VanceRFPQuestionsandResponses16Mar07.rtf

FA3002-06-R-0003

Discussion "A qualified Certified Barrier Maintenance personnel shall be on duty when the Airfield is open." (sic) Regardless of the fact that we were unable to find a notation that establishes set hours of operation for the airfield, if AETC requires the Airfield to be opened at abnormal hours for whatever reason, we would need to call-out a qualified CBM.

Question A) What are the established hours of operation for the Airfield? B) How frequently has the Command opened the Airfield outside of these established hours of operation over the last year? Three years?

Response The published airfield hours for Vance are 0700-1900 Monday thru Friday (non daylight savings time) 0700-2000 (daylight savings time) Sunday 1300-1700 Sat and Holidays; Closed. For night fly weeks (every three weeks) airfield hours are adjusted to accommodate. The time the airfield is open for a night fly vary from 12 to 16 hours depending on the time of year. The Command has not opened the airfield outside the established hours in the past year.

Discussion Provide Video telecommunication Conf. (VTC) services Question Are there any classified conf., if so, how many per year?

Response N/A No classified VTC occur at Vance AFB.

Friday, March 16, 2007 Page 1 of 88

Discussion Paragraph currently reads: “The effectiveness of the Offeror’s approach and methodology to meet cyclic and unique situations including the ability to meet peak workloads; overlapping or simultaneous taskings at Vance AFB such as weather to include high winds, lightning, hail and tornadoes priority transient alert support; plastic media blast for other organizations; base exercises; aging fleet; aircraft deicing; quiet hours; and increased off-station aircraft recovery.”

Question The items “priority transient alert support; plastic media blast for other organizations;” and “aging fleet; aircraft deicing; quiet hours;

and increased off-station aircraft recovery.” Have nothing to do with Communications and Information Technology. Were these items included in the referenced evaluation criteria by mistake? If intentional, please clarify their relevance to Comm & IT.

Response Please see amendment 0002

Discussion The workload provided in Appendix 7B seems limited and incomplete.

Question Are there any cable locates for the Telephone Maintenance area? Is there any web services management workload Response Yes the service provider will have to do cable locates. See the amended PWS for work load.

Friday, March 16, 2007 Page 2 of 88

Discussion Within the CBA, (June 12, 2006 – Jun 7, 2009), there is no mention of Information Assurance or ADPE Equipment Control Officer duties within the job descriptions. Each of these areas has workload associated with them in the draft RFP.

Question Are IA personnel and those providing Wing ECO duties not covered under the CBA? Is so, what are there general Response See Monitor, Computer Security and Technician, Computer Support in CBA attachment 4 to the RFP.

Discussion It was apparent during the site visit that the Professional Staff of Civil Engineering use software to assist in the design of projects.

(Software programs like AutoCad, etc.)

Question Since this software is on equipment provided by the Air Force, will the software transfer to the service provider Contractor awarded the follow-on contract?

Response If the software is GFE software or purchased by the government, it will transfer to the new service provider.

Friday, March 16, 2007 Page 3 of 88

Discussion The Para # in the PWS do not match up to the CLINS for Pricing except for 0019AB. 0019AD reference now states reserved and not assigned to Web Services Management. PWS does not have Para 7.1.3 any more it is 7.1.3.a and 7.1.3.b which conflicts with CLIN Question What are the correct PWS references for each SUB CLIN under 0019 and option years? This is needed for correct pricing.

Response CLINS will be revised in the next amendment.

Discussion PWS Para reference states only PWS 7 for both and does not drill down to individual Para levels Question What are the correct PWS Para referenced for CLIN 0020 and 0021 and option years to provide correct staffing for each CLIN?

Response CLINS will be revised in the next amendment.

Friday, March 16, 2007 Page 4 of 88

Discussion Would like clarification regarding estimates provided for CLINs 0037, 0038, and 0039.

Question Does 26.1.1.11 apply to the amounts listed in CLIN 0037, 0038, and 0039? If a contractor utilizes a total-cost input method for computation of G&A, this calculation could force a contractor into a violation of CAS 9904-401.40, 50, and 61. Please clarify Response In the context of PWS Section 26, this refers to only CLIN X037. CLINs X038 and X039 will be funded by A mods and are separate from PWS Section 26.

35 Technical Fire Protection Appendix 18FB N/A yes Discussion Draft RFP listed essential mission critical equipment such as fire hoses, radios, and fire extinguishers in Appendix 18F. The final RFP does not list this equipment Question Can the government clarify what GFE is provided for the fire department?

