Amendment 1.pdf

F2FT132188A001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to (see summary of changes):

1. Change block 9 to read 4:00PM

2. Delete clause 5352.215-9000

3. Change Section L-0003 paragraph 6.0 to state Volume III instead of Volume IV.

4. Change Section L-0004 to reference correct Volume for Past Performance and due date.

5. Change Section L-0004 paragraph 3.0 to state Volume II only instead of Volume II and III.

6. Delete SBA certif ication letter requirement from Section M-0001 paragraph 5.0.

7. Insert NAICS Code and small business size standard into 52.204-8.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Aug-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA0021-12-R-0014

X 9B. DATED (SEE ITEM 11)

01-Aug-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Aug-2012

CODE

HQ AFSOC/A7KQ

ATTN: JONATHAN CANSDALE

427 CODY AVE.

HURLBURT FIELD FL 32544

FA0021 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA0021-12-R-0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2012 12:00 PM to 31-Aug-2012 04:00 PM.

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been modified:

SECTION G - LOCAL CLAUSES

G-0001 PATENT RIGHTS ADMINISTRATION

All documents and information required to be submitted by the contractor pursuant to the Patent Rights Clause shall be forwarded to the Contracting Officer (CO).

G-0002 GOVERNMENT POINTS OF CONTACT

The CO is the point of contact for this acquisition. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, and requirements.

The CO may delegate certain other responsibilities to his/her authorized representatives or Contracting Officer

Representatives (CORs). If at any time during the performance of this contract, administrative problems should arise which will have an adverse impact on timely performance by the contractor or affect the contract costs or funding, the contractor is required to immediately notify the CO. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address indicated below:

Contracting Officer

Mr Jeffrey L. Lowman, HQ AFSOC/A7KQ, 427 Cody Ave, Hurlburt Field, FL 32544-5407

Telephone (850) 884-2022 (DSN 579-2022) FAX (850) 884-2476

E-mail Jeffrey.Lowman@hurlburt.af.mil

Contract Administrator

Mr. Jonathan Cansdale, HQ AFSOC/A7KQ, 427 Cody Ave, Hurlburt Field, FL 32544-5407

Telephone (850) 884-6066 (DSN 579-6066) FAX (850) 884-2476

E-mail: jonathan.cansdale@hurlburt.af.mil

G – 0003 ADDITIONAL INVOICING INSTRUCTIONS

(a) Services performed under this contract shall be invoiced on a monthly basis. Invoices shall be submitted electronically using Wide Area Workflow (WAWF) combination invoice/receiving report, in US dollars, to DFAS

Limestone at https://wawf.eb.mil/, in accordance with DFARS 252.232-7003, Electronic Submission of Payment

Requests.

(b) The contractor shall submit all invoices into the Wide-Area-Workflow (WAWF) invoicing system no more than thirty (30) days after invoiced costs are incurred, and not more than once monthly for individual CLINs under this contract. Two exceptions apply: (1) labor line items may be invoiced separately from other direct cost line items;

and (2) the final invoice may be submitted up to sixty (60) days after invoiced costs are incurred to allow for submission of any unbilled travel or other direct costs. The invoice line item description shall specify the period of performance being invoiced for. Guidance is provided in Special Contract Requirement H-0023 for use of WAWF.

(c) The contractor shall segregate and bill separately for work performed under this contract. Costs of performing work set forth in one CLIN shall not be chargeable or payable under any other CLIN.

mailto:Jeffrey.Lowman@hurlburt.af.mil mailto:ferdinand.rodriguez@hurlburt.af.mil https://wawf.eb.mil/

(d) Back-up documentation is required to support all miscellaneous expenses. When submitting an invoice for these charges in WAWF, the contractor shall attach to the invoice a summary recapping what charges are being billed at the time of invoice submission in WAWF. An electronic copy of the required backup documentation shall identify the WAWF number and shall be delivered to both the CO AND COR prior to inputting the invoice in

WAWF. Backup documentation includes, but is not limited to:

1. For fixed-price labor, when contractor personnel vacancies occur (over and above normal vacancies for vacation or sick leave, etc.), monthly payments shall be reduced commensurate with reduction in personnel as awarded. The formulas for vacancy reductions shall be provided as required at CLIN 0001.

