ISWM PWS

FA3002-09-R-0035

Attachment 1

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DRAFT

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT (ISWM)

CONTRACT: FA3002-09-R-0035

1 April 2009

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TABLE OF CONTENTS

Section Title Page

1.0 DESCRIPTION OF SERVICE 5

1.1 RESOURCE MANAGEMENT PURPOSE 5

1.2 RM PROGRAM OBJECTIVES 5

1.3 PARTNERING AGREEMENT 6

2.0 INTEGRATED SOLID WASTE MANAGEMENT 6

2.1 REFUSE COLLECTION REQUIREMENTS 6

2.1.1 Food Waste Containers 7

2.1.2 Military Family Housing (MFH) (Non-Privatized) 7

2.1.2.1 Municipal Solid Waste 7

2.1.2.2 Recycling 7

2.1.2.3 Yard and Wood (Organic) Waste 7

2.1.2.4 Bulk Item Pickup 7

2.1.3 Over and Above Requirements 8

2.1.3.1 Unscheduled Pickup and Special 8

Events (IDIQ)

2.1.3.2 Construction and Demolition Debris

(C&D) (IDIQ) 8

2.1.3.3 Public/Common Use MSW Receptacles 8

2.1.3.4 Public/Common Use Recycling Receptacles 8

2.1.3.5 Ash Collection 8

2.1.3.6 Additional Pickups (IDIQ) 8

2.1.4 Inclement Weather Schedule 9

2.1.5 Route Parameters 9

2.1.6 Points of Collection 9

2.1.7 Cubic Yard Capacity 9

2.1.8 Government-Approved Containers 9

2.1.9 Maintaining Containers and Collection Area 9

2.1.10 Weighing of Vehicles 9

2.2 RECYCLABLE MATERIALS PROCESSING 10

2.2.1 Marketing 10

2.2.2 Awareness Programs 10

2.2.3 Solid Waste Diversion 10

2.2.4 Recycling Revenue 11

2.2.4.1 Recycling Revenue Incentives 11

2.2.5 Sales Receipts 11

2.2.6 Materials 11

2.2.7. Hazardous Waste/Universal Waste 11

2.2.7.1 Universal Waste 11

2.2.7.2 Battery Storage, Handling, Labeling and Disposal 12

2.2.7.3 Collection Site 12

2.2.8 Pickup Points 12

2.2.9 Base Recycling Center 12

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2.2.9.1 Contractor Responsibilities 12

2.2.10 Composting 13

2.2.10.1 Chipping/Debagging 13

2.2.10.2 Material Placement 13

2.2.10.3 Windrow Maintenance 13

2.2.10.4 Disposition 13

2.3 DISPOSAL 13

2.3.1 Off-Base Disposal 13

2.3.2 Disposal of Non-marketable Materials 13

2.4 EQUIPMENT MAINTENANCE 13

2.4.1 Bulk Container Maintenance Methods 14

2.4.2 Bulk Container Cleaning 14

2.4.3 Bulk Container Painting 14

2.4.4 Other MSW Container Cleaning 14

2.5 REPORTS AND RECORDS 14

2.5.1 Daily Status Report 15

3.0 SERVICE SUMMARY 15

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES 16

4.1 Recycling Center 16

5.0 GENERAL INFORMATION 16

5.1 Quality Control 16

5.2 Quality Assurance 16

5.3 Government Remedies 17

5.4 Hours of Operation 17

5.5 Security Requirements 17

5.5.1 General Requirements 17

5.5.2 Contractor Notification Responsibilities 17

5.5.3 Pass and Identification Requirements 17

5.5.3.1 Non Government Owned Vehicles 17

5.5.3.2 Personnel Badges 17

5.5.3.3 Retrieving Identification Media 17

5.5.3.4 Listing of Employees 17

5.5.3.5 Reporting Requirements 17

5.5.4 Security 19

5.5.4.1 Personnel Security 19

5.5.4.2 Physical Security 19

5.5.5 Traffic Laws 19

5.5.6 Base Exercises 19

5.6 Continuation of Essential Department of Defense (DOD)

Contractor Services During Crisis 19

5.7 Special Qualifications 19

5.8 Multi-Functional Team 19

6.0 APPENDICES 19

Appendix A Workload Data 21

Table A1– Estimated Workload Data 21

Table A2 - Tasks and Estimated Frequencies 22

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Table A3 – Universal Waste; Existing Agreements 22

