VanceRFPQuestionsandResponses28Mar07FBO.doc

FA3002-06-R-0003

Vance RFP Questions and Responses 28 Mar 07

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General Section I DFAR Clause yes

Contracting 252.211-7003 Discussion Department of Defense Instruction 5000.64 mandates that the following tangible items are marked with an item unique identifier (UID):Items with an acquisition cost of over $5,000; terms that are currently serially managed; Items that are sensitive or classified; Property that is furnished to third parties, particularly U.S. Government contractors.

Question

(a) Is the Vance services contract already compliant with UID? (b) Will any additional equipment be required by the contractor?(c) Will the Government include a CLIN for UID cost recovery?

Response Equipment required to track UID items will be provided as GFE.

General CBA, pages Appendices E, yes

Contracting 151-155 F, and G Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Question

(a) Minimum Health and Welfare (H&W) rates were not identified in any of the incumbent Employee Benefit Plans in the CBA. Will the Government provide minimum H&W rates applicable to this solicitation?

Response All available information has been provided.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General CBA, pages Appendices E, yes

Contracting 151-155 F, and G Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Question

(b) In order to estimate comparable/reasonable benefits, will the Government provide a Summary Benefit Plan Description currently provided to service employees working on the program?

Response All available information has been provided.

General CBA, pages Appendices E, yes

Contracting 151-155 F, and G Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Question

(e) In order to estimate comparable/reasonable benefits, will the Government provide a copy of the CBA Supplement to include any and all Memorandums of Understanding?

Response All available information has been provided.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General Section B, page B-2 yes

Contracting Discussion Section G Submission of invoices – Please clarify contract “one combined invoice and receiving report” thru WAWF. Is the FPIF 1/12th invoice to be processed on a DD250?

Question Please clarify if the Government Pre-Determined Award Fee Pool NTE Section B/$2M which is eligible for increase as exhibited in examples will negate the $2M maximum award fee amount that can be earned limit as outlined in B-2a.

Should the award fee exceed $2M in any given year, due to increases in contract price, the contract will be modified accordingly.

Technical Transportation 25-1-3 25.1.3.6 yes Discussion Per PWS 25.1.3.6, the service provider will, “Manage, issue, and control government fuel credit cards and turnpike passes as needed, collect and maintain receipts on file. Brief customers on proper use of credit cards for fuel and associated purchases outside the local area.”

Question

1. How many credit card purchases are collected and maintained annually?2. How many customers are briefed annually on the use of credit cards?

Response 10 Government controlled fuel cards and 17 contractor controlled turnpike passes (Government funded).

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical 2/1/2011 2.1.14.3 (Ref. DoD yes

4140.1R, AFI

21-201, AFI 23-

111, AFI 23-

201, AFI 33-

112, and

AFMAN 23-

110) Discussion The standard base supply account stocks, stores and issues parts and/or supplies on a routine basis with little or no manual intervention. The Standard Base Supply System’s (SBSS) automated business rules provide for the seamless supply data transfer between logistics enterprise, maintenance, and financial systems. This seamless transfer applies to aircraft and non-aircraft parts and/or supplies requisitioning and other actions to sustain inventory levels and maintain accountability. Similarly, other accountable information processing systems such as those related to information technology equipment (Information Processing Management System (IPMS)), munitions (Combat Ammunition System (CAS)) and fuels management (FAS Enterprise Server (FES)) rely on little or no manual intervention. The design of these business rules minimize processing delays and/or minimize human error at the least possible processing cost.

Question Is it the intention of the Government to require off line requisition management for non-aircraft parts and/or supplies? Will the Government provide a simplified approval process to assure the Contractor can meet its intention of complying with all DOD and AF established processing standards? In the case of priority or expedited non-aircraft parts and/or supplies requisitioning will the Government waive the burden of off line requisition management?

Response

1. Yes 2. The service provider establishes the local purchase procedures which also must include government concurrence (QAE and ACO). 3. No

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Section B yes Discussion 0010 OTC-Operations & Maintenance

ACRN:

0013 OTC-Real Property Mgmt & Engineering Services 0013AA Facility Mgmt & Admin Support

ACRN:

0013AB Resources & Real Property

ACRN:

0013AC Engineering Management

ACRN:

0013AD Operations Flight Management

ACRN:

Question Please clarify which SOW elements the 013 OTC Real Property Mgmt and Engineering Services refer to. It appears that some of these elements are out of PRD 11 Operations and Maintenance and some out of PRD 15 Engineering Services.

Response The appropriate PWS references are included with each subCLIN. The CLIN referenced in the discussion do not match the CLIN numbering of the final RFP dated 12 FEB 2007. Please ensure you are referring to the latest version.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Community 28-3-1 28-3 yes

Services Discussion Hours of Operation state that adjustments will be made at no cost to the Govt as long as number of hours does not change. However, CBA Article 5 and 23 provide for workshift pay differentials which contradict the no additional cost statement.

