VanceRFPQuestionsandResponses9Mar07.rtf

FA3002-06-R-0003

Discussion In the preceeding setion, the RFP clearly defines RWP as being the Recurring Work Program. However, when the IWP Programmer/scheduler is introduced in this section, the acronym "IWP" appears parantheically, but without any defining explanation.

Question What does IWP stand for in this context?

Response In Service Work Package IAW AFP 32-1125, Vol 1.

Discussion "The Contractor shall provied all.........services (custodial) ....as identified below for Vance AFB inaccordance with Building Owners and Managers Association (BOMA) commercila standards."

Question BOMA commercial standards set a range of square footage per man-hour of labor, within which performance of custodial duties is to be targeted and achieved in order to produce results in keeping with other BOMA standards. Is this the intended meaning of the RFP language? Should we calculate all labor and productivity rates in accordance with this BOMA standard?

Response Yes, calculate all labor in accordance with BOMA standards.

Friday, March 09, 2007 Page 1 of 201

Discussion The Contractor is required to pick up trash in the MFH areas.

Question Will this requirement continue even after the MFH area is privatized?

Response No. The privatization contract will be responsible for trash collection.

Discussion Paragraph states provide editing….

Question What video editing software is used?

Response Final Cut Pro version 5.4 Friday, March 09, 2007 Page 2 of 201

Discussion Provide Video telecommunication Conf. (VTC) services Question Are there any classified conf., if so, how many per year?

Response N/A No classified VTC occur at Vance AFB.

Discussion In the Vance AFB Site Visit folder under BITS it states that the service provider will maintain the mail delivery van (MDV) Question Will the government provide vehicles in support of this contract?

Response No Friday, March 09, 2007 Page 3 of 201

Discussion In the Vance AFB Site Visit folder under Web Page Development/Design it states that the service provider will maintain Vance's Web site & Train. There is no workload and description of this requirement in the RFP.

Question If there is a requirement please provide scope and workload data.

Response Amendment to workload completed. The only web site support will be training of CSAs in the usage and maintenance of AF Portal Webpage. Workload is approximately 12 classes a year, about 1 hour each.

Discussion Para. L-3.2.4.3 indicates that the contractor will perform plastic media blasting (PMB) "for other organizations (some unscheduled structural repairs)." PWS Para 3.1.26.3 indicates PMB for stripping Vance aircraft will be performed at a facility away from Vance.

PMB capabilities noted during the site visit were a cabinet unit in Structural Repair and an AGE paint stripping facility (Building 119).

We assume these could be used in support of other organizations through local manufacturing procedures.

Question Request the Government clarify the PMB support requirements for other organizations.

Response Reference to PMB has been removed. See Amendment 2.

Friday, March 09, 2007 Page 4 of 201

Discussion The MCCC Reengineering in the Air Force and AETC is in various stages at different bases.

Question What is the status of the reengineering effort at VAFB? If it is not complete, does our staffing need to reflect an assumption that the reengineering will be complete at CSD?

Response Vance has not been redesigned. No definite timeline for the migration has been published.

Discussion The PWS equipment list indicates hubs throughout the network. During the visit, old and outdated hubs were seen to be in use.

Question What is the timeline for replacing the bubs with switches? Who will be responsible for their installation and initial configuration?

Response Replacement is based on the information provided by the contractor in CIPS. The replacement/upgrade priorities are developed from this information and are funded by the AF. The contractor is responsible for the installation and configuration in many cases.

Friday, March 09, 2007 Page 5 of 201

Discussion Our experience shows that the CSA workload for an Operations Group is much higher than that listed in the workload.

Question Do the levels of workload indicate that there is a shared CSA responsibility in the Operations Group and Mission Support Group between the service provider and government/military personnel? How many Civilian and Military CSAs are currently providing CSA support to these areas? If this is a new requirement, how many military and Govt employees will also be providing CSA support to OG and MSG?

Response Amendment to workload completed. Operations Group and Mission Support Group CSA workload has been removed. The contractor will not provide CSA support to these organizations.

Friday, March 09, 2007 Page 6 of 201

Discussion The items listed to the left are examples of the MFH requirements. At the site visit the attendees were informed that a MFH privatization contractor was in the process of being selected. It would seem prudent to delete this requirement prior to submission of our techanical and price proposals due to the myriad of tasks that are woven throughout these two sections as well as Section 10.

Should these requirements not be removed it will cause considerable revision of both volumes.

Question At what point in the proposal process will the government remove the MFH requirements?