Table A4 – Installation Program Descriptions 22

Appendix B Maps and/or Site Plans 23

Appendix C Government Furnished Property and Equipment 24

Appendix D Required Reports 25

Appendix E Recommended CLIN Structure 26

Appendix F AF Level of Service (LOS) Integrated Solid 28

Waste Management (ISWM) Standards

Appendix G DoD Integrated (Non-Hazardous) Solid Waste 29

Management Policy

Appendix H DoD Non Hazardous Reporting Policy 36 and Guidance

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1. DESCRIPTION OF SERVICES. This basic contract Performance Work Statement (PWS) defines the scope of a full range of Integrated Solid waste Management (ISWM) activities. All services provided for the purposes of this PWS must comply with AF Level of Service (LOS)

Standards, Integrated Solid Waste Management (Appendix F). The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Base-Wide ISWM, which is a combination of Municipal Solid Waste

(MSW) Collection/Disposal in concert with installation recycling services at one or multiple Air

Education and Training (AETC) Command installations utilizing a resource management approach in accordance with all local, state, and federal laws, regulations, standards, instructions, commercial practices. The contractor is encouraged and expected to use resource management approaches to efficiently accomplish PWS requirements in a timely manner which reduces the total cost of the ISWM services in a way which fosters pride and ownership in the work performed. The PWS will include requirements for the delivery of all pertinent documentation of contractor program execution. Estimated workload factors and collection areas for the specific installation will be included in Appendix A to the PWS. These amounts are based on historical records and future amounts are estimates.

1.1. RESOURCE MANAGEMENT PURPOSE. The purpose of implementing a resource management (RM) approach for performing ISWM is to reduce, re-use and recycle materials as well as dispose of all wastes (as a last resort) generated at an USAF installation’s properties, facilities, or other applicable sites or events with the intent of ensuring the amount of recyclable materials being disposed is minimized. This is to be accomplished by implementing strategies which increase the diversion of generated solid waste, as a minimum, to meet DoD mandated goals of 40% solid waste diversion, thereby increasing the tonnage of resources which can be cost effectively be processed for recycling purposes. Further information on resource management can be found at http://www.epa.gov/osw/partnerships/wastewise/wrr/rm.htm. This initiative is a strategic sourcing partnership in which the AF wishes to collaborate closely with the selected contractor to meet the USAF’s goals while creating value for both parties through savings from improved resource efficiency. It is intended that the service provider will be the driving force behind increased diversion, working in partnership with USAF employees and contractors. Further, the service provider will perform its work to comply with all applicable

USAF and DoD environmental policies.

1.2. RM PROGRAM OBJECTIVES. The contractor’s program shall meet the following objectives:

1. Achieve the DoD diversion metrics as established by DoD Integrated (Non-

Hazardous) Solid Waste Management policy (ISWM), dated 1 Feb 08. Ensure all mandatory (universal) items listed in the DoD policy, such as batteries and fluorescent bulbs, are recycled. As a minimum, cardboard, white paper, and scrap metal will be recycled when generated tonnages drive mandatory recycling as per the ISWM policy.

2. Pursue continuous improvement in resource efficiency (increased diversion through reuse, recycling, composting, waste to energy conversion), and with the USAF’s approval, take the lead role in identifying, designing, and implementing innovative, http://www.epa.gov/osw/partnerships/wastewise/wrr/rm.htm

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Pg 6 of 46 cost-effective means to increase diversion and increase recycling revenue at USAF facilities with the additional benefits of reducing refuse collection and disposal costs.

3. Optimize existing hauling, garbage disposal, and recycling operations and services to reduce overall waste management system costs.

4. Develop a detailed tracking, reporting, and billing/invoicing system to support

AETC installation(s) in goal setting, performance tracking, and decision-making ability.

5. Collaborate with AETC installation(s) staff to implement the RM program. This includes conducting educational training and outreach as necessary on aspects of the

RM program, including but not limited to, recycling procedures or waste minimization.

6. Establish and implement an effective program which facilitates recycling of common resources (metal cans, glass containers, plastics, paper, cardboard, scrap metal, etc.)

for base personnel to encourage maximum participation for individual, family, and all facility programs.

1.3. PARTNERING AGREEMENT. The CO requires a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the operations engineer/manager, the government inspector, the government contract administrator, the contractor’s manager, and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

2. INTEGRATED SOLID WASTE MANAGEMENT

2.1. REFUSE COLLECTION REQUIREMENTS. Empty Municipal Solid Waste (MSW) dumpsters based on AF Level of Service (LOS) Standards. The contractor shall establish initial vehicle routes and collection schedules upon award. The contractor shall propose adjustments to the existing pickup schedule and required dumpster capacity (size and number of dumpsters required per specific AETC installation’s) to ensure all base municipal waste is collected and disposed, while avoiding dumpster overflow and utilizing the minimum amount of required pickups with the minimum amount of required dumpsters as dictated by the strategies implemented to increase SW diversion. The contractor shall incorporate alternative methods for

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MSW collection and disposal utilizing alternative technologies during contract execution to minimize MSW disposal tonnages. The contractor may propose adjustments to the schedule at any time but as a minimum the government Quality Assurance Personnel (QAP) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without QAP approval. Historical frequency tables will be provided in the PWS and will appear in the format given by Table A2. When the contractor completes service at a location there shall be no litter, solid waste, wet garbage or recyclable material on the ground within a 10 foot radius of the container.