Response The items listed in the 6 Mar 06 draft have been added back in the list of government furnished equipment Friday, March 16, 2007 Page 5 of 88

Discussion Drfat RFP listed essential equipment in appendix 18F that is not included in final RFP.

Question Will government provide a detailed listing of all PPE, HAZMAT, Rescue and other standard furnishings of those vehicles identified in Appendix 18 FF?

Response The items listed in the 6 Mar 06 draft have been added back in the list of government furnished equipment

41 Technical Transportation 25-1-4 25.1.4.3 Current Contract yes Discussion Referenced paragraph requires that the contractor provide vehicles required to perform the requirements listed in the PWS. During the site visit, we observed numerous contractor-furnished vehicles being operated to meet requirements. Some of these vehicles looked new and having numerous years of service left.

Question Is the incumbent contractor going to be allowed to use those vehicles in serviceable condition and having years of service left. Or will the incumbent contractor also be required to purchse new vehicles for this contract to make it a :level playing field?"

Response Any current contractor owned vehicles will not be available to new service provider unless an agreement is made between the two service providers to acquire those assets. The government has no control over these assets.

Friday, March 16, 2007 Page 6 of 88

Discussion The Para # in the PWS do match up to the CLINS for Pricing except for 0019AB. 0019AD reference now states reserved and not assigend to Web Services Management. PWS does not have Para 7.1.3 any more it is 7.1.3.a and 7.1.3.b which conflicts with CLIN 0019AC and AE Question What are the correct PWS refrences for each SUB CLIN under 0019 and option years? This is needed for correct pricing.

Response CLIN references will be corrected by amendment.

Discussion : Paragraph identifies the requirement to attend meetings conducted by the local community.

Question many or what are the frequency of the local community meetings?

Response Community meetings are on an as required basis. If an item comes up on the Metroplitan Area Planning Commission Agenda that affects the base the Service Provider will be required to attend to gather information. It has occurred only once in the last year Friday, March 16, 2007 Page 7 of 88

Discussion The performance threshold for suspense’s to be excellent is to be answered prior to six days of the due date. Anticipation is that there will be many suspense’s that will have due dates shorter than six days.

Question How will the suspense’s with times that will not enable meeting the Outstanding threshold be handled for this performance standard?

Response History has shown that there will not be any formal suspenses that will have due dates shorter than six days.

Discussion This paragraph states that AFI 21-101 references other AFI’s and Directives, that will be complied with to the maximum extent practical to perform the required services for aircraft maintenance. There are several directives referenced in AFI 21-101 that are not listed in Appendix 3A, Applicable Publications.

Question Based on para 3.1.1.3.2, do we assume that directives referenced in AFI 21-101, but not listed in Appendix 3A are to be considered advisory publications and followed to the “maximum extent practical” to accomplish the requirements of the PWS, but are not mandatory publications?

Response AFI 21-101 is mandatory publication, therefore if a publication is called out in an applicable paragraph of AFI 21-101 and is directive, it is considered mandatory.

Friday, March 16, 2007 Page 8 of 88

Discussion This paragraph requires the Service Provider to support any assessment, inspection, exercise, deployment, static display, flyover, incentive flight, open house (airshow), Medical Air Evac, ROTC orientation flight, Civilian Fly-in, or change of Command Ceremony, that involves aircraft and/or maintenance resources. It goes on to state that these events may occur on weekends, or holidays, and the cost associated with these events shall be included in the Target Cost.

Question Does the workload data specified in paragraph 3BB.2.0 (680 Man-Hours) account for all main-hours expended in support of this paragraph?

Response Yes, this is accounted for in this workload data.

Discussion This paragraph requires the service provider to provide the monthly logistics indicators report to the Government QAE NLT the fifth calendar day of the next month. This requirement conflicts with the guidance for this report contained in AETCI 21-105. IAW AETCI 21-105, the Logistics indicator data spreadsheet is due by the 7th Calendar day of the next month and the Narratives and Senior Leader’s Comments are due by the 10th Calendar day of the next month.

Question Was the citing of the 5th calendar day for submission of the monthly logistics indicators report a mistake in the PWS, and should we consider AETCI 21-105 the guiding directive for the report?

Response No mistake. Reports are due to QAE by the 5th day in order to provide time for review prior to sending off base by the 7th day.

Friday, March 16, 2007 Page 9 of 88

Discussion This paragraph requires management of courtesy-stored assets to be included in the self-inspection program for the Munitions Storage Area (MSA).