2. For any travel during the invoiced period, the required information in Section H, Para H-0012, Allowable Travel

Costs, shall be submitted along with an expense voucher outlining all travel and charges. Include a summary in the

WAWF CLIN description segregated by trip/Letter of Identification (LOI). Travel handling costs shall not be reimbursed unless actually charged to the contractor. Fees for attendance at Government-required conferences shall be invoiced under the Travel CLIN. Short duration trips shall be invoiced only after completion, and invoicing shall be for the complete trip. Longer duration trips, i.e., 90-day deployments, may be invoiced on a monthly basis and shall be for all expenses incurred for the period invoiced.

3. When invoicing for OCONUS allowances for OCONUS contract personnel, include a spreadsheet showing a detailed breakdown of charges being billed, etc., Overseas Housing Allowance (OHA), Cost of Living Allowance

(COLA), Education Allowance, PCS Move, Miscellaneous Expense Allowance (for PCS moves only), etc. NOTE

1: OCONUS allowances will be invoiced against CLIN 0004, and subsequent Option Period CLIN. NOTE 2:

COLA will be adjusted monthly based on changes to the rates published in the DSSR Website. NOTE 3:

OHA/LQA – To alleviate the burden of processing all documents required to process the monthly OHA/LQA costs, the Government will negotiate with the successful contractor a set percentage of the full annual allowance. This rate will be set at the beginning of the contract and will remain unless bilaterally agreed to prior to the option year start dates. Individual rates will be negotiated for each OCONUS location.

(e) The COR will perform a thorough review of the invoice and if they do not concur with the invoiced cost, shall notify the CO. The contractor shall be required to resolve the billing discrepancy with the CO and resubmit a separate invoice as required covering the disputed portion. Number the resubmitted invoice the same as the disputed invoice, but add a discriminator after the number to denote re-submission. Example: Invoice 185 is disputed, resubmitted invoice is 185a.

(f) The contractor shall submit the invoices into WAWF according to the CLIN established in the contract. The contractor shall track the available funds by CLIN, and invoice against the CLIN where the appropriate funding is located.

G-0004 FINAL INVOICING PROCEDURES

a. The contractor shall submit a final invoice within 60 days of completion of each contract performance period in accordance with G-0003. The final invoice in WAWF shall be coded as “Final.” This will provide notice to the CO that the services are complete and all deliverables have been provided to the Government. Upon receipt of the

“Final” WAWF invoice, the CO will unilaterally modify the contract to de-obligate remaining funds.

b. The final invoice shall include a breakdown by CLIN showing totals expended for each CLIN, and shall show the final amounts expended for both the prime contractor and all subcontractors.

G-0005 IDENTIFICATION OF QUALITY ASSURANCE PERSONNEL

(a) Quality assurance personnel as defined by AFI 63-124 are designated as CORs for JTAC/SUAS and are responsible for technical oversight of the contract. CORs will be designated and will monitor delivery and performance and will advise the CO in all matters related to the contract.

(b) In accordance with DFARS 252.201-7000, the CO may appoint one or more Government employees as COR.

(c) COR appointments will be in writing, signed by the CO, and set forth the authority granted to and the limitations of the COR. The contractor shall acknowledge receipt of appointment letters in writing and forward one signed copy back to the CO.

(d) The CO will notify the Contractor in writing of COR appointment changes or revocations.

G-0006 CONTRACT HOLIDAYS

a. The prices/costs in Section B (or attachments) of the contract include holiday observances; accordingly, the

Government will not be billed for such holidays, except when services are required by the Government and are actually performed on a holiday. The contractor and all subcontractors shall be included in the observance of all

Executive Orders releasing Government personnel from their duties. These additional holidays shall be billed in the same manner as the standard holidays; i.e., no adjustments will be made to firm-fixed-price CLIN’s.

The following website lists the standard federal contract holidays:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2012)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 561210.