2.1.1. Food Waste Containers. Empty containers used to dispose of food waste daily (on days when the serviced facility is in operation). Food Waste containers and pickup days will be identified in the PWS and will appear in the format given by Appendix A. Food waste may be utilized for composting and may be collected utilizing compactors which are not required to be emptied daily. Compactors must be emptied in a manner to ensure sanitary conditions and health and safety of installation personnel.

2.1.2. Military Family Housing (MFH) (Non-Privatized) MFH requirements exist only at

Keesler AFB, MS.

2.1.2.1. Municipal Solid Waste. MSW containers will be placed at curbside by MFH occupants on scheduled pickup days. Pickup shall be accomplished once per week. The contractor is responsible for cleaning up any spills, debris, etc. while collecting MSW at each location within 10 feet of the container location.

2.1.2.2. Recycling. Recycling containers will be placed at curbside by MFH occupants on scheduled pickup days. Pickup shall be accomplished once per week. Contractor shall sort recyclable material types for resale. Recyclable materials will be determined by economic feasibility as described in AF IWM Policy, dated 01 Feb 08. Container requirements, i.e. paper or plastic, and contractor, Government-furnished, or occupant-supplied container are specified in the Keesler AFB workload history information.

2.1.2.3. Yard and Wood (Organic) Waste. Yard and wood waste less than 50 pounds or six feet in length will be placed at curbside by MFH occupants on scheduled pickup days. Pickup shall be accomplished once per week during growing season. During the first two weeks of

January, contractor shall pickup and dispose of Christmas trees (not subject to length/weight requirements) placed at curbside by MFH residents. Yard and wood waste shall be deposited at the on-base composting facility or at an off base composting facility that handles this type of organic waste. Location of any on-base composting facility will be specified in the PWS. At no time will yard waste be mixed with other types of waste.

2.1.2.4. Bulk Item Pickup. The contractor shall pick up bulk items placed at the curbside by

MFH occupants once per month between April 1 and September 30, and once per quarter during the remaining period. Contractor shall submit a proposed bulk item pickup schedule as part of the proposal package. Bulk items may consist of (but are not limited to) furniture, consumer electronics and appliances that do not contain Ozone Depleting Substances, cartons, and bundles.

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The government reserves the right to reduce the Bulk Item Pickup frequency at any time. The contractor should divert recyclable items to the base recycling center or as necessary to claim diversion or process for revenue generation.

2.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost indicated in Schedule B. The contractor shall be compensated IAW the price specified in Schedule B for that service CLIN. Services designated "IDIQ" shall be awarded as Indefinite Delivery/Indefinite Quantity items; the contractor shall be compensated

IAW the unit price when these services are requested.

2.1.3.1. Unscheduled Pickup and Special Events (IDIQ). In addition to the scheduled ISWM collections, the contracting officer or designated QAP may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the contracting officer or QAP. For special events, the contractor shall also provide (or re-position as directed) ISWM containers. These containers shall be placed in locations for a length of time designated by the QAP. The contracting officer shall notify the contractor in writing at least 7 days in advance of the scheduled special event date. Estimated workload data will be specified in appendix to the PWS.

2.1.3.2. Construction and Demolition Debris (C&D) (IDIQ). When requested by the QAP, Contractor shall provide roll-off containers for collection of non Military Construction

(MILCON) generated C&D. The Contractor shall place containers at the designated site within one business day of notification by the QAP. The Contractor shall recycle or dispose of all C&D at a permitted C&D landfill or recycling facility ensuring that 50% of all C&D material is recycled or reused. Contractor shall be on an “on call” basis within one business day of notification by the QAP.

2.1.3.3. Public/Common Use MSW Receptacles. Contractor shall empty, collect, and dispose of all waste and replace liners in government furnished containers located at the locations designated in the PWS before their capacity is exceeded. Estimated frequencies are specified in the PWS. The majority of public/common use receptacles are located in base installation recreation areas on the main base and base annexes.

2.1.3.4. Public/Common Use Recycling Receptacles. Contractor shall empty government furnished recycling containers, collect, and sort recyclable material types for resale before their capacity is exceeded. Estimated frequencies are specified in the Appendix A. The majority of public/common use receptacles are located in base installation recreation areas on the main base and base annexes.