Question How much courtesy-stored munitions assets are currently stored in the MSA?

Response Presently the only assets courtesy stored at Vance AFB belong to custody accounts, and those are limited to those assets the custodian requires to be readily available and has no storage capability outside the MSA. (7 Stock numbers, approx 20 boxes) Friday, March 16, 2007 Page 10 of 88

Discussion It is unclear who, or what agency is intended to fulfill the Munitions Accountable Systems Officer (MASO) responsibilities. The wording in paragraph 3.1.27.3 leads us to believe the MASO is someone other than the Service Provider. For example: para 3.1.27.3.1 states, “The service provider shall: …Perform those functions that are delegated by the MASO”; para 3.1.27.3.6 states, “The service provider shall: …Forward all count sheets and computer listings to the MASO”; para 3.1.27.6.12 states, “Any changes to the existing method must be approved by the MASO/Chief QA prior to implementation.”

Question Who is the MASO? Are MASO responsibilities accomplished by the Government or Service Provider?

Response The MASO for the Vance munitions account is someone who meets the requirements of AFI 21-201 by the government. MASO responsibilities are accomplished by both the Government and Service Provider. All of the MASO responsibilities for the operation of the munitions account that can be delegated are delegated. AFI 21-201 states which responsibilities can be delegated.

Friday, March 16, 2007 Page 11 of 88

Discussion This paragraphs states that: …Fleet time shall not be less than 150 hours for the T-6 …for more than two (2) consecutive or three (3) total months in any contract period. The acceptable Fleet time range for the T-6 is 150 ±10 hours (140 to 160 hours).

Question Shouldn’t this read, “Fleet time shall not be less than 125 hours…..?

Response The PWS will be amended to reflect the correct T-6 fleet time figure.

Discussion Table 3A.1 lists AFI 91-301, Air Force Occupational and Environmental Safety, Fire Prevention and Health (AFOSH) Program, and AFI 91-302, Air Force Occupational and Environmental Safety, Fire Prevention and Health (AFOSH) Standards, as mandatory publications. Paragraph 2.1.7, however, states that: “The service provider shall establish a safety program for employees IAW OSHA standards. Service provider shall not be required to comply with AFOSH standards except as needed to protect AF resources (facilities to include hangars and industrial areas, equipment, and AF personnel). For flight line operations the service provider shall comply with AFOSH STD 91-100, Aircraft Flight line – Ground Operations and Activities.

Question Should AFI 91-301 and AFI 91-302 be listed as “advisory publications”, and applicable only as they pertain to protection of AF resources?

Response The PWS will be amended to remove these publications.

Friday, March 16, 2007 Page 12 of 88

Discussion This paragraph requires the Service Provider to perform aircraft maintenance operations support (organizational level) for T-1, T-6, and T-38 aircraft at Woodring Regional airport in Enid, Oklahoma and Kegelmen auxiliary field in Jet, Oklahoma as part of every day activities—not considered off-station recoveries.

Question What are the average annual number of maintenance recoveries accomplished at Woodring Renional and Kegelman Aux Field?

Response Par 3.1.1.4.1. states that these activities are part of everyday operations and are not considered off station recovery.

Discussion This paragraph states: Cross-country and deployment aircraft will be launched, normally on Friday and occasionally on Saturday and Sunday. Cross-country recovery will normally be accomplished on Sunday and occasionally on Saturday or holidays. Cost shall be included in Target Cost.

Question Would the Government provide an estimate of how many Saturdays and holidays annually the service provider should be prepared to launch cross-country and deployed aircraft and recover cross-country aircraft?

Response Due to unforeseen events, the possibility of Saturday and/or Holiday recovery always exists, we have only recovered on Saturday twice in the past year and there have been no holiday recoveries.

Friday, March 16, 2007 Page 13 of 88

Discussion This paragraph states: “The command has pre-positioned equipment to include a trailer (see Appendix 3FB-Luke) at Luke AFB, AZ to reduce transit time to and from Vance AFB. The service provider shall provide a vehicle capable of safely towing the Government provided trailer with equipment.”

Question What is the configuration and capacity of the 24 foot trailer listed in appendix 3FB-Luke (goose-neck, enclosed, open, ramps, weight capacity)?

Response 10,000lb. Enclosed, tandem wheel goose neck with ramp.

Discussion The listing of equipment stored at Luke AFB shows T-38 equipment, but does not list any equipment for T-1 or T-6 equipment.

