FA0021-16-R-0002_AFSOAWC_Instructors.pdf

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until 02:00 PM local time 09 Nov 2015

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56 - 72 X H 73 - 78 kurt.buchanan.1@us.af.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 78

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

FA0021 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME (NO COLLECT

CALLS)KURT N. BUCHANAN 850-884-3196

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 19

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

21 - 23

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 24 - 27 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

28 - 41 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

42 - 55

PART II - CONTRACT CLAUSES

765TH SPECIALIZED CONTRACTING FLIGHT

ATTN: KURT N. BUCHANAN

427 CODY AVE, BLDG 90333, SUITE 215

HURLBURT FIELD FL 32544-5407 (850) 884-3196

(850) 884-2476FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

07 Oct 2015

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

FA0021-16-R-0002

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Labor Cost Firm Fixed Price

FFP

(1) The Firm Fixed-Price award for on-site labor is based on the Contractor's proposed and awarded CME cost to perform services and provide deliverables identified in the Statement of Work for the period 1 January 2016 to 31 December 2016. (2) Payment for satisfactory performance and acceptance of required deliverables by the government shall be made as specified in SubCLIN Description;

***Exception: When CME vacancies occur, monthly payments shall be reduced commensurate with reduction in CMEs as awarded. Provide standard formula for calculating payment reductions to the CO for review and approval prior to invoicing reduced payments. Approved formula for calculating reductions shall be consistently applied to all Firm Fixed-Price CLINs when CME vacancies exist.

Provide calculations used to reduce the monthly payment via e-mail to the CO/CA administering the contract prior to invoicing, and document reduction in the WAWF invoice description by including verbiage "Monthly payment is reduced due to (Labor Category) vacancy from (dd - dd mm yy)," i.e., (Staff Analyst II) (1 - 10 Jan 2016). Reduced monthly payments shall continue until the vacancy is filled with an equal or more qualified contractor employee approved by the CO; or other appropriate action is taken by the CO.

FOB: Destination

NET AMT

0001AA 12 Lot Labor Cost for CMEs starting 1 Jan 2016

FFP

Firm Fixed Price award for on-site labor based on Contractor's proposed and awarded CME cost to perform services and provide deliverables identified in the SOW for CMEs identified in Exhibit A. Payment for satisfactory performance and acceptance of required deliverables by the government shall be made in 12 equal payments of $______ per month; ***Exception: When CME vacancies occur, monthly payments shall be reduced commensurate with reduction in CMEs as awarded. Provide standard formula for calculating payment reductions to the CO for review and approval prior to invoicing reduced payments. Approved formula for calculating reductions shall be consistently applied to all Firm Fixed-Price CLINs when CME vacancies exist. Provide calculations used to reduce the monthly payment via e-mail to the CO/CA administering the contract prior to invoicing, and document reduction in the WAWF invoice description by including verbiage "Monthly payment is reduced due to (Labor Category) vacancy from (dd -dd mm yy)," i.e., (Staff Analyst II) (1 - 10 Jan 2016). Reduced monthly payments shall continue until the vacancy is filled with an equal or more qualified contractor employee approved by the CO; or other appropriate action is taken by the CO.

0001AB 11 Lot Labor Cost for CMEs starting 1 Feb 2016

FFP

Firm Fixed Price award for on-site labor based on Contractor's proposed and awarded CME cost to perform services and provide deliverables identified in the SOW for CMEs identified in Exhibit B. Payment for satisfactory performance and acceptance of required deliverables by the government shall be made in 11 equal payments of $______ per month; ***Exception: When CME vacancies occur, monthly payments shall be reduced commensurate with reduction in CMEs as awarded. Provide standard formula for calculating payment reductions to the CO for review and approval prior to invoicing reduced payments. Approved formula for calculating reductions shall be consistently applied to all Firm Fixed-Price CLINs when CME vacancies exist. Provide calculations used to reduce the monthly payment via e-mail to the CO/CA administering the contract prior to invoicing, and document reduction in the WAWF invoice description by including verbiage "Monthly payment is reduced due to (Labor Category) vacancy from (dd -dd mm yy)," i.e., (Staff Analyst II) (1 - 10 Jan 2016). Reduced monthly payments shall continue until the vacancy is filled with an equal or more qualified contractor