Question When the Govt adjust the hours of operation per 28.3, para 28.3.2, will the Govt commit to paying the workshift differential if required as stated in the CBA regardless of the total number of hours Response Amendment will provide hours of operation and will change the referenced paragraph to read, “Adjustment to the hours of operation will made at no additional cost to the government as long as number of hours does not change and differential pay is not affected.”

Technical Transportation 25-B-1 & 25 Appendix 17B yes

FF-1

& Appendix

25FF

Discussion Appendix 17B states there are 346 Listed Registered and Non registered vehicles currently being maintained by Transportation.

Appendix 25FF para 1-5, 108 items are listed Question Please clarify the number of registered and Non Registered Vehicle being maintained by Transportation and provide a list by type, vehicle equivalent, etc Response Registered vehicles are listed in Appendix 25B, paragraph 8, and non-registered vehicles are listed in Appendix FB of each section.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Operations and 11-B-2 Appendix 11B yes

Maintenance Discussion In order to clarify the reqmt, & enable the SP to prepare a responsive bid, additional workload data is needed Question Please provide historical workload data for Direct Scheduled Work Orders for a defined period of time. This data should include for each WO, the tracking number, dates issued and completed, work classification, description of task, shop assigned, and location of task & list of materials used. Please provide same for all Measured Work Orders as well

Data will be provided via the FBO website.

Energy and 17-3-1 17.3.1 xB yes

Utilities Special

Management Requirements xL Discussion Para 17.3.1 states “The operation of the base water and waste water systems requires a Water Works Operator (Grade D) license issued by the State of Oklahoma.” But there is no workload or special requirements based on this statement.

Question What is the workload for xB and special requirements for xL?

Response The State of Oklahoma requires the class D license under Title 252. Department of Environmental Quality; Chapter 710. Waterworks and wastewater Works Operator Certification: Paragraph 252:710-3-32 This item has been added to Section 17I. The time accounting for the personnel who maintain the Class D License time is accounted for by Exception Time Accounting (ETA) and not Actual Time Accounting (ATA).

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Energy and 17-3-1 17.3.3 Workload xB yes

Utilities

Management Discussion Para 17.3.3 states “The after duty hours Service Call function is manned XX hours a day, 5 days a week, and 24 hours a day on weekends, Compressed Work Friday (CWS), and Holidays by EMCS operators.” But there is no workload based on this statement.

Question What is the workload for xB and where is the service call personnel located?

Response The offeror shall propose how to meet 24 hour monitoring requirement. The EMCS monitoring system is located in Bldg 288 and can be transferred to Bldg 140. Appendix 17-3 will be revised.

Transportation 25-1-1 25.1.4.3 yes Discussion “25.1. In addition, support is given to several Department of Defense units during contingency deployments.”

Question Are the identity of the several Department of Defense units and the support requirements listed in the Vance Air Force Base contingency deployment plan? Is there workload data associated with this support?

Response Yes, they are listed. There is no workload data available.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Transportation 17-B-1 Section 25-B yes Discussion This is the information shown from your table is a lot higher than what is broken out in this Section and throughout all the other PWS sections.

List of Registered and Non-Registered Vehicles Currently being maintained by Transportation 346 None Question Will you provide a complete list of vehicle being maintained by contractor by Registered and non registered?

See response to Question 138.

Applicable to All 2-1-18 2.1.23.7.1 yes

Services Discussion This paragraph was added to this PWS revision that introduces the Systematic Management and Reporting Tool (SMART).

Question Is this a USAF or AETC standard program that will be furnished by the Government, or is this a concept that the Service Provider will have to develop to meet the requirements that were added in Paragraphs 2.1.23.7.1 thru 2.1.23.7.13?

Response The current program was developed at Vance and is available for service provider use. The service provider may also develop their own system.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Purchasing 26-1-1

26.1 THRU

yes

26.1.1.6 Discussion This section requires the service provider to have and submit an approved purchasing system to the ACO within 15 days after contract award. All requirements on page 26-1-1 require the service provider to get approval from the ACO for all actions described.

Question What is the advantage of having an approved purchasing system, if these actions are required?

Response The instances referenced in PWS para 26.1.1.2. thru 26.1.1.6. and 26.1.1.8 thru 26.1.1.10 are for very specific issues that are not normally encountered on a daily basis. The only exception is para 26.1.1.3. Finally, FAR Clause 52.244-2 incorporates the requirement for purchasing system approval. If the system to be used has been previously approved by a cognizant government office (e.g. DCMA), then the only ACO approval that may be necessary is for any local variations to support our specific mission.