Question Is the Government planning to pre-position T-6 or T-1 equipment (provided by their respective COMBS) at Luke AFB?

Response No.

Friday, March 16, 2007 Page 14 of 88

Discussion The CBA contains unusual criteria concerning pay, in that it identifies minimum and maximum wage rate ranges.

Question Since union wage rates are typically tied to seniority, in an effort to ensure reasonable wage rate estimates for personnel currently on the program, would the Government provide a seniority listing?

Response Information not releasable due to its proprietary nature.

Discussion This paragraph states that QA Inspectors will not perform maintenance or be augmentees to other work centers. The Service Provider may need to have the flexibility to use the QA personnel in maintenance tasks during contingency or emergency circumstances (i.e.

Hurricane Evacuation). Also, certain maintenance-type tasks are normally accomplished by QA (i.e. Weight & Balance Technician/Supervisor, etc.). In addition, the Service Provider may need the flexibility to temporarily detail a qualified QA inspector to fill a critical specialty shortage in another classification (as permitted by the CBA) due to unforeseen circumstances until the shortage can be rectified through new-hires, transfers, or the individual can be returned to work.

Question Can the statement restricting QA Inspectors from performing any maintenance either be removed altogether, or modified to exclude the types of tasks mentioned above?

Response No. QA inspector is NOT considered a part time job. It is required that QA personnel will not perform other duties in order to devote maximum time to aircraft maintenance oversight. QA inspectors are not envisioned to be qualified to perform tasks such as towing or servicing. If they are required in a recognized emergency to help protect resources, approval will be requested in advance from the contracting office and QAE.

Friday, March 16, 2007 Page 15 of 88

Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Question

(c) In order to estimate comparable/reasonable benefits, will the Government provide employee group insurance participation data?

Response Information not releasable due to its proprietary nature.

Discussion The Service Contract Act (SCA) requires the successor contractor to provide wages and fringe benefits no less than those provided for by the predecessor contractor CBA in the first year of the contract. It is customary for the incumbent contractor to provide minimum health and welfare rates to ensure SCA compliance.

Question

(d) Will CBA employees that choose not to participate in a benefit plan receive cash in-lieu of benefits?

Response SCA requires equivalent H & W rate to be paid in lieu of coverage.

Friday, March 16, 2007 Page 16 of 88

Discussion There is a requirement to show number and percentages of: direct, additive direct, indirect, and overhead labor.

Question What is the definition of additive direct labor?

Response Labor that is not in direct support of a funtional area; e.g., AGE and PMEL would be considered additive direct in aircraft maintenance support.

Discussion Appendix 21FF Airfield Management Government Furnished Property and Services (Vehicles) states none are provided. AFI 13-213 specifically states that Airfield Management requires a 4X4 emergency response vehicle to perform airfield inspections, respond to emergencies and conduct other airfield duties. This vehicle must contain specific lighting and communications equipment.

Question Will the contractor be required to purchase and equip a vehicle to conduct Airfield Management Operations, or will any specialty vehicles being used now be passed on from the incumbent to a follow-on contractor?

Response The service provider will provide a vehicle, equipped IAW AFI 13-213 to conduct Airfield Management functions.

Friday, March 16, 2007 Page 17 of 88

Discussion “Unused paid time off will become banked sick leave the fiscal year following the fiscal year of accrual.”“In no event will employees be paid for unused banked sick leave.”

Question Will banked sick leave be transferred over to the new service provider?

Response No

96 Technical Transportation 25-1-1 25.1.2.1 yes Discussion Per PWS 25.1.2.1, the service provider will, “Schedule and coordinate cargo transportation services in accordance with established military requirements. Process all cargo (inbound and outbound) using the Cargo Operations Movement System (CMOS) and other related shipping systems. Operating hours for contingency and cargo transportation will be 0745 through 1600 hours Monday through Friday, 52 weeks a year, excluding holidays or as deemed necessary by the government transportation functional representative.”

Question

1. How many "day-to-day cargo delivery services" are scheduled per day?2. What are the size and weight of "day-to-day cargo delivery services?"3. What is the average data entry time for a shipment into the OLVIMS system & its associated subsystems?4.

What is the average data entry time for a shipment in to the CMOS system?

Response Question l. We have two scheduled pickups daily. Question 2. We ship small packages under 150 lbs (small parcel) and over 150 lbs (large parcel). Resulting in approximatedly 2800 lbs daily. Question 3. We do not have OLVIMS. That is a vehicle program.