Response Housing privatization is expected to begin Nov 07. However, Offerors will be directed to price FY 08. This will be included in the next amendment.

Friday, March 09, 2007 Page 7 of 201

Discussion It was apparent during the site visit that the Professional Staff of Civil Engineering use software to assist in the design of projects.

(Software programs like AutoCad, etc.)

Question Since this software is on equipment provided by the Air Force, will the software transfer to the service provider Contractor awarded the follow-on contract?

Response Yes the software will transfer to the follow-on service provider.

Friday, March 09, 2007 Page 8 of 201

Discussion During the site visit to VAFB it was apparent that a multitude of different software applications were being utilized by contractor personnel.

Question What are the specific GFE commercial software programs that are installed on the various computers at VAFB for which the contractor is expected to provide support, training, and maintenance services?

Response This is a list of DAA approved as of Dec 2006 of software on the Vance AFB Network. Microsoft Server 2003, Adobe Macromedia Studio 8, ColdFusion 7, MX server, Visual Studio .NET 2005 Professional ESRI ArcEditor V 9.1, Autodesk Map 3, DESRI ArcEditor V 9.1, Cybersitter D-Link DP 300u, All Pro Sports Software Scheduler Pro 4.1, League Scheduler 6.0, Vinyl Express VizEx Reader v 9.3.2, Visual Basic. NET Training Suite, Imagic Inventory Software Games: Spirit of the Cimarron, Dora the Explorer, Sponge Bob Operation Crabby Patty, Spiderman 2 Activity Center, Shrek 2, Knowledge Management Solutions Inc, Microsoft Visual Studio 2005 Pro, Activision Call of Duty, Bend Calculator Pro Software and Upgrade, McMillam Study Guides, Inc/PFE Gold 2005, Quicken Home/Small business, NetZoom Universal License Pixela / Image Maker version 1.5 for Sony handycams, JASC Paintshop Pro 7, Aero Software: CutePDF Writer / 2.31000, Best Fonts EDP System, CHeckMate Asset Tracking for Windows, Dymo Label Writer Software V7.0, Winternals Administrators Pak Software Tools, Win Zip, ScanSoft's PaperPort Pro Office v10, Scansoft PDF Converter Professional 3, Additional Ghost -100OrgPlus 5 Standard Smart Board Tools Janus Vision Software, Panasonic Voice Editing Ver 1.0, ZipGenius Std Edition, Provisio Site Kiosk V.6, Turbo Cad / Turbocad Pro v 6.0ESA / Easy Power with Arc FlashRmEmpty v 1.2Adobe 7.0 ProfessionalPACES system SoftwareAdobe 7.0 Professional/7.0 upgrade, Disk Usage Statistics Viewer and Cleanup Tool, Adobe 7.0 Professional, LXR Test 6.0, OmniPage Pro 14, CSRS and FERS Benefits Calculator 2005, DHTML Menu Builder Beyond Contacts, Mac OS upgrade to 10.3, ScanSoft Paper Port Pro V10, FileZilla Version 2.2.11, Adobe Professional 7.0, WinDatStat Program, LASER software 3.0.3, Frontpage 2003, Adobe 7.0 Professional, Bobby 5.0, Pixela / Image Maker version 1, Games:Clubtech Microsoft Movie Tech, Clubtech Microsoft Skill Tech II, The Sims 2, Age of Empires II Gold Edition, Star Craft Battle Chest-Mac, War Craft Battle Chest-Mac, Lord of the Rings : War of the Ring, Star Wars: Jedi Night Academy, Caterease and Food Trak, EA Games: Battlefield Vietnam, Battlefield Vietnam Redux and Galaxy of Games 1001-- Atari: Rollercoaster Tycoon 3 Gold--Slingdot: Domino Lounge-- Pop Cap Games: Zuma Deluxe and Bejeweled, AFAEMS Sign-In Tool, CheckMate Asset Tracking System, Classroom Performance System Games:

Sammy's Science School, Jumpstart PreSchool, Pre_K ,Thinkin Things Collection 1, Fripple Town, Magic 3-D Coloring Book, Millie & Friday, March 09, 2007 Page 9 of 201

Bailey Preschool-Kindergarten, Ready to Math, Read with Pooh, Blues Clues: Preschool; Takes you to School: ABC Times, Clifford Learning Activities, Little Bear PreSchool Thinking, Just Grandma and Me, Now Kids Can Launch, Childrens Melodies, ProCare Management Software Ver. 9.1.420, Xerox CentreWare 5.4, Scan to PC Desktop Approve-ITRealOne Player Version 2, Federal Jobs Kit Professional Version, Garmin / Garmin Mapsource Topographic CDDC, Password Changer 1.0, Canon Digital Video Camera Software, Create a Quiz teachers Edition, Club Sentry Taget Vision SoftwareCoolPower Chute Personal Edition v1.4, Publisher 2002

Discussion During the site visit to VAFB it was apparent that a multitude of different software applications were being utilized by contractor personnel.