Community 28-1-12&13 yes

Services Discussion Question Please provide loan locker/Lending Closet item list and location Response This information will be provided in an amendment.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Community 28-1-13 28.1.12.1 yes

Services Discussion Paragraph supports before and after school programs. Section 28-3, General Information indicates the program will be open 16 hours per day in summer M-F for a total of 80 hours. Workload indicates the hours during the summer are 55 hours per week.

Question Which number should be used?

This information will be provided in an amendment.

Community 28-B-1 Appendix 28-B yes

Services Discussion The workload data provides the number of hours or a percentage of the hours that are for NAF reimbursement. It is unclear if the government desires us to cost out these hours or only the APF hours.

Question Please clarify if we are to cost out all hours in the workload data irrespective of whether they are NAF or APF.

Response Only APF hours should be included in target cost.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Communications 7-1-1 thru 7-1-28 yes and Information

Technology Discussion There are many references within this section to maintain systems and provide support; however there is no usage data w/associated non-labor costs, e.g., giant voice system, surveillance equipment, LRU stock, graphic supplies, desk top/lap top computers.

Question Can annual historical costs be provided by both target and reimbursable? Is there a government on-hand stock provided currently?

Response The installation warning which the Giant Voice system is a part of is under warranty so no cost data exists. The service provider will be expected to perform minor touch maintenance such as testing and replacing cards after coordination and under the direction of the warranty holder. Spare parts are not kept on hand locally but shipped overnight by the warranty holder. Currently, no Government on-stock items are provided. See question 268 for graphic supplies information.

Communications 7-1-23 thru 7-1- 7.1.17 yes and Information

Technology Discussion Question Are there any annual historical supply costs for the multi-media center?

Response Yes, multi-media supplies, printer paper, audiovisual and photo supplies, and some equipment items are purchased with O&M funds.

Annual cost is about $50K. Other expenditures cannot be released due to their proprietary nature.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Operations and 11-1-9 11.1.7.1 yes

Maintenance Discussion Question What are the annual historical costs for referenced service contracts? Are these target or cost reimbursable costs?

Paragraph 11.1.7 will be reserved.

Transportation 25-1-5 25.1.4.14 yes Discussion Question Is there a current on-hand tire and battery inventory? What is historical usage of tires and batteries?

Response

Transportation does not stock tires or batteries. There is no current inventory. Approximately 325 batteries per year and approximately 416 tires are replaced per year.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Price Applicable to All 2-1-2 2.1.2.2 yes

Services Discussion Previously Fee, G & A and Cost-of-Money were excluded as a markup on Reimbursable Cost expenditures.

2.1.2.2. General and administrative (G&A) costs will be computed against the target cost only. This does not reduce the total allocation of G&A cost.

Question G & A is specifically identified as an item that cannot be added to Reimbursable Cost Purchases. Can Fee (profit) or Cost-of-Money be added as a markup on Reimbursable Cost expenditures?

No, these items are excluded as markup on reimbursable cost expenditures.

Applicable to All 2-1-16 2.1.23.2.2.2 yes

Services Discussion Service Provider will provide Copiers Question Please provide specifics on the copiers to be provided:

1) Quantity 2) Locations 3) Specifications (size/speed/etc.)

4) Estimated annual cost Response This paragraph refers to requirements for the service provider personnel use (included in target cost).

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Operations and 11-1-7 and 11-

11.1.2.12.4 and yes

Maintenance 2-9 item 59 Discussion Clarification: Are we to maintain the airfield lighting when aircraft are flying or at all time when the airfield is open?

Question Paragraphs are not consistent with each other.

Paragraph 11.1.2.12.4 and SDS 59 will be revised.

Operations and 11-2-9 Item 60 yes

Maintenance Discussion Performance objective item 60 is not clear in what is required.

Question Could you clarify the objective of this requirement?

Response SDS item 60 will be revised. 15 minute response time is mission critical.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Environmental 16-14 16.1.11.18 yes Discussion The service provider shall submit an AF IMT 813, Request for Environmental Impact Analysis, for all new actions and/or changes to existing conditions, i.e., new construction projects, new or different maintenance processes etc.

The proponent of an action I.E., construction project, etc. submits an AF Form 813 to Environmental to initiate the NEPA process.

This is very important because without this notification, the proponent pays for the Environmental Analysis! In this case, the service provider!!!

Question The proponent of an action submits the AF IMT 813?

The service provider prepares the AF 813 for the Government proponent to submit.