Question 4. The average data entry time for a shipment in to the CMOS system varies with each shipment. Most shipments normally take 30 minutes. Ammo could take much longer, three or four hours.

Friday, March 16, 2007 Page 18 of 88

Discussion This listing doesn’t reference any of the PWS lines.

Question Is it assumed that all PWS Paragraphs are applicable to all Publications? If not, could a listing please be provided?

Response Please ensure you are referring to the final PWS that was posted on 12 Feb 07.

Discussion Question Please provide the usage breakout of Youth Programs sub items 6.1.1 through 6.1.5.

Response Caregiver to child ratio is in accordance with AFI 34-248, Chapter 4; monthly estimated averages is as follows: 3-5 years 70-75; 24-36 months 40-45; 12-24 months 45-50; 6 week-12 month 40-45 Friday, March 16, 2007 Page 19 of 88

Discussion These plans are necessary in order to fully understand the AF requirements and will enable us to adequately respond to the O&M requirements Question There are a lot of compliance publications (13-A-1) that are not available on the AF Pubs website. In fact, there are no Vance Civil Engineering Pubs on the AF web site. (http://www.e-publishing.af.mil/pubs/base.asp?base=VanceAFB) Many appear to be contractor developed publications and plans. Please provide copies of the following plans in an electronic technical library so we can understand government requirements and develop our approach to meet these requirements. Vance AFB Snow and Ice Removal/Control Plan, VAFBI 32-900112 Jul 2002 Building Manager’s Program, VAFB 10-2 1 Apr 2004 Vance Air Force Base Full Spectrum Threat Response Plan, VABI 32-2002,VABI 32-2001

VAFB 32-9002

Response The Vance Civil Engineering publications are the responsibility of the service provider. All the other publications are on a government web site, i.e. AF, DOD, Code of Federal Regulations and United States Codes and many others.

Friday, March 16, 2007 Page 20 of 88

Discussion Reference requires the contractor to irrigate improved areas, trees, shrubs, and hedges IAW the base Integrated Natural Resources Management Plan (INRMP) or base ground maintenance plan if base attains Category II status. And 13-A-1 Publications: CSC 54-005 Apr 2002 Vance AFB Integrated Natural Resources Management Plan All chapters. CSC 51-2-003 18 Apr 04 Vance AFB Snow and Ice Removal Plan All chapters Question Question: Since CSC 54-005 and CSC 51-2-003 are mandatory publications, please provide copies so we can determine workload and government requirements.

Response Publications will be revised and provided in FEDTED.

Friday, March 16, 2007 Page 21 of 88

Discussion Workforce computations that include nonproductive time to include but not limited to holidays, vacation days, breaks, shift-change, training, personal hygiene time, etc. and the productive hour used for each organizational element (if different) as it is related to the PWS requirements. Include a table showing workforce productivity computations for the basic and all option years.

Question What level of the PWS requirements do you want the workforce productivity computation? 3, 4 or 5 level. For example 11.2.7.

Establish and maintain a Recurring Work Program (RWP) has under it: (3 level)

11.2.7.1. Backflow Prevention Program (4 level)

11.2.7.2. Cathodic Protection Program (4 level)

11.2.7.3. Fire Hydrant Flushing Plan (4 level)

11.2.7.3.1. Water main Breaks and Repairs:

11.2.7.3.2. Hydrant Flushing: (5 level)

11.2.7.3.3. Fire Hydrant Repair: (5 level)

11.2.7.4. Roof Inspection and Maintenance (4 level)

11.2.7.5. refrigerant management program (4 level) Response All Friday, March 16, 2007 Page 22 of 88

Discussion Plans for service-provider-provided supplies and materials required to ensure the requirements of the PWS are met. Include type and quantity of required supplies and materials. Note: Technical and price proposals must match.

Question Does the Government plan to provide detailed RPIE equipment and systems lists so we can identify the type and quantity of required supplies. The information provided in 11B is not detailed enough to develop the requested type and quantity of supplies.

Response Yes, RPIE will be posted on FBO.

Discussion Reference requests contractor provides an orderly system for reporting and tracking events that require corrective actions for base facilities, medical facilities AFFES facilities, DECA facilities and Military Family Housing.

Question Does Appendix 11-B include workload for medical facilities on Vance AFB?