0001AC 10 Lot Labor Cost for CMEs starting 1 Mar 2016

FFP

Firm Fixed Price award for on-site labor based on Contractor's proposed and awarded CME cost to perform services and provide deliverables identified in the SOW for CMEs identified in Exhibit C. Payment for satisfactory performance and acceptance of required deliverables by the government shall be made in 10 equal payments of $______ per month; ***Exception: When CME vacancies occur, monthly payments shall be reduced commensurate with reduction in CMEs as awarded. Provide standard formula for calculating payment reductions to the CO for review and approval prior to invoicing reduced payments. Approved formula for calculating reductions shall be consistently applied to all Firm Fixed-Price CLINs when CME vacancies exist. Provide calculations used to reduce the monthly payment via e-mail to the CO/CA administering the contract prior to invoicing, and document reduction in the WAWF invoice description by including verbiage "Monthly payment is reduced due to (Labor Category) vacancy from (dd -dd mm yy)," i.e., (Staff Analyst II) (1 - 10 Jan 2016). Reduced monthly payments shall continue until the vacancy is filled with an equal or more qualified contractor

0001AD 9 Lot Labor Cost for CMEs starting 1 Apr 2016

FFP

Firm Fixed Price award for on-site labor based on Contractor's proposed and awarded CME cost to perform services and provide deliverables identified in the SOW for CMEs identified in Exhibit D. Payment for satisfactory performance and acceptance of required deliverables by the government shall be made in 9 equal payments of $______ per month; ***Exception: When CME vacancies occur, monthly payments shall be reduced commensurate with reduction in CMEs as awarded. Provide standard formula for calculating payment reductions to the CO for review and approval prior to invoicing reduced payments. Approved formula for calculating reductions shall be consistently applied to all Firm Fixed-Price CLINs when CME vacancies exist. Provide calculations used to reduce the monthly payment via e-mail to the CO/CA administering the contract prior to invoicing, and document reduction in the WAWF invoice description by including verbiage "Monthly payment is reduced due to (Labor Category) vacancy from (dd -dd mm yy)," i.e., (Staff Analyst II) (1 - 10 Jan 2016). Reduced monthly payments shall continue until the vacancy is filled with an equal or more qualified contractor

0002 41,360 Hours Labor Cost - Flight Operations

FFP

In flight instructors instructing aircrew will receive an additional $__ per hour.

0003 40,000 Hours Labor Cost - Shift Two Pay Premium

FFP

Shift that begins between 0400 local and 0459 local or 1201 local to 1600 local will receive a shift premium of $___ per hour above the CME's regular rate for the entire shift.

0004 40,000 Hours Labor Cost - Shift Three Pay Premium

FFP

Shift that begins between 1601 local and 0359 local will receive a shift premium of $___ above the employee's regular rate for the entire shift.

0005 1 Lot Overtime

COST

Overtime charges shall be approved prior to performance by the COR and CO and shall not exceed the ceiling price of the CLIN. Overtime rate shall be established at time of award. Employees covered by the Service Contract Act of 1965 shall be compensated in accordance with FAR Clause 52.222-41. Overtime premium percentages shall be applied to base pay.

ESTIMATED COST

0006 12 Lot Travel - Cost Reimbursable

COST

All travel is Government directed and shall be approved on a Letter of Identification (LOI) - Official Travel of Government Contractors (Attachment ___ ) at least 5 days prior to travel. Authorized travel under this item shall be reimbursed at cost as limited by FAR 31.205-46(a). The Government will pay a nominal processing fee of ___% (not to exceed 3%; offeror must fill-in proposed processing fee) of invoiced amount for Travel Cost.

0007 1 Lot Materials - Cost Reimbursable

COST

Contract may require use of materials (other than Government-furnished).

Material purchases shall be authorized by the COR and approved by the CO prior to purchase. Competitive quotes from at least three vendors are required for material purchase of $3,000 or more. Receipts for material purchases shall be submitted with invoices. Material costs will be reimbursed IAW FAR Part 31, Cost Principles.

0008 12 Lot

DATA

FFP

0009 1 Lot NMGRT Cost

COST

This CLIN is for reimbursement of New Mexico Gross Receipt Tax (NMGRT).

The Government shall NOT pay OH, fringe, profit, or G&A; however, the Government will pay a nominal processing fee of ___% (not to exceed 3%) of invoiced amount for NMGRT. To receive reimbursement, the contractor shall comply with invoicing instructions provided at Contract Section G0006 - Invoicing Instructions for Reimbursement of NMGRT.

1001 12 Lot OPTION Labor Cost Firm Fixed Price

1002 41,360 Hours OPTION Labor Cost - Flight Operations

FFP

1003 40,000 Hours OPTION Labor Cost - Shift Two Pay Premium

FFP

Shift that begins between 0400 local and 0459 local or 1201 local to 1600 local will receive a shift premium of $___ per hour above the CME's regular rate for the

1004 40,000 Hours OPTION Labor Cost - Shift Three Pay Premium

FFP

Shift that begins between 1601 local and 0359 local will receive a shift premium of

1005 1 Lot OPTION Overtime

COST

Overtime charges shall be approved prior to performance by the COR and CO and shall not exceed the ceiling price of the CLIN. Overtime rate shall be established at time of award. Employees covered by the Service Contract Act of 1965 shall be compensated in accordance with FAR Clause 52.222-41. Overtime premium

1006 12 Lot OPTION Travel - Cost Reimbursable

COST

All travel is Government directed and shall be approved on a Letter of Identification (LOI) - Official Travel of Government Contractors (Attachment ___ ) at least 5 days prior to travel. Authorized travel under this item shall be reimbursed at cost as limited by FAR 31.205-46(a). The Government will pay a nominal processing fee of ___% (not to exceed 3%; offeror must fill-in proposed

1007 1 Lot OPTION Materials - Cost Reimbursable

COST

Contract may require use of materials (other than Government-furnished).

