The following items shall be recycled: Industrial scrap metal, spent munitions, metal beverage containers, glass (clear, brown, green), office paper, newspaper, cardboard/pressboard, plastics, scrap wood (including pallets), rags/textile wastes, grease, oil, batteries, tires, and C&D material (electrical wire, wood, windows, concrete, rebar, inert materials, scrap metal). Contractor may recycle materials not listed above with prior approval of the QAP. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

2.2.6 Universal Waste. The contractor shall manage, maintain, and operate a Universal Waste program for all types batteries, fluorescent lamps, and mercury containing devices in accordance with 40 Code of Federal Regulations (CFR) 273, Standards for Universal Waste Management.

The Contractor shall be responsible for disposing of crushed fluorescent bulbs at a State approved site.

2.2.6.1 Battery Storage, Handling, Labeling and Disposal. The contractor shall accept, collect, manage, and individually separate and store Alkaline, Lithium, Nickel-Cadmium, Magnesium, and Mercury batteries into separate, steel, United Nations and Department of

Transportation approved 55-Gallon drums, indoors at the Base Transfer Station or Recycling

Center. Each drum will be lined with a plastic liner and labeled "Universal Waste Batteries.

(Liners will be provided by the Contractor). Each label will also identify the specific type of waste battery (Alkaline, Lithium, Nickel-Cadmium, Magnesium, or Mercury) and record the specific: "Start Date: Month/Day/Year," in accordance with 40 CFR 273.14-15 and/or 40 CFR

273.34-35. Date refers to the first day a universal waste battery is placed into the drum. When the container reaches 90% capacity level or the start date exceeds ten months the contractor shall be responsible for disposing of the drum through the applicable State-approved battery recycler.

Disposal Manifests or Bills of Lading, which are signed by the generator, transporter and disposal facility, will be forwarded to the Contracting Officer and applicable organization within five days of receipt. Drums shall be kept closed at all times (except during disposal) and should be equipped with drum funnels to facilitate disposal and closed container requirements also outlined in 40 CFR 273.

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2.2.6.2. Collection Site. The contractor shall accept, collect, manage, and store lead-acid batteries at the Base Transfer Station or Recycling center. Lead acid batteries will be recycled by the applicable State-approved battery recycler within 45 days after collecting two pallets of batteries. The contractor will not accept leaking or broken lead-acid batteries and shall refer any customer to the applicable Organization to dispose of leaking or broken batteries. The contractor is approved to use alternative means to recycle batteries.

2.2.7. Pickup Points. Contractor shall provide recycling containers at the location selected by the contractor to maximize use and facilitate ease of use by base personnel. Containers shall be collected and emptied as specified in section 2.1.

2.2.8. Base Recycling Center. The government will provide the contractor use of the base recycling center and applicable GFE as specified by the TO PWS. Alternately, contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

2.2.8.1. Contractor Responsibilities. Separate and prepare for transport/resale all recyclable materials. Perform daily general maintenance such as cleaning and replacing light bulbs, and perform recommended maintenance on government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return government furnished equipment listed in the TO PWS to the government upon conclusion of contract. With the approval of the contracting officer, contractor may procure and install additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

2.2.9. Composting. The contractor shall provide the following services for yard waste:

2.2.9.1. Chipping/Debagging. Chip all shrubs, tree limbs and uncontaminated lumber delivered to the facility. The contractor may stockpile organics until a sizable amount has accumulated to operate processor for four (4) hours of continuous operation, unless specified otherwise in the

TO PWS. The contractor shall debag all bags of organic waste not in biodegradable bags.

Properly debagged waste shall be free of visible bag material.

2.2.9.2. Material Placement. The contractor shall mix all chipped and un-chipped organic waste, and place the mixed waste into windrows. A windrow mix shall contain no more than 25 percent grass clippings. The windrows shall be free from contamination. Add water to the mixture to maintain moisture to achieve a humus end-product by producing sufficient temperatures to destroy/kill weed seeds and pathogens.