Response Yes Friday, March 16, 2007 Page 23 of 88

Discussion The CBA includes minimum and maximum wage rates (CBA Article 23, page 47). To accurately calculate pricing, the SP needs to know how the min and max is applied and what the demographic is for the current work force Question Please provide the demographics as to the spread of the minimum and maximum wage rates and the actual rates by job title to ensure that wage rates are applied equitably and in accordance with the 4c Wage Determination Response CBA information provided 14 Mar 07.

Discussion To accurately calculate labor costs as well as productivity, and availability, the Paid Time Off (PTO entitlements by employee is required. Names are not required but the demographics as to numbers of years services and PTO portability of any is Question Please provide a seniority listing stratified by years of service of the current workforce and PTO entitlement of employees.

Response Information not releasable due to its proprietary nature.

Friday, March 16, 2007 Page 24 of 88

Discussion The following is quoted from the draft PWS issued August 2006.

3.1.21.7. Maintain individual training records on each employee to include the position and title. As a minimum, those records shall contain all tasks on which the individual is qualified to perform maintenance/inspections, initials of the individual who provided the training, initials of the employee, and the date training was conducted/completed. Each training record will include a method to clearly identify each employee and trainer through use of a signature/initials identification system. Primary and alternates will be trained in all tasks to prevent one-deep manned difficulties. Training records shall be made available to the Government upon request. All ancillary/recurring training and special certifications shall be documented in MIS or an Air Force accepted service provider database.

3.1.21.7.1. The service provider may use an automated training record with concurrence of HQ AETC/A4MM3 and acceptance of the CO and as long as it meets the requirements in 3.1.21.7.

3.1.21.8. In the event the follow-on contract is awarded to other than the incumbent and the successor service provider hires incumbent service provider employees, the following training/qualification/certification minimums are established:

3.1.21.8.1. The incumbent service provider shall provide employee training records to the employee NLT the last day of contract performance.

3.1.21.8.2. As reflected by appropriate records and MIS products, the incumbent service provider employees’ qualification/certification will be considered valid for a period of up to 120 calendar days, beginning on contract performance start date.

Within this 120 calendar day period, the successor service provider shall verify the qualification/certification of former incumbent service provider employees and re-qualify/recertify those personnel. All such qualification/certification actions shall be IAW provisions of this PWS.

Question Will the automated training management system currently in use at Vance AFB, which we understand is only used from training management at Vance AFB and not at other AETC bases, be made available to the successor contractor by the Government, or must Friday, March 16, 2007 Page 25 of 88

some other system be used and the records manually installed in it if any other contractor other than the incumbent is awarded the contract?

Response Yes. QMIS will be made available to you. Or you may provide your own data program for all to use. Any program used must comply with the requirements of para. 3.1.21.7 and 3.1.21.7.1

Discussion referenced paragraph states that the service provider is responsible for the use of VIL keys to preclude their use in support of vehicles not listed in Appendix FF of each section and service provider vehicles not purchased as replacements for these vehicles. This implies that the cost of fuel of service provider purchased vehicles is the responsibility of the service provider.

Question Is this correct? If so, can the service provider use the government self-service automated service station at the service providers expense Response Yes, See Section H, paragraph H-15 after amendment.

Friday, March 16, 2007 Page 26 of 88

Discussion Provide sufficient mission capable aircraft per scheduled flying day, configured IAW the daily/weekly/monthly flying schedule, to ensure accomplishment of the programmed AETC SUPT, and other training support as required. (See Appendix 3BA for flying hour program projection and workload data).” No information was provided for numbers of 2-ship and 4-ship formations and single ship sorties on a given day, or the interval between formation takeoffs. These are important factors in determining required flight line staffing for launch and recovery during the flying window.

Question What is the plan for T-38C IFF flying schedule? How many sorties will be scheduled to launch simulataneously on a typical day (2-ship? 4-ship?)? What will be the interval between scheduled takeoffs for 4-ship formations? For 2-ship formations? For single ship sorties?

Response 196 hrs and 202 sorties per month. We have no data on formations yet.