Environmental 16-I 16-I-1

1.1 Head of

yes

Environmental

Management Discussion Question Requiring the head of Environmental Management to have 10 years full time Practical Experience is a bit excessive, 5 to 7 years is sufficient. Under the education requirement, is there not room for other engineering disciplines that have an environmental emphasis (ex Chemical, Petroleum, Mechanical Engineering)?

Response Paragraph 16-1-1 has been revised.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Environmental 16-B 16-B-1 2.1 yes Discussion Implement and manage the installation’s Environmental Management System (EMS) to maintain environmental compliance and sustain the AF mission.

Question Since the EMS is currently in place, this statement should be changed to say Maintain and manage the installation’s Environmental Management System (EMS)… Response That is correct. It should state that the service provider shall maintain and manage the Installation's Environmental Management System

(EMS).

Technical Purchasing 26-1 26-1-1 26.1.1.3 yes Discussion

26.1.1.3. All specifications applicable to local requisitions shall be approved by the ACO’s designated technical representative before incorporation into a purchase action. Restrictive specifications, such as but not limited to Brand Name or Sole Source requirements, shall be coordinated with the ACO.

Question Do all non-target purchase requests have to be approved by the ACO’s designated representative before purchase action is taken?

Response Yes.

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ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Purchasing 26-1 26.1.1.4 yes Discussion The PWS states –

26.1.1.4. For proposed contract actions expected to exceed $10,000, but not expected to exceed $25,000, the service provider shall display the solicitation in a public place or provide electronic notice to potential offerors. The notice must include a statement that all responsible sources may submit a response which, if timely received, must be considered by the agency. The information must be posted not later than the date the solicitation is issued, and must remain posted for at least 10 days or until after quotations have been opened, whichever is later. For proposed contract actions expected to exceed $25,000, the service provider shall advertise the solicitation in the Government wide Point of Entry (GPE.) Exceptions shall be reviewed and approved by the ACO.

Question What are acceptable exceptions to the requirements identified in the first and next to last sentences? Isn’t the use of Federal Supply Schedules and Government-wide contracts exempt? If the answer is yes, why do they have to be reviewed and approved by the

ACO?

Response Question 1: The intent of this language is for the purchasing system to incorporate the requirements and exceptions listed in FAR part

5. The ACO is required to approve any other exceptions that fall outside of FAR guidelines. Question 2: Yes. Question 3:

Reference the answer to question 1 above. Use of an authorized exception that is included in the purchasing plan will not require ACO approval. Note: A change to the PWS will be accomplished to clarify this requirement.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Aircraft 3-1-8 3.1.17.2, yes

Maintenance Aircraft

Flightline

Shelters Discussion Question Paragraph talks about inspection of shelters as well as minor paint and replacement of hardware. What about minor fabric repair?

Who is responsible?

Response The contractor will be responsible for this.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Engineering 15-B-6 2.8.1 yes

Services Discussion The portion of the paragraph stating “Coordinate with Information Technology’s System Administrator to maintain……data and imagery….according to standards set by….and SDSFIE” is not correct.

The GeoBase Manager coordinates with the supervisor of the Network Control Center who upgrades and installs patches of the GeoBase Server’s GIS software as instructed by AETC GIO and performs a backup of the GeoBase Server’s data. This individual along with IT also assist with GeoBase data access and viewing issues as it pertains to the GeoBase server and its software.

Overall, this paragraph does not appear to be entirely usable as a work load estimate for the GeoBase program, as it reads more like a generalized version of the GeoBase Manager’s job description. Questions addressing more specific workload estimates for GeoBase are listed below:

Question How many new features should be added to the CIP per year?

How many new attributes should be added for each CIP feature?

What is the workload volume of effort to maintain the CIP?

What is the workload volume of effort to develop and implement the maintenance procedure for the CIP?

What is the workload volume of effort for the verification that new or edited features, attributes and metadata are in compliant with GeoBase standards before being imported into the GeoBase system? (this will vary depending on # of edits and new features).

What kind and how many mission data sets should be created within CE?

How many features and attributes should each CE mission data set have?

How many new features and attributes can be added to the CE mission data sets each year?

What is the workload volume of effort for maintaining CE Mission data sets? (one example is the Utilities Mission Data Set which contains thousands of features and over 10,000 attributes).

What is workload volume of effort for the development and implementation of maintenance procedures for each CE Mission Data Set?

What mission data sets should be created for other organizations on Base?

How many features and attributes should each non-CE mission data set have?

How many new features and attributes can be added to the non-CE mission data sets each year?

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference Who should collect and create data (features and attributes) within mission data sets for other base organizations?

Who should maintain mission data sets for other base organizations?

Who should help develop and implement the maintenance procedure for non-CE mission data sets?

Who should verify that new or edited features, attributes and metadata are in compliant with GeoBase standards before it is imported into the GeoBase system?