Material purchases shall be authorized by the COR and approved by the CO prior to purchase. Competitive quotes from at least three vendors are required for material purchase of $3,000 or more. Receipts for material purchases shall be submitted with invoices. Material costs will be reimbursed IAW FAR Part 31, 1008 12 Lot

OPTION DATA

1009 1 Lot OPTION NMGRT Cost

COST

This CLIN is for reimbursement of New Mexico Gross Receipt Tax (NMGRT).

The Government shall NOT pay OH, fringe, profit, or G&A; however, the Government will pay a nominal processing fee of ___% (not to exceed 3%) of invoiced amount for NMGRT. To receive reimbursement, the contractor shall comply with invoicing instructions provided at Contract Section G0006 -

2001 12 Lot OPTION Labor Cost Firm Fixed Price

2002 41,360 Hours OPTION Labor Cost - Flight Operations

FFP

2003 40,000 Hours OPTION Labor Cost - Shift Two Pay Premium

FFP

Shift that begins between 0400 local and 0459 local or 1201 local to 1600 local will receive a shift premium of $___ per hour above the CME's regular rate for the

2004 40,000 Hours OPTION Labor Cost - Shift Three Pay Premium

FFP

Shift that begins between 1601 local and 0359 local will receive a shift premium of

2005 1 Lot OPTION Overtime

COST

Overtime charges shall be approved prior to performance by the COR and CO and shall not exceed the ceiling price of the CLIN. Overtime rate shall be established at time of award. Employees covered by the Service Contract Act of 1965 shall be compensated in accordance with FAR Clause 52.222-41. Overtime premium

2006 12 Lot OPTION Travel - Cost Reimbursable

COST

All travel is Government directed and shall be approved on a Letter of Identification (LOI) - Official Travel of Government Contractors (Attachment ___ ) at least 5 days prior to travel. Authorized travel under this item shall be reimbursed at cost as limited by FAR 31.205-46(a). The Government will pay a nominal processing fee of ___% (not to exceed 3%; offeror must fill-in proposed

2007 1 Lot OPTION Materials - Cost Reimbursable

COST

Contract may require use of materials (other than Government-furnished).

Material purchases shall be authorized by the COR and approved by the CO prior to purchase. Competitive quotes from at least three vendors are required for material purchase of $3,000 or more. Receipts for material purchases shall be submitted with invoices. Material costs will be reimbursed IAW FAR Part 31, 2008 12 Lot

OPTION DATA

2009 1 Lot OPTION NMGRT Cost

COST

This CLIN is for reimbursement of New Mexico Gross Receipt Tax (NMGRT).

The Government shall NOT pay OH, fringe, profit, or G&A; however, the Government will pay a nominal processing fee of ___% (not to exceed 3%) of invoiced amount for NMGRT. To receive reimbursement, the contractor shall comply with invoicing instructions provided at Contract Section G0006 -

SUBCLIN 0001AA CMES

LABOR CATEGORY Start Date # of CMEs

RPA IP (CVS) 1-Jan-16 7 RPA SO (CVS) 1-Jan-16 7 AC-130W IP (CVS) 1-Jan-16 2 AC-130W CSO (CVS) 1-Jan-16 3 AC-130W FE (CVS) 1-Jan-16 2 AC-130W LM /Gunner (CVS) 1-Jan-16 2 MDS Training Integrators (CVS) (Non-CBA Profesional employees) 1-Jan-16 2

SUBCLIN 0001AB CMES

LABOR CATEGORY Start Date # of FTEs

AC-130U IP (HRT) 1-Feb-16 4 AC-130U IN (HRT) 1-Feb-16 3 AC-130U FCO (HRT) 1-Feb-16 3 AC-130U EWO (HRT) 1-Feb-16 2 AC-130U Sensor (HRT) 1-Feb-16 6 AC-130U FE (HRT) 1-Feb-16 4 AC-130U SMA Gunner (HRT) 1-Feb-16 4 MC-130H IP (HRT) 1-Feb-16 2 MC-130H IN (HRT) 1-Feb-16 2 MC-130H EW (HRT) 1-Feb-16 2