Friday, March 16, 2007 Page 27 of 88

Discussion Perform off-station recovery of disabled aircraft IAW AFI 21-101. Aircraft that become Not Mission Capable (NMC) while off station (other than an Air Force base that has the capability) shall be the responsibility of the closest base possessing the maintenance capability. Maintenance capability is defined as currently possessing and maintaining the specific MDS aircraft. The 71 FTW is responsible for western region aircraft recovery. This may include non-AETC aircraft that the service provider has the maintenance capability to support, as determined by the CO. The closest base shall be determined by using the Defense Table of Official Distance (DTOD) web site (http://dtod1.sddc.army.mil). Service provider shall initiate support action upon notification by the owning organization that an AF, AETC, or inter-service aircraft is NMC off-station, and a determination has been made that Vance AFB has the responsibility to recover the aircraft. Service provider shall dispatch required maintenance crews, supplies, technical orders, and support equipment, to perform the required repairs and inspections as soon as possible, but NLT than the close of business on the second normal duty day. If multiple aircraft require off-station support by a single base, priorities will be negotiated between the owning and supporting base(s) to minimize negative mission impacts. Service provider shall provide continuous support necessary, to include weekends, to return the aircraft to mission capable (MC) status. Appendix 3BB contains historical/example workload data that identifies AETC/FTWs required to support off-station NMC AETC aircraft. TRAVEL AND PER DIEM COSTS ASSOCIATED WITH AIRCRAFT MAINTENANCE OFF-STATION SUPPORT SHALL NOT BE INCLUDED IN THE TARGET COST AND WILL BE PAID UNDER THE TRAVEL CLIN IN SECTION B. The service provider shall be required to prepare TDY orders and submit to the Contracting Officer and through the Government QAE or Government RA, as an approval mechanism.

Question

1. Does AETC have a MOA with ACC and the Navy for off station repair of like aircraft?

2. Who makes the determination that Vance AFB has the responsibility to recover an aircraft?

3. At the inception of the contract currently under solicitation, Vance AFB will no longer have maintenance currency for T-37 or T- 38A aircraft. Who will be responsible for off station recovery of these MDS in the Western region Response

1. No. 2. AFI 21-101, AETC Sup 1 defines the requirements for off-station recovery. 3. The closest unit with like capabilities.

Friday, March 16, 2007 Page 28 of 88

Discussion Provider will provide support to other units which includes, but is not limited to Precision Measurement Equipment Laboratory (PMEL) for organizations in 71 FTW and other Air National Guard, Air Force Reserve or Active Duty bases as required.

Question Will workload requirements of work for the Air National Guard, Air Force Reserve and other Active Duty bases be provided?

Response We provided approx. 20 man hours to this effort last year. The PWS will be amended to provide the additional hours.

Discussion states “3.1.28.9. QA Database. Establish a data program that provides for on-site retrieval of all inspections conducted by the service provider and Government QAEs and corrective actions taken. The database shall provide a means to determine if the frequency of identified minor discrepancies warrants improvements to applicable technical data or other directives.” This requirement assumes that the Government QAEs will utilize the same database or a database that is compatible with a service provider’s data base.

Question If the service provider’s database is not used by the QAEs and the QAE database is not compatible with the service provider’s data base will the service provider be expected to manually enter QAE discrepancy and corrective action information into the service provider’s data base?

Response We will all use the same data base. If you do not wish to provide your own, then we will make QMIS available to you.

Friday, March 16, 2007 Page 29 of 88

Discussion PWS states “3.1.28.1. Establish and maintain a formal “compliance-oriented” Service Provider’s Quality Assurance Program (QAP), IAW AFI 21-101” AFI 21-101 paragraph 8.1 states Civil service and contracted organizations shall use the accepted quality program outlined in their respective contract. Paragraph 3.1.1.3.1 indicates that chapter 8 of AFI 21-101 is applicable to the PWS.

Question What specific programs and requirements in chapter 8 of AFI 21-101 shall the service providers QAP include? Request the specific requirements be specified by paragraph. Without this clarification we and the QAE must make assumptions when preparing and evaluating the plan for compliance with the PWS and the AFI.

Response As stated in para. 3.1.1.3.1 chapter 8 compliance is required except as noted (sec 8B). Your "service provided quality assurance program" will be evaluated for comprehensive adherence to this chapter.

Friday, March 16, 2007 Page 30 of 88

Discussion Aircraft Flightline Shelters. The service provider shall perform and document inspections, and minor maintenance, on all aircraft flightline shelters. Structural framework, hardware, and fabric covering shall be inspected semi-annually for damage and deterioration, and cleanliness/contamination of fabric covers. Service provider shall perform minor paint, replacement of hardware, and adjustment of covering tension control devices. Major maintenance and repair will be performed using Wing operations and maintenance (O&M) funding.

Question

1. Please provide work load and material requirements estimates.

Response There are 49 shelters. Inspection is estimated at 30 minutes per. There is no repair data at this time.