What is workload volume of effort for converting non-geospatial data into a GIS compatible format? (this will vary greatly depending on volume as well as format , since some formats are more problematic than others).

What is workload volume of effort for importing new or edited data into the GeoBase System’s server?

How does the maintenance of an ever increasing number of features and attributes within the CIP and mission data sets get completed?

What is workload volume of effort for responding to requests for GIS information such as the calculation and identification of specific areas?

What is workload volume of effort for producing GIS maps to illustrate locations, scenarios, etc for presentations, waivers, sitings, etc.?

What is workload volume of effort for responding to CIP Data suspenses and CE Mission Data suspenses?

Who should respond to other Organizations data suspenses that are associated with GeoBase Mission Data Sets?

What is workload volume of effort for installing ArcGIS software updates and patches to PCs running the software throughout the Base? (will vary depending on how problematic the updates or patches are). Where does this document address the research, implementation and maintenance of GIS applications such as the Digging Permit tool and Emergency Response tool?

Who should research, implement and maintain GIS applications for other organizations on Base?

Who will install ArcGIS software, updates, and patches to PCs?

Response Estimate workload 3,504 productive hours annually.

Wednesday, March 28, 2007

Technical Engineering 15-B-6 2.8.2 yes Discussion Again, like paragraph 2.8.1, this does not appear completely usable as a work load estimate for the GeoBase program. It also Where does this document address the GeoBase Program’s administration (the planning, budgeting, research, other misc paperwork, references to “data sets listed below” that are not listed below. Please see questions for Paragraph 2.8.1 etc.)?

Question Where does this document address new data requirements, maintenance, or formatting that the AF could require of GeoBase?See discussion

See 472

Ground and Site 13-1-3 13.1.3 yes

Maintenance Discussion Need clarification on expected maintenance Question What maintenance is expected in “Unimproved Grounds”? Can you define the maintenance level as “none”, “1 mowing per year”, “2 mowing per year, etc.”

Response “None” means no mowing required.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Ground and Site 13-1-8 13.1.10.7 yes

Maintenance Discussion We not understand your reference to stray animal facility.

Question Please specify what facility is to be used for stray animals.

Response Paragraph has been revised. See amendment 0003.

General H-18.Services yes

Contracting Discussion Wing-Funded Non-Recurring Tasks Question Can Fee/ G & A/Overhead be added when pricing wing-funded non-recurring tasks?

Response No.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Communications 7-1-2 7.1.1.1.3.3 yes and Information

Technology Discussion Unclear requirement Question Please provide 38 EIG standards for drawings as referenced in this paragraph.

Response The 38th EIG drawing standards will be posted on FBO.

Technical Operations and 11.2.2 Item #8 yes

Maintenance Discussion Question Could you clarify what is meant by "short and long range cost effective maintenance strategies and programs appropriate to the mission?"

Response Item #8 will be reserved.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Operations and 11-2-10 yes

Maintenance Discussion Ref: Provide cleaning service duct work in the MFH area.

Question Paragraph #11.1.4.2.7 has a typo. Could you elaborate on "acceptable none"?

Response All requests for duct cleaning in MFH must be accompanied by a doctor’s note. Once the ducts have been cleaned, the measure of acceptable work is “none”, meaning no customer complaint. If the customer determines that the cleaning is not acceptable, and has complained, the cleaning will be reaccomplished.

Technical Engineering 15-1-3 15.1.2.2 yes

Services Discussion Requirement documents have been funded by AETC recently because they understand the increased workload incurred by the programming section in the past few years due to new requests such as; GeoBase data incorporated into documents, aerial photos, digital photos, more detailed floor plans, IRP maps to support waivers, AT/FP requirements, planning and programming all projects to the highest approval level for a single facility, etc. The word “requirement document” should be removed.

Question Response Noted.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Airfield 21-2-2 #13 yes

Management Discussion Airfield check for FOD/BASH one hour prior to the start of the daily flying mission.

Question Is the airfield check for FOD/BASH to be started or completed one hour prior to the start of flying? AFI 13-213 does not specify.

Complete an airfield check for FOD/BASH one hour prior to the start of the daily flying mission.

Airfield 21-2-2 #14 yes

Management Discussion Properly document and track the daily events log.

Question How is the daily events log to be tracked? AFI 13-213 only specifies what will be documented and how long the log will be maintained.

Response PWS par 21.2, item 14 will be amended to read as follows: Document and track the daily events log IAW AFI 13-213.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Airfield 21-2-2 #15 yes

Management Discussion Prepare DV lounge and ensure proper DV support.

Question How specifically is the DV lounge to be prepared? For DV support, what is proper?

Response PWS par 21.2, item 15 will be amended to read: Performance objective: The contractor shall accomplish the current DV checklist for all DV support functions. Performance threshold: Valid customer complaints not to exceed 2 per month.