MC-130H FE (HRT) 1-Feb-16 2 MC-130H LM (HRT) 1-Feb-16 2 U-28A / PC-12 IP CFI (HRT) 1-Feb-16 15 U-28A /PC-12 ICSO (HRT) 1-Feb-16 7 Radio Operation Instructor HRT 1-Feb-16 1 MDS / Training Integrators (HRT) (Non-CBA Profesional employees) 1-Feb-16 3

SUBCLIN 0001AC CMES

MC-130H IP (HRT) 1-Mar-16 1 MC-130H IN (HRT) 1-Mar-16 1 MC-130H EW (HRT) 1-Mar-16 1 MC-130H FE (HRT) 1-Mar-16 1

SUBCLIN 0001AD CMES

MC-130H IP (HRT) 1-Apr-16 1 MC-130H IN (HRT) 1-Apr-16 1 MC-130H EW (HRT) 1-Apr-16 1 MC-130H FE (HRT) 1-Apr-16 1

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0001AD Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 1007 Destination Government Destination Government 1008 Destination Government Destination Government 1009 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 2006 Destination Government Destination Government 2007 Destination Government Destination Government 2008 Destination Government Destination Government 2009 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0001AA POP 01-JAN-2016 TO

31-DEC-2016

N/A AFSOAWC HQ

SCOTT ANDRE

357 TULLY ST BLDG 90503

HURLBURT FIELD FL 32544-5811

850-884-5025

F2FT34

0001AB POP 01-FEB-2016 TO

31-DEC-2016

N/A (SAME AS PREVIOUS LOCATION)

0001AC POP 01-MAR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AD POP 01-APR-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0002 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 01-JAN-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JAN-2017 TO

31-DEC-2017

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1008 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1009 POP 01-JAN-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JAN-2018 TO

31-DEC-2018

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2006 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2007 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2008 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2009 POP 01-JAN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

CONTRACT ADMINISTRATON DATA

G0001 GOVERNMENT POINTS OF CONTACT

The CO is the point of contact for this acquisition. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, and requirements.

The CO may delegate certain other responsibilities to his/her authorized representatives or Contracting Officer Representatives (CORs). If at any time during the performance of this contract, administrative problems should arise which will have an adverse impact on timely performance by the contractor or affect the contract costs or funding, the contractor is required to immediately notify the CO. Address any questions or concerns you may have to the CO.

Written requests for clarification may be sent to the CO at the address indicated below:

Contracting Officer Mr Kurt Buchanan, 765 SCONF, 427 Cody Ave, Hurlburt Field, FL 32544-5407 Telephone (850) 884-3196 FAX (850) 884-2476 E-mail kurt.buchanan.1@us.af.mil

Contract Administrator Ms Maria Jaine A. Sipin, 765 SCONF, 427 Cody Ave, Hurlburt Field, FL 32544-5407 Telephone (850) 884-7829 FAX (850) 884-2476 E-mail maria_jaine.sipin@us.af.mil

G0002 ADDITIONAL INVOICING INSTRUCTIONS

(a) There shall be no five percent (5%) withhold made for labor as outlined in FAR Clause 52.232-7(a)(7), Payments under Time-and-Materials and Labor-Hour Contracts.

(b) The contractor shall submit all invoices into the Wide-Area-Workflow (WAWF) invoicing system no more than thirty (30) days after invoiced costs are incurred, and not more than once monthly for each individual delivery order.

Two exceptions apply: (1) labor line items may be invoiced separately from other direct cost line items; and (2) the final invoice may be submitted up to sixty (60) days after invoiced costs are incurred to allow for submission of any unbilled travel or other direct costs. The invoice line item description shall specify the period of performance being invoiced for. Payment will be made electronically by the office designated in Block 15 on DD Form 1155, or paying office otherwise designated.

(c) The contractor shall segregate and bill separately for work performed under each TO issued under this contract.

Costs of performing work set forth in one TO shall not be chargeable or payable under any other TO. In addition, if the TO contains multiple Contract Line Item Numbers (CLINs), the contractor shall segregate and bill separately for work performed under each CLIN of the TO. Costs of performing work set forth in one CLIN shall not be chargeable or payable under any other CLIN.

(d) Back-up documentation is required to support some labor charges and other direct costs (ODCs). When submitting an invoice for these charges in WAWF, the contractor shall attach to the invoice a summary recapping what charges are being billed at the time of invoice submission in WAWF. An electronic copy of the required backup documentation shall identify the WAWF invoice number and shall be delivered to both the CO AND COR prior to inputting the invoice in WAWF. Backup documentation includes, but is not limited to:

mailto:kurt.buchanan.1@us.af.mil mailto:maria_jaine.sipin@us.af.mil

1. For fixed-price labor, when contractor personnel vacancies occur (over and above normal vacancies for vacation or sick leave, etc.), monthly payments shall be reduced commensurate with reduction in personnel as awarded. The formulas for vacancy reductions shall be provided as required at CLIN 0001.