Question What is the specific document management software program that is being used by VAFB to electronically manage Air Force and VAFB publications and forms? Is this software program GFE and is it desired by VAFB to continue being used?

Response An AF Portal website is currently being developed. The Pubs/Forms Manager will be required to update this page a minimum of weekly. Workload duration is approximately 1 hour per week.

Friday, March 09, 2007 Page 10 of 201

Discussion During the site visit to VAFB it was apparent that a multitude of different software applications were being utilized by contractor personnel.

Question What is the specific software program(s) that are used at VAFB to manage the Web Development function? Is this software program GFE and is it desired by VAFB to continue being used?

Response N/A The contactor will not be required to provide web page development.

Discussion Process of aquiring construction projects for the Civil Engineer construction programs. During the site visit on 21 Feb, it was noticed that in the Local purchase area of the current service contractor’s area a function was identified as construction.

Question Are Civil Engineering construction projects advertised with bids received and awarded through the government procurement office or the service provider's procurement office?

Response Construction projects are advertised and awarded by the Service Provider, through the Local Purchase CLIN, using the Purchasing staff.

Friday, March 09, 2007 Page 11 of 201

Discussion Appendix 7B is missing Para 1.3.6 which appears to be Web Services Question Where is Para 1.3.6? Should it be Web Services Work load data?

Response The contractor is only required to provide training to CSAs/Webpage maintainers. No other web services are required.

Discussion The SOL document posted is password protected Question Will you unlock the SOL document for our use in preparing SF 33 and Schedule B?

Response The SF33 cannot be unlocked. The Government will provide Section B in a fillable format with the next amendment.

Friday, March 09, 2007 Page 12 of 201

Discussion PWS para reference 17.1.3.10 does not exist Question What is the correct Para reference so appropiate staffing is associated to CLIN 007 and option years?

Response Please ensure you are reading the final PWS posted on 12 Feb 07.

Discussion Pest Management was added to Section 13 between Draft and Final. In the Draft it was under PWS 16. No workload date was transferred to Section 13 or Attachment 13-B Question What is the workload for Pest Management under PWS 13?

Response Pest Management was not moved into Section 13.

Friday, March 09, 2007 Page 13 of 201

Discussion Numerous deadlines for various requriements are connected to "Contract Award Date" and "Pre-Performance Conference". Several documents and actions are driven by the pre-performance conference and the contract award dates.

Question Can you give estimated dates for Contract Award Date and Pre-Performance Conference based on the 12 Feb 07 final RFP release date?

Response Nov 07 and 1 Feb 08

Discussion Technical reference excludes manpower matrices from the page count. Due to limits we request justification be handled the same..

Question Request required justification for manning matrices be excluded from required page count.

Response Only manpower matrices and personnel resumes are excluded from the page count.

Friday, March 09, 2007 Page 14 of 201

Discussion Current PWS contains no reference to housing privatization. During Site Visit this topic was addressed and comments indicated privatization would occur prior to contract award or start.

Question Please clarify how you want contractors to address housing PWS and impact of privatization?

Response Once MFH is privatized, base contractor will no longer be involved, except for UOQ & UEQ and FMO. Those sections will still fall under the PWS. The Project Owner will have full responsibility for MFH. This will be addressed in the next amendment.

Discussion Reference provides a matrix for submission of Volume 3 Sub-factor 3 information. This information/data is essentually the same for Civil Eng, Logistics and Communication sections. The response/data will essentually be the same in each of the 3 sections Question Within Vol 3, will the government accept a full outline in the Civil Engineering Section and allow the Logistic and Communication sections to reference back to it where the data is the same?

Response Manpower matrix will be include in each section of Vol III. See Amendment 2, revised Section L.

Friday, March 09, 2007 Page 15 of 201

Discussion Draft RFP Appendix 18F listed essential equipment provided such as fire extinguishers. Final draft does not list them.

Question Does the Fire Department have the responsibility for all facility fire extinguishers on the installation including MFH?