Transportation 25-1-3 25.1.3.7 yes Discussion Paragraph states: “Maintain all AF form 868’s in OLVIMs DAFIS module. With the advent of the OLVIMs DAFIS module, AF form 868’s are no longer required because dispatch information is loaded directly into the computer system. AFI 24-301, paragraph

1.2.10.10 states that Dispatch Operations maintains requests for transportation in the Dispatch module of OLVIMs, but does not specify the use of AF forms 868.

Question Does the government intend the service provider use AF forms 868s, or is the intent of this requirement only that all dispatch requests are maintained in the DAFIS system?

Response The government does not intend the service provider to use 868's. This is just to state that all requests will be maintained in the OLVIMS DAFIS module. The reference to 868's is just to clarify the dispatch request.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Transportation 25-1-7 25.1.4.25 yes Discussion This paragraph states “Provide drivers training for material handling equipment for all base personnel requiring qualification.”

Question Does the government intend for the service provider to provide material handling equipment driver’s training for military personnel as well as contractor personnel?

No, the Government will provide MHE training to Government personnel.

Transportation 25-1-7 25.1.4.27 yes Discussion This paragraph states “Coordinate with customers to organize inspection programs intended to promote high vehicle fleet quality.”

Question Is the requirement stated in reference paragraph a local requirement, or does it refer to a command or AF requirement? Does the semi-annual vehicle assessment inspection required by AFI 24-301, para 3.1.7.2 fulfill this requirement?

Response AFI 24-302 will fulfill this requirement and will give guidance for conducting these inspections.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Transportation 25D-1 through yes

25D-3 Discussion This list of reports specified for submittal to “HQ” and “HQ AETC/A4RT” doesn’t match the Vehicle Management reporting requirements contained in AFI 24-302, AETC supplement 1, page 13, paragraph 4.81 and 4.85.4.1. This appendix is also in conflict with paragraph 25.1.4.21 which more accurately depicts reporting requirements.

Question Can the Government review their reporting requirements?

Response The appendix has been corrected.

Technical Communications Sec 7 N/A During the Pre-yes and Information proposal

Technology conference the government stated QMIS will be available for contractor use.

Discussion Will the govt make available the QMIS training and application design literature?

Question Response QMIS is a locally developed Sequel database. There is no local training or design literature. The source code program will be made available to an accredited system operator/programmer.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General yes Discussion There is some confusion as to just which AF systems are mandated in each of the functional areas. For example besides IWIMS and CEMAS in Section 11 Operations and Maintenance, there is Government Furnished Software as a part of Section 10 Housing Management, Section 11 Operations and Maintenance, Section 15, Engineering Services, Section 16 Environmental, Section 18 Fire Protection Question Please provide a listing by functional area of the AF mandated systems and software in use at Vance AFB.

See response to question ID number 20 for software. See each PWS section for mandated AF systems.

Environmental 16-5 & 16-6 16.1.5.4 yes thru16.1.5.4.10 Discussion There is some confusion as to the QCP requirements stated in Environmental as opposed to the overall contract QCP Question Please clarify the requirement for Quality Control functions in 16.1.5.4-16.1.5.4.10 within the Environmental PWS?

Response Paragraphs 16.1.5.4 - 16.1.5.10 will be removed.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General

CBA

yes Discussion There is some confusion as to the CBA requirements for Fringe Benefits i.e. H&W, PTO etc as they pertain to represented employees who work part time Question Please clarify just what the fringes are for represented employees who work part time.

Response

The CBA does not seem unclear to the Government. Please review the CBA and submit a more specific question if confusion still exists.

Pricing Schedule B

CLIN 0028

PWS 27-1

yes Discussion PWS 27 has a mix of APF and NAF employees. PWS tracks to CLIN0028 OTC. 27-1 indicates that Housekeepers are supported by the NAF and are not part of the TC.

Question Please clarify where and how the NAF employee costs are to be included since these costs are not part of the TC. Are NAF costs to include Fringes, uniforms and other CBA required costs. If so where are these costs to be shown Response Cost are non-target, including CBA requirements, and are billed directly to NAF.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General 3.4.2 Section L yes

Contracting Discussion Per the stated L requirements the offeror is to provide the type and quantity of required supplies and materials. This L requirement is redundant throughout all of the subfactors. To list all of the required supplies and materials with the granularity of type and quantity for each subfactor would require a substantial amount of pages. Section M (M 5.2.2, 5.3.2, 5.4.2, 5.5.2) verbiage is identical to L with the exception of the statement, “Include type and quantity of required supplies and materials. Note: Technical and price proposals must match.”