(2) The small business size standard is $35,500,000.00.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in ORCA are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless--

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the clause at

52.204-7, Central Contractor Registration.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business).This provision applies to solicitations that--

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation. This provision applies to solicitations using funds appropriated in fiscal years 2008, 2009, 2010, or 2012.

(vi) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) (E.O. 13423) (Applies to services performed on Federal facilities).

(viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased

Products Under Service and Construction Contracts.

(xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xvi) 52.225-2, Buy American Act Certificate. This provision applies to solicitations containing the clause at 52.225-

1.

(xvii) 52.225-4, Buy American Act--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,494, the provision with its Alternate II applies.

(D) If the acquisition value is $77,494 or more but is less than $100,000, the provision with its Alternate III applies.

(xviii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at

52.225-5.

(xix) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xx) 52.225-25, Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran--

Representation and Certification. This provision applies to all solicitations.

(xxi) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to--

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of

Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following certifications are applicable as indicated by the Contracting Officer:

(Contracting Officer check as appropriate.)

(i) 52.219-22, Small Disadvantaged Business Status.

(A) Basic.

(B) Alternate I.

(ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iii) 52.222-48, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification.

(iv) 52.222-52, Exemption from Application of the Service Contract Act to Contracts for Certain

Services–Certification.

(v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA–Designated

Products (Alternate I only).

(vi) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the Online

Representations and Certifications Application (ORCA) website accessed through https://www.acquisition.gov.

After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR

4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.

(End of provision)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L - LOCAL CLAUSES

SECTION L - LOCAL CLAUSES

L-0003 GENERAL INFORMATION TO OFFERORS

1. 0 Point of Contact

The Contracting Officer (CO), Mr. Jeffrey Lowman, is the point of contact for this acquisition once the RFP is released. Address all questions or concerns you may have to the CO through the Contract Administrator, Mr.

Jonathan Cansdale at:

HQ AFSOC/A7KQ

ATTN: Jonathan Cansdale

427 Cody Ave, Bldg 90333, 2 nd

Floor

Hurlburt Field FL 32544-5407

Phone: (850) 884-6066; DSN-579-6066

Fax (850) 884-2476

E-mail: jonathan.cansdale@hurlburt.af.mil

2.0 Caution Personnel Changes

Offerors are required to verify and ensure the continuing availability of personnel for whom resumes have been submitted. If any personnel substitutions/changes occur or are made prior to submission of final proposal revisions, https://www.acquisition.gov/ mailto:jonathan.cansdale@hurlburt.af.mil providing the Government has decided to open discussions, the offeror shall immediately notify the Contracting

Officer (CO) of such change(s) and amend its proposal accordingly. Failure to do so may render the proposal unacceptable.

3.0 Discrepancies

If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO, in writing, with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

4.0 Evaluation

Offers will be evaluated using the factors and subfactors in Section M, Evaluation Factors for Award. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award. Offerors are advised proposals are presumed to represent the offeror’s best efforts and most complete responses to this solicitation. Cursory responses or responses which merely reiterate the Performance-Based Work Statement (PWS) will be considered unacceptable. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal.

5.0 Proposal Delivery

Proposals (electronic and paper copies) shall be hand delivered or mailed to arrive at the following address:

ATTN: Jonathan Cansdale

427 Cody Ave, Bldg 90333, 2 nd

Floor

Hurlburt Field FL 32544-5407

6.0 Proposal Suspense Dates

Proposal Volumes I, II, IV, and V are due not later than 4:00 PM Central time on August 31, 2012.

Proposal Volume III is due not later than 4:00 PM Central time on August 15, 2012. (Volume III will be submitted

14 calendar days prior to Volumes I, II, IV and V)

7.0 Defense Department (DD) Form 254

The DD Form 254, Contract Security Classification Specification, at RFP Attachment 2, Appendix C, w/Addenda (6 pages), will be applicable to any contract awarded as a result of this solicitation and will be completed at time of award.

8.0 Bidder’s Library / Electronic Reference Documents

There will not be a physical bidder’s library available. All referenced documents for this solicitation are available at the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for

Solicitation No. FA0021-12-R-0014.