Response Yes

Discussion Reference requires Service Provider to provide a conveniently located control point for linen exchange.

Question Will the Service Provider be able to use a government provided facility for this service?

Response Yes, Linen Exchange location in PWS, Appendix 28C, Bldg 200, first floor. Central pickup and drop off point limited to services of the VQ/DVQ, and TLF, 4 hospitality rooms, and Camp Tomahawk.

Friday, March 09, 2007 Page 16 of 201

Discussion PWS requires contractor to provide support for a "QMIS Server" on page 7B-13 Question Is this the same "SMART" application requirement that PWS calls out in Paragraph 2.1.23.7.2?

Response Yes, the service provider will support whatever "SMART" application is provided.

Discussion During the site visit, we observed numerous Contractor Owned vehicles. The current contract required that Government furnished vehicles be replaced by registration number during assigned fiscal years.

Question Will the Government provide the offerors a list of vehicles replaced by the imcumbent contractor and the years they were replaced?

Response Yes, Appendix 25FED will be provided with the next amendment.

Friday, March 09, 2007 Page 17 of 201

Discussion Referenced paragraphs require that the contractor replace vehicles as necessary during the life of the contract. The contractor is also responsible for maintaining these vehicles in a serviceable condition.

Question Will the contractor be allowed to perform maintenance on contractor-furnished vehicles in the vehicle maintenance facility (Bldg. 293) or must the maintenance be performed in an off-base facility?

Response All maintenance will be preformed in BLDG 293

43 Technical Transportation 25FF-1 Appendix 25FF 25.1.4.3 Yes Discussion During the site visit, we observed numerous carts of various sizes being driven by the incumbent contractor. However, they are not listed in the PWS.

Question Are these carts maintained by the incumbent contractor and when they are no longer serviceable, who replaces them?

Response These are equipment items and are maintained by the contractor, but paid for by the using Org.

Friday, March 09, 2007 Page 18 of 201

Discussion The statement is that CADD (Computer Aided Design and Drafting) be used in all designs.

Question Is there a specific software program that the installation or AETC requires to be used?

Response There is not a specific software program that the installation or AETC requires.

Discussion This performance standard identifies an amount to be designed to be considered as Outstanding. There will be occasions where to support the mission that a far larger program will be required.

Question What is the precept of consideration for this increase in service provided (cost).

Response I can think of no occasion where to support the mission that a far larger program will be required. If however, the occasion occurred a Corps of Engineer design/build contract would be used.

Friday, March 09, 2007 Page 19 of 201

Discussion Under the column heading ‘Date Due” for the studies and plans, there are several entries with the word “Annual” as the due date.

Question What is the next due date for this plans and studies after 1 April 2008?

Response The due dates are established by the AFI or call from AETC HQ.

Discussion A consistent change throughout the new RFP, compared to the Draft FRP, is that the Basic Year FY08 annual hours per employee changed from 2,096 by 50% to 1,048. This change appears several times in the new RFP but not in paragraph 3.5.4.

Question Are the Basic Year FY08 annual hours per employee shown in paragraph 3.5.4 correct or incorrect? Shouldn’t they be 1,048 to align with the rest of the RFP?

Response This has been corrected, see Amendment 0002.

Friday, March 09, 2007 Page 20 of 201

Discussion This paragraph states that the service provider shall furnish commercial source items that can be procured by the general public. There are items used in aircraft maintenance, such as engine oil, sealants, etc. that although NSN listed and MIL-Spec’d can be purchased by the general public through the same vendors that the USAF purchase the items. It is our understanding that all products used on aircraft need to be procured through the standard supply system to ensure mil-spec conformance.

Question Are items that are procured for use on aircraft excluded from this requirement and ordered solely through SBSS, or the Government IMPAC program?

Response Aircraft related engine oil, sealants, etc will be provide by the Government through SBSS, GPC, or purchasing (local).

Discussion “COE component training classes.” This section has a quantity of 14 days and a frequency of weekly with duration of 114 hours.

Question Is the assumption correct that 2 week training is held every week (overlapping of course) or is the frequency supposed to be Bi- Monthly or Monthly?

Response Incorrect: These classes vary between 1 and 4 hours in length. There could be multiple classes in a single day. Approximately 14 classes per month are taught.