Question

1. Is it the Government’s intention to require this exhaustive type and quantity list within the technical portion of the proposal or within ODCs in the Cost proposal? 2. If this requirement is to remain, would the Government consider increasing the page count by 50 pages for Volume II and 100 pages for Volume III?

See amendment 0003.

CBA pages 63 Appendix B yes

Contracting and 67 Discussion The CBA shows job title Analyst, Computer Network (Job Code 804195) as a Labor Grade 9 on page 63 and a Labor Grade 13 on page 67. This is the same for job title Analyst, System Administrator (Job Code 804196).

Question Would the Government please clarify as to which labor grade is correct for Job Codes 804195 and 804196?

Response Labor grade 13 on page 67 is the correct wage rate for Job Codes 804195 and 804196.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Applicable to All 2.-1-16 2.1.23.2.3 yes

Services Discussion The referenced paragraph states that the service provider shall provide any computer systems deemed necessary for internal operations (e.g., payroll database systems.) This includes Computer network and Internet capability for service provider internal operations (non-Government official business).

Question

(a) Will the Government allow the contractor to utilize existing wiring between buildings that can be used by the contractor to build a stand alone contractor network that is physically separated from the AF network?(b) If so, are there fiber or copper connections available?

Yes, copper is available and fiber is limited.

Applicable to All 2.-1-16 2.1.23.2.3 yes

Services Discussion Service provider shall provide any computer systems deemed necessary for internal operations (e.g., payroll database systems.) This includes Computer network and Internet capability for service provider internal operations (non-Government official business).

Question Will the Government allow contractors to install contractor owned and maintained wireless networks (Physically separated from the AF network) on the base?

Response Yes, as long as the wireless networks do not interfere with the Government system(s).

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Environmental Appendix 16-H yes Discussion The current PWS identifies VAFB Plan 705, Spill Response Plan and Spill Prevention and Response Plan (VAFB Plan 705).

Question Does VAFB have a Spill Prevention Control and Countermeasures Plan, (SPCC) and a Facility Response Plan, (FRP)?

Response The plan has been provided via the FedTeDS website.

Technical Environmental Appendix 16- 16.1.1.2, yes

FE

16.1.1.7, 16.1.2.9, 16.1.10.4, 16.1.11.12, 16.1.11.3, 16.1.11.9, 16.1.11.18,

16.1.12.2 Discussion The current PWS does not reference any associated government furnished computer equipment for the environmental section.

Question Will computers be furnished by the government to manage, maintain, and update the various functions within government programs identified in section 16.1 of PWS?

Response Appendix 16-FE will be revised.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Aircrew Life Section 6-3, 3.2.1.2 yes

Support Appendix 6F, Government

Furnished

Property and

Services

(Supplies) Discussion Appendix 6F identifies Government-furnished ALS equipment and supplies. However, the appendix does not identify any ALSE shop stocks of parts, survival components or spare equipment that may be included as GFE.

Question Request the Govt identify any additional ALSE shop stocks, parts, survival components or spares that will be GFE, or confirm that these will be available to the successor contractor in sufficient quantities to begin ALSE maint and repair at contract start Response The PWS, Appendix 6F will be amended to reflect the shop stock available.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General Section J, L-3.2.4.1.1 N/A yes

Contracting Attachment 5, Manpower

Matrix; Section

L, Page 102 Discussion Para. L-3.2.4.1.1 and Pre-Proposal Conf Brf incl the req to provide "proposed # and % of direct, additive direct, indirect and overhead labor." The Mnpr Matrix incl an additional labor cat reqt for "direct supt". Normally, Sect L requirements are dominant Question Request the Government clarify the requirements for proposed labor.

Response Additive direct labor is considered direct labor not tied directly to a specific functional requirement. For example, in aircraft maintenance additive direct would be associated with aerospace ground equipment (AGE) maintenance and precision measurement equipment libratory (PMEL). Neither AGE or PMEL is tied directly to support of an aircraft such as the T-38C aircraft; therefore, the workforce is shown as additive direct.

Communication Sec 7 N/A yes and Information

Technology Discussion During the Pre-proposal conference the government stated QMIS will be available for contractor use.

Question Will the govt make available the QMIS training and application design literature?

Response The source code program will be made available to an accredited system operator/programmer.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Lodging Section 27, page Para 27.2.3.4.1 yes

27-2-1, Discussion Section calls out a website for information on uniforms for lodging personnel, but Services Lodging website is not accessible to contractors who do not have .mil email Question Will the Government make this data available to offerors?

An amendment will provide a phone number in lieu of webpage.

Communications 7B-27 - 7B-32

1.4.MULTIME

Video Services yes and Information

DIA SERVICES

Technology Discussion Charts shows Workload Description for Graphics, Photography, Presentations, and Video. This does not present a clear picture of manpower and supplies needed to meet this mission.