2.1.3.5. Ash Collection. The contractor shall accomplish ash collection by using trucks that are leak-proof and covered to prevent windblown ash. Trucks must meet state regulations and federal guidelines for transfer of municipal solid waste ash, as applicable.

2.1.3.6. Additional Pickups (IDIQ): In the event unusual conditions cause a container to require pickup before the scheduled time, the QAP and/or contracting officer may request in

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Pg 9 of 46 writing (email/ Fax sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size.

2.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the QAP may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the contracting officer authorizes additional time.

2.1.5. Route Parameters. The contractor shall propose routes from their truck lot to the AETC installation, through the AETC installation, and to the landfill or recycling center to the

Contracting Officer for approval. Collection shall be made between the hours specified in the

PWS. Collection outside these hours shall require prior approval of the QAP.

2.1.6. Points of Collection. Collection stations for MSW and recyclable materials will be specified in the Appendix A. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. The amount and type of containers at designated locations will be determined by the resource management strategy implemented for the installation.

2.1.7. Cubic Yard Capacity. Proposed capacity of containers will be specified in the PWS.

The contractor is encouraged to identify changes to the capacity and number of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the QAP. No changes shall be made until coordinated with the QAP.

2.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all areas shall be from either contractor-provided, QAP approved containers, recycling bins or plastic bags, unless specified otherwise in the PWS.

2.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the QAP of locations where debris is frequently placed outside of containers so the QAP may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with QAP approval. The contractor shall be responsible for keeping collection areas free of MSW and debris.

2.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW and recyclable materials shall be weighed on state certified vehicle scales before entering and departing the base, to ensure no other waste is mixed with AF installation waste, unless specified otherwise in the PWS. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator at the weigh station.

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2.2. RECYCLABLE MATERIALS PROCESSING. Each base operates a Qualified

Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the proceeds.

2.2.1. Marketing. The Contractor shall provide for the marketing of recyclable materials obtaining the best price regionally or nationwide to produce the most cost effective material processing. The marketing includes transportation of recyclable commodities, if necessary, to the purchasers. If the contractor determines materials are non-marketable, they shall first submit a request in writing to the QAP for approval, prior to landfill disposal. Request shall detail the type of material, quantity, disposal site and documentation to establish it as non-marketable to include contractors contacted in an attempt to market materials. The contractor shall make a reasonable effort to find a market even to the extent of giving the material to the buyer without compensation. The Contractor shall also notify the QAP monthly of the names of each company he has contacted and the price offered for each product and which company was selected to purchase the products.

2.2.2. Awareness Programs. The contractor shall educate all residential and base facility occupants on the benefits of recycling and encourage the widest possible participation. The

Contractor shall at a minimum provide some type of educational material quarterly. An example of how this may be achieved is to publish an article in the installation(s) newspaper(s) or mail a newsletter/brochure to all MFH or base occupants. Content of this educational material could include, but not be limited to, a quarterly Solid Waste/Recycling Diversion Rate summary, highlights of recent milestones, innovative recycling techniques/programs, and/or a pollution prevention, environmental facts, and recycling benefits section. All educational media shall receive approval by the Contracting Officer before distribution. The contractor shall brief facility managers at quarterly training sessions.

2.2.3. Solid Waste Diversion. The AF embraces and is bound by Executive Order 13101, Greening the Government through Waste Prevention, Recycling, and Federal Acquisition, and its supporting document, Department of Defense (DoD) Pollution Prevention Measure of Merit, which states that; "By FY2010, [all DoD installations will] ensure the diversion rate for non-hazardous solid waste is greater than 40% and the diversion rate for construction and demolition debris be at least 50%, while ensuring integrated non-hazardous solid waste management programs provide an economic benefit when compared with disposal using land filling and incineration alone." The contractor shall work with the Government to achieve and maintain this goal. Solid waste diversion is a major focus of this contract and the contractor is expected to to meet and work to exceed the DoD diversion mandates by improving techniques and methods and researching new markets for items not currently recycled as well as existing recycling requirements. Solid waste diversion, which is measured as the percentage of solid waste which is not land filled, but processed for reuse or recycled, in weight, divided by the total weight of solid waste generated by the installation mission requirements and personal refuse. These

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Pg 11 of 46 numbers must be accurately reflected on monthly diversion reports as outlined in the performance plan, identifying total disposal tonnages and recycling tonnages by commodity.

2.2.4. Recycling Revenue. All recycling proceeds shall be paid to the government treasury account with a designated QRP account number and will be used to pay for the recycling program. If and when the recycling proceeds completely pay for the recycling program, the revenue exceeding the contract cost will be will be split between the government and the contractor as per the paragraph 2.2.4.1.