9.0 Retention of Proposals

In accordance with FAR Subpart 4.803, Government Contract Files, the Government will retain one (1) copy of unsuccessful proposals. The Government will destroy extra copies of unsuccessful proposals.

10.0 Unnecessary Elaboration and Formatting

http://www.fedbizopps.gov/

Elaborate brochures or documentation, binding, or detailed artwork, or other embellishments are unnecessary and not desired.

11.0 Classified Materials

Proposals shall be unclassified.

12.0 Operation of Hurlburt Field Local Area Network (LAN) and Base Information Transfer System

(BITS)

Offerors shall be advised that Contractors operate LAN and BITS; therefore, if proposal information is submitted through either source, the possibility exists that another contractor may have access to the proposal information.

L – 0004 INSTRUCTIONS FOR PREPARATION OF PROPOSALS

1.0 General

1.1 Instructions – Instructions contained herein are for preparing proposals and providing data and presentations to the Government in response to this solicitation.

1.2 Compliance – Proposals must comply fully with these instructions. Proposals which fail to do so may be rejected as non-responsive. Proposals shall include all of the information requested in these instructions.

1.3 Electronic Copies – In addition to the paper copies required by Table L-0004-1, the entire proposal shall be submitted on a virus-free CD-ROM in electronic file formats compatible with Microsoft Office 2003 or higher applications. Adobe Acrobat is not acceptable. The content and page size of electronic copies must be identical to the hard copies. Each CD-ROM shall be clearly identified with the Contractor’s Name, Solicitation No., Volume(s)

Number, Volume Title, and Date. Use separate folders / files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Do not password protect or compress files. In the event there are any discrepancies between the hard copies and electronic copies of a proposal, the hard copies will be used for evaluation. Additionally, submit a separate CD-ROM containing only Volume III proposal information either to arrive with the Volume III proposal submission or separately to arrive at the same time and location identified in

Section L-0003, Paragraph 6.0 and 7.0. Replacement CD-ROMs will be required if the proposal is revised or if a final proposal revision is requested.

1.4 Cost/Pricing - All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and

Model Contract / Representations & Certifications Volumes. Cost/price information may be used in other volumes only as appropriate for presenting rationale for alternatives or decision-making processes.

2.0 Proposal Organization / Preparation

2.1 Specifications:

2.1.1 Binder Organization - Volumes shall be contained in standard three-ring, loose-leaf binders permitting the binders to lay flat when completely opened and allow for easy removal and replacement of pages. Staples shall not be used. Binder contents, page limitation, and number of copies are identified in Table L-0004-1 of this section.

Each binder cover and spine shall clearly identify the Company Name, Point of Contact, Address, Volume Number, Volume Title, “Original” or “Copy,” RFP Number, and RFP Title. Copies shall be numbered (e.g., 1 of 5, 2 of 5, 3 of 5, etc.). Apply all appropriate markings including those prescribed in accordance with FAR 52.215-1, paragraph (e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of

Contractor Bid or Proposal Information and Source Selection Information.

2.1.2 Clarity of Proposal - The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of the offeror’s facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

2.1.3 Cross-Referencing- To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal.

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where it would conserve space without impairing clarity.

2.1.4 Glossary - Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.1.5 Illustrations and Tables - Proposals shall be prepared on 8 ½ x 11-inch paper except for foldouts used for charts, illustrations, tables, or diagrams, which may not exceed 11 x 17 inches. For page count purposes, foldout pages will count as two (2) 8 ½ x 11-inch pages and shall only be used for graphics and exhibits, not text. All information (except for document numbers, page numbers, etc.) shall be provided within an image area of 9 x 15 inches. For page count purposes, each printed side of foldout page shall count as two (2) pages each. Text used for call-outs on graphics and exhibits shall be no smaller than Times New Roman or Arial, 8-point in height after final reduction. Call-outs may be single-spaced.