Friday, March 09, 2007 Page 21 of 201

Discussion Paragraph 2.1.23.2.12.2 states that the Service Provider shall provide fuel, oil and lubricants for all service provider vehicles. Paragraph

2.3.3.3 states that the Government will provide gasoline or diesel fuel for Government provided, and service provider vehicles. This paragraph goes on to state that VIL point-of-sale keys are used to preclude their use in support of vehicles not listed in Appendix FF of each section and service provider vehicles not purchased as replacement for these vehicles. Appendix FF lists only 17 special purpose vehicles that are to be provided by the Government. There are many general purpose vehicles that will be required to be procured by the Service Provider specifically execute the contract.

Question Is it the intent of this PWS that the Service Provider will be required to provide all fuel, oil, and lubricants for its fleet of Service Provider vehicles unless they are replacements for the 17 vehicles listed in Appendex FF? or Is the intent that the Service Provider will provide oil and lubricants and the Government will provide Fuel for the Service Providers vehicle fleet?

Response The Government will provide fuel, oil, and lubricants for Government provided vehicles and equipment Section H, paragraph H-15 will be revised.

Friday, March 09, 2007 Page 22 of 201

Discussion This paragraph was added to this PWS revision that introduces the Systematic Management and Reporting Tool (SMART) Question Is this a USAF or AETC standard program that will be furnished by the Government, or is this a concept that the Service Provider will have to develop to meet the requirements that were added in Paragraphs 2.1.23.7.1 thru 2.1.23.7.13?

Response The Quality Management Information System (QMIS) is a locally developed, government owned, Sequel database. It is hosted on two local servers and currently maintained by a contract provided programming staff. The two servers, one government and one contractor owned, are necessary to allow the contractor to keep proprietary information in QMIS without that information being subject to the Freedom of Information Act. Currently QMIS offers:• General Vance AFB Information• Customer feedback • Document storage and viewing• Contract nonconformance coordination, tracking, and storage• Locally developed contractor forms• Inspections• Financial coordination, tracking and storage• Local procedures viewing and storage • Safety incident tracking • Computer based training and tracking • The Current Collective Bargaining agreement • The current statement of work • Internal audits • Project coordination, tracking, and storage. Any alternative system offered would not be limited to these functions but must satisfy the SMART specification in PWS 2.1.23.7.1 through 2.1.23.7.13. One known new requirement that does not currently exist in QMIS is task training closely resembling that currently used by the Air Force in the Integrated Maintenance Database System (IMDS).

Friday, March 09, 2007 Page 23 of 201

Discussion This paragraph states that the Government will maintain and repair equipment leased/rented by the Government, and provided to the service provider… Question Is there a listing of equipment that will be leased/rented by the Government and provided to the service provider Response Leased/rented equipment (if any) is identified in Appendix XF (for example in Section 3, Appendix 3F would identify leased equipment for aircraft maintenance).

Friday, March 09, 2007 Page 24 of 201

Discussion This paragraph states that the Service Provider shall provide all user maintenance for the care, and/or upkeep of all Government-furnished office equipment. According to past practice, the Government provides normal upgrade of furnished ADPE equipment and parts required to repair furnished ADPE (i.e. hard drives, memory sticks, motherboards, power supplies etc.).

Question Does this requirement extend to the parts required to repair or normal upgrade of Government furnished ADPE?

Response No

70 Price 99 1.10 Yes Discussion Subcontractors who will perform more than 20% of the work shall provide their price/cost proposal to the prime contractor for inclusion in Volume V, in a sealed package, if desired.

Question Is it the Government’s intent to include major subs price/cost proposal in the Prime Contractor’s Volume V (Past Performance)?

Should major subs instead include their price/cost proposal in the Prime Contractor’s Volume VI (a) and/or (b)?

Response Volume V is a typing error, VI(a) and (b) is correct. Please submit subcontract electronic copies also. See also question 601. This will be corrected in the next amendment.

Friday, March 09, 2007 Page 25 of 201

Discussion The offeror shall submit one complete hard copy of all price/cost files as Volume VI(a). The offeror should limit the cost/price volume VI(b) to 2 (two) three inch binders, not including major subcontractors, principals, joint venture partners or other individual companies, and one 2 inch binder for major subcontracts.

Question To show sufficient detail to ensure cost realism, would the Government consider increasing the binder size requirement for major subcontractors?

Response Major subcontractors may go beyond the 2 inch binder limit if necessary, recommend that the volume of pages be kept to a minimum practical. Support may be submitted electronically in lieu of hard copy pages. Evaluators will review electronic submissions also.