2.2.4.1 Recycling Revenue Incentives. The generated revenue from recycling proceeds must be provided by the contractor to the government to pay for the recycling program. Once the recycling program costs are attained, the contractor will be provided 75% of all revenue exceeding the program cost. A portion of the revenue generation, 25%, will be retained by the government to fund an equipment repair CLIN to pay for all required equipment repairs of government furnished equipment. Additionally, all revenue retained by the contractor must be utilized for reimbursement of additional labor or materials utilized to develop the ISWM program.

2.2.5. Sales Receipts. The contractor shall provide to the QAP and the installation Qualified

Recycling Program manager the original (a clear and understandable copy) sales receipts for recyclable materials no later than the fifth working day following the sale month. The sales receipts shall contain the weight; type of item recycled and the location from where the recyclable resource was taken (building number). A summary of these receipts will be tallied monthly in the Solid Waste and Recycling Report. The contractor shall provide the QAP with a detail recorder and the check from the sale of the commodities generated at the base transfer station or recycling center.

2.2.6. Materials. The following items shall be recycled in accordance with the DoD ISWM policy and QRP regulations: Industrial scrap metal, spent munitions, metal beverage containers, glass (clear, brown, green), office paper, newspaper, cardboard/pressboard, plastics, scrap wood

(including pallets), rags/textile wastes, grease, oil, batteries, tires, and C&D material (electrical wire, wood, windows, concrete, rebar, inert materials, scrap metal). The contractor may recycle materials not listed above with prior approval of the QAP. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

2.2.7. Hazardous Waste/Universal Waste. The existing QRP programs at the various installations have developed partnerships with the Hazardous Waste collection and disposal service providers for collecting and storing the various universal wastes indicated in paras.

2.2.7.1, 2.2.7.2 and 2.2.7.3. Appendix A, Table A3, provides the existing agreements between the recycling operations and hazardous waste service provider. Conform to these paragraphs to maintain the service currently being executed with the hazardous waste contractor..

2.2.7.1 Universal Waste. The contractor shall manage, maintain, and operate a Universal Waste program for all types batteries, fluorescent lamps, and mercury containing devices in accordance

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Pg 12 of 46 with 40 Code of Federal Regulations (CFR) 273, Standards for Universal Waste Management.

The contractor shall be responsible for disposing of crushed fluorescent bulbs at a State approved site.

2.2.7.2 Battery Storage, Handling, Labeling and Disposal. The contractor shall accept, collect, manage, and individually separate and store Alkaline, Lithium, Nickel-Cadmium, Magnesium, and Mercury batteries into separate, steel, United Nations and Department of

Transportation approved 55-Gallon drums, indoors at the base transfer station or recycling center. Each drum will be lined with a plastic liner and labeled "Universal Waste Batteries.

(liners will be provided by the contractor). Each label will also identify the specific type of waste battery (Alkaline, Lithium, Nickel-Cadmium, Magnesium, or Mercury) and record the specific:

"start date: month/day/year," in accordance with 40 CFR 273.14-15 and/or 40 CFR 273.34-35.

Date refers to the first day a universal waste battery is placed into the drum. When the container reaches 90% capacity level or the start date exceeds ten months the contractor shall be responsible for disposing of the drum through the applicable state-approved battery recycler.

Disposal Manifests or Bills of Lading, which are signed by the generator, transporter and disposal facility, will be forwarded to the contracting officer and applicable organization within five days of receipt. Drums shall be kept closed at all times (except during disposal) and should be equipped with drum funnels to facilitate disposal and closed container requirements also outlined in 40 CFR 273.

2.2.7.3. Collection Site. The contractor shall accept, collect, manage, and store lead-acid batteries at the base transfer station or recycling center. Lead acid batteries will be recycled by the applicable state-approved battery recycler within 45 days after collecting two pallets of batteries. The contractor will not accept leaking or broken lead-acid batteries and shall refer any customer to the applicable organization to dispose of leaking or broken batteries. The contractor is approved to use alternative means to recycle batteries.

2.2.8. Pickup Points. The contractor shall provide recycling containers at the location selected by the contractor to maximize use and facilitate ease of use by base personnel. Containers shall be collected and emptied as specified in section 2.1.

2.2.9. Base Recycling Center. The government will provide the contractor use of the base recycling center and applicable GFE as specified by the Appendix C. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

2.2.9.1. Contractor Responsibilities. Separate and prepare for transport/resale all recyclable materials. Perform daily general maintenance on the facility such as cleaning and replacing light bulbs and perform recommended maintenance on government furnished equipment to maintain the equipment in good working condition and to avoid unnecessary wear and degradation of the equipment components. Provide appropriate personal protective equipment for employees.