2. For any travel during the invoiced period, the required information in Section H, Para H0012, Allowable Travel Costs, shall be submitted along with an expense voucher outlining all travel and charges. Include a summary in the WAWF CLIN description segregated by trip/Letter of Identification (LOI). Travel handling costs shall not be reimbursed unless actually charged to the contractor. Fees for attendance at Government-required conferences shall be invoiced under the Travel CLIN. Short duration trips shall be invoiced only after completion, and invoicing shall be for the complete trip. Longer duration trips, i.e., 90-day deployments, may be invoiced on a monthly basis and shall be for all expenses incurred for the period invoiced.

3. When OCONUS allowances are invoiced for deployed contract personnel, include a spreadsheet showing, for each deployed employee, specific times of arrival at and departure from each deployed location. Include a worksheet showing days/hours worked by all contractor employees signed by the employee. The worksheet shall include the unburdened labor rate for each employee on those TOs that will invoice for reimbursement of Defense Base Act insurance and allowances. Deployment allowances will be invoiced against CLIN 0005.

4. For materials purchased in support of a TO, the receipts required in Performance Work Statement (PWS) Para 1.8 shall be submitted as backup to materials invoiced. The required competitive quotes shall be submitted to the COR for authorization and the CO for approval prior to material purchase. All materials and equipment purchased with TO funds shall become the property of the Government. Material handling costs shall not be reimbursed, other than shipping or handling costs actually charged to the contractor.

5. Other costs that require substantiation.

(e) The COR will perform a thorough review of the invoice and if they do not concur with the invoiced cost, shall notify the CO. The contractor shall be required to resolve the billing discrepancy with the CO and resubmit a separate invoice as required covering the disputed portion. Number the resubmitted invoice the same as the disputed invoice, but add a discriminator after the number to denote re-submission. Example: Invoice 185 is disputed, resubmitted invoice is 185a.

(f) The contractor shall submit the invoices into WAWF according to CLIN and subCLINs established in the TO.

The contractor shall track the available funds by subCLINs, and invoice against the subCLINs where the appropriate funding is located.

G0003 FINAL TASK ORDER INVOICING PROCEDURES

(a) The contractor shall submit a final invoice within 60 days of completion of the performance period in accordance with G0002. The final invoice in WAWF shall be coded as “Final.” This will provide notice to the CO that the services are complete and all deliverables have been provided to the Government. Upon receipt of the “Final” WAWF invoice, the CO will unilaterally modify the TO to de-obligate remaining funds. For those TOs awarded with options, do not code the invoice “Final” in WAWF but include a statement in the item description that the invoice is the final for that base or option period as appropriate.

(b) The final invoice, including at the end of each option period, shall include a breakdown by CLIN showing totals expended for each CLIN, and shall show the final amounts expended for the prime contractor and all subcontractors.

G0004 IDENTIFICATION OF QUALITY ASSURANCE PERSONNEL

(a) Quality assurance personnel are designated as CORs and are responsible for technical oversight. CORs will be designated for this contract and will monitor delivery and performance. The COR will advise the CO in all matters related to the TOs.

(b) In accordance with DFARS 252.201-7000, the CO may appoint one or more Government employees as COR.

(c) COR appointments will be in writing, signed by the CO, and set forth the authority granted to and the limitations of the COR. The contractor shall acknowledge receipt of appointment letters in writing and forward one signed copy back to the CO.

(d) The CO will notify the Contractor in writing of COR appointment changes or revocations.

G0005 CONTRACT HOLIDAYS

(a) The prices/costs in Section B (or attachments) of the contract include holiday observances; accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are actually performed on a holiday. The contractor and all subcontractors shall be included in the observance of all Executive Orders releasing Government personnel from their duties. These additional holidays shall be billed in the same manner as the standard holidays; i.e., no adjustments will be made to firm-fixed-price CLINs.

(b) The following days are the standard contract holidays:

New Year’s Day Martin Luther King Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

G0006 Invoicing Instructions for Reimbursement of New Mexico Gross Receipts Tax (NMGRT)

(a) The State of New Mexico assesses a Gross Receipts tax for firms conducting business within the state. This tax is imposed on the basis of revenue derived from business operations within the state without regard to the location of the business entity. The rate of the NMGRT may be obtained from the New Mexico Taxation and Revenue Office in Clovis, New Mexico, by calling (505) 763-5515.

(b) To receive reimbursement, the contractor shall provide the CO/CA a copy of the CRS-1 Form filed with the New Mexico Taxation and Revenue Department, a copy of the payment confirmation received from the NM Tax Department, and the information in Paragraph c below prior to submitting the invoice for NMGRT in Wide Area Work Flow (WAWF).