2.2.9.3. Windrow Maintenance. Turn, mix and aerate each windrow once a calendar month, unless specified otherwise in the TO PWS. The contractor shall provide a turning, mixing, and aeration schedule to the QAP on the TO start date. At least once every twelve (12) months, the

15 January 09 contractor shall consolidate windrows of the same approximate age for curing, unless specified otherwise in the TO PWS.

2.2.9.4. Disposition. Fully stabilized and mature compost shall be made available to base and

MFH personnel in an accessible area.

2.3. DISPOSAL.

2.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a licensed off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility or Defense Recovery Marketing

Organization (DRMO). The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice for reimbursement.

2.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor.

This includes any recyclable material rejected for any reason.

2.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

Additionally, all repairs to contractor furnished refuse collection vehicles will be the responsibility of the contractor.

Nonscheduled sanitization of a container shall be accomplished when deemed necessary by the contracting officer’s representative in order to maintain a clean and sanitary condition.

Containers at each housing unit are the responsibility of the individual housing occupant. If appropriate, contractor shall maintain balers and associated equipment to ensure the constant ability to process appropriate recyclables at the Base Transfer Station. Maintenance of other associated government furnished equipment shall be specified in the TO PWS. If equipment repairs are required, the contractor will be responsible for the equipment repair to expedite the repairs and to maintain the recycling center at optimal capacity. This repair cost will be reimbursable for any repairs which were not caused by recycling center non-supervisory personnel.

2.4.1. Bulk Container Maintenance Methods. Maintenance shall be performed as required at an off-base location. The contractor shall furnish to the QAP the schedule of maintenance for the bulk containers. The contractor shall furnish replacement containers for all containers

15 January 09 removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate MSW containers. Cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the QAP, shall require replacement of the container.

2.4.2. Bulk Container Cleaning. The contractor shall maintain bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly washing containers with steam, soap or detergents and water. Bulk containers used for food waste shall be cleaned monthly.

2.4.3. Bulk Container Painting. Painting of containers shall be accomplished by job orders issued by the QAP to maintain the base color scheme. Color of containers and paint shall be submitted to the contracting officer or QAP prior to placing or painting containers. Containers shall be cleaned prior to painting.

2.4.4. Other MSW Container Cleaning. Smaller MSW containers (e.g., 15 through 55 gallon containers in recreational areas, MFH playgrounds, high generation areas) shall be maintained free of unpleasant odor, dirt, debris, and pests. Cleaning of MFH containers is not a contract requirement.

2.5. REPORTS AND RECORDS. The Contractor shall provide a monthly Solid Waste and

Recycling Report to the Contracting Officer, QAP, and Asset Management Flight no later than the fifth working day of the month following the month covered in the report. This report shall be categorized into two or three distinct sources: “Base”, “Military Family Housing” (MFH), and

“Hospital” and all reports must be clear and understandable. Solid waste reports shall show the total daily tonnage of refuse collected and disposed of and the specific place of disposal (e.g.

incinerator, sanitary landfill, or other disposal area). If specific areas of county landfills are designated, this shall also be noted. Recycling reports shall show the total weight of each type of recyclable material collected and the gross proceeds received for recyclable sales per type of material. The Contractor shall provide options to further define and distinctly report separate groups, organizations, or areas such as the Base’s Dormitories and Services organizations.

2.5.1. Daily Status Report Contractor shall provide a daily status report to be faxed upon close of business daily. This report shall list any problems encountered or out of the ordinary findings.

Report shall have any will-call roll offs containers requested with time of request and completion, vehicle status, routes, container painting, unscheduled services, customer complaints.

3. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Specific numbers shown in the “Performance

Threshold” column are examples only and will be specified in the TO PWS. Thresholds will be objective and measurable.

Performance Objective PWS para. Performance Threshold

15 January 09

Collect Municipal Solid Waste in accordance with the established schedule.

2.1. No more than 2 Customer

Complaints monthly.

Dispose of Municipal Solid Waste in accordance with the established governing directives.

2.3 0 Deficiencies permitted.

Process, Market, Promote, and Provide Training for Recyclable Materials.

2.2.1 No more than 2 Customer

Complaints monthly.