Friday, March 09, 2007 Page 26 of 201

Discussion The following cells contain reference errors: B3, B5, B7, B9, B11, B13, B15, B17, B19, and B21 Question Will the Government please make changes to the aforementioned cells and release an amended Subcontracting Plan Worksheet?

Response A corrected subcontracting work sheet will be issued with the next amendment.

Discussion Question Please clarify contract “one combined invoice and receiving report” thru WAWF. Is the FPIF 1/12th invoice to be processed on a

DD250?

Response All invoicing will be done through WAWF. Further instructions are available on the WAWF website, and to the winning contractor after award.

Friday, March 09, 2007 Page 27 of 201

Discussion Requirement: “For Government contracts, provide current information on all three individuals.” However, the format of the Past Performance Information Sheet only appears to require two points of contact (although three may be provided if one were to exercise the option to include the QA person and the Site Manager):1 Quality Assurance Person and/or Site Manager2 Administrative Contracting Officer.

Question Please clarify the number and titles of the customer points of contact required.

Response Two points of contact are sufficient.

Discussion This Item requires discussion of the cited contract’s relevance to Mission Capability Subfactor 4, Small Business Subcontracting Plan and SDB Participation Targets. This would appear to duplicate the information requested in Items J and K.

Question Please clarify the distinction among each of the requirements:Item H., response to Subfactor 4Item J., Compliance with Utilization of Small Business ConcernsItem K., Subcontracting Plan requirements Response Item H deals with the contractor's assessment of past performance relevancy to the Mission Capability subfactors. Item J deals with the utilization of small business concerns on the described contract. Item K pertains to whether or not the offeror met subcontracting goals on the described contract.

Friday, March 09, 2007 Page 28 of 201

Discussion This section says that offerors may discuss efforts to resolve problems on prior contracts, but Section 4.1, Contents, does not provide direction for where in the Past Performance Volume offerors are to include this discussion.

Question Please clarify whether responses to Resolution of Problems should be addressed in the individual Past Performance Information Sheets or as a separate section within the Past Performance Volume.

Response Offerors should address Resolution of Problems (if applicable) within the Past Performance Volume. Create a separate tab within the volume, if required.

Discussion The RFP section L1.8 states that a complete Manpower Matrix shall be included in every Volume of the technical proposal. Our assumption is that the manpower matrices are to be included only in Technical Volumes 2 and 3, as shown in the table on page 98 and as described in paragraph 1.12, not in Volume 1.

Question Is a Manpower Matrix required to be included in Technical Proposal Volume 1, Mission Integration, and if so, is the matrix excluded from the page count?

Response No, the Manpower Matrix is not required as part of Volume I. Please see Amendment 0002.

Friday, March 09, 2007 Page 29 of 201

Discussion Paragraph 2.1.13.5 directs Records to be managed IAW AFMAN 37-123, Management of Records. This reference has been removed from the publications listing in Appendix 2A (PWS figure 2A.1.2) Question Suggest you add AFMAN 37-123 to Appendix 2A or remove the reference from paragraph 2.1.13.5.

Response Concur, AFMAN 37-123 will be added to Appendix 2A Friday, March 09, 2007 Page 30 of 201

Discussion The following vehicles will be initially provided as Government Furnished Equipment (GFE) but will be removed from use and not replaced by the Government during the life of the contract. In accordance with (IAW) AFI 23-302 (30 Jun 06), Section 4J, paragraph

4.52.3.1. “The contractor(s) will assume sole responsibility for all associated utilization costs of GFE vehicles, including:

operations, maintenance and repair, and replacement. The contractor(s) will determine replacement based on best business practices/replacement criteria.”

Question

(a) Is it the Government’s intent for the contractor to purchase vehicles during the term of this contract?(b) If the contractor is required to purchase replacement vehicles, will the Government accept used vehicles, or are new vehicles required?(c) Will the Government or will the contractor retain title to the replacement vehicles?(d) Will the Government provide further clarification by means of a vehicle removal schedule, i.e., the projected year each vehicle will be removed from use?(e) Will the Government further define “Vehicle Type” and “Vehicle Equivalent” as presented in Appendix?(f) Does “Price” represent original acquisition price or current replacement price?

Response A) Intent is for the contractor to supply own vehicles B) All vehicles will meet all Air Force standards C) If the contractor buys the vehicle, they will retain the title. D) Yes E) Yes as updates are available. F) Replacement price.

Friday, March 09, 2007 Page 31 of 201

Discussion Table appears to have auto-numbered issues in subfactor 3. The tab letters continue after “D” for the last two Base Operations Support major parts.