(c) To identify taxable receipts that comprise the total amount invoiced, provide the following information on an Excel worksheet when submitting the information for NMGRT:

1) Receipts are recorded on the CRS-1 Form;

2) Tax Period;

3) Labor Receipts, excluding tax;

4) Travel Receipts, excluding tax – Identify Letter of Identification (LOI) number(s) and receipts reported for each;

5) Material Receipts, excluding tax – Identify material(s) and receipts reported for each;

6) Other receipts, if any, excluding tax – Identify other receipts and amount reported for each;

7) Total Deductions;

8) Taxable Gross Receipts;

9) Tax Rate;

10) Gross Receipts Tax (GRT);

11) Compensating Tax, if any;

12) Withholding Tax, if any; and

13) Total Tax Due.

Description Example: (a) CSR-1 - Row 4; (b) Tax Period 1 – 31 Mar 10 (identify monthly, quarterly or semi-annual tax period); (b) Labor Receipts - $100,000.00; (b) Travel Receipts - LOI-001 - $1,000.00 and LOI-002 - $2,000.00, Total $3,000.00; (d) Material Receipts - Uniforms Unlimited $300.00 and Boot Tech $200.00, Total $500.00; (e) Other Receipts – Overtime Pay to Jones, Total $500.00; (f) Total Deductions - $200.00 (g) Taxable Gross Receipts $103,800.00; (h) Tax Rate 5.25%; (i) GRT - $5,449.50; (j) Compensating Tax – None; (k) Withholding Tax – None;

(l) Total Tax Due $5,449.50.

Description Example: CSR-1 - Row 4; for Tax Period 1 – 31 Mar 10. Reference attached CRS-1 Form and NMGRT worksheet.

(d) The Government shall not reimburse penalty or interest charges incurred due to contractor negligence in preparing the CRS-1 Form, or delinquent or insufficient payment of NMGRT.

(e) Any payments that result in an overpayment and a subsequent refund shall return such refund to the Government.

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

Section H - Special Contract Requirements

H0001 AVOIDANCE OF ORGANIZATIONAL CONFLICT OF INTEREST

In order that the Government may prevent (a) conflicting roles which might bias the contractor’s judgment or objectivity, (b) unfair competitive advantage to the contractor and (c) the appearance of unfair competitive advantage in Special Operations-related acquisitions, it is agreed by the parties to this contract that the contractor will be restricted in its future contracting with the Government to the extent described below:

(a) Due to the all-encompassing involvement in Special Operations-related activities envisioned for the contractor, and the subsequent comprehensive access to valuable and possible competition sensitive information, the contractor shall identify during the period of this contract any direct knowledge that the contractor has gained, or had exposure to, because of this contractual relationship. A follow-on or sequel to this contract for SETA services is not included in this prohibition. The contractor may request an exception to this prohibition (or may request to be excluded from competing on specific tasks under this contract) in the best interest of the Government on a case by case basis and only in instances where there is not an appearance that the contractor has an unfair competitive advantage or that the contractor’s objectivity may be impaired. Requests in behalf of subcontractors should be submitted before award of the subcontract. The Contracting Officer (CO) may deny the request or forward it for consideration to AFICA 765SCONF for AFSOC acquisitions or to the Center for Acquisitions and Logistics (SOAL-K) for future USSOCOM acquisitions. If the CO denies the request, the contractor may appeal the denial to either AFICA 765SCONF or SOAL-K as appropriate, stating the grounds for disagreement with the CO’s decision. The HQ AFSOC/765SCONF or USSOCOM/SOAL-K decision shall be final, not subject to appeal under the Disputes Clause. See paragraph “h” below for organizations encompassed within this prohibition.

(b) Wherever the contractor’s performance of this contract pertains either to specific hardware/software or to a given design approach to a specific requirement, the contractor’s parent companies, subsidiaries, and other organizations with which it is affiliated through an ownership or direct financial interest*, if any, shall be precluded from providing to AFSOC or USSOCOM as a prime or subcontractor:

1) that hardware/software

2) development or analysis of that design; and

3) any hardware/software to fulfill that specific requirement

(c) If the contractor in the performance of this contract assists the Air Force or a contractor of the Air Force in the preparation of a Performance Work Statement (PWS), or provides information leading directly, predictably, and without delay to the preparation of a PWS to be used in an Air Force acquisition, it is agreed by the parties that the contractor’s parent companies, subsidiaries, and any organization with which the contractor is affiliated through an ownership or direct financial interest* in the other, may be ineligible to participate in any competition to obtain award of a contract to perform the work described within said PWS as a prime or sub-contractor. This restriction, if established, shall be in effect until award of the next resulting contract.