Notify Base Civil Engineer customer service for facility maintenance or repair requirements.

Return government furnished equipment listed in the PWS to the government upon conclusion of contract. With the approval of the contracting officer, the contractor may procure and install

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Pg 13 of 46 additional equipment as required to more efficiently process recyclable materials. Contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

2.2.10. Composting. The contractor shall provide the following services for yard waste:

2.2.10.1. Chipping/Debagging. Chip all shrubs, tree limbs and uncontaminated lumber delivered to the facility. The contractor may stockpile organics until a sizable amount has accumulated to operate processor for four (4) hours of continuous operation, unless specified otherwise in the PWS. The contractor shall debag all bags of organic waste not in biodegradable bags. Properly debagged waste shall be free of visible bag material.

2.2.10.2. Material Placement. The contractor shall mix all chipped and un-chipped organic waste, and place the mixed waste into windrows. A windrow mix shall contain no more than 25 percent grass clippings. The windrows shall be free from contamination. Add water to the mixture to maintain moisture to achieve a humus end-product by producing sufficient temperatures to destroy/kill weed seeds and pathogens.

2.2.10.3. Windrow Maintenance. Turn, mix and aerate each windrow once a calendar month, unless specified otherwise in the PWS. The contractor shall provide a turning, mixing, and aeration schedule to the QAP on the start date. At least once every twelve (12) months, the contractor shall consolidate windrows of the same approximate age for curing, unless specified otherwise in the PWS.

2.2.10.4. Disposition. Fully stabilized and mature compost shall be made available to base and

MFH personnel in an accessible area.

2.3. DISPOSAL. The contractor shall provide the following services for disposal of MSW.

2.3.1. Off-Base Disposal. The contractor shall transport and dispose of all MSW at a licensed off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the contracting officer and QRP manager. The contractor shall transport recyclable commodities to an off-base material recovery facility or Defense Recovery Marketing

System (DRMS). The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice to CLIN 0002AE for reimbursement.

2.3.2. Disposal of Non-marketable Materials. The contractor shall be responsible for disposal of non-marketable materials from processing recyclable materials at an off-base facility. This includes any recyclable material rejected for any reason.

2.4. EQUIPMENT MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable

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Pg 14 of 46 condition, with no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

Additionally, all repairs to contractor furnished refuse collection vehicles will be the responsibility of the contractor.

Nonscheduled sanitization of a container shall be accomplished when deemed necessary by the contracting officer’s representative in order to maintain a clean and sanitary condition.

Containers at each MFH unit are the responsibility of the individual housing occupant. If appropriate, the contractor shall maintain balers and associated equipment to ensure the constant ability to process appropriate recyclables at the base transfer station. Maintenance of other associated government furnished equipment shall be specified in the PWS. If equipment repairs are required on government furnished equipment, the contractor must obtain approval from the

QAP to perform the repairs and will be responsible for the equipment repair to expedite the repairs and to maintain the recycling center at optimal capacity. This repair cost will be reimbursable for any repairs which were not caused by recycling center non-supervisory personnel.

2.4.1. Bulk Container Maintenance Methods. Maintenance shall be performed as required at an off-base location. The contractor shall furnish to the QAP the schedule of maintenance for the bulk containers at the beginning of the performance period. The contractor shall furnish replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair to ensure that collection stations have adequate MSW containers. Cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the QAP, shall require replacement of the container by the contractor at no cost to the government.

2.4.2. Bulk Container Cleaning. The contractor shall maintain bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning should include thoroughly washing containers with steam, soap or detergents and water. Bulk containers used for food waste shall be cleaned per AF LOS standards.

2.4.3. Bulk Container Painting. Painting of containers shall be accomplished by job orders issued by the QAP to maintain the base color scheme. Color of containers and paint shall be submitted to the contracting officer or QAP prior to placing or painting containers. Containers shall be cleaned prior to painting.

2.4.4. Other MSW Container Cleaning. Smaller MSW containers (e.g., 15 through 55 gallon containers in recreational areas, MFH playgrounds, high generation areas) shall be maintained free of unpleasant odor, dirt, debris, and pests.

2.4.5. Recycling GFE. The maintenance of all GFE provided for the contractor’s use at base recycling facilities will be the responsibility of the contractor. Major equipment repair requirements will be justified and validated by the QRP manager and QAP to determine government liability and reimbursement.