Question Should the tab letters restart at “A” for each BOS Part?

Response No. It is expected that Volume III will be filed in one binder, and therefore duplicate letters/tabs are undesirable.

Discussion Paragraph 9 references “Baker Grounds Tract.”

Question Where is this located?

Response The Baker Tract is located between the parasail area and the runways (shaded in brown) on the first map within 13 06 VNC Grounds and Site Maps Appendix 13C.

Friday, March 09, 2007 Page 32 of 201

Discussion Per PWS 25.1.4.22, the service provider will, “Assign fleet vehicles to government users as authorized by the AETC vehicle authorization listing (VAL) for Vance AFB. Manage the Registered Equipment Management System (REMS) to account for all appropriated funds vehicles. This includes making inputs into the Standard Base Supply System and clearing any rejects within 24 hours IAW AFMAN 23-110, 7.3) Personnel shall be familiar with the Air Force Equipment Management System (AFEMS). Provide analysis of fleet data as requested by QAPs and HQ AETC/A4RTV.

Question

1. How many accident/disaster recovery efforts were exercised in 2006?2. What was the average time for each of the recovery efforts?3.What type of detail is offered about each of the accident/disaster recovery efforts?

Response

1) 2 2) 2-8 hours. All recovery efforts are unique so time line depend on the situation. 3) Information is provided in OLVIMS maintenance records.

98 Technical Lodging 27-FC-1 Yes Discussion Appendix 27-FC indicates the equipment/appliances are NAF.

Question Are the costs of the equipment/appliances also not within the target cost? If not, what is the history of repair and replacement cost?

Response Costs are not within the target cost, repair and replacement are the responsibility of the gov't.

Friday, March 09, 2007 Page 33 of 201

Discussion PWS 27.1.1.7 states that the service provider will provide registration and room assignments for unaccompanied officer and enlisted quarter.

Question Is this in addition to the VQ, DVQ and TLF facilities?

Response PWS, para 27.1.1.7, "Provide registration and room assignments for unaccompanied officer and enlisted quarters, VQ, DVQ, and TLF facilities." Lodging staff is not responsible for the assignment of permanent unaccompanied officer and enlisted dormitory rooms.

Dormitory assignments are the responsibility of Dormitory Mgt as stated in Section 10, para 10.1.7.1, " Dormitory Management. The provider shall be responsible for assignments and terminations of personnel from/to government-controlled dormitories and maintains waiting lists of dorm residents seeking permission to reside off base...."

Friday, March 09, 2007 Page 34 of 201

Discussion Question Please provide estimated attendance to each sub item for 10.

Response

10.1 Fall Fest, estimated 4 hours per event with approximately 800 participants; 10.2 4th of July Picnic will be deleted; 10.3 Air Show will be deleted; 10.4 Special Olympics estimated 8 hours per event with approximately 500-800 participants; 10.5 Tops in Blue will be deleted; 10.6 Post Inspection every 36 months, estimated 4 hours with approximately 2,000 participants; 10.7 Two Base Yard Sales, 4 hour event with an estimated 60-100 slots; AF Artist/Craftsman contest, estimated 20 contestants during month of event;

Camp Tomahawk, only linen support, estimated 50 boys for one week period and estimated 50 girls for one week period, one time issue of linen for each child during this two week period.

Discussion Question Please provide loan locker/Lending Closet item list and location Response Location is in Bldg 200, Appendix 28C, first floor; item list will be provided by amending appendix 28FC Friday, March 09, 2007 Page 35 of 201

Discussion Question Please provide the current hours of operations and location of linen exchange storage.

Response PWS, Appendix 28B, item 7.4, requires Linen Exchange to provide 32 hours of operation weekly. Appendix 28C, Bldg 200, shows location of Linen Exchange on 1st floor

Discussion Question Please provide the usage breakout of library sub items 5.1 through 5.14 Response Approximately 1,000 patrons use the individual or combination of services as provided through the library during normal duty hours with normal manpower provided through the contract on a monthly basis. Further breakout is not available.

Friday, March 09, 2007 Page 36 of 201

Discussion Paragraph supports before and after school programs. Section 28-3, General Information indicates the program will be open 16 hours per day in summer M-F for a total of 80 hours. Workload indicates the hours during the summer are 55 hours per week.

Question Which number should be used?