(d) To the extent that the performance of work under this contract requires or involves access to competition sensitive information as well as possible access to proprietary financial and/or technical data of other companies disclosed to the contractor in confidence, the contractor is required to protect such information/data from unauthorized use or disclosure so long as it remains proprietary and may be required to enter into a bilateral agreement with the originator of such information/data for its protection. The preceding sentence is not intended to protect alleged proprietary data furnished voluntarily by companies within limitations as to use, or which is available to the Government or contractor without restriction from other sources. Copies of agreements will be maintained by the contractor for inspection by the Government. The contractor shall immediately disclose to the CO knowledge of any such prohibited use or attempted use.

(e) The contractor agrees to accept and pursue to completion, all tasks identified hereunder and to ensure that its parents, subsidiaries, or affiliates do not thereafter enter into contractual agreements as prime contractors or first tier subcontractors which would create a conflict within the meaning of this clause, except as follows: If performance of a task could cause a conflict within the meaning of this clause with a contract or subcontract held by the contractor, its parent, subsidiaries or affiliates, which pre-existed the identification of the task to the contractor, the contractor must disclose the conflict to the CO. If the CO confirms that the conflict exists, the parties will consider the alternatives available to eliminate the conflict and mutually resolve it considering the relative burdens created by the prospective solutions.

(f) The restrictions in paragraphs b and c above may be waived by the Secretary of the Air Force or a designee upon determination that failure to waive the prohibition would be prejudicial to the government’s interest.

(g) A high level of business security must be maintained in order to preserve the integrity of the acquisition process.

The contractor agrees to obtain from each employee engaged in any effort connected with this contract an agreement which shall in substance provide that such an employee, while employed by the contractor or thereafter, will not, so long as it continues to be entitled to protection under recognized legal principles, disclose to others or use for his/her own benefit proprietary, company private, or competition sensitive information received in connection with the work under this contract. For purposes of this clause, competition sensitive data is oral or written information pertaining to potential acquisitions such as: internal government program estimates; financial and management plans;

acquisition plans; source selection evaluation information (evaluations, audit reports, financial reports, recommendations, rankings, competitive range determinations, technical discussions with acquisition contractors or prospective contractors regarding a potential acquisition). The transmission of technical or other information shall be conducted only by the CO, superiors having contractual authority, and others specifically authorized by them.

(h) The contractor agrees that any organization participating in the performance of this contract shall be bound as though it were the “contractor” hereunder. Organizations merely cooperating with the contractor (e.g., providing information) to enable the contractor or its agents to perform shall not be deemed to be “participating” hereunder.

Thus, this provision shall be incorporated in all subcontracts, teaming arrangements, and other agreements calling for the performance of any requirements under this contract.

(i) Except as specifically provided in this clause, the contractor shall be free to compete for Government business on an equal basis with other companies.

*NOTE: Cases of doubt shall be submitted to the CO for determination.

H0002 LIMITATION ON SUBCONTRACTING NOTICE

This solicitation contemplates the issuance of multiple awards to small business concerns who may have teaming arrangements with subsidiaries or other affiliates (as defined by 13 CFR 121.103) of the concern. To ensure the contractor remains in continuous compliance with FAR 52.219-14, Limitation on Subcontracting, at least 50% of the total cost of contract performance incurred for personnel shall be expended for employees of the small business prime. Awarded under this contract, the contractor shall document in the proposal the compliance with FAR 52.219-

14. In accordance with 13 CFR 125.6(h), work to be performed by subsidiaries or other affiliates of a concern is not counted as being performed by the concern for purposes of determining whether the concern will perform the required percentage of work. For purposes of 13 CFR 125.6(d), performance over the guaranteed minimum will be used to determine compliance. The contractor shall remain in continuous compliance with FAR 52.219-14 throughout the 5-year life of this contract. The Government will continuously monitor compliance through the monthly cost and performance reports. The Government will report compliance annually via the Contractor Performance Assessment Reporting System (CPARS). Non-compliance may result in a negative assessment in the Contractor Performance Assessment Reporting System (CPARS).

H0003 KEY PERSONNEL REQUIREMENTS

(a) Certain skilled experienced professional and/or technical personnel are essential for successful contractor accomplishment of the work to be performed under this contract. These are defined as "key personnel" and were identified in the contractor’s proposal as instructed in Section L of the RFP. The contractor agrees that such personnel shall not be removed from the contract work or replaced without compliance with the following:

1) If one or more of the key personnel for whatever reason becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 workdays, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall, subject to the concurrence of the CO or his authorized representative, promptly replace such personnel with personnel of at least substantially equal ability and qualifications.

2) All requests for approval of substitutions hereunder must be in writing and provide a detailed explanation of the circumstances necessitating the proposed substitutions along with the résumé of the substitute. The CO or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof in writing.

(b) Waivers for experience over education will be reviewed on a case-by-case basis. If approved, the waiver shall only pertain to the employee is proposed to support and not the basic contract. It is the Government’s intent to obtain intellectual capital support, so waivers should be kept to a minimum. When a waiver is requested, a résumé with supporting rationale for the waiver will be submitted to the CO. The approval of the waiver shall be received in writing from the CO before placing the person on a TO.