2.1.6 Indexing - Each volume shall contain a detailed Table of Contents to identify the section and paragraph subjects within that volume. Tab indexing shall be used to separate and identify both Volumes and Sections. Tab indexes should remain in place when binders are placed in a vertical position in a storage cabinet

2.1.7 Page - A page is defined as each face of an 8 ½ x 11-inch sheet of paper containing information. Page margins shall be a minimum of 1-inch each for the top, bottom and sides. All material shall be contained within the page limitations in Table L-0004-1 of this section. The page limitations shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the printed proposal submission. If page limitations are exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will not be returned to the offeror. Double-sided printing is acceptable, but counts as two (2) pages. Number pages sequentially by volume. The background color of each page of the proposal submission shall be white or ivory paper only. If Final Proposal Revisions (FPRs) are required, the same page limitations apply.

2.1.8 Font – Font shall be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing.

Text lines will be no less than single-spaced. EXCEPTION: For RFP Attachment 9, Present and Past Performance

Citation, 10-point font is permitted for all sections of the citation except the “Description of Effort” on Page 2 where

12-point font is required.

Table L-0004-1 – Proposal Organization / Volume Titles / No of Pages / Page Limitation

Binder VOLUME VOLUME TITLE NUMBER OF COPIES *

PAGE

LIMITATION**

# 1 I Executive Summary Paper: Original + 3 10

# 1 II

Mission Capability-

Technical Paper: Original + 3 50

# 2 III

Present and Past

Performance Paper: Original + 3 30

# 3 IV Cost / Price Proposal Paper: Original + 2 No Limit

# 3 V Solicitation, Offer, and

Award Paper: Original + 2 No Limit

* Submit virus-free CD-ROM(s) containing the entire proposal in a sleeve(s) placed in the front of the “Original” binder #1. Additionally, submit a separate CD-ROM containing only Volume III proposal information either with the Volume III proposal submission or separately to arrive at the same location identified in Section L-0003, Paragraph 5.0.

**Excluded from Page Limitation: Blank Pages, Dividers, Cover Pages, Title Pages, Tabs, Indexes, Table of

Contents, Glossaries, Cross-Reference Matrix, Consent Letters, Present and Past Performance Recipient List, Resumes (2-page limit per resume), and Organization Charts.

3.0 Cross-Reference Matrix

Offerors shall complete the Cross-Reference Matrix at Table L-0004-2 for Volume II. The Cross-Reference Matrix provides critical interrelationships and dependencies between the PWS, Sections L and M of the RFP, and the offeror’s proposal. The Government has completed the Description, Sections L and M Columns; the offerors shall complete “Proposal Volume, Section No., Page & Para No.” column.

Table L-0004-2 - Cross-Reference Matrix

Description Section L

Para No.

Section M Para No.

Proposal Volume, Section

No., and Page No.

Mission Capability - Technical

Mission Capability – Technical:

Program Management

(Ref PWS Para. 1.3.1)

L-0006

3.2.1

3.2.2

3.2.3

3.2.4

3.2.5

3.2.6

3.2.7

3.2.8

3.2.9

3.2.10

3.2.11

M-0001

6.1.1.1

6.1.1.2

6.1.1.3

6.1.1.4

6.1.1.5

6.1.1.6

6.1.1.7

6.1.1.8

6.1.1.9

6.1.1.10

6.1.1.11

Operations and Maintenance

(Ref PWS Para. 1.3.2)

L-0006

4.1.1

M-0001

6.2.1

Mission Support

(Ref PWS Para. 1.3.3)

L-0006

5.1.1

6.3.1

Cost / Price L-0008

1.1, 1.2

8.0

L – 0005 VOLUME I – EXECUTIVE SUMMARY

The Executive Summary is not evaluated, but does serve to orient the evaluators to the approach and features of the offeror’s proposal. Material presented in the Executive Summary shall not be used to satisfy the requirements of the other volumes of the proposal.