Discussion

3.1.30.4. In addition to tool accountability, the service provider shall use the Government provided TAS program to electronically barcode, scan and track all Non-EAID property. This program shall become the primary means of performing the annual Government property inventory for Non-EAID equipment. Contingent upon the TAS program capability and compatibility, the service provider shall convert Non-EAID inventory data from the existing tracking programs in to the TAS program within one year of contract start date. Request for deviations to this requirement shall be submitted to the CO for approval. Damage to equipment, beyond fair wear and tear, shall be the service provider’s responsibility. The service provider shall obtain Government approval before using same technology on other items. Barcode labels shall be affixed to furniture items out of sight, underneath tops, ledges, etc.

Question Is the Vance AFB program currently using the Government provided TAS program for tracking their CTK’s?

Response No, not at this time. TAS will be required at the onset of the new contract.

Friday, March 16, 2007 Page 31 of 88

Discussion Tools. When any tool replacement becomes necessary, the service provider shall replace the tools, at the service provider's expense, with items of equal or higher quality, which have a minimum of a five year warranty. All service provider acquired tools to replace initial inventory shall become and will remain Government property. Tools shall be maintained in a serviceable condition. Tools that the service provider considers excess may be turned in IAW with the service provider’s property control plan and FAR Part 45.5 or may be utilized as spares IAW AFI 21-101. Tools that will be utilized as spares will be de-etched, if necessary, and shall be listed on the spare tool inventory document. At the end of the contract, the contractor shall return all remaining tools listed on the inventory document to the Government.

Question What is the current availability/inventory of spare tools?

Response We will post the list of spare tools. These are the spare tools that are available as of 9 Mar 2007. Note: Some of these tools may be consumed before the contract starts.

Friday, March 16, 2007 Page 32 of 88

Discussion Most of the Vance PWS sections reference the use of an information system but does not identify specific systems such as CAM, ACAE, etc. For example, Fire Protection Section 18 Appendix 18-FG reference a computer system training requirement but the PWS section 18 does not address any information systems.

Another example is PWS section 10 requirement to track housing occupancy rates. This section does not mention any systems.

However, PWS section 11 (O&M) does mention using IWIMS system for tracking occupancy rates in paragraph 11.2.21.12.

Another instance is tracking training of contractors. The assumption is USAF CAM will be used to manage training but the draft RFP does not explicitly state which system is required to be used by the contractor.

Question What specific information management systems per PWS will be used during the Vance contract to manage quality, training, aircraft maintenance, housing occupancy etc.?

Response This is to cover the ACES system Friday, March 16, 2007 Page 33 of 88

Discussion Paragraph 2.1.23.2.12.2 states that the Service Provider shall provide fuel, oil and lubricants for all service provider vehicles.

Paragraph 2.3.3.3 states that the Government will provide gasoline or diesel fuel for Government provided, and service provider vehicles. This paragraph goes on to state that VIL point-of-sale keys are used to preclude their use in support of vehicles not listed in Appendix FF of each section and service provider vehicles not purchased as replacement for these vehicles. Appendix FF lists only 17 special purpose vehicles that are to be provided by the Government. There are many general purpose vehicles that will be required to be procured by the Service Provider specifically execute the contract.

Question Is it the intent of this PWS that the Service Provider will be required to provide all fuel, oil, and lubricants for its fleet of Service Provider vehicles unless they are replacements for the 17 vehicles listed in Appendex FF? or Is the intent that the Service Provider will provide oil and lubricants and the Government will provide Fuel for the Service Providers vehicle fleet?

Response Yes, service provider is responsible for fuel, oil and lubricants for its vehicle fleet.

Discussion The Collective Bargaining Agreement (CBA) contains unusual criteria concerning pay, in that it identifies minimum and maximum wage rate ranges.

Question Since union wage rates are typically tied to seniority, in an effort to ensure reasonable wage rate estimates for personnel currently on the program, would the Government provide a seniority listing?

Response Information not releasable due to its proprietary nature.

Friday, March 16, 2007 Page 34 of 88

Discussion The RFP section L1.8 states that a complete Manpower Matrix shall be included in every Volume of the technical proposal. Our assumption is that the manpower matrices are to be included only in Technical Volumes 2 and 3, as shown in the table on page 98 and as described in paragraph 1.12, not in Volume 1.

Question Is a Manpower Matrix required to be included in Technical Proposal Volume 1, Mission Integration, and if so, is the matrix excluded from the page count?

Response Please see question ID 197

Friday, March 16, 2007 Page 35 of 88