H0004 SECURITY CLASSIFICATION

(a) The work contracted for is related to and is connected with National Defense. No information relating to the work shall be communicated, transmitted, or disclosed to any person not entitled to receive it. Generally, all contractor personnel assigned to work requiring access to the Local Area Network (LAN) shall require a National Agency Check with Inquiries (NAC-I) .

(b) The contractor shall be guided by and safeguard all classified information either generated by or received under the contract in accordance with the DD Form 254, Contract Security Classification Specification, provided as an attachment to the PWS as listed in Section J. All personnel assigned to work under this contract that require access to classified materials will be required to have or be eligible to attain, at time of award, the appropriate clearance required by the TO DD Form 254.

H0005 INSURANCE REQUIREMENTS – WORK ON A GOVERNMENT INSTALLATION

(a) The kinds and minimum amounts of insurance required in accordance with 52.228-5 "Insurance-Work on a Government Installation" are as follows (see FAR 28.307-2):

Type Amount Automobile Liability insurance written on the comprehensive form of policy

$200,000/person and $500,000/occurrence for bodily injury, $20,000/occurrence for property damage

Comprehensive General Liability written on the comprehensive form of policy

$500,000/occurrence for bodily injury

Workers Compensation & Occupational Disease

As required by Federal and State Statutes

Employer’s Liability written on the comprehensive form

$100,000

(b) Before commencing work under this contract, the contractor shall notify the CO in writing that the required insurance has been obtained. The CO or Contract Administrator (CA) shall be identified as the Certificate Holder on the Certificate of Insurance. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective.

The Certificate of Insurance shall be submitted to the CO within 30 days after contract award or prior to starting the first TO, whichever comes first. The Certificate of Insurance must be kept current at all times:

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

(c) The contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the CO upon request.

H0006 LIABILITY

The Government shall not be held responsible for damages to property or for injuries or death to persons who might occur without fault on the part of the Government as a result of, or incident to, performance of the contractor.

H0007 CONTRACTOR IDENTIFICATION

(a) Contractor employees shall wear a conspicuously displayed corporate identification badge and any government-issued identification badge above the waist for easy identification as contractor or subcontractor employees while in Government facilities. The corporate identification badges shall be worn at all times when contractor employees are collocated on a Government installation or when on temporary duty (TDY) working with other Government personnel. Subcontractor employees’ identification badges shall identify their respective prime contractor.

(b) All contractor and subcontractor employees shall clearly identify themselves as a contractor at all times, including during meetings, telephone conversations, in electronic messages, or correspondence related to this contract.

(c) Contractor-occupied facilities (on Hurlburt Field or other government installations) such as offices, separate rooms, or cubicles must be clearly identified with contractor supplied signs, name plates or other identification, showing that these are work areas for contractor or subcontractor personnel.

(d) Government-issued badges, identification cards, passes, vehicle registration media, and admittance controls are accountable and, as such, are U.S. Government property to be accounted for, protected and returned to the Government. When a contractor employee leaves the company or moves to a different directorate for support under this contract, the employee shall clear all computer systems to which they have access, turn in all keys or other admittance hardware, and perform "out processing" procedures with their Contracting Officer Representative (COR).

A statement certifying that all appropriate “out processing” has been completed shall be included in the monthly report upon departure of any contractor personnel or at the end of TO performance period, to include the turn-in of the Common Access Card (CAC) as required by AFFARS 5352.242-9001. This responsibility extends to any subcontractors.

H0008 PERSONNEL SUBSTITUTIONS

(a) If personnel substitutions are required during the period of performance, the contractor shall provide written justification for the change and résumé(s) for new personnel. The contractor shall ensure that personnel substitutions meet or exceed the stated qualifications and clearance level of the individuals originally proposed for the task.

(b) If the personnel substitution is “employee-generated,” the contractor shall provide a notice to the CO at least 10 workdays prior to the proposed replacement. If the substitution is “contractor-generated,” the contractor shall provide 30 calendar days’ advance notice. The notice shall state the date and time the position will be vacant, the reason for vacating the task, the anticipated replacement date of personnel, and what management corrective action will be taken to ensure task mission completion. All personnel substitutions shall be subject to CO approval. If the Government expends additional effort to orient new personnel and/or performance requirements are delayed or missed, the Government may recoup reasonable consideration.

(c) The Contractor shall retain the right to substitute personnel provided the substitution does not cause a break or lapse in services currently provided to the Government.

(d) Removal of Personnel at Government Request: The CO may require the removal (permanent or temporary) of personnel for violations/concerns with the following: work ethic, job performance, business ethics, security, safety, health or upon discovery of fraudulent résumé documentation.