2.0 Volume I – Organization / Content

Volume I

Electronic Copies of Entire Proposal (In “Original” copy only)

Master Table of Contents

Master Glossary of Abbreviations

Section I

Executive Summary

Section II

Other information, if any

The offeror shall provide the following:

2.1.1 Electronic Copy of Entire Proposal –Submit two (2) complete copies on virus-free CD ROMs, one (1) copy per CD ROM, of the entire proposal in file formats compatible with Microsoft Office 2003 Professional (Word

/ Excel) or higher in the “Original” paper copy binder. Clearly divide volumes on the CD in separate directories

(folders) and name accordingly (e.g., Vol_1 – Vol_5). If the entire proposal will not fit on one (1) CD ROM, additional CD-ROMs may be used as long as two (2) complete electronic copies of the entire proposal are provided.

Save documents in a “Read Only” format. Do not password protect or compress files.

2.1.2 Master Table of Contents – The Master Table of Contents shall identify all contents of all volumes, to include figures, tables, etc. An updated Master Table of Contents shall be required at time of proposal revision or upon request for FPR, if applicable.

2.1.3 Master Glossary of Abbreviations – Provide a Master Glossary of Abbreviations for the entire proposal.

The Master Glossary of Abbreviations shall be updated at time of proposal revision or request for FPR, if applicable.

2.1.4 Executive Summary - The Executive Summary for this solicitation shall consist of a narrative summary of the offeror's entire proposal, including significant weaknesses / risks, and a highlight of any key or unique features, excluding cost/price. The salient features of the proposal should tie in with the evaluation factors / subfactors in

Section M. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

L – 0006 VOLUME II – MISSION CAPABILITY – TECHNICAL

Ensure the Mission Capability - Technical volume is specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Mission Capability - Technical subfactors in Section

M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal.

Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

The Mission Capability - Technical volume will be the primary basis for evaluating your proposed approach to meeting or exceeding the minimum performance or capability requirements of each Mission Capability – Technical subfactor. Your proposal shall describe the capability of your organization to perform this contract including pertinent aspects of the proposed approach such as teaming or subcontracting arrangements.

2.0 Volume II - Organization / Content

Volume II

Volume II Table of Contents

List of Tables and Drawings

Cross-Reference Matrix

Volume II Glossary of Abbreviations

Section I

Proposal for Program Management

Section II

Proposal for Operations and Maintenance

Section III

Proposal for Mission Support

Section IV

Resumes and Letters of Intent (For Key Personnel)

3.0 Mission Capability – Technical - Program Management.

3.1 Program Management

The offeror shall complete the “Team Structure Matrix” (Table L-0006-1 below) that identifies the “Lead

Contractor” and “Other Supporting Contractor(s)” (if applicable) for the PWS area of the requirement. Identify in the last column of the matrix where in the Mission Capability proposal the “Primary Contributors” meet the requirements identified in the PWS area of the requirement.

Table L-0006-1 - Team Structure Matrix

Primary Contributors

PWS area of the requirement

PWS Para.

Reference Lead Contractor

Other Supporting

Contractor(s)

Vol. II

Section No., Page No.

1 Program Management

1.3.1 through

1.3.1.2.7

Operations and

Maintenance

1.3.2.1

1.3.2.10.6

3 Mission Support

1.3.3.1

1.3.3.5

3.2 The offeror shall submit a proposal that addresses:

3.2.1 Proposed Program Management in accordance with the PWS.

3.2.2 Proposed Plan for meeting JTAC and SUAS PM requirements IAW the PWS.

3.2.3 Method for selecting and retaining key personnel.

3.2.4 Proposed plan for selection of “Lead Contractor” and “Other Supporting Contractor(s),” to include experience and expertise, to respond to the three (3) PWS areas of the requirement and the plan or process for ensuring the optimal “team” members are proposed for the contract. (“Team” - prime or lead contractor and selected subcontractor(s), if any)

3.2.5 A plan or process for identifying key personnel and an organization with sufficient breadth and depth of management and technical experience to accomplish the program management specifications of the PWS.

3.2.6 A plan or process for monitoring team performance, to include quality of work and resolution of team conflict. Include a process for internal and external communication between the prime, team members and the

Government during contract execution. If there are no formal arrangements, state so.

3.2.7 A plan that ensures continuous adherence to FAR Clause 52.219-14, Limitations on Subcontracting. This clause requires at least 50 percent of the cost of contract performance incurred for personnel to be expended for employees of the concern.