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2.5. REPORTS AND RECORDS. The Contractor shall provide the following reports to the

Contracting Officer, QAP, and Asset Management Flight no later than the fifth working day of the month following the month covered in the report to define compliance with performance objectives. Solid waste reports shall show the total monthly tonnage of refuse collected and disposed of and the specific place of disposal (e.g. incinerator, sanitary landfill, or other disposal area). If specific areas of county landfills are designated, this shall also be noted. Recycling reports shall show the total weight of each type of recyclable material collected and the gross proceeds received for recyclable sales per type of material. The Contractor shall provide options to further define and distinctly report separate groups, organizations or areas such as the base’s dormitories and services organizations.

PO#1: Monthly listing and summary of reported QAP or customer complaint discrepancies and corrective actions.

PO#2: Monthly disposal tonnage report including daily weigh tickets

PO#3: Monthly recycled materials report: (tonnage and revenue by commodity and/or actions taken to divert (itemized)

PO#4: Recycling Forecast and Implementation: (new resources to be recycled or new processes to recycle more cost effectively and cost analysis to prove cost effectiveness)

PO#5: Monthly scheduled training events, date executed, topics, amount of personnel affected

PO#6: Solid waste diversion report by month (in percentages and tonnages)

PO#7: Container Washing Schedule & Monthly Execution

PO#8: Container inspection and repair execution

2.5.1. Daily Status Report Contractor shall provide a daily status report to be faxed upon close of business daily. This report shall list any problems encountered or out of the ordinary findings.

Report shall have any will-call roll offs containers requested with time of request and completion, vehicle status, routes, container painting, unscheduled services, customer complaints.

3. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Specific numbers shown in the “Performance

Threshold” column are examples only and will be specified in the TO PWS. Thresholds will be objective and measurable.

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PERFORMANCE OBJECTIVE

PWS

PARA

PERFORMANCE THRESHOLD

Surveillance

Method

1 Collect Municipal Solid Waste in accordance with the established schedule.

2.1. No more than 2 Customer

Complaints monthly.

Periodic, Customer

Complaint

2 Dispose of Municipal Solid Waste in accordance with the established governing directives.

2.3 0 Deficiencies permitted. Periodic, Customer

Complaint

3 Solid Waste Diversion Increase 0 Deficiencies permitted Periodic, Customer

Complaint

4 Process, Market, Promote, and

Provide Training for Recyclable

Materials.

2.2.1 No more than 2 Customer

Complaints monthly.

Periodic, Customer

Complaint

5 Recycling revenue/volume increase 0 Deficiencies permitted Periodic, Customer

Complaint

6 Maintain equipment in good workable condition. Trucks washed and free of odors

2.4 No more than 2 Customer

Complaints monthly.

Periodic, Customer

Complaint

7 Perform unscheduled collections required by the contracting officer in accordance with paragraph 2.1.3.1.

2.1.3.1 0 Deficiencies permitted. (Delivery order shall not be accepted until all deficiencies are corrected.)

Periodic, Customer

Complaint

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Any applicable

Government furnished property and services will be specified in the PWS.

4.1. Recycling Center. The Government will provide utility service to the recycling center and perform facility maintenance and repairs. The Government will provide use of equipment specified in the PWS.

5. GENERAL INFORMATION.

5.1 QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure ISWM are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 3, Service Summary.

5.2. QUALITY ASSURANCE. The government, through the QAP, will periodically evaluate the contractor’s performance in accordance with the specific contract performance requirements and the government's Performance Plan.

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5.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

5.4. HOURS OF OPERATION. Collection shall be made between the hours of 0600 (6:00

am) through 1800 (6:00 pm) Monday through Saturday dependent on the hours utilized by the individual installations. Based on starting times, collection time will be an 8 hr shift per day. In special cases such as Keesler AFB, every other Friday is a down day where no collections can be performed. Collection outside these hours shall require prior approval of the QAP. The recycling center shall provide 8 hours of customer service during the hours of operation. .

Services are to be performed without loss of any services either the duty day before or the first duty day after a holiday. The contractor shall ensure holidays are reflected in the monthly schedules and indicate the shift in service for that period. The contractor is not required to provide routine services on the following approved holidays:

New Year’s Day 1 st of January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 th of July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day 11 th of November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 th of December

5.5. SECURITY REQUIREMENTS.

5.5.1. General Requirements. The Contractor shall comply, and ensure that all subcontractor(s) comply with all applicable Federal, State, and Local laws, regulations, ordinances and standards related to safety and security matters.

5.5.2. Contractor Notification Responsibilities. The contractor shall notify the Contracting

Officer (CO) 30 days before on-base performance of the contract. The notification shall include

Name, address, and telephone number of company representatives and any vehicles requiring flight line use. must have a temporary flight line pass.