Maintain equipment in good workable condition.

Trucks washed and free of odors

2.4 No more than 2 Customer

Complaints monthly.

Perform unscheduled collections required by the contracting officer in accordance with paragraph

2.1.3.1

2.1.3.1 0 Deficiencies permitted.

(Delivery order shall not be accepted until all deficiencies are corrected.)

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Any applicable

Government furnished property and services will be specified in the TO PWS.

4.1. Recycling Center. The Government will provide utility service to the recycling center and perform facility maintenance and repairs. The Government will provide use of equipment specified in the TO PWS.

5. GENERAL INFORMATION.

5.1 QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure ISWM are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 3, Service Summary.

5.2. QUALITY ASSURANCE. The government, through the QAP, will periodically evaluate the contractor’s performance in accordance with the specific contract performance requirements and the government's Performance Plan.

5.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

5.4. HOURS OF OPERATION. Will be specified in the TO PWS.

5.5. SECURITY REQUIREMENTS. Will be specified in the TO PWS. This includes AETC installation pass requirements, security clearance requirements, etc.

5.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD)

CONTRACTOR SERVICES DURING CRISIS. Any services determined to be essential for performance during crisis according to DoDI 3020.37 will be specified in the TO PWS. Hours of operation and procedures for notifying the Contractor will be specified in the TO PWS.

15 January 09

5.7. SPECIAL QUALIFICATIONS. Any special qualifications required of the Contractor will be specified in the TO PWS.

5.8. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the Government and the Contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract. If so, this will be specified in the TO PWS and will be in accordance with AFI 63-124, Paragraph 2.8.

6. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

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APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

The quantities for items listed below will be specified in the TO PWS. Items will be inserted for each area requiring breakout of quantities such as MFH, reimbursable customers, recyclable commodities, etc. Also, lines may be added or deleted in the TO PWS based on the specific installation’s environmental/QRP reporting requirements.

ITEM

NAME

ANNUAL ESTIMATED

QUANTITY

1 Municipal Solid Waste ________ Tons

Food Waste ________ Tons

2 Recyclable Commodity – Paper ________ Tons

3 Recyclable Commodity – Glass ________ Tons

4 Compost Material Recyclable ________ Tons

5 Recyclable Commodity – Plastic ________ Tons

6 Recyclable Commodity - Cardboard ________ Tons

7 Yard and Wood (Organic) Waste ________ Tons

8 Special Event Container Placements ________ Each

9 Construction and Demolition Container Placements ________ Each

10 Construction and Demolition Debris ________ Tons

11 Ash ________ Tons

12 Bulk Container Relocations ________ Each

ONE WAY

13 Distance To Disposal Site ________ Miles

14 Distance To Recyclable Processing Center ________ Miles

15 January 09

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

Completed task and frequency tables for each area to receive Contractor services will be specified in the TO PWS. If applicable, the number of MFH units will be specified in the TO

PWS.

COLLECTION

STATION

LOCATION

SIZE

TYPE

FREQUENCY

To be specified in the TO PWS

(Alpha

Numeric

Symbol )

To be specified in the TO PWS (On map provided with

TO PWS)

To be specified in the TO PWS

(In CY capacity)

To be specified in the TO PWS

(MSW / Food

Waste /

Recycling)

To be specified in the TO PWS (M T

W Tr F)

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APPENDIX B

MAPS AND/OR SITE PLANS

Types of Maps to be specified in TO PWS:

MFH RESIDENTIAL STREET MAP

BASE STREET MAP

HAUL ROUTES

RECYCLING COLLECTION STATIONS

MUNICIPAL SOLID WASTE COLLECTION STATIONS

WEIGH STATION

BASE RECYCLING CENTER

FREQUENCY MAP

EMERGENCY SERVICES

PERTINENT GOVERNMENT OFFICES

15 January 09

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

Types of GFE to be specified in TO PWS:

COLLECTION CONTAINERS

BULK CONTAINERS

RECYCLING CENTERS

EQUIPMENT

WEIGH STATION

POTABLE WATER

UTILITIES