3.2.8 A plan to avoid, neutralize or mitigate Organizational Conflicts of Interest (OCI).

3.2.9 A plan that identifies number of personnel employed by the “Primary Contributor(s)” with current security requirements as outlined in the PWS.

3.2.10 A Plan to ensure Facility Clearance at the appropriate level and registration at Central Contractor

Registration (CCR) for Contractor & Government Entity (CAGE) code.

3.2.11 Company policy on management of employee vacancies for Select Reserve duty commitments; e.g., payment of full salary vs. reduced salary while employee is on annual 2-week or longer Select Reserve duty requirement; provide substitute personnel if customer requires service during the vacancy period; employee reserve duty is considered time off without pay, etc. Policy and treatment of employee’s salary while employee performs military reserve duty will be used to support possible contract modifications pertaining to vacancies and will not be evaluated as part of the proposal.

4.0 Mission Capability – Technical - Operations and Maintenance

4.1 Offerors shall submit a proposal that addresses:

4.1.1 Proposed plan for meeting the Operations and Maintenance requirements as outlined in the PWS.

5.0 Mission Capability – Technical - Mission Support

5.1 Offerors shall submit a proposal that addresses:

5.1.1 Proposed plan for meeting the Mission Support requirements as outlined in the PWS.

L – 0007 VOLUME III – PRESENT AND PAST PERFORMANCE

1.1 Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 9, “Present and Past Performance Citations.”

This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 20 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the

Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

1.2 Present and past performance information submitted shall be recent and relevant. Recent is defined as work completed or ongoing during the five (5) years prior to the Government due date for proposal Volume III, Present and Past Performance. The Government is not bound by the offeror’s opinion of relevancy or quality, and will perform an independent assessment of relevancy and quality of the data provided or obtained. If the offeror has no recent or relevant past performance information, this should be documented in Volume III. The Government reserves the right to determine whether any relevant present or past performance information exists and its relevancy, notwithstanding the alleged absence thereof by any offeror.

1.3 Specific Contract References – Citations. In the “Contract Number” block, reference the Prime Contract and all applicable Order Number(s) ((Task Order(TO) / Delivery Order (DO) / Blanket Ordering Agreement (BOA)

Order / Blanket Purchase Agreement (BPA) Order, etc.) that corresponds to the information / work effort provided in the “Description of Effort” and/or “Period of Performance” blocks on the Citation. Additionally, each Order referenced in the “Contract Number” block and/ or through work description provided in the “Description of Effort” block shall count as one (1) Citation each, even though combined on one (1) Citation form. For example, a Citation identified in the Contract Number block FA0021-12-D-8888 references only TO 0007; however, the offeror includes information/work effort in the “Description of Effort” block for performance covering three (3) TOs (0007, 0015, and 0031, to include follow-on efforts). In this example, although only one (1) Order (TO 0007) is referenced by the offeror in the “Contract Number” block, the “Description of Effort” block includes effort from three (3) Orders;

therefore, the one (1) Citation shall count as three (3) Citations because work effort from three (3) Orders is discussed in the “Description of Effort.” The same rule applies to General Services Administration (GSA) Schedule contract Citations. In summary, “Contract Number,” “Period of Performance,” and “Description of Effort” information must all match; and, each Order (TO / DO / BOA / BPA) performance provided shall count as one (1)

Citation each even if all the information for several orders is combined on one (1) Citation form.

1.4 Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between the conclusion of recent past efforts and this request for proposal. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal a “roadmap” describing all such changes in organization for the offeror, joint venture partner(s) and proposed major subcontractors. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation / performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your “roadmap” should be both specifically applicable to the identified efforts and general enough to apply to efforts on which the Government receives information from other sources.