Question For each work center please provide whether products were simple (1 hr), average (2-5 hrs), or complex (6 hrs+) in the development. What sizes were the graphs, posters, charts, display art, and photos. How many were originals? How many were mounted? How many were laminated? Under Video (Edits and Revisions), how many hours were expended to complete this work in FY 2006? What format is used to capture video? Presentations - How many hours were spent to do this work for FY 2006? What were the total supply cost for FY 2006?

Average hours per project have not been captured. Posters, artwork, training aides vary in size and the numbers of each size are not available. Videos are normally captured in MPEG format, camera and editing software is provided. Actual time spent per project is not available. See attached spread sheet for projects per year.

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Lodging 27-1 27-1-2 27.1.1.14, AFI34-246, yes

Services 27.1.1.20 Furnishings, Fixtures, &

Equipment Discussion Linens Question Is the contractor responsible for purchasing an initial order of linens, and resale and sundry sales items?

No.

Applicable to All Appendix 17-yes

Services

FED,

RFPF41689-00-

C-0503-P00046 Discussion AETC CONS posted this document from the current Vance contract showing the GFV replacement schedule for FY 2001 - 2007.

This shows what vehicles had to be replaced and when on the current contract, but provides no useful info about vehicle replacement schedule for FA3002-06-R-0003 Question Will AETC furnish a GFV replacement schedule for the contract FA3002-06-R-0003 currently being solicited to facilitate annual pricing of vehicle replacement over the life of the next contract?

Response There is no replacement schedule available. See appendix XXFF for discussion on vehicles that will be replaced by the Government.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General Question ID yes

Contracting Discussion Ref Q669 regarding what CLIN to place the program manager and staff and the Government reponse which stated that the offeror's methodology will determine where to place such costs.

Question Of concern is that since there is not Program Management Office CLIN, these costs require allocation accross all CLINs. However, as Housing and possibly Supply and Communications & IT are removed form the contract will the Government allow for a redistribution of the PMO to the remaining CLINs and any adjustments to the Target Costs. It appears that placing these costs in a separate CLIN allows the Government greater visibility to true costs of each function including the PMO. Please reconsider how the allocation of PMO costs are handled.

Response A PMO CLIN would be administratively prohibitive due to multiple funding accounts.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

Technical Operations and yes

Maintenance Discussion Question Question: There are equipment count discrepancies between the workload data that was supplied with the RFP in Appendix 11-B and the recent Real Property-Vehicle list that was released 3/20/07. Which equipment list will be the governing document where discrepancies are found? See Sample below.

Description RPIE RFP Count Workload Change

A/C PLT 25-100TN 28 25 3

A/C PLT 5-25TN 41 36 5

A/C PLT OV 100TN 4 4 0

A/C PLT LS 5 TN 257 230 27

A/C Window Units 15 22 -7 Air Cond PLT BLDG 2 2 0 Response The following is the revised workload data for apendix 11B

9.6.1 Cooling Systems Base Facilities

Inventory Vance Kegelman < 500 tons 2 0 > 100 tons 4 0

25-100 tons 50 0 5-25 tons 43 3 Less >5 tons 73 1 Windows Units 9 0

9.6.2. Cooling System MFH Facilities

Inventory Vance < 5 Ton 230

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General L 3.2.2, 3.3.2, yes

Contracting 3.4.2, 3.5.2; M

5.2.2, 5.3.2, 5.4.2, 5.5.2 Discussion Per the response Question ID # 649 to Vance RFP Questions and Responses 16 Mar 07. Response: ODCs will be excluded from the page count of the technical volume(s) and should be included in both the cost and applicable technical volumes. This will be clarified by amendment.

Question Can the individual ODC lists required per Question ID#649 be compiled into one tab placed at end of Volume III?

Response No.

Wednesday, March 28, 2007

ID

Request For Performance Page Reference Paragraph Additional Reviewed

Proposal Work Statement Reference Cross Reference

General L 3.2.2, 3.3.2, yes

Contracting 3.4.2, 3.5.2; M

5.2.2, 5.3.2, 5.4.2, 5.5.2 Discussion Per the response Question ID # 649 to Vance RFP Questions and Responses 16 Mar 07. Response: ODCs will be excluded from the page count of the technical volume(s) and should be included in both the cost and applicable technical volumes. This will be clarified by amendment. Per Section L.12. States "no cost data will be included in the technical materials".

Question Could the Government please clarify and/or amend Section L.12 or the response from the Q&A requiring ODCs listing in Technical Volume III.

Response ODCs are provided to the technical team to verify understanding of the requirements and are therefore not considered cost data for this…