Response There is no requirement in the document posted Feb 2007 to provide 16 hours. Section 28-3, Youth Programs (3) School Age Program Summer requires Mon-Fri: 12 hours daily; Appendix 28-B states 55 hours per week, this will be amended to 60 hours per week

Discussion Question Please provide the number, length, and type of course material by age group of attendees.

Response Training requirements are listed in AFI 34-249, AFI 34-248, DODI 6060.2, DODI 6060.3, and PWS, Appendix 28FG and Appendix 28-I. Training course material is not dependent upon the age of staff attendees (group of attendees).

Friday, March 09, 2007 Page 37 of 201

Discussion Question Please provide current breakout of ratios of pre-school, toddler, pre-toddler, infant 7-12 months and 6 weeks to 6 months.

Response Caregiver to child ratio is in accordance with AFI 34-248, Chapter 4; monthly estimated averages is as follows: 3-5 years 70-75; 24-36 months 40-45; 12-24 months 45-50; 6 week-12 month 40-45

109 Technical Lodging 27-FC-1 1 Yes Discussion Appendix 27-FC provides an inventory of GFP in various buildings.

Question What is the average monthly revenue of NAF per building 713, 714 and 790?

Response Average monthly revenue is $43,634.

Friday, March 09, 2007 Page 38 of 201

Discussion Question Please provide the current and past history of family child care homes.

Response There have been no FCC caregivers in the last several years. The FCC program would be beneficial for Vance customers in supplementing CDC and SAP child care programs.

Friday, March 09, 2007 Page 39 of 201

Discussion Question What type of watering system is used on the athletic fields.

Response Water faucet and hoses

Discussion Question Please provide the expected number of special events and tournaments by type per year.

Response Annual Aerobathon, estimated 4 hours; Annual Fit Fest Duathlon, Kids Fun Run, and Fit Factor Fair, estimated 4 hours; Annual Triathlon, estimated 4 hours; Annual 5K Run/Walk, estimated 4 hours; Annual Volksport 10K Run/Walk, estimated 4 hours Friday, March 09, 2007 Page 40 of 201

Discussion There appears to be a conflict between paragraph 2.3.3.3 and paragraph 2.1.23.2.12.2. and H-15?

Question Please clarify. Is the service provider responsible for the cost of fuel for contractor owned vehicles? If so are facilities on base going to be provided to store contractor owned fuel?

Response See response to question 54

Discussion There is no mention of the wireless status other than 2 hardware items in Appendix 7-B.

Question What is the status of the wireless network? Is there any workload associated with that part of the network, separate from the wired

LAN?

Response Wireless LAN devices and workload will be addressed in the next amendment.

Friday, March 09, 2007 Page 41 of 201

Discussion Question Please clarify why the Entomology facility and sprayers for pest control are in the Environmental Section and not in the Grounds and Site Maintenance Section where Pest Control requirements are described?

Response The Entomology is part of the Environmental Branch because of all the chemicals that are used in the Entomology area. The Entomology Shop is assisted by the Grounds shop when spraying is required. Any other requirement are listed in Section 16 of the SOW.

Friday, March 09, 2007 Page 42 of 201

Discussion Reference VAFB Plans in 16 -H

1.1. Environmental Management Tasking:

1. VWMP:

2. VAFB Plan 10-401:

3. VAFB Plan 10-404:

4. VAFB Plan 31-209:

5. VAFB Plan 32-1:

6. VAFB Plan 91-1:

7. VAFB Plan 91-2 Question Please provide copies of referenced plans so we can determine requirements.

Response Local Vance Plans are to be made available on the FedTeds website. Further information regarding access to this website will be posted to FBO. VAFB Plan 31-209 and Vance Plan 32-1 do not exist.

122 Past Performance Section L 1.12 Yes Discussion Question Section L., paragraph 1.12 instructs that pages should be one and one half spaced. Does that requirement extend to responses on Government Attachments that we complete, such as Attachment 8?

Response Spacing on Government-provided attachments need not comply with the one and one half spacing requirement.

Friday, March 09, 2007 Page 43 of 201

Discussion In the CBA two Employee Benefit Plans are shown. To accurately estimate the H&W costs employee participation levels are required Question Will the Govt provide a list of employee participation levels for each Plan, specifically medical insurance, participation by coverage type(enhanced/core options; high/low PPOs) and employee level Response Release of additional information regarding CBA is pending. See also question 304 and 124.

Discussion Question Will the Govt provide a synopsize seniority roster so correct pricing of vacations and other seniority Response Release of additional information regarding…