2.0 Volume III – Organization / Content

Volume III

Volume III Table of Contents

Introduction and Relevancy Matrix

Volume III Glossary of Abbreviations

Section I

Mission Capability – Technical - Present and Past Performance Citation(s)

Section II

Mission Capability – Technical - Present and Past Performance Citation(s)

Section III

Mission Capability – Technical - Present and Past Performance Citation(s)

Section IV

Consent Letters

Present and Past Performance Questionnaire Recipient List

Section V

2.1 The offeror shall provide the following:

2.1.1 Relevancy Matrix – Offeror shall provide a single, completed Relevancy Matrix (Ref RFP Atch 8) reflecting the offeror’s assessment of relevancy for each Present and Past Performance Citation in Volume III. Each

Citation shall be assigned a Citation number, and this Citation Number will be the same as used on the Present and

Past Performance Citation in Atch 9 and the Present and Past Performance Questionnaire Recipient List in Atch 11.

At least fifty percent (50%) of “Present and Past Performance Citations” shall be relevant and recent work performed by the offeror. Multi-functional companies must limit the “Present and Past Performance Citations” to work performed by the division, group or unit that is proposed to perform the work for JTAC/SUAS Program

Management. The number of Citations listed in the Relevancy matrix will not exceed the maximum number allowed by Section L-0007, Paragraph 2.1.2. The Government will consider each example in accordance with the relevancy criteria in Section M. The Government will perform an independent assessment of relevancy of the data provided by the offeror or obtained from other sources. The Government’s Present and Past Performance evaluation team may also enter additional data if available from other sources.

The following is provided as instruction in completing the Relevancy Matrix provided at Atch 8.

Contract References Columns:

(a) Citation # - the offeror shall provide the Present and Past Performance Citation Number that the offeror assigns to each citation.

(b) Contractor Submitting Example – the offeror shall provide the company name from whom the example is being submitted.

(c) Prime Contract Number – the offeror shall provide the Prime Contract Number

(d) DO / TO # - the offeror shall provide the DO or TO Number (if applicable)

(e) Subcontract # - the offeror shall list the subcontract number (if applicable).

(f) Mission Capability and Cost / Price Columns: – The offeror shall review the remaining four (4) columns representing the Mission Capability - Technical Factor and the Cost / Price Factor and mark blocks determined to be relevant with an “X” or an abbreviation of the offeror’s assessment of relevancy using the relevancy definition in

Section M-0001 paragraph 7.5. For the Program Management column, compare the present/past performance effort, the magnitude and complexity of effort in the Citation to RFP Attachment 2, PWS Paragraph 1.3.1 – 1.3.1.2.7, the contents of proposal Volume II, and Section M-0001, paragraph 5.2. For the Operations and Maintenance column, compare present/past performance effort, the magnitude and complexity of the Operations and Maintenance in the

Citation to RFP Attachment 2, PWS paragraphs 1.3.2.1 – 1.3.2.10.6 and the contents of proposal Volume II. For the

Mission Support column, compare the present/past performance effort, the magnitude of effort and complexity of effort in the Citation to the PWS in RFP Attachment 2, PWS Paragraphs 1.3.3.1 – 1.3.3.5 and the contents of proposal Volume II. For the cost/price column, compare the pricing arrangement, present/past performance effort, the magnitude of effort and complexity of effort for cost/price in the Citation to RFP Attachment 2 PWS paragraph

1.3 and the contents of proposal Volume II.

2.1.2 Present and Past Performance Citation - Offerors shall provide the information requested in the “Present and Past Performance Citation” form for each contract reference. Offeror may use the sample form provided at Atch

9 to the RFP, or submit a modified version as long as all information included on the sample at Atch 9 is included and easy to locate on the offeror’s modified form. Each Citation shall be assigned a Citation number, and this

Citation Number will be the same as used on the relevancy matrix at Atch 8 and Present and Past Performance

Questionnaire Recipient List at Atch 11. The Citation shall provide frank, concise comments regarding relevancy and quality of performance of the referenced Contract Number, and if applicable, each order (TO / DO / BOA /

BPA) identified. The “Contract Number” block shall be completed as described in Section L-0008, Paragraph 1.3.

If specific orders (TO / DO / BOA / BPA) are identified, the “Period of Performance” and “Contract Value” blocks shall address the Order(s) identified. Each Citation does not have to start on a new page.