5.5.3. Pass and Identification Requirements.

5.5.3.1. Non-government Owned Vehicles. The Contractor shall ensure the following pass and identification items required for contract performance are obtained for all non-government owned vehicles. All non-government owned vehicles operating on the flight line must have a temporary flight line pass displayed in the lower left corner of the vehicle window. Contractor

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Pg 18 of 46 must submit request to Airfield Management in Base Operations. One (1) or a combination of the following may be needed:

a. DD Form 1172, Application for Uniformed Services Identification Card, (AFI 36-3001 and AETCR 30-1).

b. AETC Form 58, Civilian Identification Card, (AETCR 30-1).

c. AF Form 2219 (series), Registered Vehicle Expiration Tab, (AFI 31-204, Motor Vehicle

Traffic Supervision).

d. DD Form 2220, DoD Registered Vehicle and Installation Tab, (AFI 31-2040.

e. Contractor Badge (SFS OI 31-18)

f. AF Form 75, Visitor/Vehicle Pass, (AFI 31-204).

5.5.3.2. Personnel Badges: All contractor employees will be issued a contractor’s badge, upon successful completion of a NCIC background check conducted by installation security forces, for unescorted access. Information includes, but not limited to, the following: full name to include first, middle, and last name, social security number, date of birth, address, driver’s license number and state of issue. This information will be protected under the procedures listed under the Privacy Act of 1974. Those contractor employees whose background checks reveal adverse criminal history may be denied access to the installation.

5.5.3.3. Retrieving Identification Media: The contractor is responsible for tracking and retrieving all identification media, ie badges, vehicle decals, etc from employees upon their separation, termination and/or completion of business on the AF installation. A list of current contractor employees issued security badges must be provided/submitted with the monthly invoice. Badges from employees no longer employed on the contract must be retrieved and turned in to the contracting office within 30 days of separation/termination.

5.5.3.4. Listing of Employees: The Contractor shall maintain a current listing of employees.

The list shall include employee's name, social security number and date of investigation if contract work involves unescorted entry to Air Force restricted or other sensitive areas designated by the Installation Commander. The list shall be validated and signed by the contractor representative with the authority to bind the contractor, and provided to the CO and

Security Forces Squadron (SFS) prior to the contract start date. Updated listings shall be provided when an employee's status or information changes.

5.5.3.5. Reporting Requirements: The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to the Contracting Officer any information or circumstances of which they are aware that may pose a threat to the security of Department Of Defense (DOD) personnel, 1 Apr 09

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Contractor personnel, resources, and classified or unclassified defense information. The

Contractor shall brief employees upon initial on-base assignment and as required thereafter.

5.5.4. Security.

5.5.4.1. Personnel Security. Contractor personnel requiring unescorted entry to restricted or other sensitive areas designated by the Installation Commander, shall comply with AFI 31-101, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program

Management, requirements.

5.5.4.2. Physical Security. Areas controlled by Contractor employees shall comply with Base

Operations Plans/Instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The Contractor shall safeguard all government property including controlled forms provided for Contractor use. At the close of each work period, government property, equipment, ground aerospace vehicles, facilities support equipment, and other valuable assets shall be secured.

5.5.5. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations in accordance to the provisions of AFI 31-204.

5.5.6. Base Exercises. Upon implementation of a Base exercise, the Contractor will be required to present the AF Form 75 or Installation Contractor’s Badge indicating they are exempt.

Security Forces will immediately release the Contractor to continue their work. If the Contractor is unreasonably delayed, they may file a claim for delay and it must be presented to the CO immediately for review and response.

5.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD)

CONTRACTOR SERVICES DURING CRISIS. Any services determined to be essential for performance during crisis according to DoDI 3020.37 will be specified in the PWS. Hours of operation and procedures for notifying the Contractor will be specified in the PWS.

5.7. SPECIAL QUALIFICATIONS. Any special qualifications required of the Contractor will be specified in the PWS.

5.8. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the Government and the Contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract. If so, this will be specified in the PWS and will be in accordance with AFI 63-124, Paragraph 2.8.

6. APPENDICES.

A. Workload Data

Table A1 – Estimated Workload Data

Table A2 - Tasks and Estimated Frequencies

Table A3 - Universal Waste; Existing Agreements

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Table A4 - Installation Program Descriptions

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

D. Required Reports

E. Recommended CLIN Structure

F. AF LOS Integrated Solid Waste Management Standards

G. DoD Non Hazardous Reporting Policy and Guidance

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APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

The quantities for items listed below will be specified in the PWS. Items will be inserted for each area requiring breakout of quantities such as MFH, reimbursable customers, recyclable commodities, etc. Also, lines may be added or deleted in the PWS based on the specific installation’s environmental/QRP reporting requirements.

See Posted Files.

ITEM

NAME

ANNUAL ESTIMATED

QUANTITY

1…